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09-Contract with NLISD for furnishing School Resource Officers for the NLISD DistrictCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 07/26/ 11 Council Date: Police Chief Bob Hundley 9. 08/08/11 RECOMMENDED MOTION: Move to approve a Resolution authorizing a contract with NLISD for furnishing three police officers as School Resource Officers for the NLISD District and authorizing the City Manager to execute all necessary documents. POLICY ISSUE(S): Intergovernmental cooperation; Public safety BACKGROUND: Since 2004, NLISD and the City have partnered to provide School Resource Officers for their campus. These officers are stationed on NLISD campus, respond to calls for service, provide security, and instruct criminal justice and D.A.R.E. classes. The City provides all equipment, training, patrol vehicles and the school district provides the base salary for the three officers. The amount of the contract for 2011/2012 is $187,303.00. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution, Contract ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ ❑ Department Report 2 Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: * Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court 0 Legal ❑ Library Z Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 74 RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT WITH NORTH LAMAR INDEPENDENT SCHOOL DISTRICT FOR PROVISIOIV OF SCHOOL RESOURCE OFFICER SERVICES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the North Lamar Independent School District ("NLISD") has requested the City of Paris ("City") to provide School Resource Officer services at various NLISD campuses during school year 2011-2012, and the City Council is agreeable to providing such service; and, WHEREAS, pursuant to Chapter 791 of the Texas Government Code, governmental entities may contract with each other to provide governmental functions or services; and, WHEREAS, an Interlocal Agreement between the City and NLISD for School Resource Officer Services for fiscal year 2011-2012 is attached hereto as Exhibit "A" and should be in all things, approved, and the City Manager of the City of Paris should be authorized to execute the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the Interlocal Agreement between the City and NLISD for School Resource Officer services at NLISD campuses during fiscal year 2011-2012, attached hereto and incorporated herein by reference as Exhibit "A", be, and the same is hereby, approved. Section 3. That the City Manager be, and he is hereby, authorized and directed to execute, on behalf of the City of Paris, the Interlocal Agreement with the North Lamar Independent School District, substantially in accordance with the form of the Agreement attached hereto as Exhibit "A", for School Resource Officers for fiscal year 2011-2012. Section 4. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 8th day of August, 2011. A.J. Hashmi, M.D., Mayor r~ r ( ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 76 INTERLOCAL AGREEMENT STATE OF TEXAS ) ) KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LAMAR ) THAT, the CITY OF PARIS, TEXAS, a home rule municipal corporation, acting by and through its City Manager, Gene Anderson, duly authorized, hereinafter called CITY, and the NORTH LAMAR INDEPENDENT SCHOOL DISTRICT, acting by and through its Superintendent, James Dawson, duly authorized, hereinafter called NLISD, do hereby contract and agree as follows: 1. CITY agrees to provide the services of a total of three (3) School Resource Officers to serve all NLISD campuses during the term of this Agreement. 2. The primary duty station of said Resource Officers shall be the various campuses of NLISD, as assigned by the Paris Police Department in conjunction with appropriate officials of NLISD. 3. The ordinary work shift for said officers shall be forty (40) hours per week, five (5) days per week, or as otherwise agreed between the parties. If said officers are requested by NLISD to serve in excess of eighty (80) hours during any given two (2) week pay period, any overtime accrued as a consequence of said service shall be charged to NLISD. 4. During their assignment to their primary duty station, said officers shall perform such duties and responsibilities as assigned by the Paris Police Department in conjunction with appropriate officials of NLISD. 5. In the event of an emergency in the City or surrounding area, the Paris Police Department may divert the School Resource Officers away from the primary duty station to assist other police officers or public safety officers in responding to said emergency, for so long as said emergency continues. At the conclusion of the emergency circumstance, said officers shall return to their primary duty stations at NLISD. 6. For and in consideration of the services described above, NLISD agrees to pay to CITY the sum of $187,303.00 for the services to be provided under this Agreement, payable in twelve (12) equal monthly payments of $15,608.58. The CITY and NLISD agree that the CITY may utilize the School Resource Officers as needed during the summer months after they have exhausted all of their compensatory, normal vacation, and holiday leave. The CITY will 614 A„ - 77 pay the officers for any time they work on patrol for the CITY not to exceed thirty (30) days per officer per year. The amount that the CITY pays the officers for non-school related work and for work on patrol for the CITY will be deducted from the amount that they are paid by the NLISD pursuant to this Agreement. This deduction for the time worked on patrol for the CITY during the previous school year, will be deducted from the first payment made by the NLISD to the CITY of each school year, as necessary. The School Resource Officers may accrue compensatory time in lieu of overtime pay for hours worked for the School District in excess of eighty (80) hours per pay period. But in no event may a School Resource Officer accumulate more than 242 hours of compensatory time during the term of this Agreement. If a school resource officer accumulates more than 80 hours of compensatory time during the term of this Agreement, NLISD will be solely responsible for payment of any hours in excess of 80 hours, if the officer leaves the CITY prior to using those compensatory hours in excess of 80." 7. Each party paying for the performance of governmental service under this Agreement shall make those payments from current revenues available to the paying party. 8. Each party to this Agreement stipulates that the payments made hereunder fairly compensate the performing party for the services or functions performed hereunder. 9. The term of this Agreement shall begin September 1, 2011 and end August 31, 2012 unless extended by the mutual written agreement of the parties hereto. Executed on the dates shown in the acknowledgments below. CITY OF PARIS By: A.J. Hashmi, M.D., City Manager ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 78 NORTH LAMAR INDEPENDENT SCHOOL DISTRICT By: James Dawson, Superintendent ATTEST: Secretary STATE OF TEXAS COUNTY OF LAMAR BEFORE ME, the undersigned authority, on this day personally appeared Gene Anderson, City Manager of the City of Paris, Texas, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this 8th day of August, 2011. Notary Public, State of Texas STATE OF TEXAS COUNTY OF LAMAR BEFORE ME, the undersigned authority, on this day personally appeared James Dawson, Superintendent for the North Lamar Independent School District, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of , 2011. Notary Public, State of Texas 9.~~