07-Minutes from various boards, commissions, and committeesCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
08/Ol/2011
Council Date:
08/08/2011
City Clerk
Janice Ellis
7.
RECOMMENDED MOTION:
Motion to approve.
POLICY ISSUE(S):
Record of Standing Committee.
BACKGROUND:
Paris Visitors and Convention Council minutes from the meeting of March 10, 2011
Planning and Zoning Commission minutes from the meeting of June 6, 2011; Jun 8, 2011 and July 5,
2011
PEDC minutes from the meetings of June 7, 2011 and June 14, 2011
BOARD/ COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes.
ACTION:
BUDGET INFO:
❑ Financial Report ~ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
❑ P
bli
H
i
❑ O
h
y'I'D Actual
$
u
c
ear
ng
t
er
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
0 Administtation Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Libtary ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
11
PARiS VISITOItS AIVD CONVENTtON COUNCIL
MIlVUTES
March 10, 2011
Chairman, Bobby Walters talled the meeting to order, and welcomed guest
Connie Beard from the Paris News.
Those in attendance were Derald Bulls, Rhonda Rogers, Mary Lou Goe, br. Pam
Anglin, Bobby Walters, Helen ShQrt, Houston Scott, Mindy Moree, and Becky
Sempie.
The Minutes from the fast meeting, November 19th, 2010 were reviewed and
approved by a motian from Derald Bulls, and seconded by Mary Lou Coe.
Mindy Moree presented the February 2011 Financials for V&CC and Love Civic
Center. The Financials were reviewed and appraved with a motian made by
Mary Lou Coe and seconded by Derald Bulls.
7wo Funding Requests were submitted for review and approval.
Northeast Texas Car Show stheduled for June 11, 2411 at Love tivic Center for
$2500. Storing was at 80% for $2,000 funding.
Texas Tumbling Statewide Meet scheduled for April 1 &2, 2011 requested
$2500. Scoring for this event was 80°r6 with a funding af $2,000.
The funding requests were approved an a motion by Dr. Pam Anglin, and
seconded by Derald Bulls.
In other business, Bobby Walters told the Board #hat a meeting was held with
a{I the locat hotel managers or owners, and our newest Bed and Breakfas#.
Those that attended stated that it was a very positive and informative time
together. This will be a quarterly meeting.
Meeting adjourned.
Respectfully ubmitte ,
r-~Becky Semp!e
2,2:a6ed 86ZTb8ZZO6:0 1 . . 12 :woJ-~ ZS:ati ii02-92--inr
MINUTES
REGULAR MEETING
PLANNING AND ZONING COMMISSION
CITY OF PARIS - CITY HALL
COUNCIL CHAMBERS
107 E. KAUFMAN STREET
PARIS, TEXAS
MONDAY, JUNE 6, 2011
5:30 O'CLOCK P.M.
The regular meeting of the Planning and Zoning Commission on Monday, June 6, 2011,
was called to order at 5:30 p.m. by Shawn Napier, Director of Engineering, Planning and
Development.
A. The following members were present:
James Price
Richard Hunt
Dennis Chalaire
Keith Barnett
B. The following members were absent:
Benny Plata
C. Shawn Napier, Director of Engineering, Planning and Development; and Jeanna
Scott, City Staff.
2. Election of'an interim Chairman.
Motion was made by Keith Barnett, seconded by James Price to nominate Richard Hunt as
interim Chairman. Motion carried 3-0, 1 abstained.
3. Approval of minutes,fr-om previous meeting. (May 2, 2011)
Motion was made by Dennis Chalaire, seconded by Keith Barnett to approve the minutes
for the May 2, 2011 meeting. Motion carried 4-0.
4. Public hearing to pf-ovide an opportuniry to present comments and written evidence and
consideration of and action on recommending to the City Council the adoption of proposed
amendments to the Future Land Use Plan Map as follows:
A. That the.fuhcre land use recomntended for the property located on a 2.83 acre tract
of 'land being part of the Enoch Crow Suf-vey #208, being located at 4680 Pine Mill
Road be changed_fi•om Low Densin; Residential at Commercial.
Public hearing was declared open.
-1 13
A. The following individuals spoke in favor.
Evan Butler, property owner spoke in favor of the petition. IVIr. Butler stated they
purchased the property and did not realize the zoning was not right since it had been
a pottery store. They bought the property to utilize it as an antique store.
Mr. Butler further requested the coininissioners apprave the future ]and use change
and zoning request change.
B. There was no opposition present.
Public hearing was declared closed.
Motion was made by James Price, seconded by Keith Barnett to approve the future land use
plan map change. Motion camed 4-0.
5. Public hearing and consideration of and action on the petition of Evan and Melanie Butler
. for a change in zoning, from an Agi-icultur-al Distf-ict (A) to a Commercial Distr•ict (C), on a
2.83 acre tract of'land being pai•t of the Enocla Cr-ow Survey #208, being located at 4680
Pine Mill Road.
Public hearing was declared open.
A. The following individuals spoke in favor.
Evan Butler, property owner, spoke in favor of the petition.
B. There was no opposition.
Public hearing was declared closed.
Motion was made by Keith Barnett, seconded by Richard Hunt to approve the zoning
change request. Motion carried 4-0.
6. Public hearing and consider•ation of and action on the petition of Chester Owens f'or a
change in zoning, fr•om afi Agricultur•al Distf-ict (A) to a General Retail District (GR) on Lot
9, Citv Block 313, being located at 3930 Lamar Avenue.
Public hearing was declared open.
A. The following individuals spoke in favor.
Mary Ann Hood, realtor, representing Mr. Chester Owens, spoke in favor. Ms.
Hood stated that Mr. Owens is purchasing this property to open a retail store. All
adjoining properties are currently zoned general retail. Ms. Hood reyuested the
commissioners approve the zoning change request.
14
B. There was no opposition.
7.
8.
9
Ms. Betty Entzminger, adjacent property owner, stated she is not here to speak in
opposition of the petition. Ms. Entzminger simply wanted to address concerns over
possible drainage and trash issues. Shawn Napier addressed Ms. Entzminger's
concerns over the drainage, stating the property owner will have to address drainage before
a building permit will be issued. The developer will have to follow City and State laws
regarding drainage. Ms. Entzminger further stated again she is not speaking in opposition
to the petition.
Public hearing was declared closed.
Motion was made by Dennis Chalaire, seconded by James Price to approve the zoning
change request. Motion carried 4-0.
Considef-ation of'and action on the Preliminaiy Plat ofLot 1, Block A, Burress 128
Addition, being located at 1215 Bonham Street.
No action taken. Dennis Chalaire would have to recuse from this item, in turn there would
be no quorum.
Consideration ofand action on the Final Plat ofLot I, BlockA, Bur•ress 128Addition, being
located at 1215 Bonham Sti°eet.
No action taken. Dennis Chalaire would have to recuse from this item, in turn there would
be no quorum.
Meeting adjourned at 5.44 p.m.
APPROVED TH1S STH DAY OF JULY, 201 l.
. Ci
Richard Hunt, Interim Chairman
I - 15
MINUTES
REGULAR MEETING
PLANNING AND ZONING COMMISSION
CITY OF PARIS - CITY HALL
COUNCIL CHAMBERS
107 E. KAUFMAN STREET
PARIS, TEXAS
TUESDAY, JULY 5, 2011
5:30 O'CLOCK P.M.
1. The regular meeting of the Planning and Zoning Commission on Tuesday, July 5, 2011,
was called to order at 5:30 p.m. by Shawn Napier, Director of Engineering, Planning and
Development.
A. The following members were present:
James Price
Holland Harper
Keith Barnett
Jerry Akers
Dennis Chalaire
B. The following members were absent:
Richard Hunt
Keith Flowers
C. Also present was Shawn Napier, Director of Engineering, Planning and
Development.
Motion was made by Holland Harper, seconded by Keith Barnett to nominate
Dennis Chalaire as acting Chairman. Motion carried 4-0.
2. Approval of minutes fi-om previous meetings. (June 6, 2011; June 9, 2011)
Motion was made and seconded to approve the meeting minutes for June 6, 2011 and June
9, 2011. Motion carried 5-0.
3. Public hearing to provide an opportuniry to present commeizts and written evidence and
consideration of and action on recommending to the City Council the adoption ofproposed
amendments to the Future Land Use Plan Map as follows:
A. That the future land u.se r-ecommended for the property located on Lots 13 and 14,
Block 8, Gibbons Park Addition, being located at 834 East Oak- Street be changed
, from Low Density Residential to Commercial.
Public hearing was declared open.
_ - 1{'j
The following individuals spoke in favor of the petition.
Harry Martin Davis, 834 East Oak Street, property owner spoke in favar of the petition.
Mr. Davis stated he moved his computer business to this location. There will not be any
additional traffic in the area; he further stated he is looking for a different location that this
is a temporary situation. Mr. Davis stated he has four to five clients per day coming to the
site.
The following individuals spoke in opposition of the petition.
Doloris Eudy, 734 E. Oak Street, spoke in opposition of the petition. Ms. Eudy stated she
was driving down the street and there were six to seven cars out front and she was unable to
pass without going off the pavement. Cars are sitting in the middle of the street and she
is unable to pass, there is just not enough parking for this business. Ms. Eudy further
stated her major complaint is all the traffic and cars parked were you cannot pass.
Mary Ferguson, 725 Jackson, spoke in opposition of the petition. Ms. Ferguson stated she
doesn't understand how they got the building in the first place; the traffic is so bad with
people racing down that street. This street is to narrow to have all the additional traffic.
Public hearing was declared closed.
Motion was made by Keith Barnett, seconded by Holland Harper to deny the petition.
Motion carried 5-0.
4. Public hearing and consideration of and action on the petition of Harry Martin Davis for a
change in zoning from a Two-Family Dwelling District (2F) to a Commercial District (C),
on Lots 13 and 14, Block 8, Gibbons Park Addition, being located at 834 East Oak Stf-eet.
No action taken because item 3A was denied.
5. Adjournment.
APPROVED THIS 1 S` DAY OF AUGUST, 2011
~
. Tn edm-Chairman
_ 1 17
MINUTES
SPECIAL MEETING
PLANNING AND ZONING COMMISSION
CITY OF PARIS - CITY HALL
COUNCIL CHAMBERS
107 E. KAUFMAN STREET
PARIS, TEXAS
THURSDAY, JUNE 9, 2011
5:30 O'CLOCK P.M.
The special meeting of the Planning and Zoning Commission on Monday, June 6, 2011,
was called to order at 5:30 p.m. by Richard Hunt, Interim Chairman.
A. The following members were present:
James Price
Richard Hunt
Keith Barnett
Benny Plata
B. The following members were absent:
Dennis Chalaire
C. Shawn Napier, Director of Engineering, Planning and Development.
2. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Burress 128
Addition, being located at 1215 Bonham Street.
Motion was made by James Price, seconded by Keith Barnett to approve the preliminary
plat. Motion carried 4-0.
3. Consideration ofand action on the Final Plat ofLot 1, BlockA, Bur-ress 128Addition, being
located at 1215 Bonham Street.
Motion was made by Benny Plata, seconded by James Price to approve the final plat.
Motion carried 4-0.
4. Meeting adjourned at 5:39 p.m.
APPROVED THIS STH DAY OF JULY, 2011.
~NN ~
44ehffd4 Interim Chairman
' ' ~ c~
Paris Economic Development Corporation
Special CaIled Meeting Minutes
June 7, 2011
Board Members
Staff
Steve Gilbert
Present: Pike Burkhart, Sr.
Present:
Shannon Barrentine
Doug Wehrman
Chad Brown
Rick Postan
Dan Smith
Ex-officia Members
Guest(s)
Present: None
Present:
Connie Beard, The Paris News
Annie McIntyre, Ardua Strafegies
Britin Bostick, Main Street Board
Fred Green, R3bi Director
Joe McCarthy, Mayor ProTem
John Wright, Paris City Cauncil
Lega!
City Council
Caunsel: None
Liaison(s):
None
Pike Burkhart, called the meeting to order at 12:00 p.m. Steve Gilbert welcomed those present and
introduced Annie McIntyre, awner, Asdua Strategies, Inc. Steve told how he and Annie had met and
exchanged business cards at the recent IAMC Conference that was held in Albuquerque, New Mexico, at
which time Ms. McIntyre made a pzesentation on sustainability in real estate development. Ms. Mclntyre
had contacted Steve a few weeks ago regarding assistance in locating a Texas attorney to fiie her
Corporation with the State of Texas. Steve then asked Ms. McIntyre to give those present a quick over
view of her work history, future plans and relocating to the Paris, Texas area. Ms. Mclntyre stated she has
been employed by Sandia National Labs in Albuquerque, New Mexico for the past six years. She had been
closely involved with the Mesa de] SoI project, of which, four city enterprises cflnsisting of commercial,
industrial, data centers, solar and wind energy came together to establish a sustainable cammunity. She
was impressed with the diversity of business that Paris, Texas has to offer. She had been in Paris less than
48 hours and had her business corpoz-arian filed with the State, locateci a financial institution and was
looking f4r housing. She plans an establishing her business in the Paris, Texas area this fall.
Steve then began the discussion on the Sustainable Manufacturing Roadmap Initiative {see
attached}. He understood that the money stakes were high ($75,000.00). He did point out that this
initiative would assist in addressing the 7 Critical Priorities from the various Sta'ategic Planning meetings
that had been held in the past seven rnanths. He recommended that the Board agree ta funding Phase I
only. Phase II would be performed by TIP Strategies, with Tom Stiilman and Northeast Texas Workforce
Solutions' grant. Richard Seline knaws Mr. Stillnnan and they would work well together to insure the
wark being performed is not duplicated. Steve felt that Phase I of the initiative would be the most
productive in getting doors open to have "face to face' visifs (trade missions) with industrial based
campanzes that wauld consider retocating to Faz-is, Texas. The potential market proximity in the four states
area is critieal along with the assets of: the Paris aizport, northwest industrial park, availability of water,
19
PEDC Board Meeting Minutes
June 7, 2011
land, workforce, etc. Discussion took place as to the trade area, services being provided in the initiative
and whether the scope af work had been reduced by the trade area. Daug Wehrman made the motion ta
appxove Phase I of the proposal from Regionnovate at a cost of $75,000 plus reasonable travel and
expenses and direct the PEDC Board Chair to execute agreement.; seconded by Chad Brown. Mation
Carried 5-0.
Dan Smith made the znotion to adjourn at 1:10 p.m.; seconded by Doug Wehrman. Motion Carried
5-0.
Respeetfully submitted,
Shannan Barrentine, Economic Development Specialist
PEDC
2
20
PEDC Bnard Briefing
Sustainabie Manufacturing Raadmap Xnitiative
Timeline and Community Context
Time_ line
Navember 2010 - Conduct S WAT Analysis at joint meeting with City and County, Chamber, PJC and
PEDC leadership.
December 2010 - Announce Carnmunity-Wide Strategic Planning Process and conduct extensive survey
of corrununity leadership.
January 2011 - Approximately 104 community and civic leaders convene for Strategic Planning Event.
Apri12411 - Invite Richard Seline of Regionnovate as keynota speaker for strategic planning follow-up
session to discuss critical issues related to water econamic development strategy, marketing and
attraction, and busaness retentian and expansion. We requested a proposal from Regionnovate.
May 2011 - After discussion at PEDC Board Meeting, Seline is invited back for follow-up discussions
and meeting with patential members of Project Advisory Team.
June - September 2011 - With PEDC approval, we move this agenda forward as the capstone of FY
2010-1 l, and a launch point for FY 2011-12 and beyond.
? Critical Priorities (Rank Order)
l. Develop long-range plans to ensure abundant water for our targeted industries.
2. lmplement aggressive bnsiness retention and expansion programs and other actions to decrease
the risk of ciosure of our tap emplayers.
3. Develop long- and short-range plans to address aging infrastructnre (water, sewer, roads, etc.) to
ensure we are "shovel ready" for new industry expansions.
4. Enhance the depth and cansistency of the loeal leadership pool with a shared vision of our future.
5. Advocate for, and develop aggressive plans to improve the transpartation system, incIuding
priorities of four-lanes for Highway 24 to Commerce, which will provide better access to Interstate
30 and ather improvements as they are identified.
6. Cultivate cooperation and coordination between and among governing bodies (City, County,
School Districts, etc.) and civic organizations.
Improve community image on diversity.
Proposal Summary
1. We are focusing on Phase 1 only. Phase 2 is largely workfarce-related. We will coordinate with PJC
and WF SolutiQns an their TIP Strategies study for the workforce piece.
2. We are focused on Paxis, Lamax County and our immediate trade area from Retail Attractions to
define our region.
3. This is not another study or a report, or traditional ED analysis.
4. This is an implementatipn plan (road map) for an innovatian strategy for marketing, promoting and
attracting resources and new industry to our region.
S. The strategy is based on leveraging our strengths and assets: water, manufacturing base and location
advantages.
6. 4ur value proposition ta industry is: Paris, Texas is a location with the assets, resources and knaw-
how that helps your company lower it's margina] costs and increase revenues through sustainable
manufacturing.
7. Ultimately, PEDC is accountable for use of resoUrces, new jobs and capital investment.
1 of 3
, 1 21
PEDC Board Briefing
Sustainable Manufacturing Roadmap Initiative
Ph s~. e 1 Scoe o£ Work and Key_Taiks
1, Pra,ject Manapment and Oversight: Fonn Project Advisory Team of Community Leaders and
Stakeholders.
2. Task I: Convening, Eiigaging and Facilitating - Qualitative and Anecdota] Fact Gathering.
3_ Task 2: Benchmarking and Best Practices.
4. Task 3: Policies, Investments, and Program Support: Recommendations for lmmediate, Near and
Long-Term Actions.
5. Task 4: On-Site Presentations of Findings and Recomznendations.
Attached Docu ents foz Detailed Discussion
1. Tcade Area Map.
2. Proposed National Consortium.
3. Selected Stades from Richard Seline's originai presentatian.
4. Proposal Summary.
issueswe Have Heard and Addressed
1. The region should be the same as our markedtrade area.
2. Is this doable for A rural community?
3. We want to have face-to-face discussion with Richard Seline.
4. Phase 2 is not our focus. It should be led by PJC and WF Salutions.
5. This is a lot of money.
6. We don't need another useless Buxton Steidy.
Battom Line: Why We Should Do This
We get a team of national experts, and access to their networks and relationships. This team of experts
wil3-
I. Bring an outside perspective and new eyes to our ED efforts.
2. Assess our assets and SW4Ts.
3. Conduct a lot of stakeholder input and intelligence gathering activities to garner local buy-in and
suppart.
4. Assess our competitian and identify best practices froxn who we can Iearn and take good ideas,
5. Gather data and conduct expert analysis, providing insights not obvious to us.
6. Pravide specific short- and long-term recommendations.
7. Serve as an extension of PEDC among a crawd which we have never been a part of, and who
otherwise we could not gei on their radar screen.
8, Introduce Paris, Texas to a national audience af thought leaders.
9. Identify and open doors to State, Federal and private funding for additional resouxces to pilot andlor
implement the strategy. ,
10. Identify specific industry targets and assist us to call on them ta maximize our trade mission
recruiting visits.
11. Puts Paris on the map and in the national spotlight - on the leading edge, a best practice, a thought
leader.
12. Shows we can play with the "big boys!" Innovatian-based ED strategies are whai forward thinking
ED peopte and organizations are talking about and doing,
2 of 3
22
PEDC Board Briefing
Sustainable Manufacturing Roadrnap lnitiative
13. Changes the game for our rural community - we have the assets and can be successful with a new
model of ED.
14. Posations us ahead of our peers in NE Texas and sets us uniquely apart from other Texas
communities as the "firse ever."
15. Creates a framework for community-wide buy-in, support and Ieadership engagement in ED.
16. Provides framework ta align the 7 Critical Tssues and Strategic Plan implementation with our ED
focus.
17. Puts big thinkers with large networks and important relationships on our team as our advocates.
18. Is consistent with our core business - marketing, aEtraction, retention and expansion.
19. It will identify very specific industry targets and prospects fo.r our trade missions, relationship
building and industrial recruiting.
20. It will produce marketing content based on our assets and theix alignment with a corparate value
proposition for sustainability.
2 1, It will be cool and fun!
Recommendation
Motion: Approve the Phase ] proposal from Regionnovate at a cost of $75,000 p2us reasonable travel
and expenses, and direct PEDC Board Chair to execute agreement,
Respectfully Submitted,
~ Steve Gilbert
Executive Director
3 of 3
~ . 23
Paris, Texas/Red River Region
Trade Area and Workforce Labar Shed
Papulation 196,000
24
Source: Retail Attraction
ESW OrWMF ~ ■~rourrHwEsrrrrao+~aarFSSOas
Educatod & Romtth
~ Wr~ Institate
NURTHWEST FOOD FROCESSCiR& ASSOCIATrD1V
4"
Concept Idea J
Innovation for Sustainable Ma.nufacturing National Consortium ~
~
To drive innovation, share proven practices, create jobs, reduce greenhause emission levels,
and improve global competitiveness of Regional / U,S. Manufacturers
1. Bri.ng sustainability into the industrial mainstream by creating and providing resources to help
industry convert the waste and by-prodnets of manufacturing into energy and new useful
products, including renewable energy resources.
2. Develop national manufacturing sector Innovation Roadmaps that chart courses to achieve energy
and other sustainability goals. .
3. Mobilize industry trade associatians to promote and help establish a volantary national
manufacturing i.ndustry goal to reduce energy intensity (BTU's per pound) by 50% in 20 years
through innovation and technology.
4. Focus on industrial innovation designed to create jobs by ciramatically accelerating emerging and
new efficient technologies to commercialization and implementation.
5. Incent non-profit industry development organizations to form alliances and partnerships to reduce
sector energy use, redace greenhouse gas emission levels, and rednce dependeuce on foreign
oil and dampen the effects of rising energy prices on manufacturers.
6. Establish multipie pzivate-pnblic Industrial Innovation Knowledge Hubs and fund coordinated
researc6 and development, validation, and dissemination of innovative efficiency
technologies and praetices, to help companies overcome bamiers to energy and sustainability
innovation iznplementation.
7. Create regional cluster networks of champions to help drive iwnovaNon in U.S. manufacturing for
all industries and their vendors and svppliers through private-public collaboration with research
and education institvtians.
8. Spur development af new products, create new jobs, and improve global competitiveness on a
valuntary basis.
Pam Banrow, Energy/Environmental Affairs Dxrector
Northwest Food Processars Association
8338 NE Alderwood Road, Suite 160
Portland, Oregon 97220
www,nwfpa.or$
PbarrowQnwfpa.or~
503-327-2205
nc
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Paris and the Red River Region
Sustainabie Manufacturina Road Map & Initiafive
Analysis, Assessment, and Impiementation of A Rural
Innovation Strategy for Economic Competitiveness
Prepared for
Paris Economic Development Corporation
~ Regia
~I MbM I
Phase 'I Project Leadership Advisory Team Formation
To ensure the success af this ambitious and prafaundly transformative agenda in Paris and the Red
River Aegion, we encourage the PEDC to form a'regional' Project Advisary Team comprised of 10-12
leaders that `get it' relative to the apportuni2y and potential far a Sustainable Manufacturing Initiative.
This Project Advisory Team witl serve as the 'civic stewards' for taking the findEngs, recommendations,
financial 'ask', policy changes, and overall strategic value proposition fram the analysis to
implemeniation phase.
PEDC staff must be administratively aligned in supporting the consuitant(s) as well as the Advisory
Team. The composition of the team should include private sector, civic, academic, workforce,
educaiion, and political leaders wifling to caliaborativeEy examine and align tirne, energy, reputations,
and resources around the Initiaiive Road Map and Plan.
Four meetings will be held with the Advisary Team - at the beginning of the project launch, twice during
the tasks completion to receive updates, and then prior to the conduct of the suggested Town Hall
meeting. The cansultant(s) suggest schecfuling of the Advisory Team sessions - twa hours in length per
meeting - with other activities such as interviews, forums, and on-site events so as to maximize
expenses and travei. A Chair or Co-Chairs should be camprised of the private sectar, civic minded
leadership first, with a potential education or workforce focused individual from the public sector.
Elected officials should be kept to a minimurr► - noi to exclude the importance of their role but ta iimit
conflicts and open-meetings requirements of state and local officials.
We encourage the use of a web-based password protected site for the conduct af the project so as to
share data, reports, materials, scheduling, and contact information - and to ultimately serve as the
platform for a future'networking of netwar4cs'to promote the Initiative's implementation.
Finaily, the suggested Unique Value Proposition and its timing in the curreni environmeni for efficiency
of manufacturing, reduction of costs, and increased global competition may increase the likelihood that
the proposed scope of work could receive funding support from federal and/or state resaurces in this
planning and implementation phase. We witi work with the PEDC to identify potential funding
partners at all stages af the project - from inception to launch,
1 of 6
` _ 37
Paris and the Red River Region
Sustainable Manufacturinq Road Map & Initiative
Phase 1 Scope of Work Overview
Understanding budget constraints and the oppartunity to leverage outside funding support for the
overall strategy, we propose a two phased approach. i'hase 1 inciudes four major tasks. in ihe
description of each Task we have included specific outcomes or deliverabies for the task and speci#ic
actian steps. At ihe completion of Phase 1, PEDC and the Project Advisory 7eam will be delivered a
comprehensive Sustainable Manufacturing Road Map & Initiative for Paris and ihe Red River Region,
incfuding anafysis, assessment, and implementation of a rural innovation strategy for econamic
competitiveness.
Our full proposal includes a detailed description for a proposed Phase 2rfask 5: Assei Mapping of
Physical, Financial, and Human Capital To Meet Expeclations. Our team will work with PEDC during
Phase 1 io identify, pursue and secure commitments for funding for Phase 2, as well as leveraged
tunding to launch implementation oi the finaf recommendaiions and strategies delivered for !'hase 1.
Our goal is that key State agencies and commissions, and potential Federal funding partners, will have
committed iowards funding the initiative and the work of certain tasks in Phase 2.
Task i: Convening, Engaging and Facilitating - Qualitative and Anecdatai Fact-Gathering
OutpUt
. Supporting activities (see specitic action steps 1-5 below) that are often not captured in reports and
data collection.
. Testing of willingness to support a new agenda among and between key influencers.
. Sense of expectatians for near-term resulis from a road-map strategy.
. Recommendations for specific implementation plans.
Kev Action Steps
i. Conduct 50 interviews (by conference cali and where applicable in person) wi#h leading operational,
environmentai, energy, industrial design, engineering, logistics and transportation, and
manufacturing experts from around the U.S. to survey their perspectives on the current and future
susiainable manufacturing agenda, and how a ruial community such as Paris and the qed River
Region can be successful.
z. Conduct 75-100 remote, telephone-based interviews and/or online surveys with key stakeholders
and 'customer interesis' in Oklahoma, Arkansas, and Louisiana for a more robust market capacity
insight to the demands for sustainabfe manufacturing good, services, products, and results.
3, pefine marketing strategies for business attraetian AND the critical elements for an initiative that is
unique and impactfut for corporate partieipation.
4. Conduct a series of small lorums and focus groups in the Red River Region - and if necessary in
other locations (Dallas, Fori Worth, Tyler, Texarkana, and North Texas) - to gain support and
engagement for a pilot initiative. The intention of these small group forums is to identEfy and recruit a
long-term commitment of implementation "advocates" within the region and responsive ta the
PEDC's incubation oi the Sustainable Manufaciuring initiative.
5. Participate and suppori meetings with key leadership at ihe Texas Department of Agriculture and
Commissioner's Office, #he Texas Workforce Commfssion, the Governor's Office af Economic
t7evelopment, Texas State Technical Colfege, Texas Advanced Manufacturing Center, and with
designated contacts ai the Community College, Texas A&M System, and other higher education and
research entities. Our objective is io form immediate and long-term partnerships with funders and
2 of s
38
Paris and the Red River Region
Sustainable Manufacturina Road Map & Initiative
sponsors for Phase 2 tasks, impiementation, and #uture investment in a Red River Sustainable
Manufacturing Center of Exceilence with naiional and global industty interests.
Taslc 2: Benchmarking and Best Practices
Output
. An underpinning of our tindings will be to identify a portfofio of actions and investments thai Paris and
the Red River Region can pu# in place over the next few years so that ii is creating a`leap-frog'
scenario as a state and naiional pilot and exempfar.
. Simply, if the Red River Region is only seeking to play 'catch-up' or at least maintenance with
competitor communities and locations, it wiil have lost the competitian.
. The Region must design and implement a strategy that is still viable and effective now as well as in
the toreseeable future.
Kev Action Steps
Whife mast benchmarking focuses on finding camparative states and regions on which to cantrast
practices and policies as well as results, we have found ihis to be ineffective since ihe race is more a
"marathon and not a sprini." We will:
i. identify what the marketplace is currently doing well, what limitations or weaknesses prevent greater
results, and where new initiatives or policies would remove barriers and exploit competitive
advantages for a Sustainable Manufacturing Initiative.
2. identify, docurr'ient and understand on what assets Paris and the larger Red River Region can
address ihe above assessment of indusiry needs and interests - and where the gaps limit the
response for launching and supporting a pilot initiative.
3. Examine the near- and long-term market size potential for Sustainable Manuiacturing - what is the
potential for Paris and the Red River Region to capture a certain percentage of the national markei
share in the sector and sub•sector over the course of a five-year road map and imp{ementation
plan?
4. Through our benchmarking and besi pract+ces, the Praject Advisory Team and t'EDC Staff will
understand whai it takes for a region to strategically design an implemen#ation plan for attracting,
recruiting, and growing a Sus#ainable Manufacturing Initiative and C{uster, including bath traditiQnal
and nan-traditionai tactics for marketing, promoting, and engaging state and national interests to
participaie in this unique scenario.
5. As part of this market-share anaiysis, we will work through the PEDG and its regional partners
(Sulphur Springs and Mt. Pleasant EDCs) in their pending arrangement with the Texas A&M
research team. We will agree ta share data, analysis, and other information that provides for a more
rabust impact and output of mutual interests for the success of the project.
6. We will examine states and regions adjacent to the Red River Region, as weii as efforts in Oregon,
Washington State, Caiifornia, Hawaii, Michigan, North Carolina, Virginia, Maine, Kansas, and North
Dakota. We wiil also conduct benchmarking and best practices - regardless of the state or location
- on the following elements along the sustainable manufacturing scenario for the Red River Region:
• Intellectual property acquisition in the absence of a research university
• Contract manufacturing, testing and evaluation
Facility design, construction and maintenance
• Capilai formation - seed> early stage, and prooi of concept for future test-beds
• LOgIStIGS, transportation, and delivery (airport, rail, road/surface, and digital)
• Environmental packaging, resources, and related `green technology' appfications
3 of 6
39
Paris and the Red River Region
Sustainable Manufacturinq Road Map & Initiative
During 7ask 2 aur methodology is iocused on:
• Identifying the Red River Regian's limitatians and/or the need to upgrads its 'infrasiructurs' io
meei market expectations, cluster development, and overail economic rebuilding.
Mapping local, regional, and multi-state assets to determine leverage of Paris' role as 1he hub
for a pilot project and {ong-term strategic plan around sustair►ahle manufacturing.
• Fiitering through specific examples of how other states, regions, institutions and organizatians
have created similar initiatives so that the PEDC is in the forefront of thought-leadership,
understanding of the emerging susta+nable manufacturing sector, and the design of a regional
eco-system far hosting the next generatian of tood, consumer goods and reiated manufacturing.
• Targeting companies, firms, organizations, and institutions that are possible recruitments #or
expansion or relacation to the Red River - including cantact names, product scope> business
aciivities, and reiated market intelligence.
Task 3: Policies, investmen#s, and Program Suppork: Recommendations tor Immediate, Near-
and Long-Term Actfans
OutpUt
. An executive summary document (PawerPoint) of findings and recommendatsons for presentation to
the key stakeholders, investors, sponsors, and other interested parties necessary far suppart and
advocacy.
. This task inciudes an "ask" of federal, state, corporate and philanthropic agencies, programs and
sponsors to support an innovation-based, sustainable manuiacturing pilot, test-bed agenda.
. We will produce a framework for cammunications ihrough web-based iaols that promote the
Sustainable Manufacturing Initiative by suggesting multipEe tracks on which to provide data,
information, on-gang thaught-leadership, engagement, and investment.
. We will identify and suggesi specific #actics for 7argets of Opportunity - corporate, industry, non-proiit
and governmental expansion and relocation to the Red River Region.
Key Action S#eQs
Severaf fundamental steps necessary to reach parity wiih competitors and a smaller mare focused
agenda to spark the `leap-frog` ahead of those same campetitors. Therefore, we will:
i. Form a Compefifive Scenario thal can be fully executed in a wave ai actions, a portfolio of
immediate versus near- and long-ierm requirements.
2. These recammendatians are not ail based on resource allacation, meaning the solution is not often
found solely through spending new monies. Yet, to be sure, the PEDC and the Red River Region
must make a purposeful dscision that "sustainable manufacturing" is ai the top of their iisi of
economic development strategies and musi make a commitmen# towards achieving results through
all means necessary. Thereiore, we are suggesting that ihe PEDC 'incubate'the Phase 1 aciivities
and #hat Phase 2 only begin with nan-PEDC grants, contracis, gifts and ather resources to complete
additional tasks AND ta launch the Sustainable Manufacturing Initiative.
3. Federal programs through competitive grants and contracts, including ihe remasning dollars from the
Recovery Aci, and future investments through key economic and workforce development agencies
must, and will be identitied as a source of co-partnership in the Region. Corporate and philanthrapic
investments are increasingly changing #he dynamics by facusing on immediate and near-term
results fior economic susiainability, envrronmental, and energy-related activitiss and pilot projects.
4ot6
d 11
Paris and the Red River Region
7 Road Map & Initiative
Sustainable Manufacturint
Therefore, we will assess and uitimately recommend actions and potential soiutions baseci on
linking and leveraging these four pilfars - Academic, Industry, Government, and Philanthropy -
leading to a more comprehensive approach to accelerating the Initiat+ve lmplementation Plan. We
anticipaie key elements of the recommendations wi1l include:
• State, County, and Locaf policies and practices including transformation of regulations, rules,
and/or incentives.
• Communiceting and Informing the General Public on results and impacf (economic and societal)
from the Initiative activities, planning and results.
• Building the Commercial and Industrial innovation networks and the PEDC `intermediary'ta
sustain the work and actions aver a period af time through appropriate resource allocation,
siate and local investments, and attraction of assets and monies as weil as people and talents
to the Region.
On-going daia collection, information and knowledge sharing, and monitoring progress -
samewhat of a canstant dashboarci or index of inetrics to moniior progress
• Funding tactics including leveragtng existing relationships internal and extemal to the Region.
Finally, the Sustainabte Manu#acturing Initiative will have an impact an the PEDCs current
physical intrastructure around the Industria( Park, Business Incubator, the Airport, and tts
affiliaiian with o{der facilities in transition as well as the expansion of existing operations among
national and regional brands. While we will not conduct a site seiection nor a land-use analysis
in this phase, we wilf provide insights as to how other regions have exploited simi{ar
infrasiructure and make recommendations for cansideration by PEDC and it's public and private
sector partners.
Task 4: On-Site Presentation of Findings and Recommendations
OutpUt/Key Action Steps
. Richard Seline, in person, and others remately, wiil provide a four one-day on-site se1 of presentations
to target auc4iences as identified by PEDC and its partners.
. Ftichard Seline will canduct two to three interviews as approved with state and local media and
communications interests at the directian of PEDC. PEDC will arrange said presentations and
interviews, and all materiais will be pre-approved before presentation to ihe general public and media.
• Finally, a capstane of i'hase 1 and therefore Task 4: PEDC and Richard Seiine will conduct a Tawn-
Hall Meeting for #he three-county region io announce the launch of the Sustainable Manufaciuring
Initiative in early September 2011.
. By this time, it is expected that key State agencies and commissions will have cQmmitted towards
funding the Initiative and the work of certain tasks in Phase 2(workfarce, competency ciusier
assessment leading to new training and education pragrams for instance).
5 of 6
41
Paris and the Red River Region
Sustainable Manufacturinc~Road Map & Initiative
Timeline for Completion o# Tasks 1-4
We propose a fast-paced execution oi ihe Scope of Work including weekly 30-minute conference calls
with Ehe Client, Praject Advisory Team and representatives as designated.
TaslclE~ments
"fimeline End-Pojnt
Deliverabte(s)
Task 1: Scenario Setting
May - June ,
Intenriews, smail group
Exercise Coupled with
torums with approximately
Qualitative/Anecdota! Fact-
200 key infiuencers
Gathering
Task 2: Benchmarking and
June/July
Matrix of applied solcatipns,
Best Pract+ce
pragrams, and actions to
The Red River Region's
situation
Task 3: Policiss, '
Early August
Draft scenarios and near-
Recommendations, and
term recommendations
Impierrientation Plan
, Task 4a; On-Site Presentations
Late August
PowerPoint presentation
and rneetings with key
funders, sponsors, and
partners far Initiative
Implementation
Task 4b: Tawn Hail Roll-Out
September
Completion of Phase 1 vis-
and Launch
a-vis a highiy visible launch
event and rollout of the SMI
Proposed Budget for Phase 1, Tasks 1-4
For Phase 1, we propose a tatal budget of $75,000 p4us travel and expenses (for pre-arranged
scheduled on-site trips to conduct interviews and engage with key influencers, and secand io present
the findings and recommendations). The budget does not inciude production of a final `magazine-style'
executive summary, but does include a forrnaiized report and presentaiion document. A$7,500
payment is requested upon signature of coniract agreement, and billings will occur on a monthly basis.
We will review travel and expense related budgeting at mid-course to ensure appropriaie funding for
completion o# all tasks.
Note: Our full proposal includes a detailed overview of Phase 2. Phase 2 is nat inciuded in this
proposed project budget.
6 oi 6
wn
43
Paris Economic Development Corporation
Meeting Minutes
June 14,2011
Board Members
Present; Pike Burkhart, Sr.
Doug Wehrman
Dan Smith
Rick Poston
Chad Brown
Staff Steve Gilbert, PEDC
Yresent: Shannon Barrentine, PEDC
Shawn Napier, City Engineer
Ex-officio Members Guest(s)
Present: Pam Anglin, PJC President Present:
Mindy Moree, Chamber President
Legal
Counsel: None
City Council
Liaison: Edwin Pickle
Connie Beard, The Paris News
Fred C'rreen, R3bi Incubator Director
Britin Bostick, Paris Main Street Brd.
Pike Burkhart, called the meeting ta order at 3:00 p.m. Pike welcomed thase present.
Minutes from May 10, 2011, Special Called meeting and Regular Board meeting were reviewed.
The Minutes were approved, as submitted, by a motion from Chad Brown; seconded by Doug Wehrman.
Motion Carried 5-0.
Financial reports for May, 2011 were approved, as submitted, by a motion from Doug Wehnman;
seconded by Dan Smith. Motion Carried 5-0.
Steve Gilbert reported attending the Faris City Council meeting that was held on Monday, June 13,
2011 along with Pike Burkhart and Doug Wehrman. He had included the Diversity Task Force statement
read by Mary Clark in the PEDC meeting packet (attached). The City Council approved the $7,500 to go
towards the Diversity Tnitiative and instructed Gene Anderson ta fmd the funding. Gene Anderson
reported that he is working on transferring the funds. Steve added that he would get with Judge Superviile
regarding Lamar County's support of the Diversity Initiative. Paris had two site visits in the week prior #o
the Board rneeting as a direct result of the KeCon Conference that vvas held in Las Vegas, Nevada in May.
The Red River Region Business Incubator's Grand Opening was a huge success. A meeting was held with
Pam Anglin and Iohn Spradling from Paris Junior College; Fred Green, Incubatoz Director; Steve Gilbert,
PEDC Executive Director and Shannon Barrentine, PEDC Staff to discuss the draft of a Memorandum of
Understanding {MOU} proposing how PJC can support the R3bi in the ugeorning Fiscal Year. Kick aff
meeting for the Paris Regional Manufacturing Initiative will be June 22" from 4:00 p.m. to 5:30 p.nn. in
the Community Room at the Depot. Richard Seline, Initiative Consultant, will be assigning tasks (goals)
to the Project Committee (attached). Steve also referenced a press release from the Obama administration
on "White House Rural Gouncil to Strengthen Rural Communities" (attached). See attached for a more
detailed report from the Executive Director for June 2011.
44
PEDC Board Meeting Minutes
Jane 14, 2011
Discussion and possible action regarding unsecured line of credit at Capital One Bank. Steve
reported that Erik Roddy of Capifial One Bank had approached him on a pre-approved $900,000 line of
credit at a rate af .270 below prime. Steve stated that a line af credit would be a mechanism (tool) that
PEDC could use for short term finazxcing to build infrastxucture, rail spur and/or a"build to suit" structure
for a new company locating in Paris. Steve had asked for input from the City Attorney and. Interim City
Manager on this subject, but had yet to hear fram anyone. Discussion took place as to whether the other
banking institutions might be interested in particigating in this type of lending and whethex the $900,000
would be enough far a given praject. It was agreed that staff would contact the other lending institutions
on a line of credit and report the results back to the Board at a fizture meeting.
Diseussion and possible action regarding Budget for Fiscal Year 2011-12. Discussion toak place
regarding PEDC's role in funding the Incubator, the need of an SBDC Counselor to serve Paris and Lamar
County, how PJC could aff -set the $25,000 budgeted for the grant match by paying rent foz SBDC
Counselor office space, rental of facility for training, etc. It was agreed that the current Administrative
Assistant would remain part-time, the amaunt for funding the Incubatoz would decrease fram $95,500 to
$70,500 plus the $25,000 for the grant match for an SBDC Couuselor, promote Shannon Barrentine to
Assistant Executive Director, and that the bottom line for fixed costs be inereased no rnore than 3% over
last year's budgeted amaunt (see attached). Motion was made by Dan Smith to approve the proposed
Budget for Fiscal Year 2011-12 with amendments as listed; seconded by Doug Wehrman. Motion Carried
5-0.
The Board convened into executive session at 5:08 p.m. pursuant to Section 551.072 and Section
551.087 of fhe "I'exas Government Code to discuss and deliberate an the following:
A. Seefiion 551.072 - Reai 1'roperty
B. Section 551.0$7 - Ecanonnic Development Negatiatzons
Exeeufiive sessian ended at 6:20 p.m. The Board reconvened into open session. There was no action taken
as a result of executive sessian.
Dan Snnith znade a motion to adjourn at 6:20 p.m.; seconded by Rick Poston. Motion
Carried 5-0.
Respectfully subznitted,
Shannon Barrentine, Economic Develapment Specialist
PEDC
2
" 45
PEDC Executive Director's Update
June 2011
• Budget Highlights:
I. $1.19M estimated revenue far current FY, against $1.OM budget.
2. $427K estimated fund balance carryover frorn FY 20I0-11 to FY 2011-12.
3. $1.OM conservative revenue projections from 1/4 cent sates tax for FY 201 ]-12.
4. S2.8M in current cash including bond reserves and CDs.
5. Shannon B. position upgrade.
6. Shannon to fuli-time.
7. Staff training and professional development, assaciation memberships, etc.
8. Year 3 of Chamber lease agreement $60,000.
4. Retain Rachel Schory and Rickey Hayes.
10. Budget for all incentives payable from fund balance/carryover/cash reserves.
11. New and existing industry funds available (Sustainable Manufacturing Initiative
Recoxnmendations, Texas A&M, Diversity and Youth Summit, etc.)
12. Equipment (LCD prajector, laptop, software, iPad) and telephone upgrades as needed.
13, R3b1 staff and operationa] financial support, also aption to extend SBDC support.
• Fy 2011-12 Pian of Work update in progress, to align with 7 Criticallssues and Strategic P3an
Priorities and Regionnovate's recommendations. Key elements:
1. Business Attraction and Marketing.
2. Business Reteniion and Expansion.
3. R3bi and Entrepreneurial Supports.
4, Maantain and Market "Site Ready" Industrial Parks (NQrthwest and Airport).
5. PEDC Reporting and Accountability.
b. Develop and Promate a Positive, Pro-Business Climate for Paris and Lamar County by Providing
Leadership and Strategic Vision.
A. Legislative Agenda.
B. City of Paris Utilities and "Development Services."
C. Downtown and Historic District.
D. Workforce, Talent Attraction and Diversity.
• Diversity Update Repart Attached. City Council approved share of funding. Timeline pending.
• Two site visits with Rickey Hayes last week as follow-up to RECON Trade Show.
• Successful lncubator Grand Opening. Working on draft MOU with PJC.
• Regioruiovaie Update Attached. Kick-off ineetings June 22nd-24th. 4:00-5:30 pm, June 22nd.
• WF Solutions NE TX Regional Workforce Study with TIP Strategies underway.
• Highway 24 Project Opporiunities under development with TXDOT, SRRMA, I-30 Coaiition and
ather stakehalders.
1
46
FEDC Executive Director's Update
June 2011
• Active Projects:
I. Westward Bound - Site visit follow-ap sent to Governor's 4ffice and forwarded to praspect, See
Bxecutive Session Report.
2. Extreme EZ - Follaw-up information sent. See Executive Session Report.
3. Tiger Tale - 1 st Phase TMAC Assessment cpmpleted. Executive Session Update.
4. Wrecking Ball - Follow-up to proposal sent to prospect. Awaiting their response. They are
considering a site in the County as wel} as the original site in the City.
5. Westgate - Continue to coordinate with prospect.
• Proposa] this week to Project Green Bull. Presentation to PEDC ai next meeting.
• Attending Rural Summit in San Marcos June 1 b- ] 7.
Respectful3y Submitted,
Steve Gilbert, Executive Direc#or
Attachments
• Diversity Initiative Update and Taskforce Support
• Regionnovate Advisozy Committee Letter and Project Timeline
• White House Rural Council lnformation and Executive Order
2
- ~ 47
Paris, Texas Diversity Initiahve Update
June 2011
Tonight's Coals
1. Answer Questions
2. Provide Accurate Information
3. Move Forward
issue: ~ do we need to spend any monev on a diversity initiative?
1. Learn fram other besr practice communities.
2. Assess awide range of opinions and perspec[ives about our cunent situation.
3. Develop a focused implementation plan for the future.
4. Be proaclive and change the percepiion and bad publicity we have received as a racist camrnunity.
Stop and counteract negative outsider influences that create conflict, strife and disagreements in Paris.
6. Show that we are not as we have been portrayed.
7. Create a business cnvironment to attract new industry and jabs.
8. Show that our diversity is our strength and teach that to our youth.
9. Work together ta understand our differences and rnake them our competitive advantage.
10. Help small businesses with training and tools that help them recruit and keep a diverse workforce.
Purpose of the Diversity RFP
1. Engage employers and connmunity to be proactive and together an issues of race and diversity Sn Paris,
Texas.
2. Conduct a 3rd party assessment (interviews, focus groups, surveys, forums, data gathering).
3. Identify and Showcase Best Practices We Can Learn From,
4. Provide Recommendations, Action Plans, lmplementation Activities at a Leadership and Youth Summit.
5. Develop a Workplace Diversity Toolkit and Training Program for Small Business.
Issue: PEDC Stole Ken Rogers' Ideas.
1. FEDC engaged with the Diversity TaskForce and NAACP Leadership in response to the Turner
Industries crisis in May 2010. We have been warking with them since then.
2. PEDC's Plan of Work includes eonducting both Diversiry and Youth Summits.
3. The Diversity Taskforce supports hiring a third-garty consultant ta deveiap a plan for the future.
4. PEDC staff prepared the scope of work for the RFP.
5. We used Goagle searches far "diversity summit," "diversity taskforee," etc., for ideas from other
communities,
6. The RFA scope of wark is not anybody's intellectual property.
7. The RPP includes language that the proposals and materials provided by Bidders in response to the RFP
become property of the fiinding organizations.
8. The RFP gives PEDC the right to act in it's best interest at it's sole discretion.
9. How the individual companies deliver their services is their intellectual pxoperiy - their "know-how" and
their ideas of "how-to" are uniquely theirs. We get the inte]Iectual property of the company we hire.
The RFP Proeess
l. WF Salutions and PEDC cooperated to leverage resources and coordinate effarts,
2. Cammittee Review of Written Proposals.
48
Paris, Texas Diversity Initiative Update
June 2011
3. Aublic Bidder Presentations to PEDC, City Council, Diversity TaskForce, NAACP
4. Cost Comparison (Best Value)
Issue: We should spend mone with local companies,
l. Generally we contract with and purchase from local companies for goods and services.
2. Sometitnes we must hire outside companies who have unique knowledge, experience and expertise.
3. It is healthy to seek apinions and perspectives from knowledgeable experts from outside of Paris.
4. A cast difference of $30,000 is significant.
5. Te RFY says price is a key component of the evaluation criteria, and addresses best value.
6. We cannot justify the cost difference to cantract witb the local company.
7. To argue for spending an additional $30,040 for the local services is not defensible or fiscally
responsible.
3ssue: Five white men made this decision.
Review Committee (4)
• 25% Female
• 50% African American
Bidder Presentation Participants (27)
• 26% Female
• 19% African American
PEDC supports the City Council to appoint women and minorities to City Boards and Commissions,
including PEDC.
Outcome and Next Steps
l. A9l three bidders are experienced and qualified to deliver requested services.
2. All three are minority owned businesses.
3. With City Council's support, PEDC will seek support of Judge Superville and the CounTy Board of
Cornmissioners.
4. Negotiate and execute the final eantract with Executive Diversity Services.
5. Form a project leadership/advisory team including key stakeholders, groups and individuals who are
interested and willing to volunteer their time, talent and resources.
b. Complete project timeline and launch project.
Respectfully Submitted,
AWA;1'~
Steve Gilbert
2
49
Shannon Barrentine
From: Paris Diversity Task Force [Paris_Diversity_Task_Force@mail.vresp.com]
Sent: June 10, 2011 3:37 PM
To: shannon@paristexas.com
Subject: Task Force Updafe and Council Address
Ctlck to verw this lnd1l.1R~d brow5tr
Diversity Task Force Update
Dear Task Force,
Attached is tiie presentation we plan to make at the Paris City Council Meeting on Monday. As you can
see, we are supporting the Diversity Initiative proposed by the PEDC and plan to merge the Task Force
efforts into this new one. We have so appreciated aIl of your help and hope yau can join us for our last
three projects as well as the Inibative. And, we welcome your presence at the City council Meeting on
Monday
Mary and Marva
ADDRESS TO THE PARIS CM GOUNQL
"As you know, the 7ask Force was begun 31/2 years ago as a grassroots organization to address the
racial tension in the community. Many of you have participated with our committees and in our events
and we have appreciated it. Our projects have been a positive force in Paris. We have given
opportunities for people of all races to meet, talk, and work together through our projects - the Clty
Wide Black Party, The Law Enforcement Meet and Greet, Motivativnal Speakers in the schools, our U-
Turn awards, the ministerial swaps between white and black churches, Diversity Dinners, and the very
powerfui Challenge pay that was brought ko three school districts and changed lives. We"ve met all over
town - MLK Church of Christ, St. Paul Baptist, Calvary Methodist, Mt. Zian Methodist, First Christian
Church, the Civic Center, and the Fairgrounds. We have received financial support from many
individuals, the United Way and fram the City of Paris for which we are grateful.
But, from the beginning, we knew we needed a plan to address diversity issues. Our projects were gaod
but not enough. We had thoughk one would come from the U.S. Justice Departrnent. We asked the City,
the Chamber of Commerce and the PEDC to provide the needed funds to develop a road map of where
we are, where we need to be, and how to get there. Until recendy, we made littie progress. But thanks
to Steve Gilbert and the current board of the PEDC, we hope the Paris Diversity Infiative is going to
finally happen and we welcome the help.
Our position on the Diversity Initiative is that we wi11 support the group that gets the contract. It is
important to have a company that can deliver the services which apparently all three bidding rnmpanies
can. But what is most impprtant is that this community embrace the initiative, participate, be willing to
hear and to ad, and that we recognize we're being held back by our inability to adequately address
racial concerns. Support must come from all races, from the rich and poor, businesses and schools. If
that kind of participation happens, we will, at iast, acquire tools ta deal with the future and improve our
reputation.
1
50
The Task Force plans to finish its projects for this year - one more Diversity Dinner, the Block Party, and
the return of the speaker, Keith Davis, to ttte Paris schools. In September, we will close out and merge
into the Diversity Initiative where we loak forward to the involvement of many more citizens who care
about Paris and are wiiling to work far solutions.
This is not a project to be taken lightly. IYs not something to just check off. We have to be serious
about the need but we can also be hopeful about the result. We encourage the City of Paris to
financialiy support the Initiative thraugh a conkribution towards the cost of the contract. "
I[ you no longer wi5h to recefve these emals, please reply to this message with "Unsubscribe" in the subject line or simply dick on the toltowing link: 9n4SA&M
Paris Diverslly Tssk Force
115 Bonham Sireet
Paris, 75460
US
Read the VerticalResponse marketing policy.
Crnrres Usng
2
51
Invitation fo Participate
To: Project Advisary Cornmittee
From: Pike Burkhart, Chairman, Paris EDC Board
Steve Gilbert, Executive Directar, Paris EDC
RE: Paris Regional Manufacturing Tnitiative
June - September 2411
You are invited to participate as a member of the Project Advisory Committee for the
Paris Regional Manufacturing Initiative. This is a short-term coznmitment and is critically
important to our economic future. Below is infornaation about the Advisary Committee
and the Initiative:
Backjzraund on Proiect and Initiative
The Paris Regional Manufacturing Initiative, thraugh the initial funding from the Pazis
Economic Deveiopment Corporation, has retained the services of Richard Seline, from
Washington DC-based Regionnovate LLC. The Initiative is focused on identifying assets,
infrastructure, capacity of workforce and skills, and the near-teiaxi scenario for our regzon
to become a national hub of sustainable, advanced manufacturing in faod and consumer
goods.
In this scenario, we would leverage our existing relationships with five consumec brands,
partner with regional and state interests around the ernerging Corporate America focus
for more efficient and profitable manufacturing, and become a state-leader in the
recruitment and attraction of new brands, increased market-shaze, and ultimately the
trans#'ormation of oux economze development future.
The goal is to position the Paris Region as a state test-bed and then to connecfi with other
regions around the U.S. rn driving manufacturing in rural America as a place of choice
for national and global brands, Further, our initial goal is to ensure our people, assets, and
infrastructure are prepared now to engage with and respond to the expectations of
Corporate Arnerica's seleetion of lacations that "get it" - that understand why sustainable
and advanced manufacturing are vital to their bottom-lines and the communities in which
they thrive.
Role of the Proiect Advisorv Committee
The members of the Project Advisory Committee are viewed as civic stewards and in turn
civic "investors" - suggesting that you will examine the Initiative through a lens that
encourage hard questions, assessment, and specific implementation tactics - along with
vital performance and outcome metrics. Very simiJar to haw an investor would examine a
business plan and their own investment in an apportunity.
52
We will meet na more than four times over the course of the Phase 1 project plan
(attached) and for no more than 90 minutes in length. Each meeting will have an agenda
for the work to be done then and the feedback, decisions, and direction required frotn the
CommitYee. Upon conipletion of the first, kick-off sessian, we will sub-divide into three
working groups around key elements of the Initiative design - and ask that you take a
rale in one of ihose working groups. Materials, briefing papers, and any informaiion
requiring your attention will be provided at least one-week prior to each gathering.
Critical Work of the Advisorv Committee
In the capacity of `civic stewards/civic investors' - the critzcal work of the Advisory
Committee can be found by:
l) Focusing on the itnplementation of the findings and recommendations created
from Richard Seline's analysis and the input of the PEDC staff
2) Identification of priarities and specific acfiion steps; we will identify 5-7 items on
which to Iaunch the Initiative, not 20 nor 30 as some previovs plans have
suggested or encouraged. Thus we will be highly targeted
3} Performance rnetrics will be adopted for each part af the Initiative planning and
execution - simply 'rf we cannot measure it then it will not be included.
4) Investment of time, energy, and then resaurces is the pathway to success - we
need your ideas, thinking, networrks outside affihe regian, and commitment
towards transforming the Paris regional ecanomy Clarough the Initiative. Only then
- based on the specifics - will resourees be necessary to invest in the `business
plan.'
5) The Initiative WILL have a business plan approach - how mueh market-share we
are looking ta attract in food and consumer gaod rnanufacturing, what is
necessary infrastructure and transportatian to seek federal and state grants, where
do we take our `team' to recruit companies and industry to Paris and what do we
offer them to become partners in oux strategy? These and other questions will be
addressed in fihe plan.
6) An open mind to be innovative, creative, and entrepreneurial - this is not
traditiorzal economic development - azid therefore if we are to compete for jobs,
resources, investnnent, and caznpanies - then we need to think like global
campetitars and Iearn the `language', the methods, and the tactics that others have
adopted. Therefore this is as much a learning process as it is a implementation
planning scenario.
7) Some meznbers will be asked to attend meetings in Austin or other locations as we
make progress towards the final draft of the initiative plan - and we look to your
interest and schedule far such participation.
Resources Available to the Advisorv Committee
Each meeting and working group session will have specific materials related to the
objectives of the Initiative planning process - and we ask that you take the time to review
these before attending. In turn, we will make available a number of documents and
suggested readings on the PEDC website for the Initiative. And finally, where and when
applicable - we will arrange conference or video-links ta subject matter experts around
53 ,
the US that can bring additianaJ insights to your questions and explorations far the final
design of the plan and execution of tactics. Therefare, in less than 120 days, we will go
from exploration to execution. ..of not another repori but of a specific detailed initiative.
Final Observation of the Advisorv Comxnittee
A food and consumer goods manufacturing initiative has been adopted in cancept
because it offers a response to our competitive advantage in the Paris Region. It cannot
resolve every challenge nor problem fac:ing the region, but we will loak to apply the
elements of previous wozk by PEDC and the community to ensure that we are linking and
leveraging concerns and harriers. Simply, through a Manufacturing Initiative, we CAN
address workforce and skills, infrastrueture, community outreach and inelusion,
entrepreneurial and new business development, and similar issues that have been
discussed over the years. However, we must be highly targeted and focused with your
tirne and energies - and therefore we will have to make tough choices about how we
allocate those energies and therefoxe existing and future resourees to achieve success.
The most important challenge for the Advisory Cammittee and subsequent work is a key
phrase: "No champion, no initiative; no leader, no result... "
The Project Advisory Committee - and the IargQr community that will eventually became
part of the strategic im.plennentation - must look to themselves as both champians and
leaders to ensure that the initiative and results are the best selected for vur region and our
long-term agenda. The consultant, the PEAC staff, and even elected officials are not the
sole source of ehampions and leaders - this must be a civic-driven, private sectar focused
plan and implementa,`tion.
14
c w
QPA News Release; Obama administration establishes White House Rural Council to stre... Page I of l
News Release
OPA News Rele.ase: [06/09/2011]
Contact Name: Elizabeth Alexander
phone Number: (202) 693-4675
Re{ease Number.ll-Q894-NAT
Obama administration establishes White House Rural Council to strengthen rural cammun3ties
WASHING'TON - The White House today announced the estabtishment of the first White House Rural Council. White rural
cammunitles face em ro~ve t he Im em~entationnoimtsat sttrategy, the pdnesident gned, ~ian executive order eskabVisfi~rg the White
economic sU'ategY and P P
►iouse Rurat Council,
"Strong rural communities are key to a stronger America," said Preskient Baradc Obama. "That's why I've estabiished the White House
Rural Councll to make sure we're warking aanss govemrnent to strengthen rural communities and promote ecanomic grovuth."
The White House Rurai Councii will mordinate programs across govemment to encourage pubEic-private pactnerships to promote
further ecanomic prosperlty and quality of life in rural cammt+nities nationwide. Chaired by Secretary of A9ricuttun Tom Vitsack, the
cauncil will be respoasible for providing recommendations for irtvestment In rural areas and wiN coordinate federal engagement w(th a
variety of rural stakeholders, tnduding agricultural organizations, small businesses, and scate, loca) and tribai governments.
"Rural America makes signiflcant contributions to the security, prosperity and economic strength af our country;" said Agriculture
Secretary Tom Yilsadc. "The Rural Coundl announaed by President Obama shows his cantinued focus on promoting economic
opportuntty, creating jobs and enhandng the quatity of Iffe for those who live In rural America. Together with the rest of the Obama
adminiskration, USDA has warked to support famiiies and businesses in rural rnmmunities so that their suctess will pay dfvidends for all
Amer+cans."
In the coming months, the White House Rural Counci) wili Focus on job veation and ecotwmic devekopment by incfeasing the flow of
capftal ta rura( areas, promotin9 innovatbn, expanding digital and physkal networks, e►ui celebrating opportunlty through America's
natural resources. The councii will begin discussing key factors for growth, induding:
]obs: improve job training and woricforce devebpment in rural America.
Agriwlture: expand markeks for agricufture, inc{uding regional food systems and exports.
Access to credit: fncrease opportuNry bY expanding atcess to capiWl in runl communities and fostering local investment.
Innevation: promote the expansion of blofuels production capacity and communily-based renewable energy profects.
Netwarks: develop high-growth regional ecanomies by capltalizing on inherent regional strengths.
Heatth care: improve access to quality heaith care khrougfi expansion of healih technology systems.
Education: lncrease Postsecoridary enrollment rates and campletion for rural students.
eroadband: support the presidenYs plan to increase broadband opportunRies In rural America.
Infrastructure. coordinate investment in criticai infrastructure.
Ecosystem markets:
public lands.
expandfng opportunities for rnnservation, outdoor opporkunittes and economk growth on working lands and
"Safe and healthy workplaces and a lout workforce prepared for the jobs af the 21St century are vital to sustaining strong rurai
rnmmunities," said Secretary of Labor Hilda L. Solis. "The Rurai Coundi will help the Labar Departmenk more effecpveN support
greatet coordination among businesses, rural workers and govemment resources. The result witl be safer, more innova#ive and more
competitive workpldces, and greater prasperity for our nation,"
Since taking office, President Obama's administration has taken signtricant steps to improve the iives of rural Americans and has
provided broad support for ruraf communities. The Obama administration has set goais of modemizing infrastrudure by providing
broadband access to iQ milfion Americans, expanding edutatlonal apportuniUes for students In rural areas and provfding affordable
health care. In the bng term, these unparalleied rural investments will help ensure that Amerita's rural rnmmunities are repopulating,
setf-sustaining and thriving economicalfy.
~Yan~rt,ve ~rc~r (PpF)
ireedom vf InTOrmLtwn AR I P^VaQ' & Se[urity Stntemenl I Afadslme6 j Customlr Survey I ImportDM Web Site NoGCtS I➢Wg-fns UfM by DOl
tj'~~ ~ s5c Pedms ~i3 ~.4 bsj jmrAe, ~aWi ses9s 20210
5~
THE: 4tfiITE IiOUSE
Office of the Press Secretary
For Immediate Re.lease June 9, 2011
EXECUTIVE ORDER
ESTFiBLISHM£NT OF THE WHITE HOUSE RURAL COUNCIL
By the authority vested in me as President by the
Constitution and the ]aws of the United States of Amexica and
in ozder to enhance Federal engaqement with ruzal communities,
it is hereby ardered as foli.ows:
5ection 1. PalicY• Sixteen percent of the llmerican
population lives in rural counties. SCrong, sustainable rural
communities aze essential to winning the future and ensvrinc}
American competitiveness in the years ahead. These communities
supply out food, fiber, and energy, safeguazd our natural
re.sources, and are essential in the development of science and
innovation. Thouqh rural communities face numerous challenges,
they also present enormous economic potential. The Fedexa2
Government has an impoztant role to play in order to expand
access to the cagital necessary for economic growth, promote
innovaCion, improve access to health care and educaLaon, attd
expand autdoor recreational activities on public lands.
To enhance the Federal Government's efforts ta addzess
the needs of rural America, this order establishes a council to
better coordinate Federal programs and maximize the impact of
Federal investment to promote economic prosperity and quality
of life in our zural communitiies.
sec. 2. Establishment. There is established a White House
Rural Council (Gouncil).
5ec. 3. Membership. (a) The Secretary of Agriculture
shall serve as the Chair of the Council, which shall also
include the heads of the following executive branch departments,
agencies, and off.ices:
{1}
the
Department
af
the Treasuxy;
(2)
the
Departmene
of
Defense;
(3)
the
Department
of
Justice;
(9)
the
Department
of
the Interior;
(5)
ths
Department
of
Commerce;
(6)
the
Depaztment
of
Labor;
(7)
the
Department
of
Heaith and Hurnan Services;
(8)
the
Department
of
Housing and Urban Development;
56
z
(5) the Departmenc af Transportation;
{1G} the Department of Energy:
(11) the Departmenz of Education;
(12) the Depa=tment of vetezans Affaits;
(13) the Department of 43omeland Secuxity:
(29) the Environmental Protection Agency;
(15) the Fedezai Communications Comroission;
(16) the Office af Manaoement and Hudget;
(17) the Oftice ef Science and Technology Policy;
(Ig) the Office of National Drug Control Palicy:
(19) the Council of Economic Advisers;
(20) the Domest.ic Folicy Couneil;
(21) the National Economic Council;
(22) the Small Business Administration;
(23) the Council on Environmental Qnality;
(24) the White House Office of Public Engagement and
Tntergovernmental Affairs;
(:5) the Whzte House Office of Cabinet Affairs; and
such other er,ecutive bxanch departrnents, agencies,
and offices as the President or the Secretary o£
Agriculture may, from time to time, designate.
(b) A member of the Council may designate, to perform the
Council functions of the member, a senior-level official who is
part of the member's deparcment, agency, or office, and who is a
full-time officer or employee of the Federal Government.
(c) The Department ot Agricultuxe shall provide tundir.g
and administrative support for the Council to the extent
permitted by law and within existing appropriations.
(d) The Council shali coordinate its poiicy development
thsough the Domesti.c Palicy Council and the 1Jational Economic
Councii.
Sec. 9. Mission and Function of the Counci.l. The Cauncil
shall work across executive departments, agencies, and offices
to caordinate development of policy recommendations to promote
economic psosperity and quality of life in rural America, and
shall coozdinate my Administration's engaqement with rural
communities. The Counci2 shall:
(a) mzke recommendations to the Pxes9.dent, through the
Director of the Domestic Poiicy Council and the Director of
the Natiana] Economic CoUncil, on streamlining and 2everaginq
57
3
Federal investments in xura2 areas, where sppropr ate, to
increase the impact cf FEdezal dollars and create economic
opporti:nities to improve the quality of life in zura2 America;
(b) coordinare and incxease the effectiveness of
Federal enqagemenc with xural stakehol.ders, ancluding
aqxicultural organizations, small businesses, education and
training institutions, heaith-care providers, telecommunications
sexvices providers, research and land grant institutions,
law enforcement, State, local, and tribal goveznments, ar,d
nongoveznmental organizations regarding the needs cf xurai
America;
(c) cooxdinate Federal effozts directed toward the growth
and developmenc of geographic regions that encompass both urban
and xural areas; and
(d) identify and facilitate rural ecanomic oppostunities
associated with enerqy development, outdoor xecxeation, and
other conservation zelated activities.
Sec. 5. General Pxovisions. (a) The heads af exeCUtive
departments and agencies shall assist and provide information
to the Counci3., consistent with applicab2e law, as may be
necessary to carry out the functions of the Council. Each
executive department and agency shall bear its own expense
for participating in the Council.
(b) Nothing in this ordex shall be consLrued to impair
or otherwise affact:
(i) avthority granted by law to an executive
department, agency, or the head thereof: or
(ii) functions of the Dixector of the Office
of Management and Budget relating to budgetary,
administrative, or legisl.ative proposals.
(c) Thzs arder shall be imp].emented consistent
with applicable law and subject to the availability of
appzopriations.
(d) This order is not intended to, and does not, create
any right or benefit, substantive or procedural, enfazceable at
law oz in equity by any pazty against the United States, its
departments, agencies, or entities, its officers, employees, or
aqents, or any other person.
B7aRACK OBAMA
THE WHTTE HOUSE,
June 9, 2011.
# t #
5O
CnPit'04 OFFI(.'E
P.O. Box 12068
qurrcn, TExns 98711-2068
(512)463-0I0I
(512) 475-3751 Fnx
DIAL 71I FOR REIAY CALl.S
Disrwcr Otfus - TYkFx
3304 S. BROADWAY AVE; STE I03
TYitn,TExas 75701
(903)596•9122
(903) 596-9189 Fna
~f~~•* 4'~
~ ,+l
K.EVIN P. ELTIFE
STATE SENATOR
June 1, 2011
Mr. Steve Gilbert
Executive Director
Paris Economic Development Corporation
1125 Banham Street
Paris, Texas 75460
Dear Mr. Gilbert:
DIsrnJcr OFncE - L.oNCvEw
GRec,c Cour•rv CouxTmouse. 5rE 301
101 E. ME'ntVinr
L,or+GVt[w,TFacws 75601
(903) 753-8137
(903) 753-8568 Fnx
Disnwcr Omce - Tsacnru:Ann
5411 R✓u.n De., STE D
TEXrRKARA,TExns75503
(903)223-7931
(903)223•7963 Fnx
Thank yau for your recent correspondence regarding the importance of grotecdng rural
areas in the redistricting process. I certaiiily share your cancerns
As a member of the Senate Select Committee on Redistricting, 1 have publicly stated that
we need ta pxotect rural interests as much as possible. During the recent Legislative
Sessian new nnaps for the state Senate and House were passed. While I supported the
Senate plan, I voted against the House map due to my belief that there were unnecessary
shifts in the boundaries of some districts in East Texas.
A proposed congressional map has been introduced far consideration during the Special
Legislative Session. I will keep these concerns in mind as this map is discussed.
Thank you again for taking the time to write. Please do not hesitate to contact me
whenever I might be of assistance.
KeviKP. Elti,
State Senator
KPE/rw
COMM1TfEGS: CHAIR, ADMINJS1'AATION • BCOI:OMIC D6VE PMETT -BUSANESS & COMMERCC • FIKAVCC • NATV(tAl. RESOURCE3
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em►
Deadiption of
Total Value
lgrowneM
2007 L~ueJ
2008 DuaJ
1
2010 Due/
Z071 Due►
2012 Dus1
203 Duel
2014 Duel
2095 Duel
Cam an
Inosnthre
Yet Paid
Start
Paid
Paid
2009 Duel Paid
Paid
Paid
Paid
Paid
Psfd
Paid
Creation of 35
new jobs @
HWH!
$3,000/FTE
5years
Rogers-
(HWH = 10/ R-
(2011
Wade
W=25)
$905,000
assumed)
$30,000 I $0 $30,000 / $0 $30,006 I $0 $15,000 ! $0
Creation ot 5 new
Crop Prod.
jobs / Off-set
Services
Infrastruclure
$4,000 ! $4,000
Campbeli
Solar Storage
- -
- -
- - - - -
-
Soup Co.
Structure
_ $100,000
$100,000 / $0
Reimbu►se Sewer
Line
Project
;(Infrastructure)
$250,000 /
Fresh Air
Cost up to ~
$250,000;
. $0;
~
Okois `ot I Tdw Yalew ~ A
;water rate 5 years i
' !reimbursement (2011
Daisy Dairy,for jobs created $664,300_ assumed) $94,900 $113,150 $131,400 $153,300 $171,550
' - - - _ - -
TOTAL---- - $2,719.300.00 - ~ - -
-
(through 2020) ^ - - -