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06-APPROVAL OF COUNCIL MINUTES FROM 08.19.11, 08.22.11, 08.29.11CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 09/07/2011 6 Council Date: City Clerk Janice Ellis 09/ 12/2011 RECOMMENDED MOTION: Motion to approve as presented. POLICY ISSUE(S): Approval of Official Record of Council. BACKGROUND: Council Minutes from the meetings of August 19, 2011; August 22, 2011; August 26, 2011; and August 29, 2011. BOARD/ COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes from the meetings ACTION: F] Financial Report ~ Min' ❑ Department Report ❑ Resc F-1 Presentation ❑ Ordi R Public Hearing ❑ Oth4 FiscAL NoTES: REVIEWED AND APPROVED BY: BUDGET INFO: rte Order Expense $ ilution Budgeted Amt. $ nance y'TD Actual $ 'r Acct. Name Acct. Number 0 Administration ~ City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities ltevtsea ziu4iua City of Paris ~ MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 19, 2011 The City Council of the City of Paris met for a special session at 3:30 p.m. on Friday, August 19, 2011, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff: Kent McIlyar, City Attorney and Janice Ellis, City Clerk Call meeting to order. Mayor Hashmi called the meeting to order at 3:33 p.m. 2. Convene into Executive Session pursuant to Section 551.074 of the Texas Government Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee as follows: conduct interview of candidates for the position of City Manager. Mayor Hashmi convened City Council into Executive Session at 3:34 p.m. 3. Reconvene into open session, deliberate and possibly take action on those matters discussed in Executive Session. Mayor Hashmi reconvened City Council into open session at 6:28 p.m. and announced that the City Council would interview four candidates at an upcoming meeting. 4. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Wright and was seconded by Council Member McCarthy. Motion carried, 6 ayes - 0 nays. The meeting was adjourned at 6:28 p.m. A.J. HASHMI, MAYOR JANICE ELLIS, CITY CLERK - ~ 4 MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 22, 2011 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, August 22, 2011, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff: Gene Anderson, Interim City ManagerlFinance Director; Kent Mcllyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Kent Klinkerman, EMS Director; Ronnie Grooms, Fire Chief; Ron Sullivan, Public Works Director; and Priscilla McAnally, Library Director Openinp- Agenda 1. Call meeting to order. 1Vlayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Bob Bush gave the invocation. 3. Pledge of Allegiance. Council Member Grossnickle led the pledge. 4. Citizens' forum. Dave Johnson, 2810 Pine Mill Road - he invited everyone to attend the September 11`n remembrance ceremony, scheduled for September 11`h at 1:30 p.m. at the pavilion near Love Civic Center. Mike Folmar, 433 W. Washington - he proposed a five year tax abatement for those purchasing a family home that was in need of repair. Steve Gilbert, Executive Director for PEDC - he asked City Council to approve item 13 on the first reading. 11 - 5 Regular Council Meeting August 22, 2011 Page 2 Benny Gray, 640 Wilburn - he asked City Council to consider looking at the water cost, water availability and to develop a twenty year plan for water. Dr. A.J. Hashmi, Mayor far the City of Paris - he said he wanted the citizens and employees at Sara Lee who were losing their jobs, to know that the City Council was working hard to try to figure out a solution. Consent Ap-enda _ Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. There were none. A Motion to approve the Consent Agenda was made by Council Member Pic seconded by Council Mernber Frierson. The Council voted six (6) for and none (0) opposed to approve and adopt Consent Agenda Items 5, 6, 7, and 8. 5. Deliberate and act on the approval of minutes from the meeting on July 29, 2011; August 5, 2011; August 8, 2011; August 9, 201l; and August 10, 2011. 6. Receive and deliberate on reports and/or minutes from the following boards, commissions, and committees: a. Historic Preservation Commission (7-13-2011; 7-25-201 l; & 8-1-2011) b. Paris Economic Development Corporation (6-28-2011) c. Main Street (5-17-201 l; 6-21-2011; and 7-19-2011) 7. Deliberate on July manthly financial report. 8. Deliberate on drainage ditch maintenance report. Resular Agenda 9. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2011-029: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AND ADOPTING REVISIONS TO THE FUTURE LAND USE PLAN MAP FOR THE CITY OF PARIS AS IT PERTAINS TO LOT 1, CITY BLOCK A, COOPER PROPANE AT 341 ADDITION, CITY OF PARIS, LAMAR CO ENXT~S, TEXAS, LOCATED AT 3015 SOUTH CHURCH STREET, PARIS, , FURTHER DESCRIBED 1N EXHIBIT "A" ATTACHED HERETO, FROM RETAIL COMMERCIAL (RC) TO LIGHT INDUSTRIAL (LI) MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A PENALTY CLAUSE AND PROVIDING AN EFFEGTIVE DATE. 6 Regular Council Meeting August 22, 2011 Page 3 Mayor Hashmi said items 9 and 10 pertained to the same property and that the public hearings could be combined. A Motion to combine the public hearings for items 9 and 10 was made by Council Member McCarthy and seconded by Council Member Wright. Motion carried, 6 ayes - 0 nays. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support of this item, to please come forward. Jim Vise, representative for Cooper Propane, spoke in support of this item. Mayor Has}imi asked for anyone wishing to speak in opposition of this item, to please come forward. With no one else speaking, Mayor Hasluni closed the public hearing. A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Wright. Motion carried, 6 ayes - 0 nays. A Motion to approve this item was made by Council Member Frierson and seconded by Council Member Frierson. Motion carried, 6 ayes - 0 nays. 10. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2011-030: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT l, CITY BLOCK A, COOPER PROPANE 341 ADDITION, PARIS, LAMAR COUNTY, TEXAS, LOCATED AT 3015 SOUTH CHURCH STREET FROM AN p' AA DISTRICT (A) TO A LIGHT INDUSTRIAL DISTRICT (LI); DIRECTING CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Grossnickle. Motion carried, 6 ayes - 0 nays. A Motion to approve this item was made by Council Member Wright and seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays. 11. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2011-031: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ADOPTING REVISIONS TO THE FUTURE LAND USE PLAN MAP FOR THE CITY OF PARIS AS IT PERTAINS TO LOT 6, CITY BLOCK 63, CITY OF PARIS, LAMAR COUNTY, TEXAS, LOCATED AT 636 TUDOR STREET, PARIS, TEXAS, FROM LOW DENSITY RESIDENTIAL DISTRICT (LR) TO GENERAL RETAIL DISTRICT (GR) MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A PENALTY CLAUSE AND PROVIDING AN EFFECTIVE DATE. ~ Regular Council Meeting August 22, 2011 Page 4 Mayor Hashmi said items l l hearings could be combined. and 12 pertained to the same property and that the public A Motion to combine the public hearings for items 11 and 12 was made by Council Member McCarthy and seconded by Council Member Wright. Motion carried, 6 ayes - 0 nays. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support of this item, to please come forward. Charles Wallace, spoke in support of this item. Mayor Hashmi asked for anyone wishing to speak in opposition of this item, to please come forward. With no one else speaking, Mayor Hashmi closed the public hearing. A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Wright. Motion carried, 6 ayes - 0 nays. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Grossnickle. Motion carried, 6 ayes - 0 nays. 12. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2011-032: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT 6, CITY BLOCK 63, PARIS, LAMAR COUNTY, TEXAS LOCATED AT 636 TUDOR STREET FROM A NEIGHBORHOOD SERVICE (NS) TO A GENERAL RETAIL DISTRICT (GR); DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays. 13. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 201l-035: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE CITY OF PARIS TO PARTICIl'ATE IN THE TEXAS ENTERPRISE ZONE PROGRAM UNDER THE TEXAS ENTERPRISE ZONE ACT, CHAPTER 2303, TEXAS GOVERNMENT CODE; PROVIDING TAX INCENTIVES; NOMINATING PARIS REGIONAL MEDICAL CENTER NORTH CAMPUS PROJECT TO THE OFFICE OF THE GOVERNOR ECONOMIC DEVELOPMENT AND TOURISM THROUGH THE ECONOMIC DEVELOPMENT BANK FOR DESIGNATION AS A QUALIFIED BUSINESS AND ENTERPRISE PROJECT UNDER THE ACT; DESIGNATING A LIAISON FOR OVERSEEING ENTERPRISE PROJECTS AND COMMUNICATING WITH INTERESTED PARTIES; MAKING ~ Regular Council Meeting August 22, 2011 Page 5 OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support of this item to please come forward. PEDC Executive Director Steve Gilbert spoke in support of this item citing that Paris Regional was going to invest 16.5 inillion dollars in their expansion project. Connie Murchison from Paris Regional Medical Center spoke in support of this item. Mayar Hashmi asked if the 753 jobs referenced were going to be new jobs. Ms. Murchison said they were going ta retain 753 existing jobs. Paris Regional's financial consultant Leo Sierra also spoke in support of this item. Mayor Hashmi asked for anyone wishing to speak in opposition of this item to please come forward. With no one else speaking, Mayor Hashmi closed ihe public hearing. A Motion to invoke the super majority rule was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 6 ayes - 0 nays. A Motion to approve this item was made by Council Member Frierson and seconded by Council Member Grossnickle. Motion carried, 6 ayes - 0 nays. 14. Public hearing, deliberate and possibly act on RESOLUTION NO. 2011-066: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; ADOPTING FINDINGS OF FACT AND AN ORDER CALLING FOR THE REDISTRICTING OF POLITICAL BOUNDARIES AND CITY COUNCIL DISTRICTS WITHIN THE CITY OF PARIS IN ACCORDANCE WITH THE 2010 CENSUS DATA ISSUED BY THE UNITED STATES CENSUS BUREAU AND STATE AND FEDERAL LAW AND SECTION 8 OF THE CITY CHARTER; AUTHORIZING THE MAYOR TO EXECUTE SAID ORDER AND THE CITY CLERK TO ATTEST TO SAME; MAKING OTHER FINDINGS AND PROVISIONS RELATED T4 THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in support of this item to please come forward. Mayor Hashmi asked for anyone wishing to speak in opposition of this item to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. Consultant Bob Bass offered to answer questions from City Council. Council Member Pickle asked what the timeframe was for submitting this information to the Department of Justice. Mr. Bass said that the DOJ needed sixty days for their review and that the City should provide a plan to the DOJ sometime in September. Bob Bass explained Plan 1 C. Council Member Frierson said that he was more inclined to go with Plan 1B far District 5. Council Member Wright said that he would like for District 3 to be more condensed. Council Member McCarthy expressed dissatisfaction with the boundary lines. Council Member Pickle, Council Member Grossnickle and Mayor Hashmi expressed they . _ . ~ Regular Council Meeting August 22, 2011 Page 6 were okay with Plan 1C. City Council discussed Plan 1C further and expressed concern about the upcoming timeframe. It was a consensus of the City Council to move forward with Plan 1 C. City Attorney Kent Mcllyar explained that adopting Findings and Fact and an Order calling for the Redistricting of Political Boundaries was required for the redistrieting process and submission to the Departrnent of Justice. A Motion to approve the item was made by Council Member Grossnickle and seconded by Council Member Pickle. Motion carried, 5 ayes - 1 nay, with Council Member McCarthy casting the dissenting vote. 15. Deliberate and possibly act on RESOLUTION NO. 2011-067: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; ADOPTING CRITERIA FOR REDISTRICTING OF POLITICAL BOUNDARIES WITHIN THE C1TY OF PARIS IN ACCORDANCE WITH 2010 CENSUS DATA ISSUED BY THE UNITED STATES CENSUS BUREAU AND STATE AND FEDERAL LAW AND SECTION 8 OF THE CITY CHARTER; AUTHORIZING THE MAYOR TO EXECUTE SAID ORDER AND THE CITY CLERK TO ATTEST TO SAME; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Grassnickle. Motion carried, 5 ayes - 1 nay, with Council Member McCarthy casting the dissenting vote. 16. First reading, deliberate and possibly act on ORDINANCE NO. 2011-033: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ADOPTING A BUDGET FOR THE ENSUING FISCAL PERIOD BEGINNING OCTOBER 1, 2011, AND ENDING SEPTEMBER 30, 2012, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF PARIS; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. A Motion to invoke the super majority rule was made by Council Member Wright and seconded by Council Member McCarthy. Motion carried, 6 ayes - 0 nays. Subject to the following caveats: a) the 3% COLA be funded only after every employee has had a performance evaluation; b) the additional 1% increase in retirement will not be funded; and c) any capital expenditure over Fifteen Thousand ($15,000) Dollars will come back to City Council for re-evaluation prior to spending the funds. Council Member Wright seconded the Motion. Motion carried, 5 ayes - 1 nay, with Council Member McCarthy casting the dissenting vote. 10 Regular Council Meeting August 22, 2011 Page 7 17. First reading, deliberate and possibly act on ORDINANCE NO. 2011-034: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, FIXING THE TAX RATE AND TAX LEVY AND LEVYING AD VALOREM TAXES FOR THE CITY OF PARIS FOR THE YEAR 2011 UPON ALL TAXABLE PROPERTY WITHIN THE CITY OF PARIS IN CONFORMITY WITH THE CHARTER PROVISIONS AND ORDINANCES OF THE CITY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. Gene Anderson told the City Council that the Ordinance set the City of Paris tax rate at 52 cents per $100 of property value. He also said this was the fourth consecutive year to keep a $0.52 tax rate, and that the tax rate had not been lower since 1996. A Motion to invoke the super majority rule was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays. 18. Deliberate and accept the proposal from McClanahan and Holmes, L.L.P. to perform an independent outside audit on the City's financial records for the periods ending September 30, 2011, September 30, 2012, and September 30, 2013; and authorizing the City Manager to negotiate and execute all necessary documents. Gene Anderson said the City received one proposal and that it was from McClanahan & Holmes, LLP. Mr. Anderson also said the estimated fee was $54,000 plus out-of-pocket expenses such as postage and printing. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 6 ayes - 0 nays. 19. Report from Public Works Director Ron Sullivan. Mayor Hashmi expressed appreciation to Mr. Sullivan for the work put into the report citing that Public Works was a large department. Following the report, Ron Sullivan and Ed Wayne Samis answered questions from City Council about recycling, sweeping streets, unpaved roads, the process for trips to the landfill and clean up of the City. Mr. Samis said their plan was to begin with cleaning up the intersections and then moving on to the thoroughfares. He said that Bill Lorranger was first going to clean up the limbs, brush, etc. and that would be followed up with street sweeping. Mr. Lorranger said it would take about two weeks to complete the first part of the process. Mayor Hashmi said that he would like to participate and encouraged all citizens to volunteer. W- 11 Regular Council Meeting August 22, 2011 Page 8 At 7:18 p.m. Mayor Hashmi recessed City Council and at 7:25 p.m. Mayor Hashmi reconvened City Counci] into open session. 20. Deliberate on presentation from Stan McKee regarding Oncor's Undergound Cost Recovery Factor (UCRF). City Engineer Shawn Napier said the City of Paris had been exploring the option of placing the current overhead utilities underground in conjunction with the next sidewalk replacement project along Clarksville Street. Stan McKee gave a presentation on the cost oP underground utilities and in summary explained that the additional residential monthly cost would be $.27 and the additional monthly cost for commercial users would be $9.00 for the initial project. 21. Deliberate and act on RESOLUTION NO. 2011-06$: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; AUTHORIZING THE SALE OF TAX DELINQUENT PROPERTY BEING 0.86 ACRE, MORE OR LESS, SITUATED IN THE FRANCIS MORRISON HEADRIGHT SURVEY, ABSTRACT 592, PARIS, LAMAR COUNTY, TEXAS, RECORDED IN VC?LUME 123, PAGE 281, DEED OF RECORDS OF LAMAR COUNTY, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. PEDC Executive Director Steve Gilbert said that the foreclosed property was contiguous to the Industrial Park. Mr. Gilbert also said PEDC wished to purchase the property and was asking all of the taxing entities to consent to the sale of the property. A Motion to sell the property to PEDC for the amount of property taxes owed on the property was made by Council Member Pickle and seconded by Council Member McCarthy. Motion carried, 6 ayes - 0 nays. 22. Deliberate and act on RESOLUTION NO. 201l-069: A RESOLUTION OF THE CITY COLJNCIL OF THE CITY OF PARIS, TEXAS, APPOINTING THOMAS E. HUNT, III AS MUNICIPAL COURT JUDGE AND STEPHANIE HARRIS AS ASSOCIATE MUNICIPAL COURT JUDGE FOR THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTNE DATE. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays. 23. Deliberate and act on RESOLUTION NO. 2011-070: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AWARDING A CONTRACT TO 911 _1, 12 Regular Council Meeting August 22, 2011 Page 9 RESTORATION INC., THE LOWEST RESPONSIBLE BIDDER, FOR THE GRANT THEATER HAZARDOUS MATERIALS REMEDIATION PHASE I PROJECT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Shawn Napier said the City of Paris was awarded a$200,000.00 EPA Brownfield Grant to clean up the Grand Theater and that the City's match for the grant was $40,000.00, for a total project budget of $240,000.00. Mr. Napier said that Phase I cleanup encompassed the faqade, entry area, sloped hallway and the second floor above the sloped hallway. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 6 ayes - 0 nays. 24. Deliberate and act on RESOLUTION NO. 2011-071: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; AUTHORIZING AND APPROVING AN AGREEMENT WITH HAYTER ENGINEERING, INC. TO STUDY THE FEASIBILITY OF UPGRADING THE RAW WATER PUMP STATION AT PAT MAYSE LAKE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Grossnickle and seconded by Council Member Wright. Motion carried, 6 ayes - 0 nays. 25. Deliberate and act on RESOLUTION NO. 201 l-072: A RESOLUTION OF THE CITY COLTNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN AGREEMENT BY AND BETWEEN THE CITY OF PARIS, TEXAS AND DAISY FARMS, LLC, A TEXAS LIMITED LIABILITY COMPANY WITH BUSINESS OFFICES LOCATED AT 2625 LOOP 286, PARIS, TEXAS, FOR THE SALE AND DELIVERY OF TREATED WATER; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL NECESSARY DOCUMENTS; MAKING OTHER FINDINGS AND PROVISIONS RELATED T4 THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member McCarthy and seconded by Council Member Frierson. Motion carried, 6 ayes - 0 nays. 26. Convene into Executive Session pursuant to Section 551.074 of the Texas Government Code, to discuss and deliberate the appointment of a public officer to fill the vacancy in City Council District 2 until the next regular election in May 2012. Mayor Hashmi announced that City Council was not going to go into Executive Session and moved to item 28. 27. Reconvene into open session to deliberate and possibly act on matters discussed in Executive Session. - 13 Regular Council Meeting August 22, 2011 Page 10 28. Deliberate and act on RESOLUTION NO. 2011-073: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; APPOINTING ROBERT AVILA TO FILL THE VACANCY IN DISTRICT 2 AND TO SERVE AS COUNCIL PERSON FOR DISTRICT 2 UNTIL THE NEXT REGULAR ELECTION IN MAY 2012; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 6 ayes - 0 nays. 29. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. None were referenced. 30. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Frierson. Motion carried, 6 ayes - 0 nays. The meeting was adjourned at 8:04 p.m. A.J. HASHMI, MAYOR JANICE ELLIS, CITY CLERK _ . 14 MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 26, 2011 The City Council of the City of Paris met for a special session at 12:30 p.m. on Friday, August 26, 2011, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; Robert Avila; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff: Kent McIlyar, City Attorney and Janice Ellis, City Clerk 1. Call meeting to order. Mayor Hashmi called the meeting to order at 12:30 p.m. 2. Issuance of Certificate of Election; Administer Statement of Elected Officer to Council Member; and Administer Oath of Office to newly appointed Council Member. City Clerk Janice Ellis presented the Certificate of Election, administered the Statement of Elected Officer and administered the Oath of Office to Robert Avila. 3. Convene into Executive Session pursuant to Section 551.074 of the Texas Government Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee as follows: conduct interview of candidates for the position of City Manager. 4. Mayor Hashmi convened City Council into Executive Session at 12:35 p.m. 5. Reconvene into open session, deliberate and possibly take action on those matters discussed in Executive Session. Mayor Hashmi reconvened City Council into open session at 4:11 p.m. and announced that there was no action to be taken at that time. 6. Adj ournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Grossnickle. Motion carried, 7 ayes - 0 nays. The meeting was adjourned at 4:11 p.m. A.J. HASHMI, MAYOR JANICE ELLIS, CITY CLERK 15 MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS August 29, 2011 The City Council of the City of Paris met for a special session at 11:00 a.m. on Monday, August 29, 2011, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; Robert Avila; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staf£ Kent McIlyar, City Attorney; Janice Ellis, City Clerk; and Shawn Napier, City Engineer 1. Call meeting to order. Mayor Hashmi called the meeting to order at 11:04 a.m. 2. Receive, deliberate and provide direction on information from Robert T. Bass, Allison, Bass & Associates regarding 2010 Census data, changing demographics in City Council Districts since 2000, and proposed City Council redistricting maps. Also, present at this meeting were Engineering Tech Shane Grissom, County Elections Administrator Russ Towers, EParis reporter Charles Richards, and Paris News reporter Krista Goerte. Shawn Napier provided City Council with individual district maps. City Council re- worked the redistricting plan and Bob Bass inserted their information into the census blocks. It was a consensus of the City Council to move forward with the plan they created. 3. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays. The meeting was adjourned at 1:26 p.m. A.J. HASHMI, MAYOR JANICE ELLIS, CITY CLERK I~