07-Reports and/or minutes from various meetings
CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date: Originating Department: Presented By: Agenda Item No.:
05/16/2011
Council Date: City Clerk Janice Ellis 7.
05/23/2011
RECOMMENDED MOTION:
Motion to approve.
POLICY ISSUE(S):
Record of Standing Committee.
BACKGROUND:
Lamar County Chamber of Commerce minutes from the meeting on March 22, 2011
Planning and Zoning Commission minutes from the meeting of April 4, 2011
Paris Economic Development Corporation minutes from the meeting of April 14, 2011
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes.
ACTION: BUDGET INFO:
❑ Financial Report ® Minute Order Expense $
❑ Department Report ❑ Resolution Budgeted Amt. $
❑ Presentation ❑ Ordinance YTD Actual $
❑ Public Hearing ❑ Other Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
® Administration ® City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
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Lamar County Chamber of Commerce
Board of Directors Meeting Minutes
March 22, 2011
Present: Absent:
Robert High Pam Anglin
Stephen Gerrald Patrick Graham
Jon Landers Gene Anderson
Steve Gilbert Jerard Mosley
Kenny Dority Shay Bills
Erik Roddy Gary Brown
Ronny Bolton Robert Hall
Chris Dux Jose Beltran
Greg Wilson Will Beard
Jimmy Cooper Chuck Superville
Joan Mathis Mike Novak
Tani Birch James Dawson
Bobby Walters Matt Frierson
Steve Keywood
Brad Perry
Cheri Bedford
Staff Present: Guest Present:
Mindy Moree Connie Beard
Becky Semple Bill Porter
Chairman Elect Jon Landers called the meeting to order at 4:00.
The minutes from February 22, 2011 meeting were presented and approved on a motion made by
Chris Dux seconded by Stephen Gerrald.
Mindy Moree presented the February financial reports for the Chamber of Commerce, Paris
Visitors and Convention Council and the Love Civic Center. On a motion made by Ronny
Bolton seconded by Robert High the financial reports were approved.
Ambassadors Report: Stephen Gerrald reported the following as new members: Agape Care
Pharmacy, assigned director, Jon Landers; Alton Hess Plumbing, assigned director, Greg
Wilson; Computer Support, assigned director, Stephen Gerrald; Two Rivers Antiques, assigned
director, Becky Semple; and Vital Beet, assigned director, Kenny Dority. The director of the
month for April is Kenny Dority.
Visitors and Convention Council: Bobby Walters reported on the ASA Tournament and the
Texas Tumbling State event being held on the same weekend and the possibility of having a
shortage of hotel rooms available. Mr. Walters further reported on the road closure on Collegiate
Drive in front of the Civic Center and proper measures were taken to advertise the detoured route
to the archers.
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Lamar County Chamber of Commerce
Meeting Minutes
March 22, 2011
Page 2
Governmental Affairs: Mindy Moree reported that the Lamar County Day in Austin is scheduled
for April 5th & 6`h and volunteers are still needed to secure the success of the event.
Transportation: Steve Gilbert reported that with the retirement of Don Wall as the transportation
chairman, the Governor's office appointed Delbert Horton as the SSRMA Chairman. Mr. Gilbert
reported that efforts are still underway with the state to obtain funding for the HWY 24 project.
Leadership Lamar County: Tami Birch reported on the class project fundraising efforts with the
Dancing with the Stars event and the golf tournament.
Main Street: Cheri Bedford reported that a Texas Capital Fund Sidewalk Grant is in process.
Mrs. Bedford also reported on the events being held on the plaza as well as the upcoming KPB
trash off with a specific group designated to downtown clean up.
Presidents Report: Mindy Moree gave a brief report on the ASA Tournament; International
Group travel to Paris, France; Lamar County Day in Austin; and the April in Paris Art Exhibit
downtown.
With no further business to come before the board the meeting was adjourned at 4:40 p.m.
Respectfully submitted,
Mindy Moree,
Chamber President
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MINUTES
REGULAR MEETING
PLANNING AND ZONING COMMISSION
CITY OF PARIS - CITY HALL
COUNCIL CHAMBERS
107 E. KAUFMAN STREET
PARIS, TEXAS
MONDAY, APRIL 4, 2011
5:30 O'CLOCK P.M.
1. The regular meeting of the Planning and Zoning Commission on Monday, April 4, 2011,
was called to order at 5:30 p.m. by Curtis Fendley, Chairman.
A. The following members were present:
Curtis Fendley, Chairman
Keith Barnett
Benny Plata
James Price
Richard Hunt
Dennis Chalaire
B. The following members were absent:
None
C. Shawn Napier, Director of Engineering, Planning and Development; and Jeanna
Scott, City Staff.
2. Approval of minutes from previous meeting. (March 10. 2011)
Motion was made by Dennis Chalaire, seconded by James Price to approve the minutes for
the January 3, 2011 meeting. Motion carried 5-0.
Benny Plata arrived at 5:34 p.m.
3. Public hearing to provide an opportunity to present comments and written evidence and
consideration of and action on recommending to the City Council the adoption ofproposed
amendments to the Future Land Use Plan Map as follows:
A. That the future land use recommended for the property located on
Lot 2, Block 1; Lot 1, Block 2; Lots 1 & 2, Block 3, Lots 4-9, Block 6; Lots 1-10,
Block 7, Lots 1-11, Block 8; Lots 7-12, Block 9; Lots 1-12, Block 10; Lots 1-12,
Block 11; Lots 1-12, Block 12; Lots 1-12, Block 13, Texas & Pacific Addition; Lots
3 and 4, City Block 162 be changed from a Light Industrial District to a Heavy
Industrial District.
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Public hearing was declared open.
A. The following individuals spoke in favor of the petition:
Holland Harper, 1040 31" Street S.E., spoke in favor of the petition. Mr. Harper
stated We Reit will be installing a rail spur to move aggregates. This will bring
more jobs to the City of Paris, helping improve the infrastructure. They will bring
in water trucks to keep the dust down and will also build a berm that will be at least
twelve foot high planting cedars on the top to help shield the neighborhood from
the noise. Proposed hours of operation will be from 7:00 am to 10 pm, to keep
from disturbing neighbors.
B. No one spoke in opposition.
Public hearing was declared closed.
Motion was made by Dennis Chalaire, seconded by Richard Hunt to approve the change to
the Future Land Use Map. Motion carried 6-0.
4. Public hearing and consideration of and action on the petition of We Reit, LLC.- (a).for a
change in zoning from a Light Industrial District (LI) to a Healy Industrial District (HI) on
Lot 2, Block 1; Lot 1, Block 2; Lots I & 2, Block 3, Lots 4-9, Block 6; Lots 1-10, Block 7,
Lots 1-11, Block 8; Lots 7-12, Block 9; Texas & Pacific Addition; and Lots 3 and 4, City
Block 162; (b) a change in zoning from a Commercial District (C) to a Heavy Industrial
District (HI) on Lots 1-12, Block 10; Lots 1-12, Block 11; Lots 1-12, Block 12; Lots 1-12,
Block 13, Texas & Pacific Addition, being located between South Church Street, 6rh Street
S.E., Paris Boulevard and Union Pacific Railroad.
Public hearing was declared open.
A. The following individuals spoke in favor of the petition:
Holland Harper, 1040 31" Street S.E., spoke in favor of the petition.
B. No one spoke in opposition.
Public hearing was declared closed.
Motion was made by Dennis Chalaire, seconded by Keith Barnett to approve the zoning
change. Motion carried 6-0.
5. Consideration of and action on the Final Plat of Lot 1, Block A, Loop 286 GBB Addition,
being number 2015 Loop 286 N.E.
Motion was made by Richard Hunt, seconded by Dennis Chalaire to approve the final plat,
subject to the City Engineer's recommendations. Motion carried 6-0.
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6. Consideration of and action on the Replat of Lot 7, Block A, TownWood Estates #1, being
located in the 1000 Block of Cannon Place.
Motion was made by Dennis Chalaire, seconded by Keith Barnett to approve the replat,
subject to the City Engineer's recommendations. Motion carried 6-0.
7. Consideration of and action on the Replat of Lot 4-A, Block A, Morningside North #1, being
number 30 42nd Street S.E.
Motion was made by James Price, seconded by Benny Plata to approve the replat, subject to
the City Engineer's recommendations. Motion carried 6-0.
8. Meeting adjourned at 5.47 p.m.
APPROVED THIS 2na DAY OF MAY, 2011.
Cu endley, f an
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Paris Economic Development Corporation
And
Paris City Council
Joint Meeting Minutes
April 14, 2011
Board Members Staff Steve Gilbert, PEDC
Present: Pike Burkhart, Sr. Present: Shannon Barrentine, PEDC
Doug Wehrman Janice Ellis, City Clerk
Dan Smith Shawn Napier, City Engineer
Rick Poston
Ex-officio Members Guest(s)
Present: Pam Anglin, PJC President Present: Connie Beard, The Paris News
Gene Anderson, Acting City Manager Fred Green, R3bi Incubator Director
Mindy Moree, Chamber President Tom Hensel, Auditor with
Paris City Council Members McClannahan & Holmes, CPAs
Present: Will Biard, Mayor Marva Joe, Diversity Task Force
Joe McCarthy, Mayor Pro-Tem James Price, Diversity Task Force
Edwin Pickle Randy Reed, Deputy Exec. Director,
John Wright Workforce Solutions NE Texas
Rhonda Rogers Robert Morris, Project Manager
Jason Rogers Workforce Solutions NE Texas
Legal Stan McKee, Workforce Solutions
Counsel: Kent McIlyar, City Attorney Northeast Texas Board
Charles Richards, eParisTexas.com
Pike Burkhart, called the joint meeting of the PEDC and the Paris City Council to order at 3:08
p.m. Pike welcomed those present. Jason Rogers, City Council member, stated due to a potential conflict
of interest, he would recue himself. Mr. Rogers left the meeting.
Due to the number of guests and presenters for Item 5B, this item was considered first.
Diversity Training RFP bidder presentation - Each bidder had 15 minutes to present their
proposal, followed by Q & A from the audience. Each of the three bidders drew a number for presentation
order, as follows:
1) The Right Talent, Inc., Kenneth Rogers, Sr. and Kenneth Rogers, Jr., PO Box 1962, Paris, TX
75461-1962, 214.991.0591, www.therighttalent.org
2) Bashen Corporation, Janet Emerson Bashen, President & CEO; Laura Potter Haas, Consultant
and Ty Ragland, Consultant, 1616 S. Voss Rd., Suite 300, Houston, TX 77057, 713.780.8056,
www.bashencoM.com
3) Executive Diversity Services, Inc., Tracy Brown, Associate; 675 S. Lane Street, Suite 305,
Seattle, WA 98104, 214.369.2888, www.executivediversity.com
Those present were given scoring sheets for each presenter. Discussion took place after the last presenter
left the meeting. Steve Gilbert announced each bidder/presenters' fee for services that was submitted
through the Workforce Solutions of Northeast Texas:
1) Executive Diversity Services base bid was $59,900 plus add-ons equaled $70,000
2) The Right Talent base bid was $89,000 plus options equaled $99,000-$113,800
3) Bashen Corporation base bid was $245,000 that included $50,000 for software license
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PEDC Board Meeting Minutes
April 14, 2011
Steve Gilbert said he had discussed the process with Kay O'Dell, Executive Director of Workforce
Solutions Northeast Texas. She advised the best value for services would be chosen. Then we will seek to
raise the funds for the initiative through the City, PEDC and Workforce. Gene Anderson asked if the
County had been approached to contribute? Steve Gilbert stated he would approach the County for support
when the time came.
Minutes from March 29, 2011 were approved, as submitted, by a motion from Rick Poston;
seconded by Doug Wehrman. Motion Carried 4-0.
Financial reports for March, 2011 were approved, as submitted, by a motion from Dan Smith;
seconded by Rick Poston. Motion Carried 4-0.
Steve Gilbert's Director's Report was kept short. He stated that due to time already spent on other
matters, he offered a copy of the PEDC's Mid-year Review and the RFP for City of Paris Development
Services Comprehensive Review (attached).
Discussion and possible action to approve Final Audit Report for Fiscal Year 2009-2010 - Tom
Hensel, Auditor with McClannahan and Holmes, CPAs was present to answer any questions or concerns.
Mr. Hensel stated that the final audit was virtually the same as the draft he presented to the Board on
January 12, 2011. Motion was made to the approve the Final Audit Report for Fiscal Year 2009-2010, as
submitted, by Dan Smith; seconded by Rick Poston. Motion Carried 4-0.
The Board convened into executive session at 5:18 p.m. pursuant to Section 551.071, Section
551.072, Section 551.074 and Section 551.087 of the Texas Government Code to discuss and deliberate
on the following:
A. Section 551.071 - Consultation with Attorney
B. Section 551.072 - Real Property
C. Section 551.074 - Personnel Matters
D. Section 551.087 - Economic Development Negotiations
Executive session ended at 6:40 p.m. The Board reconvened into open session. Action taken as a result of
executive session:
Doug Wehrman made a motion to approve $4,000 to off set cost of infrastructure improvements
and benefit the entire area around Dyna-Gro/Crop Reduction Services located on south Hwy. 19/24;
seconded by Dan Smith. Crop Production Services has expanded their facility and will add five (5) new
jobs. Motion Carried 4-0.
Dan Smith made a motion to adjourn at 6:41 p.m.; seconded by Doug Wehrman. Motion
Carried 4-0.
Respectfully submitted,
Shannon Barrentine, Economic Development Specialist
PEDC
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