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07-HISTORIC PRESERVATION COMMISSION MINUTES FROM 06.08.11, 08.10.11 AND PLANNING & ZONING MINUTES FROM 08.01.11CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 09/07/2011 Council Date: 09/ 12/2011 enda ltem ivo.: Originating Department: Presented By: City Clerk I Janice Ellis I7• RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Historic Preservation Commission minutes from the meetings of June 8, 2011 and August 10, 2011 Planning and Zoning minutes from the meeting of August 1, 2011 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: ThP attarhPd minutes. BUDGET INFO: ACTION: ❑ Financial Report Z Minute Order Expense $ ~ Department Report ❑ Resolution Budgeted Amt. $ ~ Presentation ❑ Ordinance yTD Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Finance Fire ~ Administration M City Clerk ❑ Community Development ❑ EMS/IT ❑ ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities Kevisea Liuviua City of Paris v _ ~ ~ MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, JUNE 8. 2011 12:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Susan Scholz, Secretary at l 2:00 p.m. A. The following members were present: Douglas Cox Ben Vaughan Matt Coyle Susan Scholz, Secretary B. The following members were absent: Arvin Starrett, Chairman Jerry Raper Paul Denney, Vice-Chairman C. Also present were Jeanna Scott, Historic Preservation Officer; and Cheri Bedford, Main Street Manager. 2. Approval of minutes.from previous minutes. (May 17, 2011; May 23, 2011) Motion was made by Ben Vaughan, seconded by Matt Coyle to approve the minutes with for the May 17, 2011 and May 23, 2011 meetings. Motion carried 4-0. 3. Consideration of and action on the following Certificate of Appropriateness: A. 615 1 S` Street S. W. - Ronnie Fox property owner represented the petition. Mr. Fox stated they are changing the shingles. Motion was made by Douglas Cox, seconded by Matt Coyle to approve the COA. Motion carried 4-0. 4. Discussion of and possible action on recommending revisions to the sign ordinance to include an article that regulates signage in the Downtown Historic District. Ben Vaughan stated that there needs to be a change to the window sign area. The correction should state "All nancommercial temporary signage must be removed within 7 days after the last day of the advertised event. Commissioners discussed wording regarding attached signs meeting ADA requirements. Motion was made by Matt Coyle, seconded by Ben Vaughan to approve the recommendation subject to corrections. Motion carried 4-0. 18 S 10 Future agenda items. There were none. Meeting adjourned at 12:21 p.m. APPROVED TH1S 25' DAY OF JUNE, 2011. if- -Ain-v4itt ~ Chairman 19 MINUTES REGULAR MEETING CITY OF PARIS HISTORiC PRESERVATION COMMISSION WEDNESDAY, AUGUST 10, 2011 12:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 12:00 p.m. A. The following members were present: Arvin Starrett, Chairman Paul Denney, Vice-Chairman Douglas Cox Ben Vaughan Nancy Anderson David Stewart B. The following members were absent: Matt Coyle C. Also present were Jeanna Scott, Historic Preservation Officer; Cheri Bedford, Main Street Manager; and Matt Frierson, City Council Member. 2. Election of Officer•s: A. Chair-man - Motion was made by Paul Denney, seconded by Douglas Cox to nominate Arvin Starrett. Motion carried 5-0. B. Vice-Chairman - Motion was made by Douglas Cox, seconded by Nancy Anderson to nominate Paul Denney. Motion carried 5-0. C. Secretary - Motion was made by Paul Denney, seconded by Douglas Cox to nominate Ben Vaughan. Motion carried 5-0. 3. Approve previous meeting minutes. (July 13, 2011; July 25, 2011; August 1, 2011) Motion was made by Ben Vaughan, seconded by Nancy Anderson to approve the meeting minutes for July 13, 2011, July 25, 2011 and August 1, 2011. Motion carried 6- 0. 4. Consideration of and action on the following Certificate of Appropriateness: A. 15 North Main Street - Janet Green, business owner presented the petition. Ms. Green stated they are proposing an under canopy sign that will feature their logo, which is a goose. The sign will clear the ground by 8 feet and be placed directly - - tAo in front of the main entrance. Motion was made by Ben Vaughan, seconded by Paul Denney to approve the COA. Motion carried 6-0. CONSENT AGENDA--- [Items appearing on this consent agenda niay be approved by a sifigle vote of the Conznzission, with such approval applicable to all izems appearing on said agenda. If any Commission member desires to discuss and consider separately an_y itern appeat-ing on the consent agenda, that Commission member may do so by requesting that the item be removed fi•om the consent agenda and considered as a separate item.] 6. Discussion of and possible action regarding the following structures considered by code inspectors to be in violation ofArticle III of Chapter- 7 of the Code of Or-dinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures, " to determine NJhether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmar-k, or- as historic propertv as designated by the City Council of the City of Paris: A. 1349 8`h Street S.E. B. 510 E. Neagle C. 1046 6`h Street S.E. D. 1036 6`h Street S.E. E. 830 E. Washington F. 840 E. Hearon G. 1214 W. Kaufman H. 1356 W. Kaufman I. 1381 W. Kaufman J. 1626 W. Austin K. 207 W. Shiloh L. 503 W. Washington M. 151 301h Str•eet N.E. Paul Denney requested items 6F, 6H and 6L be pulled for discussion. Motion was made by Paul Denney, seconded by Ben Vaughan to send Items 6A, 613, 6C, 6D, 6E, 6G, 61, 6J, 21 6K and 6M to the Building and Standards Commission for demolition since they cannot be rehabilitated nor do they have significant historical value. Motion carried 6-0. Robert Talley, Code Enforcement Supervisor stated that item 6F- 840 Hearon has two fences with one of them clearly in the right of way; by ordinance code enforcement can remove the fence that is in the right of way. The property has had numerous complaints of a foul odor coming from this house. The odor is coming from several dogs that are located on the property which are living in and under this house. Mr. Talley further reported on 611-1356 Kaufinan Street, property owner lives in California. Neighbors are complaining about people breaking into the house at night. The house itself is starting to sink, code enforcement has secured this property over and over and the owner is not interested in saving the property. Mr. Talley further reported on 6L-503 West Washington, property owner is in county jail. The house is dangerous, it is collapsing, and the roofing is falling in on it. Furthermore, the west wall is in danger of collapsing. Motion was made by Paul Denney, seconded by Ben Vaughan to send Item 6F to the Building Standards Commission for demolition since it cannot be rehabilitated nor does it have significant historical value. Motion carried 6-0. Motion was made by Ben Vaughan, seconded by Nancy Anderson to send Item 6H to the Building Standards Commission for demolition since it cannot be rehabilitated nor does it have significant historical value. Motion carried 6-0. Motion was made by Paul Denney, seconded by Nancy Anderson to send Item 6L to the Building Standards Commission for repair only. Motion carried 6-0. Discussion of and possible action regarding the following structure considered by code inspectors to be in violation ofArticle III of Chapter- 7 of the Code of Or•dinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures, " to determine whether such building or structure currently located within the ciry's histor-ic district has special histor-ic significance and should be protected from demolition and recommended for rehabilitation and repair being located at 37 Clarl+sville Street. Robert Talley, Code Enforcement Supervisor, made a report to the commission. Mr. Talley stated code enforcement has the support of Fire Marshall regarding this property. Cheri Bedford also stated that when they needed into the building for the sidewalk grant they were told by Mr. Faber that the basement was full of water. Mr. Talley further stated that first and foremost he needs to fix the roof and repair the windows. Motion was made by Paul Denney, seconded by Douglas Cox to send this item to the Building and Standards Commission for repair only. Motion carried 6-0. 5. Discussion of and possible action on requesting the City Council allow additional funds be budgeted to hire someone to photographic/document the status of the Historical Downtown building roofs. 22 Chairman Starrett stated this would consist of an aerial fly over every two years for examination of the downtown roofs and get photos of each. Depending on the cost this commission could take it out of Historic Preservation Commission line item. Commissioners requested staff to get further information and cost estimates and bring back on a future agenda. No action taken. 8. Future agenda items. Demo by Neglect, and item 5. 9. Meeting adjourned at l 2:54 p.m. APPROVED THIS 22"d DAY OF AUGUST, 2011. QrVin CtrrA44'~~ 23 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY. AUGUST 1, 2011 5:30 O'CLOCK P.M. The regular meeting of the Planning and Zoning Commission on Monday, August 1, 2011, was called to order at 5:30 p.m. by Dennis Chalaire, Interim Chairman. A. The following members were present: James Price Holland Harper Keith Barnett Jerry Akers Dennis Chalaire Richard Hunt Keith Flowers B. The following members were absent: None C. Also present was Shawn Napier, Director of Engineering, Planning and Development; Jeanna Scott, Planning and Zoning Liaison; and Mayor Hashmi. 2. Election of officers for the upcoming year: A. Chairman Motion was made by Richard Hunt, seconded by Keith Barnett to nominate Dennis Chalaire for Chairman. Motion carried 6-0. B. Vice-Chairman Motion was made by Dennis Chalaire, seconded by James Price to nominate Richard Hunt as Vice-Chairman. Motion carried 6-0. C. Secretary Motion was made by Keith Barnett, seconded by James price to nominate Holland Harper as Secretary. Motion carried 6-0. 24 3. Approval of minutes fi•om previous meetings. (July S, 2011) Motion was made by Holland Harper, seconded by Keith Barnett to approve the meeting minutes for the July 5, 2011. Motion carried 7-0. 4. Public hearing to provide an opporturzity to present comments mzd written evidence and consideration of arzd action on recommending to the City Council tlie adoption ofproposed arnendments to the Future Land Use Plan Map for the propef•ty located on Lot 1, Block A, Cooper Propane 341 Addition, being located at 3015 South Church Street be changed f-om General Retail to Light Industrial. Public hearing was declared open. The following individuals spoke in favor of the petition. James Vine, 3110 Dogwood, spoke in favor of the petition. Mr. Vines stated they do both retail service and bulk delivery from this location and need more room. They will be adding addition warehouse and office space. No one spoke in opposition to the petition. Public hearing was declared closed. Motion was made by James Price, seconded by Richard Hunt to approve the Future Land Use Plan Map change. Motion carried 7-0. 5. Public hearing and consideration of and action on the petition of Cooper Propane_ for a change in zoning fronz an Agricultural District (A) to a Light Industrial District (LI), on Lot 1, Block A, Cooper Propane 341 Addition, being located at 3015 South Church Str-eet. Public hearing was declared open. The following individuals spoke in favor of the petition. James Vine, 3110 Dogwood, spoke in favor of the petition. No one spoke in opposition to the petition. Public hearing was declared closed. Motion was made by Holland Harper, seconded by James Price to approve the zoning change request. Motion carried 7-0. 6 Public hearing to provide an opportunity to present comments and written evidence and consideration ofand action on r•ecommending to the Ciry Council the adoption ofproposed amendments to the Future Land Use Plan Map for the property located on Lot 6, City 25 Block 63, being located at 636 Tudor Street be changed fr•om Low Density Residential to Gener•al Retail. Public hearing was declared open. The following individuals spoke in favor of the petition. Carla Wallace, 636 6ih Street N.E., spoke in favor of the petition. Ms. Wallace stated this is a clothing store and provides jobs to the neighborhood. Ms. Wallace further stated that this business enhances the neighborhood. Charles Wallace, 1840 Harrison Avenue, spoke in favor of the petition. Mr. Wallace stated the clothing store brings a positive business to a neighborhood surrounded by clubs. Mr. Wallace further stated that by bringing something good to the neighborhood can make a positive mark to the area. No one spoke in opposition. Public hearing was declared closed. Motion was made by Holland Harper, seconded by James Price to approve the Future Land Use Plan Map change. Motion carried 7-0. 7. Public hearing to consider the petition of Carla Wallace.for a change in zoning from a Neighbor•hood Service District (NS) to a General Retail District (GR), on Lot 6, City Block 63, being located at 636 Tudor Street. Public hearing was declared open. The following individuals spoke in favor of the petition. Carla Wallace, 636 6`t' Street N.E. spoke in favor of the petition. Charles Wallace, 1840 Harrison Avenue, spoke in favor of the petition. No one spoke in opposition. Public hearing was declared closed. Motion was made by Holland Harper, seconded by James Price to approve the zoning change reyuest. Motion carried 7-0. 8. Considet-ation of'and action on the Master Plat ofLot 1 and 2, Block A, Cooper Propane 341 Addition, being located at 3015 South Church Street. 26 Shawn Napier, City Engineer stated the drainage should be addressed with the construction plans. Motion was made by Holland Harper, seconded by Keith Barnett to approve the Master Plat, subject to the City Engineer's recommendations. Motion carried 7-0. 9. Consideration of and action on the Preliminafy Plat of Lot 1, Block A, Cooper Propane 341 Addition, beirig located at 3015 South Church Street. Shawn Napier, City Engineer stated the comment was carried over from the master plat comments. Motion was made by Richard Hunt, seconded by Holland Harper to approve the Preliminary Plat, subject to the City Engineer's recommendations. Motion carried 7-0. 10. Consideration of and action on the Final Plat of Lot 1, Block A, Cooper Pr•opane 341 Additzon, being located at 3015 South Church Street. Motion was made by Holland Harper, seconded by James Price to approve the Final Plat. Motion carried 7-0. 11. Meeting adjourned at 5:45 p.m. APPROVED THIS 6th DAY OF SEPTEMBER, 2011 WO,~4 Dennis Chalaire, Chairman 27