18-Bid and approving a contract with Bob Johns for the Central Warehouse RenovationsCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
7-28-11
Council Date:
Finance
Gene Anderson
18.
8-8-11
RECOMMENDED MOTION:
Motion to accept the low bid for renovation and alteration of the new warehouse building.
POLICY ISSUE(S):
Financial administration.
The City purchased property located at 165 W. Center Street for a replacement warehouse building. This
is an ideal location because the property backs up to the existing Public Works property. The current
warehouse building is a WWII era building acquired from Camp Maxey many years ago and is in very
poor condition. Acquisition of the Center Street building cost $121,928.99. Three bids were received
July 28t" for the renovation and alteration. The low bid was given by Bob Johns Construction, LLC in
the amount of $195,266 plus $3,800 for alternate number one. This low bid exceeds the budgeted
amount by $65,829. I recommend acceptance of the low bid with the extra funds being transferred from
line item 11-1002-81-99 originally budgeted for the radio read meter project which will not be done this
fiscal year. The radio read project is being forwarded to the 2011-12 budget.
BOARD/COMMISSION RECOMMENDATION:
None
EXHIBITS:
Copy of bids. Contract.
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$199,066
❑ Department Report Z Resolution
Budgeted Amt.
$134,000
❑ Presentation ❑ Ordinance
yTD Actual
$763
❑ Public Hearing ❑ Other
Acct. Name
Warehouse Building
Acct. Number
11-0901-80-98
FISCAL NOTES:
None
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT Z Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris 14 2 Revised 2/04/08
-
Draft
S: attorney/reswork/warehouse renovation 8-08-11
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS;
AWARDING A CONTRACT FOR THE RENOVATION AND ALTERATION OF
THE CITY OF PARIS CENTRAL WAREHOUSE FACILITY TO BOB JOHNS
CONSTRUCTION, LLC, THE LOWEST RESPONSIBLE BIDDER; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, The City Council of the City of Paris did heretofore advertise for bids for
furnishing plant, labor, materials, and equipment, and for performing all work required for
the renovation and alteration of the City's Central Warehouse Facility, which bids were
received until 3:00 P.M., Tuesday, July 28, 2011; and,
WHEREAS, the lowest responsible bid providing the best value to the City was
received from Bob Johns Construction, LLC in the amount of $195,266.00 plus $3,800.00
for alternate number one, a copy of which is attached hereto as Exhibit "A"; and,
WHEREAS, the contract should be awarded to Bob Johns Construction, LLC in
accordance with the Advertisement for Bids, drawings and specifications for the renovation
and alteration of the City's Central Warehouse Facility located at 165 W. Center Street,
Paris, Lamar County, Texas; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. That the bid from Bob John's Construction in the amount of One
Hundred Ninety-Five Thousand Two Hundred Sixty Six Dollar ($195,266.00) for renovation
and alteration of the City of Paris Central Warehouse Facility, 165 W. Center St., Paris,
Texas is hereby accepted as the lowest responsible bid which provides the best value to the
City subject to the City and Bob John's Construction entering into a contract for the Project
and Contractor providing required Performance and Payment Bonds and insurance
coverage for the Project.
Section 3. That the City Manager of the City of Paris, be, and he is hereby
authorized and directed to execute on behalf of the City of Paris a Construction Agreement
with Bob John's Construction in a form acceptable to the City Attorney.
Section 4. This resolution shall be effective immediately upon passage.
PASSED AND APPROVED this 8th day of August, 2011
143
A.J. Hashmi, M.D., Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
144
Date: July 6, 2011
Project No.: '1104
Project: Central Warehouse Facility
Owner: City of Paris, Texas
FORM OF PROPOSAL
NOTE: PROPOSALS SHALL BE SUBMITTED UNDER THE BIDDER'S LETTERHEAD USING THE
FOLLOWING FORM:
Date: 2 9, .Zo 11
To: Mr. Gene Anderson, Interim City Manager
City of Paris, Texas
135 First Street Southeast
Paris, Texas 75460
Project: Renovations & Alterations
Central Warehouse Facility
Paris, Texas 75460
Base Bid: The Undersigned agrees to furnish all labor, materials, tools and equipment and to perform all
the work required for the Base Bid in accordance with the Contract Documents prepared by Denney
Architects, Inc., Paris, Texas, for the sum of
N;r/ e. 14 ve ~ h ouso,NJ t-Gt1 o h wA/JraJ 5/Y4 Si x Dollars
1`~~.Z6~0 ~
Alternate Bid No. 1: The Undersigned agrees to perform the additional work outlined in the Contract
Documents under Alternate Bid No. 1 for the sum of
Tti r'irL e- i a~~ ~ u Ndr e oC Dollars
c~
Contract Time: The Undersigned agrees to commence work under this Contract on or before a date to be
specified in a written Notice to Proceed by the Architect and to fully complete the work of the Contract within
90 calendar days.
Liquidated Damages: The Undersigned further agrees to pay as liquidated damages the sum of One
Hundred Fifty Dollars ($150.00) per day for each consecutive calendar day in addition to the
aforementioned Contract Time that is required to complete the work.
Addenda: Receipt of the following addenda is acknowledged:
~
EXHIBIT 1 P2g2 1- Form of Proposal
~
145
OC,
Performance and Payment Bonds: The Undersigned agrees to furnish a Performance Bond and a Labor
and Materials Payment Bond in accordance with the Contract Documents.
Bid Security: Enclosed is Bid Security in the amount of not less than five percent (5%) of the greatest
amount bid (including Alternates).
Submitted by:
Contractor. o b ftKs C~NS frac
BY: ~o~ J o fr►15 ~ 7145 A
P2g2 2- Form of Proposal
146