06-Minutes from the meeting on 4/25/2011
CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date: Originating Department: Presented By: Agenda Item No.:
05/02/2011
Council Date: City Clerk Janice Ellis 6.
05/09/2011
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUES):
Approval of Official Record of Council.
BACKGROUND:
Council Minutes from the meeting of April 25, 2011.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meeting
ACTION: BUDGET INFO:
❑ Financial Report ® Minute Order Expense $
❑ Department Report ❑ Resolution Budgeted Amt. $
❑ Presentation ❑ Ordinance YTD Actual $
❑ Public Hearing ❑ Other Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
® Administration ® City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
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MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
April 25, 2011
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
April 25, 2011, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas.
Present: Mayor: Will Biard
Council Members: Joe McCarthy; Jason Rogers; John Wright; Stephen
Brown; Edwin Pickle; and Rhonda Rogers
City Staff: Gene Anderson, Interim City Manager/Finance
Director; Kent McIlyar, City Attorney; Janice Ellis,
City Clerk; Bob Hundley, Police Chief, Shawn
Napier, City Engineer; and Ron Sullivan, Public
Works Director
Ouenina Agenda
1. Call meeting to order.
Mayor Biard called the meeting to order at 5:32 p.m.
2. Invocation.
Shawn Napier gave the invocation.
3. Pledge of Allegiance.
Council Member Wright led the pledge.
4. Citizens' forum.
No one spoke during the forum.
Consent Ap-enda
Mayor Biard inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. Council Member Pickle asked for discussion on item 7 and
Council Member Rhonda Rogers asked for discussion on item 8. Council Member Pickle
inquired if LaQuinta and Ramada were current on their hotel/motel taxes. Mr. Anderson said
that Ramada was in the process of being sold and that he would follow-up on these matters.
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April 25, 2011
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Council Member Rhonda Rogers said that she would like to explore solutions to the ongoing
drainage problems.
A Motion to approve the Consent Agenda was made by Council Member Rhonda Rogers
and seconded by Council Member Brown. The Council voted seven (7) for and none (0) opposed
to approve and adopt Consent Agenda Items 5, 6, 7, and 8.
5. Deliberate and act on the approval of minutes from the meetings on April 11, 2011 and
April 14, 2011.
6. Receive and deliberate on reports and/or minutes from the following boards,
commissions, and committees:
a. Planning and Zoning Commission minutes (3-10-11 and 3-28-2011)
7. Deliberate on March monthly financial report.
8. Deliberate on drainage ditch maintenance report.
Regular Agenda
9. Public hearing, first reading, deliberate and possibly act on an ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND ADOPTING
REVISIONS TO THE FUTURE LAND USE PLAN MAP FOR THE CITY OF PARIS
AS IT PERTAINS TO AN AREA BOUNDED BY 6TH STREET SE, CHURCH
STREET, PARIS BLVD AND THE UNION PACIFIC RAILROAD AS MORE
PARTICULARLY DESCRIBED IN EXHIBIT "A" ATTACHED HERETO; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING
A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A PENALTY CLAUSE AND
PROVIDING AN EFFECTIVE DATE.
Mayor Biard asked for a motion to recuse himself on items 9 and 10. A Motion to recuse
Mayor Biard was made by Council Member McCarthy and seconded by Council Member
Brown. Motion carried, 6 ayes - 0 nays.
Mayor Pro-Tem McCarthy opened the public hearing and asked for anyone wishing to
speak in support of this item, to please come forward. Holland Harper spoke in support of this
item. Mayor Pro-Tem asked for anyone wishing to speak in opposition of this item, to please
come forward. With no one else speaking, Mayor Pro-Tern McCarthy closed the public hearing.
With no action being taken on this item, it was scheduled for a second reading on May
9th.
10. Public hearing, first reading, deliberate and possibly act on an ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF PARIS, TEXAS AMENDING ZONING
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ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE
AMENDED, SO AS TO REZONE LOT 2, BLOCK l; LOT 1, BLOCK 2; LOTS 1 AND
2, BLOCK 3; LOTS 4-9, BLOCK 6; LOTS 1-10, BLOCK 7; LOTS 1-11; BLOCK 8,
LOTS 7-12, BLOCK 9, TEXAS & PACIFIC ADDITION; AND LOTS 3 AND 4,
BLOCK 162, CITY OF PARIS, LAMAR COUNTY, TEXAS FROM A LIGHT
INDUSTRIAL DISTRICT (LI), TO A HEAVY INDUSTRIAL DISTRICT (HI); AND
TO REZONE LOTS 1-12, BLOCK 10; LOTS 1- 12, BLOCK 11; LOTS 1-12, BLOCK
12; AND LOTS 1-12 BLOCK 13, TEXAS & PACIFIC ADDITION, PARIS, LAMAR
COUNTY, TEXAS, FROM A COMMERCIAL DISTRICT (C) TO A HEAVY
INDUSTRIAL DISTRICT (HI), SAID PROPERTY GENERALLY LOCATED
BETWEEN SOUTH CHURCH STREET, SIXTH STREET SE, PARIS BOULEVARD
AND UNION PACIFIC RAILROAD CITY OF PARIS, LAMAR COUNTY, TEXAS;
DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF
THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A
SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
Mayor Pro-Tem McCarthy opened the public hearing and asked for anyone wishing to
speak in support of this item, to please come forward. Mike Glatfelter spoke in support of this
item. Mayor Pro-Tern asked for anyone wishing to speak in opposition of this item, to please
come forward. With no one else speaking, Mayor Pro-Tern McCarthy closed the public hearing.
With no action being taken on this item, it was scheduled for a second reading on May
9`h.
A Motion to return Mayor Biard to the meeting was made by Council Member Rhonda
Rogers and seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays.
11. Presentation of Paris Economic Development Corporation's Quarterly Report.
PEDC Director Steve Gilbert referred City Council to the quarterly report that was
included in their packets and asked if there were any questions. There were no questions. Mr.
Gilbert announced that the Red River Regional Agricultural Innovators and Entrepreneur Foruin
was scheduled for May 4th between 10:00 a.m. and l :00 p.m., at the new offices of the Red River
Region Business Incubator. Mr. Gilbert invited everyone to attend.
Mr. Gilbert said that he wanted to publically apologize to the City Council, the Rogers
Family, and City staff regarding the diversity RFP process and the manner in which it got out of
hand. Mr. Gilbert also said that recommendations would be made to the PEDC Board on May
10th regarding the Project, and until that time the procurement process was underway. He also
said that once a decision was made, that they would deal with issues as they arose.
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12. Presentation on an Airport Master Plan for Cox Field.
Matt Quick of Coffinan Associates presented the City Council with the proposed Airport
Master Plan for Cox Field. He briefly explained the Master Plan Project work flow, existing
airfield facilities, existing landside facilities, forecast summary, short term development staging,
capital improvement program, intermediate term development staging, and long term
development staging. Mr. Quick also said that the total project cost for the short term program
was $4,788,000; the total cost for the intermediate term program was $5,014,300; and the total
cost for the long term program was $13,357,400.
13. Second reading, deliberate, and possibly act on AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS; AMENDING CHAPTER 24, ARTICLE
II SPECIAL EVENTS OF THE CODE OF ORDINANCES OF THE CITY OF PARIS,
AND AMENDING CHAPTER 3 ALCOHOLIC BEVERAGES OF THE CODE OF
ORDINANCES OF THE CITY OF PARIS TO PROVIDE NEW RULES AND
REGULATIONS FOR THE SALE AND CONSUMPTION OF ALCOHOLIC
BEVERAGES AT AN EVENT REQUIRING A SPECIAL EVENTS PERMIT;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS
CLAUSE, A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
Mayor Biard said he had asked that this item be brought forward in order to allow alcohol
sales at the Civic Center, and the Fairgounds for special events. Council Member Pickle asked
that the Airport be included. Several Council Members thought it would attract tourism by
having additional events. Several Council Members expressed dissatisfaction of having alcohol
sales where families gathered. Airport Advisory Board Chairman Jack Ashmore said that the
Board did not want alcohol sales at the airport citing security reasons. After a lengthy
discussion, it was a consensus of City Council to not allow alcohol sales on public property, with
the exception of the Fairgrounds, the Paris Rodeo Arena, and the Love Civic Center. Mayor
Biard said that any organization planning to have an event at one of these public places, would
still be required to meet the requirements according to State Law and/or any permits required by
the City.
14. Deliberate and possibly act on RESOLUTION NO. 2011-037: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AWARDING A TEN
YEAR LANDFILL SERVICES AND RELATED WASTE SERVICES AGREEMENT
TO SANITATION SOLUTIONS, INC.; AUTHORIZING THE MAYOR TO EXECUTE
ALL NECESSARY DOCUMENTS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE
DATE.
A Motion to approve this item was made by Council Member Brown and seconded by
Council Member McCarthy. Motion carried, 6 ayes - l nay, with Council Member Jason Rogers
casting the dissenting vote.
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15. Deliberate and possibly act on RESOLUTION NO. 2011-038: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, DECLARING CERTAIN
USED PERSONAL PROPERTY OF THE CITY OF PARIS AS SURPLUS PROPERTY
AND AUTHORIZING THE CITY MANAGER TO THE RED RIVER REGION
INCUBATOR PROJECT; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
A Motion to approve this item was made by Council Member McCarthy and seconded by
Council Member Rhonda Rogers. Motion carried, 7 ayes - 0 nays.
16. Public hearing, deliberate and approve the nomination of certain Historic Signs located in
the Downtown Historic District.
A Motion to approve this item was made by Council Member Rhonda Rogers and
seconded by Council Member Jason Rogers. Motion carried, 7 ayes - 0 nays.
17. Deliberate and act on RESOLUTION NO. 2011-039: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS; APPROVING AN APPLICATION
FOR AN AUTOMOBILE BURGLARY & THEFT PREVENTION GRANT FOR
CONTINUATION OF OUR AUTO THEFT TASK FORCE THE TOTAL OF THE
GRANT IS EXPECTED TO BE $139,522.00 WITH A CASH MATCH OF $41,993.00
ALONG WITH AN IN-KIND MATCH OF $2,900.00; AUTHORIZING THE
EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE
AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
A Motion to approve this item was made by Council Member McCarthy and seconded by
Council Member Pickle. Motion carried, 7 ayes - 0 nays.
18. Convene into Executive Session pursuant to Section 551.071 of the Texas Government
Code, Consultation with Attorney, to receive legal advice from the City Attorney about
pending or contemplated litigation and/or on matters in which the duty of an attorney to
his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflicts with this chapter.
Mayor Biard announced that an Executive Session was not needed.
19. Reconvene into open.
City Council did not have an Executive Session.
20. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
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Council Member Jason Rogers said that he would like to attend the young elected official
conference in Washington D.C. and that the conference was free, but that travel was not. Council
Member Pickle said he did not have a problem with the City paying for travel, but that he
thought it was a good ideal for the Council to receive a report when Council Members attend
conferences with regard to what they learn. Council Member Jason Rogers said he did not have
a problem with that.
21. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
McCarthy and was seconded by Council Member Pickle. Motion carried, 7 ayes - 0 nays. The
meeting was adjourned at 6:48 p.m.
WILL BIARD, MAYOR
JANICE ELLIS, CITY CLERK
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