14-Canvassing the return for the Special City-Wide Election

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 05/18/11 Council Date: City Council Mayor Biard 14. 05/23/11 RECOMMENDED MOTION: Move to approve a Resolution canvassing the returns for the May 14, 2011 City-Wide Election held on May 14, 2011, to consider proposed Amendments to the Charter of the City of Paris POLICY ISSUE(S): Election procedures BACKGROUND: A special election was held in the City of Paris, Texas, on May 14, 2011, to consider proposed Charter Amendments as follows: Proposition 1: Amend Section 16, "Number, selection, term," to change the term limits for city council members in order to provide continuity for the community, so that the first sentence of the last paragraph shall read as follows: The members of the city council shall serve not more than three consecutive two-year terms, after which two years must pass before they are again eligible to serve on the council. Of the votes cast at the special election, there were 836 "For" in favor of Proposition No. 1 and 405 "Against" votes were cast in opposition to Proposition No. 1. Proposition 2: Amend Section 35, "Independent annual audit," to be more consistent with state law by allowing the city to enter a multi-year contract with a certified public accountant to conduct the annual audit, so that the first sentence of Section 35 shall be amended to read as follows: The city council shall designate a certified public accountant to conduct an independent audit of the City's financial records each fiscal year and report their findings to the City Council. Selection of the certified public accountant shall be in compliance with state law dealing with the procurement of professional services. The Council may contract with the certified public accountant to perform financial audit services for more than one year. Of the votes cast at the special election, there were 1,052 "For" in favor of Proposition No. 2 and 171 "Against" votes were cast in opposition to Proposition No. 2. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution and unofficial tabulation ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ ❑ Department Report ® Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance YTD Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number City of Paris Revised 2/04/08 78