10-Bids for chemicals to be used at the Water and Wastewater Treatment PlantsCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
07!26/11
Doug Harris,
Council Date:
Utilities
Director of Utilities
10.
08/08/11
RECOMMENDED MOTION:
Move to approve awarding bids for various water and wastewater chemicals to the low bidder for each
chemical.
POLICY ISSUE(S):
Bid award; Fiscal management
BACKGROUND:
The annual request for bids was advertised in
The Paris News on July 10, 2011 and July 17, 2011. Bids
were received and opened in public at 3:00
p.m. on July 26, 2011. Bid packets were mailed to 44
vendors; 22 vendors submitted bids. Bids were received on the following treatment chemicals:
Chemical
Low Bidder Bid Price
Chlorine
Brenntag Southwest $598.00/ton
Liquid Alum
General Chemical $224.89/ton
Liquid AnhydYOUS Ammonia
Airgas Specialty Products $1,400.00/ton
Hydrated Lime (Bulk)
Texas Lime Company $149.95/ton
Hydrated Lime (Bagged)
Texas Lime Company $195.51/ton
Activated Carbon (PAC)
Norit Americas $0.56/lb.
Sulfur Dioxide (SO~
Brenntag Southwest $735.00/ton
Sodium Hydroxide (NaOH) K.A. Steel Chemicals $531.00/ton
Polymer (PAM) Polydyne $1.15/lb.
Fluosilicic Acid (Fluoride) Harcross Chemicals $3.33/gal.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Recommendation Memo of 8/03/11; Bid tabulation sheet; Bid response forms; Bid specifications
ACTION:
BUDGET INFO:
❑ Financial Report Z Minute Order
Expense
$697
790
10
,
.
❑ Department Report ❑ Resolution
❑ P
i
Budgeted Amt.
$700,000.00 (Requested Amt.)
resentat
on ❑ Ordinance
'
'
❑ Public He
rin
❑ O
h
y
I
D Actual
$539,681.70
g
a
er
t
Acct. Name
Chemical Medical Etc
Acct. Number
10-0211-82-00; 10-0211-86-00
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Commun
ity Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Libraty ❑
Police ❑ Eng./Public Works Z Utilities
City of Paris Revised 2/04/08
MEMORANDUM
City of Paris Utilities Department
To: Mayor & City Council, City of Paris
From: Doug Harris, Director of Utilities
Subject: Recommendations for Water and Wastewater Treatment Chemicals
Date: August 3, 2011
Sealed bids were received on July 26, 2011 for the furnishing and delivery of chemicals for use
at the Water and Wastewater Treatment Plants in FY 2011/2012.
Recommendations are as follows:
Chemical
Chlorine
Liquid Alum
Liquid Anhydrous Ammonia
Hydrated Lime (Bulk)
Hydrated Lime (Bagged)
Activated Carbon (PAC)
Sulfur Dioxide (SOz)
Sodium Hydroxide (NaOH)
Polymer (PAM)
Fluosilicic Acid (Fluoride)
Bidder
Brenntag Southwest
General Chemical
Airgas Specialty Products
Texas Lime Company
Texas Lime Company
Norit Americas
Brenntag Southwest
K.A. Steel Chemicals
Polydyne
Harcrass Chemicals
Bid price
$598.00/ton
$224.89/ton
$1,400.00/ton
$149.95/ton
$195.51 /ton
$0.56/lb.
$735.00/ton
$531.00/ton
$1.15/lb.
$3.33/gal.
These are all the low bids meeting the bid specifications.
Attached is a bid tabulation spreadsheet showing all bidders, chemicals bid, bid prices, changes
from current prices, estimated chemical costs for the upcoming fiscal year and other information.
81
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CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIOUID CHLORINE
IT IS ESTIMATED THAT ONE HUNDRED (100) TONS OF LIQUID CHLORINE WILL BE
REQUIRED IN THE OPERATION OF THE WATER TREATMENT PLANT AND FIFTY (50) TONS
OF LIQUID CHLORINE WILL BE REQUIRED IN THE OPERATION OF THE WASTER'ATER
TREATMENT PLANT DURING THE PERIOD OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT ESTIMATES ARE GNEN AS
SHOWN ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE
REQUIREMENT OF THE OPERATIONS OF THE PLANTS DURING THE PERIOD SHOWN ABOVE.
A M1NIMUM IS NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF TH1S INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE CONTRACT
PERIOD SHOWN ABOVE BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
CHLORINE DELIVERED SHALL CONFORM TO AWWA STANDARD B301-92 AND BE NSF
APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE Fi.JRNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES WILL BE MADE TO THE WATER TREATMENT PLANT AT 3700 LAKE CROOK
ROAD, PARIS, TEXAS 75460 AND THE WASTEWATER TREATMENT PLANT AT $600 NORTH
MAIN, PARIS, TEXAS 75460.
DELIVERIES ARE TO BE MADE IN ONE-TON CYLINDERS. THE CTTY OF PARIS WILL
MAKE EVERY EFFORT TO ACCEPT DELIVERIES IN TRUCK LOAD LOTS. LOTS MAY BE
SPLIT BETWEEN THE TWO PLANTS AS NECESSARY.
DELIVERY TRUCK MUST BE CAPABLE OF SETTING CYLINDERS OFF TRUCK AND ON TO
OUR LOADING AREA SO WE CAN PICK IT UP W1TH OUR CRANE.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
83
CERTIFIED WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARiS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REIECT ANY AND ALL BIDS, TO WA1VE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELNERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER IS
HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER 15 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PR]CE INCREASES FOR ANY REASON DURING THE
CONTRACT PERIOD.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE CALOWNE, AND A PROPER INVOICE IS RECEIVED.
QUALIFICATIONS OF BIDDERS
BIDS W1LL BE CONSIDERED (?NLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE CHLORINE BID UPON, HAVE SUFFICIENT QUANTITIES IN STOCK TO MEET
TNE CITY OF PARIS' NEEDS, AND MUST ACTIVELY ENGAGE IN THE SALE OF CHLORINE.
SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A REPRESENTATIVE OF THE CITY OF
PARIS AT ANY TIME EITHER BEFORE AWARD IS MADE OR DURING THE UFE OF THE
CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF THREE
CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FLJRNISHED.
- - 84
BID FORM
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
FROM: Brenntag Southwes(~AMEOFBIDDER)
610 Fisher Road (,e,DDRESS)
Longview, TX 756?hDDRESS)
9 0 3- 7 5 9- 7151 (TELEPHONE NUMBER)
RE: FURNiSHING AND DELIVERING LIQUID CHLORINE
RECEIVED
JUL 2 6 2011
CITY MANAGER
PARlS, TEXAS
PURSUANT TO AND IiN COMPLIANCE W1TH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED
BELOW) FOR FURNISHING AND DELIVERING LIQUID CHLORINE, WE BID THE FOLLOWING:
CHLORINE WILL BE FURNISHED AND DELIVERED FOR THE PRICE OF:
s 5 9 8. 0 0 pER TON
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
~
BY:
TYPE OIYPRINT Iv`AME:
TITLE: ~4 ' f"
-o--
Alan Jackson
DATE: 22nd DAY OF July , 2011.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE. CLEARLY MARK ON THE
OUTSIDE OF THE ENVELOPE "SEALED BID: LIQUID CHLORINE" AND RETURN TO: THE
OFFICE OF THE CITY MANAGER, CITY OF PARIS, P.O. BOX 9037, PARIS, TEXAS 75461-9037,
OR EXPRESS/OVERNIGHT DELIVERIES TO 135 S.E. KAUFMAN ST., PAR1S, TEXAS 75460, NO
LATER THAN 3:00 PYI ON TliESDAY, NLY 26, 2011, AT NVI-IICH TIivIE THE BIDS WILL BE
PUBLICLY OPENED AND TABULATED FOR PRESENTATION TO THE CITY COUNCIL AT THE
MONDAY, AUGUST 8, 2011 MEETING.
85
CITY OF PARIS
UTILTTIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIUUID ALUM (ALUMINUM SULFATE)
REOUIREMENTS
IT IS ESTIMATED THAT 1000 TONS OF DRY ALUM (APPROXIMATELY 390,000 GALLONS
AS L1QUID ALUM) WILL BE REQUIRED IN THE OPERATION OF TAE WATER TREATMENT
PLANT DtJRING THE PERIOD OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE
REQUIREMENT OF THE OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE.
A MINIMUM IS NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS 1NVITATION TO BID.
THE BIDDER MAY CANGEL THE CONTRACT AT THE CONCLUSION OF THE CONTRACT
PERIOD SHOWN ABOVE BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
LIQUID ALUM DELIVERED SHALL CONFORM TO AWWA B403-93, STANDARD FOR
LIQUID ALUM. QUALITY SHALL BE "TECHNICAL" GRADE AND MUST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY THE BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
APPROXIMATE ANALYSIS IS 17 % AL203, 8.15 % AL203 SOLUTION, 525 # DRY
ALUM/GALLON.
DELNERIES
DELIVERIES WILL BE MADE TO THE WATER TREATMENT PLANT AT 3700 LAKE
CROOK ROAD, PARIS, TEXAS 75460.
DELIVERIES ARE TO BE MADE IN TRUCK LOAD LOTS OF APPROXIMATELY 4500
GALLONS (AS A LIQUID).
DELIVERY TRUCK MUST BE CAPABLE OF SELF-UNLOADING IF NECESSARY.
HOWEVER, COMPRESSED AIR TO ASSIST 1N THE UNLOADING WILL BE PROVIDED BY THE
CITY OF PARIS WHENEVER POSSIBLE.
_ _
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELNERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRIv1ED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVAN'I'AGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRiCE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES.
BIDDER IS HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES
TAXES. OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE
FURNISHED UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON
DURING THE CONTRACT PERIOD.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE ALUM AND A PROPER INVOICE IS RECEIVED.
OiJAI.IFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURER5 OR THEIR
AUTHORIZED DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A
SUBSTANTIAL STOCK OF THE ALUM BID UPON, HAVE SUFFICIENT QUANTITIES IN STOCK
TO MEET THE CITYOF PARIS' NEEDS, AND MUST ACTIVELY ENGAGE IN THE SALE OF
ALUM. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A REPRESENTATIVE OF THE
CITY OF PARIS AT ANY TIME EITHER BEFORE AWARD IS MADE OR DURING THE LIFE OF
THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF THREE
CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
_ ~ 87
BID FORM
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
FROM: c~aAL C~ucAi, pg~tP+oru
90 EAST HALSSY ROAD
PARSIPPANY, NJ 07054
800 631 8050
RE: FURNISHING AND DELIN
RECEIVED
JUL Z 6 2011
/~~AME OF BIDDER ~~AvGER
~(ANQ PROnii('1'S ~ ) PA/'Y'7I5, 1 G/~AS
Id.C
(ADDRESS)
(ADDRESS)
(TELEPHONE NUMBER)
'ERING LIQUID ALUM (ALUMINUM SULFATE)
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED ,
BELOW) FOR FURNISHIIvG AND DELIVERIiNG LIQUID ALUIv1, WE BID THE FOLLOWING: ,
LIQUID ALUM WILL BE FURNISHED AND DELIVERED FOR THE PRICE OF:
$224.89 PER TON (DRY ALUM BASIS AS DELIVERED USING 5.25 LBS DRY ALUM/GAL)
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
By: .s(J~~TITLE: BUSINESS MANAGEt
TYPE OR PRINT NAME: LISA B1towxLRs
DATE: 2M DAY OF .TiJt.Y , 2011.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED BID FORM" IN A SEALED ENVELOPE. CLEARLY MARK ON THE OUTSIDE OF
THE ENVELOPE "SEALED BID: LIQUID ALUM" AND RETURN TO: THE OFFICE OF THE CITY
MANAGER, CITY OF PARIS, P.O. BOX 9037, PARIS, TEXAS 75461-9037, OR EXPRESS/OVERNIGHT
DELIVERIES TO 135 S.E. KAUFMAN ST., PARIS, TEXAS 75460, NO LATER THAN 3:00 PM ON
TUESDAY, JULY 26, 2011, AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND TABULATED
FOR PRESENTATION TO THE CITY COUNCIL AT THE MONDAY, AUGUST 8, 2011 MEETING.
I - 88
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIOUID ANHYDROUS AMMONIA
REOUIREMENTS
IT IS ESTIMATED THAT THIRTY (30) TONS OF LIQUID ANHYDROUS AMMONIA WILL
BE REQUIRED 1N THE OPERATION OF THE WATER TREATMENT PLANT DURING THE
PERIOD OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTITIES MAY BE INCREASED OR DEGREASED TO MEET THE
REQUIREMENT OF THE OPERATIONS OF THE PLANTS DURING THE PERIOD SHOWN ABOVE
A MINIMUM IS NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWEIRDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE CONTRACT
PERIOD SHOWN ABOVE BY GIVING 60 DAYS PWOR NOTICE IN WRITING.
SPECIFICATIONS
LIQUID EINHYDROUS AMivIONIA DELIVERED SHALL CONFORM TO THE NSF
STANDARDS AND CONTAIN AT LEAST 99.5% AMMONIA BY WEIGHT.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED BY THE CITY OF PARIS. PRODUCT FURNISHED MUST BE NSF APPROVED.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARiS.
THE SUCCESSFUL BIDDER WILL SUPPLY A 1,000-GALLON NURSE TANK TO FACILITATE
IN GAS WITHDRAWAL.
DELIVERIES
DELNERIES WILL BE MADE TO THE WATER TREATMENT PLANT AT 3700 LAKE CROOK
ROAD, PARIS, TEXAS 75460.
DELNERIES ARE TO BE MADE IN BULK AT APPROXIMATELY 2 TONS EACH LOAD.
TRUCK MUST BE CAPABLE OF SELF-UNLOADING INTO OUR TANK.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELNERY.
CERTIFIED WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
- ~ 89
BASIS OF AWARD
1T IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
C1TY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WANE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRiCE/PAYMENT
PRICE IS TO BE DELNERED PWCE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER 1S
HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE LIQUID ANHYDROUS AMMONIA, AND A PROPER INVOICE IS
RECEIVED.
QUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE LIQUID ANHYDROUS AMMOTTIA B1D UPON, HAVE SUFFICIENT QUANTITIES
IN STOCK TO MEET THE CITY OF PAR1S' NEEDS, AND MUST ACTNELY ENGAGE IN THE
SALE OF THE LIQUID ANHYDROUS AMMONIA. SUCH STOCK AND FACILITIES MAY BE
EXAMINED BY A REPRESENTATIVE OF THE CITY OF PARIS AT ANY TIME EITHER BEFORE
AW.ARD IS MADE OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF THREE
CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
` ` k7 V
BID FORM
RECEIVED
JUL 2 6 2011
TO: MAYOR AND CITY COUNCIL
THE CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
d '~fr
FROM: ~'CG • c~ ~f ~ (NAME OF BIDDER)
...f lw --?0p
2. 5 30 SC' I!t' r /2cP (ADDRESS)
3ov`/3
L.ewr^Pn rQ v~'!1e 6-yi- (ADDRESS)
C~UU) Z~JS' Z 2 ZS (TELEPHONE NUMBER)
CI11r MANAGER
PARIS, TEXqg
RE: FURNISHING AND DELIVERING LIQUID ANHYDROUS AMMONIA
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED
BELOW) FOR FURNISHING AND DELIVERING LIQUID ANHYDROUS AMMONIA, WE BID THE
FOLLOWING:
LIQUID ANHYDROUS AMMONIA WILL BE FURNISHED AND DELIVERED FOR THE PRICE OF:
$ I iT 0 PER TON.
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
TYPE OR PR1NT NAME:
DATE:
Zl
~ /f
TITLE: ~(Lil? Pl- o ~G n~GfS
~ ~ /AS
DAY OF cJi 2011.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE. CLEARLY MARK ON THE
OUTSIDE OF THE ENVELOPE "SEALED BID: LIQUID ANHYDROUS AMMONIA" AND
RETURN TO: THE OFFICE OF THE CITY MANAGER, CITY OF PARIS, P.O. BOX 9037, PARIS,
TEXAS 75461-9037, OR EXPIZESS/OVERNIGHT DELIVERIES TO 135 S.E. KAUFMAN ST., PARIS,
TEXAS 75460, NO LATER THAN 3:00 PM ON M0YDAY, JULY 26, 2011 AT WHICH TIME THE
BIDS WILL BE PUBLICLY OPENED AND TABULATED FOR PRESENTATION TO THE CITY
COUT+CIL AT THE MONDAY, AUGUST 8, 2011 MEETING.
- . 91
BiD FORM
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
FROM: TEXAS LIh1E COMPANY
(NAME OF BIDDER)
5429 LBJ FREEWAY (ADDRESS)
SUITE 230
DALLAS, TX 75240 (ADDRESS)
972-991-8400 (TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING HYDRATED LIME
RECEIVED
JUL 2 6 2011
OVY ►'fiRIS, '~$ER
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED
BELOW) FOR FURIvISHII`1G AND DELIVERING HYDRATED LIME, WE BID THE FOLLOWING:
HYDRATED LIME WILL BE FURNISHED AND DELIVERED FOR THE PRICE OF:
S 19~_ S1 PER TON (BAGGED)
$ 149 . 95 PER TON (BULK)
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
BULK - 24 TON MINIMUM LOADS
BAGS - 22.5 TON MINIMUM LOADS
c
gy;-Z) (.-A-yk a~ T\ TITLE: VP SALES/MARKETING
TYPE OR PRINT NAME: DAVE LEYMEISTER
DATE: 20 DAY OF JULY , 2011.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" 1N A SEALED ENVELOPE. CLEARLY MARK ON THE
OUTSIDE OF THE ENVELOPE "SEALED BID: HYDRATED LIME" AND RETURN TO: THE
OFFICE OF THE CITY MANAGER, CITY OF PARIS, P.O. BOX 9037, PARIS, TEXAS 75461-9037,
OR EXPRESS/OVERNIGHT DELIVERIES TO 135 S.E. KAUFMAN ST., PARIS, TEXAS 75460, N0
LATER THAN 3:00 PiNI ON TUESDAY, JULY 26, 2011 AT WHICH TIME THE BIDS WILL BE
PUBLICLY OPENED AND TABULATEU FOR PRESENTATION TO THE CIT'T" COUNCIL AT THE
MONDAY, AUGUST 8, 2011 MEETING.
92
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING HYDRATED LIME
IT IS ESTIMATED THAT ONE HUNDRED (100) TONS OF HYDRATED LIME (BULK) AND
TEN (10) TONS (BAGGED) WILL BE REQUIRED IN THE OPERATION OF THE WATER
TREATMENT PLANT DURING THE PERIOD OCTOBER 1, 2011 THROUGH
SEPTMBER 30, 2012.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE
REQUIREMENT OF THE OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE.
A MINIMUM IS NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVI"TATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE CONTRACT
PERIOD SHOWN ABOVE BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
HYDRATED LIME DELIVERED SHALL CONFORM TO AWWA STANDARD B202-93. MUST
BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES WILL BE MADE TO THE WATER TREATMENT PLANT AT 3700 LAKE CROOK
ROAD, PARIS, TEXAS 75460. DELIVERIES ARE TO BE MADE IN TRUCK LOAD LOTS OF
APPROXIMATELY 20 TONS EACH.
BAGGED LIME SHALL BE FURNISHED IN 50# BAGS. THEY SHALL BE PLACED ON FOUR-
WAY WOODEN PALLETS AND LOADED TO FACILITATE OUR UNLOADING FROM THE SIDE
OF YOUR TRUCK WITH A FORK LIFT. BULK LIME WILL BE SHIPPED IN A TRUCK CAPABLE
OF SELF UNLOADING. OUR LIME SILO SYSTEM WILL ASSIST IN THE UNLOADING WHEN
NECESSARY.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 830AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
3
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER IS
HEREBY NOTIFIED THAT THE CITY I.S EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER 1S 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRiCE INCREASES FOR ANY REASON DURING THE
CONTRACT PERIOD.
ALL PALLETS FURNISHED SHOULD BE ON AN EXCHANGE BASIS. WE WILL NOTE ALL
DAMAGED PALLETS ON THE DELIVERY TICKET AT TIME OF DELIVERY.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE HYDRATED LIME AND A PROPER INVOICE IS RECEIVED.
OUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF HYDRATED LIME BID UPON, HAVE SUFFICIENT QUANTITIES IN STOCK TO MEET
THE CITY OF PARIS' NEEDS, AND MUST ACTIVELY ENGAGE IN THE SALE OF HYDRATED
LIME. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A REPRESENTATIVE OF THE
CtTY OF PARIS AT ANY TIME EITHER BEFORE AWARD IS MADE OR DURING THE LIFE OF
THE CONTRACT.
UPON REQUEST, BIDDER W1LL FURNISH TO THE CITY OF PARIS, THE NAMES OF THREE
CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
94
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING POWDERED ACTNATED CARBON
REOUIREMENTS
IT IS ESTIMATED THAT TWENTY-FIVE THOUSAND (25,000) LBS. OF POWDERED
ACTIVATED CARBON WILL BE REQUIRED 1N THE OPERATION OF THE WATER TREATMENT
PLANT DURING THE PERIOD OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012.
AN EXACT QUANTITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS GNEN ABOVE.
QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE REQUIREMENT OF THE
OPERATIONS OF THE PLANT DURING THE PEWOD SHOWN ABOVE. A MINIMUM IS NOT
GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE CONTRACT
PERIOD SHOWN ABOVE BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
POWDERED ACTIVATED CARBON DELIVERED SHALL CONFORM TO AWWA B600-96.
MUST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CiTY OF PARIS.
DELIVERIES
DELIVERIES WILL BE MADE TO THE WATER TREATMENT PLANT AT 3700 LAKE CROOK
ROAD, PARIS, TEXAS 75460.
DELIVERIES ARE TO BE MADE IN BULK LOTS OF APPROXIMATELY 20,000 POUNDS PER
LOAD. UNLOADING FACILITIES ARE ON SITE.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELNERED.
. 1 95
BASIS OF AWARD
IT IS THE 1NTENTION OF THE CITY OF PARiS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECffICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER IS
HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFTCATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WTLL BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE POWDERED ACTNATED CARBON, AND A PROPER iNVOICE IS
RECEIVED.
OUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE POWDERED ACTNATED CARBON BID UPON, HAVE SUFFICIENT
QUANTITIES IN STOCK TO MEET THE CITY OF PARTS' NEEDS, AND MUST ACTNELY
ENGAGE IN THE SALE OF POWDERED ACTNATED CARBON. SUCH STOCK AND FACILITIES
MAY BE EXAMINED BY A REPRESENTATIVE OF THE CITY OF PARIS AT ANY TIME EITHER
BEFORE AWARD IS MADE OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF THREE
CITIES TO WHOM THE PRODUCT B1D IS PRESENTLY BEING FURNISHED.
. . ~
[
BID FORM
TO: MAYOR AND CITY COUNCIL
CITY OF PAR1S
P. O. BOX 9037
PARIS, TEXAS 75461-9037
Tnc .
FROM: NQr0-A .I-I C'C(S(NAME OP BIDDER)
'e 0' 161 D (ADDRESS)
ma~SI1Q,tt ~ ~ tS~D^I I (ADDRESS)
qO`) -qaJ - I C)q~ (TELEPHONE NUMBER)
RECEIVED
JUL 2 6 2011
PATMRIS,~TEXAG SR
RE: FURNISHING AND DELIVERINC POWDERED ACTIVATED CARBON
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED
BELOW) FOR FURNISHING AND DELNERING POWDERED ACTIVATED CARBON, WE BID
THE FOLLOWING:
POWDERED ACTIVATED CARBON WILL BE FURNISHED AND DELIVERED FOR THE PRICE
OF:
$ o. S lD PER POUND.
DESCRIBE AKY DEVIAT[ON FROM THE BID SPECIFICATIONS•
DATE: ~ 1 DAY OF
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE. CLEARLY MARK ON THE
OUTSIDE OF THE ENVELOPE "SEALED BID: POWDERED ACTIVATED CARBON" AND
RETURN T0: THE OFFICE OF THE CITY MANAGER, CITY OF PARIS, P.O. BOX 9037, OR
EXPRESS/OVERNIGHT DELIVERIES TO 135 S.E. KAUFMAN ST., PAR1S, TEXAS 75460, PARIS,
TEXAS 75461-9037, NO LATER THAN 3:00 PM ON TUESDAY, JULY 26, 2011 AT WHICH TIME
THE BIDS WILL BE PUBLICLY OPENED AND TABULATED FOR PRESENTATION TO THE CITY
COUNCIL AT THE MONDAY, AUGUST 8, 2011 MEETING.
~ - 97
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIOUID SULFUR DIOXIDE
REOUIREMENTS
IT 1S ESTIMATED THAT FIFTY (50) TONS OF LIQUID SULFUR DIOXIDE WILL BE
REQUIRED IN THE OPERATION OF THE WASTEWATER TREATMENT PLANT DURING THE
PERIOD OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT AN ESTIMATE 1S GIVEN ABOVE.
QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE REQUIREMENT OF THE
OPERATIONS OF THE PLANT DIJRING THE PERIOD SHOWN ABOVE. A MINIMUM IS NOT
GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE CONTRACT
PERIOD SHOWN ABOVE BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATTONS
SULFUR DTOXIDE DELIVERED SHALL CONFORM TO AWWA STANDEIRD B512-97.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PAR7S.
DELIVERIES
DELIVERIES WILL BE MADE TO THE WASTEWATER TREATMENT PLANT AT 8600
NORTH MAIN PARIS TEXAS 75460
DELIVERIES ARE TO BE MADE IN ONE-TON CYLINDERS. THE CITY OF PARIS WILL
MAKE EVERY EFFORT TO ACCEPT DELIVBRIES IN TRUCK LOAD LOTS.
DELIVERY TRUCK MUST BE CAPABLE OF SETTING CYLINDERS OFF TRUCK AND ON TO
OUR LOADING AREA SO WE CAN PICK IT UP WITH OUR CRANE.
ROUI'INE DELIVERIES MUST BE MADE WITHIN THE NOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TTCKETS WILL BE REQUIRED FOR EACH IAAD SHOWING THE
EXACT AMOUNT DELIVERED.
_ _ ~
BASIS OF AWARD
IT 1S THE 1NTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PR1CE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE B1D AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELNERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER IS
HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE E1ND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASE FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE SULFUR DIOXIDE, AND A PROPER INVOICE IS RECEIVED.
OUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE SULFUR DIOXIDE BID UPON, HAVE SUFFICIENT QUANITITIES 1N STOCK TO
MEET THE CITY OF PARIS' NEEDS, AND MUST ACTIVELY ENGAGE IN THE SALE OF SULFUR
DIOXIDE. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A REPRESENTATNE OF
THE CITY OF PAR1S AT ANY T1ME EITHER BEFORE AWARD IS MADE OR DURING THE LIFE
OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF THREE
CITIES TO WHOM THE PRODUCT BID 1S PRESENTLY BEING FURNISHED.
' '
BID FORM
RECEIVED
TO: MAYOR AND CITY COUNCIL
THE CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
FROM: Brenntag SouthwestNAMEOFBIDDER)
610 Fisher Road
(ADDRESS)
Longview, TX 7560#ADDRESS)
903-759-7151
(TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING LIQUID SULFUR DIOXIDE
JUL 2 6 2011
~ Qxnr MANAaER
~ P1AFUS, TEXAS
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED
BELOW) FOR FURNISHING AND DELIVERING LIQUID SULFUR DIOXIDE, WE BID THE .
FOLLOWING: I
SULFUR DIOXIDE WILL BE FURNISHED AND DELIVERED FOR THE PRiCE OF:
$ 73 5. 00 pER TON
DESCRIBE A1VY DEVIATION FROM THE BID SPECIFICATIONS:
BY:
TYPE OR~&T NAME: Alan Jackson
DATE: 22nd DAY OF July
TITLE: zt~A V~
2011.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE. CLEARLY MARK ON THE
OUTSIDE OF THE ENVELOPE "SEALED BID: LIQUID SULFUR DIOXIDE" AND RETURN TO:
THE OFFICE OF THE CITY MANAGER, CITY OF PAR[S, P.O. BOX 9037, PARIS, TEXAS 75461-
9037, OR EXPRESS/OVERNIGHT DELIVERIES TO 135 S.E. KAUFMAN ST., PARIS, TEXAS 75460,
NO LATER THAN 3:00 PM ON TUESDAY, JULY 26, 2011, AT WHICH TIME THE BIDS WILL BE
PUBLICLY OPENED AND TABULATED FOR PRESENTATION TO THE CITY COUNCIL AT THE
MONDAY, AUGUST 8, 2011 MEETING.
- 100
BID FORM
TO: MAYOR AND CITY COUNCIL RECEIY ED
THE CITY OF PARIS 2 6 2011
P. O. BOX 9037 JUL PARIS, TEXAS 75461-9037 CIN MANAQER
FROM: (NAME OF BIDDER) PARIS, TEXAS
15145' µ a1n*c.c.t (aDDREss)
LemoYJ* ITL ~ ~ 431 (aDDxESS)
00` A'rJ ",39O 0 (TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING LIQUID SODIUM HYDROXIDE (50%),
(76% NAZO BASIS)
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED
BELOW) FOR FURNISHING AND DELIVERING LIQUID SODIUM HYDROXIDE, WE BID THE
FOLLOWING:
LIQUID SODIUM HYDROXIDE WILL BE FURNISHED AND DELIVERED FOR THE PRICE OF:
s-n PER TON (50%, 76% NAZO Basis)
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
O 0.
. . ~.d0. wo tt t,lrc,ritt .
tt b~e,llo,~ ~1 t~ac~s ''n,w ~00 l c» ~'4~.,.•K. c1~ rtat.l+o(t(~,rcr~
Bv; l,;sbAMATO-Aer TITLE: fro-C.O w✓T- 04twti!Lt~ Y~Ir'
TYPE OR PR1NT NAME: L~0H*4-,-Tb&tNtv-
DATE: at DAY OF 31- , 2011.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE. CLEARLY MARK ON THE
OUTSIDE OF THE ENVELOPE "SEALED BID: LIQUID SODNM HYDROXIDE" AND RETURlv
TO: THE OFFICE OF THE CITY MANAGER, CITY OF PARIS, P.O. BOX 9037, OR
EXPRESS/OVERNIGHT DELIVERIES TO 135 S.E. KAUFMAN ST., PARIS, TEXAS 75460, PARIS,
TEXAS 75461-9037, NO LATER THAN 3:00 PM ON TUESDAY, JULY 26, 2011, AT WHICH TIME
THE BIDS WILL BE PliBLICLY" OPENED A?v'D TABULATED FOR PRESENTATION TO THE C1TY
COUNCIL AT THE NIO1vDAY, AUGUST 8, 2011 MEETING.
f-vwt,; k Stac~cs 135 S. E. (t- sirLVf
- - 101
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING L10UID SODIUM HYDROXIDE (54%)
REOUIREMENTS
IT IS ESTIMATED THAT TWO HUNDRED FIFTY (250) TONS (120,000 GALLONS) OF
(50%) SODIUM HYDROXIDE WILL BE REQUIRED IN THE OPERATION OF THE WATER
TREATMENT PLANT DURING THE PERIOD OCTOBER l, 2011 THROUGH SEPTEMBER 30, 2012.
AN EXAGT QUANTITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS GIVEN ABOVE.
QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE REQUIREMENT OF THE
OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE. A MINIMUM IS NOT
GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE CONTRACT
PERIOD SHOWN ABOVE BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
THE LIQUID SODILJM HYDROXIDE (CAUSTIC SODA)(50%) DELIVERED SHALL CONFORM
TO AWWA B501-93, STANDARD FOR SODIUM HYDROXIDE. MUST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELNERED SHALL BE FURIVISHED BY BIDDER WHEN
REQUESTED BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY THE BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES WILL BE MADE TO THE WATER TREATMENT PLANT AT 3700 LAKE CROOK
ROAD, PARIS, TEXAS 75460.
DELIVERIES ARE TO BE MADE IN TRUCK LOAD LOTS OF APPROXIMATELY 3000 TO
4000 GALLONS (50%).
DELNERY TRUCK MUST BE CAPABLE OF SELF-UNLOADING.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 330PM,
MONDAY THROUGH FRIDAY. DELNERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIWERY.
CERTIFIED WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVE.RED.
lon
4
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CTTY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELNERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER 1S
HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SAT.ES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE LIQUID SODIUM HYDROXIDE (50%), AND A PROPER INVOICE IS
RECEIVED.
OIJALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTWBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE LIQUID SODIUM HYDROXIDE (50%) BID UPON, HAVE StJFFICIENT
QUANTITIES IN STOCK TO MEET THE CITY OF PARIS' NEEDS, AND MUST AGTIVELY
ENGAGE IN THE SALE OF LIQUID SODIUM HYDROXIDE (50%), SUCK STOCK AND
FACILITIES MAY BE EXAMINED BY A REPRESENTATIVE OF THE CITY OF PARIS AT ANY
TIME ETTHER BEFORE AWARD IS MADE. OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF THREE
CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
103
BID FORM
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
FROM: Polydyne Inc. (T(AME OF BIDDER)
1 Chemical Plant
(ADDRESS)
Riceboro, GA 31323 (pDDRESS)
(912) 880-2035 (TELEPHONE NtTMBER)
RECEIVED
JUL 2 6 2011
cinr MANAGER
PARIS, TEXAS
RE: FURNISHING AND DELIVERING LIQUID CATIONIC POLYACRLYLAMIDE EMULSION (FLOCCULANT
AID)
PURSUANT TO AND IN C0N1PLLANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED BELOW) FOR
FURNISHING AND DELIVERING LIQUID CATIONIC POLYACRLYLAMIDE EMULSION, WE BID THE
FOLLOWING:
LIQUID CATIONIC POLYACRLYLAMIDE EMULSION WILL BE FURNISHED AND DELIVERED FOR THE
PRICE OF: Clarifloc CI-1080
$ 1. 15 pER POUND.
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIOIYS:
None
By: TITLE: Business Manager
TYPE OR PRINT NAME: Lawrence D. Grizzle
DATE: 19th DAY OF July , 2011.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE. CLEARLY MARK ON THE OUTSIDE OF THE
ENVELOPE "SEALED BID: LIQUID CATIONIC POLYACRLYLAMIDE EMULSIOIV" AND RETURN TO: THE
OFFICE OF THE CITY NtANAGER, CITY OF PARIS, P.O. BOX 9037, PARIS, TEXAS 75461-9037, OR
EXPRESS/OVERNIGHT DELIVERIES TO 135 S.E. KAUFMAN ST., PARIS, TEXAS 75460, NO LATER THAN 3:00
PM ON TUESDAY, JULY 26, 2011, AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND TABULATED
FOR PRESENTATION TO THE CITY COLTNCIL AT THE MONDAY, AUGUST 8, 2011 MEETING.
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CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIOOID CATIONIC POLYACRYLAMIDE EMULSION
(FLOCCULANT A1D)
REUUIREMENTS
IT IS ESTIMATED THAT 50.000 LBS. OF LIOUID CATIONIC POLYACRYLAMIDE
EMtJLSION WILL BE REQUIRED IN THE OPERATION OF THE WASTEWATER TREATMENT
PLANT DURING THE PERIOD OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012. THIS
PRODUCT IS USED IN THE DE-WATERING OF SLUDGE. ROTARY DRUM THICKENERS ARE
USED TO THICKEN (DE-WATER) THE SLUDGE AFTER THE INJECTION OF THIS POLYMER.
AN EXACT QUANTITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS GIVEN ABOVE.
QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE REQUIREMENT OF THE
OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE. A MINIMUM IS NOT
GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE CONTRACT
PERIOD SHOWN ABOVE BY GTVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
WE PRESENTLY USE POLYDYNE CI-10$0. THE PRODUCT BID MUST BE EQUAL OR
SUPERIOR TO THIS PRODUCT.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE C1TY OF PARIS.
DELIVERIES
DELNERIES WILL BE MADE TO THE WASTEWATER TREATMENT PLANT AT 8600
NORTH MAIN, PARIS, TEXAS 75460.
DELIVERIES ARE TO BE MADE 1N LOTS OF APPROXIMATELY 1800 POUNDS PER
SHIPMENT. SHIPMENT SHOULD BE MADE IN F1FTY-FIVE (55) GALLON DRUMS ON FOUR-
WAY WOODEN PALLETS. THERE SHALL NOT BE MORE THAN TWO DRUMS ON ANY
PALLET. THE DELIVERY TRUCK SHALL BE CAPABLE OF SETTING A LOADED PALLET ON
THE DOCK AT GROtJND LEVEL.
ROUTINE DELNERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITAIN THREE (3) DAYS
FOLLOWING A CONFIRMED REOUEST FOR EACH DELIVERY.
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BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE 1S TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLTCABLE TAXES. BIDDER iS
HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFTCATE WILL BE FURNISHED
UPON REQUEST. THE PRICE MAY NOT BE INCREASED FOR ANY REASON DURING THE
TERM (?F THE CONTRACT.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE LIOUID CAT10N1C POLYACRYLAMIDE EMULSION
(FLOCCULANT AID), AND A PROPER INVOICE IS RECEIVED.
OUALIFICATIONS OF BIDDERS
B1DS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE LIOUID CATIONIC POLYACRYLAMIDE EMULSION
(FLOCCULANT A[D) BID UPON, HAVE SUFFICIENT QUANTITIES IN STOCK TO
MEET THE CITY OF PARIS' NEEDS, AND MUST ACTIVELY ENGAGE IN THE SALE OF LIOUID
CATIONIC POLYACRYLAMIDE EMULSION (FLOCCULANT AID). SUCH STOCK AND
FACILITIES MAY BE EXAMINED BY A REPRESENTATIVE OF THE CITY OF PARIS AT E1NY
TIME EITHER BEFORE AWARD IS MADE OR DLJRING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF THREE
CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
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CITY OF PARIS
UTILITIES DEPARTMENT
B1D SPECIFICATIONS
FOR FURNISHING FLUOSILICIC ACID
REOUIREMENTS
IT IS ESTIMATED THAT 25,000 GALLONS OF FLUOSILICIC ACID (AS 23% SOLUTION)
WILL BE REQUIRED IN THE OPERATION OF THE WATER TREATMENT PLANT DURING THE
PER10D OCTOBER l, 2011 THROUGH SEPTEMBER 30, 2012.
EXACT QUANTITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS G1VEN ABOVE.
QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE REQUIREMENT OF THE
OPERATIONS OF THE PLANT DLJRI:NG THE PERIOD SHOWN ABOVE. A MINIMUM IS NOT
GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO B1D.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE CONTRACT
PERIOD SHOWN ABOVE BY GIVING 60 DAYS PRTOR NOTICE IN WRITING.
SPECIFICATIONS
FLUOSILICIC ACID DELIVERED SHALL CONFORM TO AWWA B703-44, AND B703A-97,
STANDARDS FOR FLUOSILTCIC ACID. (23% SOLUTION) AND MUST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PAR1S.
DELIVERIES
DELIVERIES WILL BE MADE TO THE WATER TREATMENT PLANT AT 3700 LAKE CROOK
ROAD, PARIS, TEXAS 75460.
DELIVERIES ARE TO BE MADE IN BULK QUf1NTITIES. ORDER SIZES MAY VARY FROM
1000 TO 4500 GALLONS OF 23% FLUOSILICIC ACID SOLUTION.
DELIVERY VEHICLE MUST BE ABLE TO PUT LIQUID INTO OUR TANK. (4500 GALLON
TANK)
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELNERED.
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BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE WGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSNE OF ANY APPLICABLE TAXES. BIDDER IS
HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON DURING THE
CONTRACT PERIOD.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE FLUOSILICIC ACID, AND A PROPER INVOICE IS RECEIVED.
OUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FKOM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE FLUOSILICIC ACID BID UPON, HAVE SUFFICIENT QUANTITIES IN STOCK TO
MEET THE CITY OF PARIS' NEEDS, AND MUST ACTIVELY ENGAGE IN THE SALE OF THE
FLUOSILICIC ACID. SUGH STOCK AND FACILITIES MAY BE EXAMINED BY A
REPRESENTATIVE OF THE CITY OF PAR1S AT ANY TIME EITHER BEFORE AWARD IS MADE
OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF THREE
CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
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BID FORM
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
FROM: ~6ME OF BIDDER)
(ADDRESS)
(ADDRESS)
(TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING FLUOSILICIC ACID
RECEIVED
JUL 2 6 2011
, CITY MANAGER
PARIS, TEXAS
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED
BELOVI) FOR FURNISHING AND DELIVERING FLUOSILICIC ACID, WE BID THE FOLLOWING:
FLi.~OSILI IC A~p WILL BE FURNISHED AND DELIVERED FOR THE PRICE OF:
$ PER GALLON
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIOIVS:
BY:
TYPE OR`pR
DATE: J~
NAME:
TITLE: A-LaimGf
DAY OF ~ , 20l 1.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IiN A SEALED ENVELOPE. CLEARLY MARK ON THE
OUTSIDE OF THE ENVELOPE "SEALED BID: FLUOSILICIC ACID" AND RETURN TO: THE
OFFICE OF THE C[TY MANAGER, CITY OF PARIS, P.O. BOX 9037, PARIS, TEXAS 75461-9037,
OR EXPRESS/OVERNIGHT DELIVERIES TO 135 S.E. KAUFMAN ST., PARIS, TEXAS 75460, NO
LATER THAN 3:00 PM ON TUESDAY, NLY 26, 2011, AT WHICH TIME THE BIDS WILL BE
PUBLICLY OPENED AND TABULATED FOR PRESENTATION TO THE CITY COUNCIL AT THE
MONDAY, AUGUST 8, 2011 NIEETING.
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