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07-MEETING MINUTES FROM AIRPORT ADVISORY BOARD 05.19.11 AND 08.18.11, HISTORIC PRESERVATION COMMISSION 08.22.11 AND PARIS ECONOMIC DEVELOPMENT CORPORATION 08.09.11CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 09/09/2011 Council Date: City Clerk Janice Ellis 7. 09/26/2011 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Airport Advisory Board minutes from the meetings of May 19, 2011 and August 18, 2011 Historic Preservation Commission minutes from the meeting of August 22, 2011 Paris Economic Development Corporation minutes from the meeting of August 9, 2011 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report ~ Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance ❑ P bli H i ❑ y'I'D Actual $ u c ear ng Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: ~ Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Libraty ❑ Police ❑ Eng./Public Works ❑ Utilities , City of Paris Revised 2/04/08 ~ . . 17 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY. MAY 19. 2011 5:30 O'CLOCK PM The Airport Advisory Board meeting was called to order by Chairman Jack Ashmore at 5:30 p.m. A. The following members were present: Jack Ashmore Ray Ball Jerry Coyle Steve Gilbert Billy Copeland Vic Ressler B. The following members were absent: Fred Williams C. Also present was Shawn Napier, Airport Director; Jerry Richey, Airport Manager; and Edwin Pickle, Council Member. 2. Approval of minutes from previous meeting. (February 24, 2011) Motion was made by Vic Ressler, seconded by Steve Gilbert to approve the minutes for the February 24, 2011 meeting. Motion carried 6-0. 3. Repof-t from Shawn Napier, Airport Director: B. Pr-e-construction meeting for the runway ovef-lay project. Shawn Napier stated the pre-construction meeting will be at 10:00 a.m., Friday in the Airport Conference room, if any board members would like to attend. They will be discussing the times and dates for construction to start, also Bob Jutton with KSA will be sending in all the documents to FAA on runway closure dates. A. Updttte on Master Plan status. Shawn Napier stated spoke with Coffman and Associates and they are finishing up the airport layout plan in order to send it in to TXDOT Aviation and then to the FAA. They will then send us hard copies of the Master Plan along with an 18 electronic copy to post on the website; we are ]ooking to receive all the information in about three weeks. C. Phase II Airport im.provements Shawn Napier stated the estimate came in and we will have to fund with TXDOT and their regional budget will be $1,530,000, the City will be responsible for 10% of that. We are currently under budget for the runway project; TXDOT Aviation is showing us to have a credit of $88,000. The $153,000 less the $88,000 credit at TXDOT will be a lot less money we have to actually to come up with. 4. Report_ fr•om Jerry Richey, Airport Manager. Scott stated they have all taxi ways re-striped; they received a bid on re-carpeting the terminal building. Smith Carpet won the bid and they will be starting on May 31. They are also looking at painting the terminal and ordering office equipment. Jerry Richey is getting the street light bulbs replaced. 5. Request items forfuture agendas. There were none. 6. Adjourned at 5:50 p.m. APPROVED THIS 181h DAY OF AUGUST, 2011. ~ /1"~I Chairman - 19 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, AUGUST 18, 2011 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Shawn Napier at 5:30 p.m. A. The following members were present: Ray Ball Jerry Coyle Steve Gilbert Billy Copeland Vic Ressler Phillip Payne Fred Williams B. The following members were absent: None C. Also present was Shawn Napier, Airport Director; Jerry Richey, Airport Manager; and Edwin Pickle, Council Member. 2. Election of Officers: A. Chairm.an Motion was made and seconded to nominate Billy Copeland as Chairman. Motion carried 7-0. B. Vice-Chaif-man Motion was made and seconded to nominate Fred Williams as Vice-Chairman. Motion carried 7-0. C. Secretary Motion was made and seconded to nominate Steve Gilbert as Secretary. Motion carried 7-0. . 20 3. Appi•oval of minutes f-om previous meeting. (May 19, 2011) Motion was made by Steve Gilbert, seconded by Phillip Payne to approve the minutes for the May 19, 2011 meeting. Motion carried 7-0. 4. Report_ fi-om PEDC.• A. Review Recent Marketing for Aiiport/Industr-ial Park. Steve Gilbert presented a copy of a two page spread in Expansion Solutions Magazine's aviation section. Mr. Gilbert further stated they took content from the master plan and worked with the magazine putting together the advertisement. Additionally, as a part of this deal they received reprints of the ad and the company will take the ads and develop a brochure and present it at trade shows. PEDC has also arranged for two photographers to fly over Paris and take aerial pictures of different locations as a marketing tool. Anyone who may be interested in doing the fly over please contact Steve, or Shawn and let them know. 5. Report frorre Shawn Napief-, Airport Director: A. Update on Master• Plan status. The only thing not approved, is the airport lay out plan. Currently it has been submitted to TXDOT, and we look to hear from them possibly in December to two or three months after that. Looking at the Capital Improvement plan we received some good news at the pre pavement meeting for the main runway that was held at the Airport. One of the TXDOT aviation officials Stacie Clyber stated that they had a lot of major projects cancel on them and they are looking to bump some people up. So we are looking at sending our first payment by October 1 to TXDOT to start the Phase 11 portion of the airport project. B. Status ofAirport Improvements. They have finished the overlay of the main runway and are currently working on the lighting which will take another two to three weeks. The striping crew will be in on Monday to do the striping for the runway. They will also be coming back to repair the concrete that was damaged in front of Bill Booth's hangar and the other areas as well. Any issues you see we will try to address in the Phase II part of the project. 6. Report from Jef•fy Richey, Airport Manager: A. Status of Terminal/Hangai• Improvements. Jerry Richey stated they have installed new carpet, purchased new chairs for the terminal building. - 1• 21 7. Reqisest itenls for, future agendas. Present Jack Ashmore with service award. Hold an Open House at terminal possibly in October. 8. Adjourned at 6:00 p.m. APPROVED THIS 15`h DAY OF SEPTEMBER, 2011. ~ Billy opeland, (,hairman - 22 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, AUGUST 22, 2011 4:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Paul Denney, Vice-Chainnan at 4:02 p.m. A. The following members were present: Paul Denney, Vice-Chairman Douglas Cox Ben Vaughan Nancy Anderson David Stewart B. The following members were absent: Arvin Starrett, Chairman Matt Coyle C. Also present were Jeanna Scott, Historic Preservation Officer. 2. Appro>>al of minutes,fr•om previous meetings. (August 10, 2011) Motion was made by Douglas Cox, seconded by Ben Vaughan to approve the August 10, 2011 meeting minutes. Motion carried 5-0. 3. Consideration ofand action on the.folloN~ing Cer-tificate ofAppropriateness: A. 7 East Plaza - Randy Rader property owner presented the petition. Mr. Rader stated he will be adding an awning/canopy to the front of 7 East Plaza. The awning will be constructed per the documents presented and will have the tongue and groove covers over the edge to make it look nice. Motion was made by Ben Vaughan, seconded by Douglas Cox to approve the COA as presented. Motion carried 5-0. B. 134 North Main Street - Main Street Beads and Fiber - Sarah O'Hearne business owner presented the petition. Ms. O'Hearne stated she is adding a sign under the canopy in front of her business. Ben Vaughan asked if the sign would clear the sidewalk by the required 8 feet by ordinance. IVIs. O'Hearne stated she did not think that it would. Commissioners discussed moving the sign to the interior of the front window. Ms. O'Hearne agreed this would be acceptable. Motion was made by Douglas Cox, seconded by Nancy Anderson to approve the sign with the exception that the sign be placed in the windaw. Motion carried 5-0. - 23 4. Future agenda items. There were none. 5. Meeting adjourned at 4:19 p.m. APPROVED THIS 14"' DAY OF SEPTEMBER, 2011. - - _ 24 Paris Economic Development Corporation Meeting Minutes August 9, 2011 Board Members Staff Steve Gilbert, PEDC Present: Pike Burkhart, Sr. Present: Shannon Barrentine, PEDC Doug Wehrman Shawn Napier, City Engineer Rick Poston Bruce Carr Kenny Dority Ex-officio Members Guest(s) Present: Mindy Moree, Chamber President Present: Legal CounseL• Kent McIlyar City Council Liaison: John Wright Connie Beard, The Paris News Fred Green, R3bi Incubator Director Edwin Pickle, Paris City Council Pike Burkhart, called the meeting to order at 3:06 p.m. Pike welcomed those present. Minutes from July 28, 2011, Regular Board meeting were reviewed. The Minutes were approved, as submitted, by a motion from Doug Wehrman; seconded by Rick Poston. Motion Carried 5-0. Financial reports for July, 2011 were approved, as submitted, by a motion from Kenny Dority; seconded by Doug Wehrman. Motion Camed 5-0. Steve Gilbert stated that since it wasn't long since the last Board roeeting (July 28h) and just finished up a Work Session for the 2011-12 Plan of Work, he would report updates in Executive Session. Discussion and possible action regarding line of credit for Paris EDC. Steve reported that Capital One had commissioned Attorney, A.W. Clem, to produce the official documents to approve a$2 million dollar line of credit. Mr. Clem will forward the docwnent to the City Attorney, Kent Mcllyar, prior to BoardlCity Council approvaL Motion to table this item was made by Rick Poston; seconded by Bruce Carr. Motion Carried 5-0. Note: Mindy Moree left the meeting at 3:10 p.m. Discussion and possible actian regarding the proposed Plan of Work for 2011-12. Based on the Work Session that occurred earlier in the day, Bruce Carr made a motion to table this item until the November Regular Board Meeting; seconded by Rick Poston. Motion Carried 5-0. Discussion and passible action regarding appointment of PEDC Board member to serve on Red River Region Business Incubator (R3bi) Board. Steve stated that Doug Wehrman had expressed an interest in serving on the R3bi Board. Motion was made by Bruce Carr to appoint Doug Wehrman to the Red River Region Business Incubator Board; secanded by Kenny Dority. Motion Carried 5-0. 25 PEDC Board Meeting Nlinutes August 9, 2011 The Board eonvened into executive session at 3: l 5 p.m. pursuant to Section 551.072 and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.072 - Real Property B. Section 551.087 - Economic Development Negotiations Executive session ended at 5:00 p.m. The Board reconvened into open session. As a result of executive session discussion, the Board took the following action: Kenny Dority made a motion to authorize the Executive Director, Steve Gilbert, to negotiate the incentive agr•eement with either Option A or Option B with Project Tiger Tale; seconded by Doug Wehrman. Motion Carried 5-0. Doug Wehrman made a motion to adjourn at 5:01 p.m.; seconded by Rick Poston. Motion Carried 5-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director Paris EDC 2 26