19-ANNUAL YEAR-END HOUSEKEEPING ORDINANCECITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
9-22-11
Council Date:
Finance
Gene Anderson
19.
9-26-11
RECOMMENDED MOTION:
Not an action item (first reading) unless supermajority rule invoked. If rule is invoked: Move to approve an
ordinance amending FY 2010-11 budget ordinance to transfer funds from between line items to cover
expenditures in excess of the original budget.
POLICY ISSUE(S):
Fiscal Management
This annual year-end housekeeping ordinance increases certain departmental budgets to cover
anticipated expenditures. These increases are offset by decreasing other line items which have an
appropriation excess. The total fund budget is not being increased for the General Fund or the Capital
Projects Fund. However, the $6,850 excess expenditure in the Equipment Replacement Fund will have
to come from cash reserves.
BOARD/COMMISSION RECOMMENDATION:
None
EXHIBITS:
Ordinance
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$NA
❑ Department Report ❑ Resolution
Budgeted Amt.
$NA
❑ Presentation Z Ordinance
y'TD Actual
$NA
❑ Public Hearing ❑ Other
Acct. Name
NA
Acct. Number
NA
FISCAL NOTES:
None
REVIEWED AND APPROVED BY:
Z Administration E City Clerk ❑ Community Development ❑ EMS/IT E Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
t'1 Revised 2/04/08
City of Paris , - _ ►7(
Draft
S:attorney/budget/2011 9-26-11
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING AND DIRECTING THE DIRECTOR OF FINANCE TO
TRANSFER FUNDS FROM UNENCUMBERED APPROPRIATION BALANCES
TO OVER-EXPENDED ACCOUNTS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER
CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, certain expense outlay accounts in the 2010-2011 fiscal year budget
have experienced expenditures in excess of budget appropriations in the amounts shown
therein as follows:
GENERAL FUND
1.
Council
01-0310-11-00
Miscellaneous
$7,500
2.
Council
01-0316-11-00
Diversity Initiative
$7,500
3.
Council
01-0401-11-00
Building Maintenance
$8,000
4.
Manager
01-0101-12-00
Salaries
$5,000
5.
EMS
01-0107-54-00
Overtime
$75,000
6.
Airport
01-0915-61-98
TxDot Grant Match
$20,000
7.
Band
01-0350-62-00
Contract Services
$1,500
CAPITAL PROJECTS FUND
8. Warehouse 11-0901-80-98 Building $85,000
EQUIPMENT REPLACEMENT FUND
9. EMS 13-1004-54-99 Ambulance $6,850
TOTAL $216,350
WHEREAS, the following accounts have unencumbered appropriation balances in
the amounts shown therein as follows: and,
GENERAL FUND
1. Line Item Account No. 01-0000-91-00 Contingency
2. Line Item Account No. 01-0317-44-00 Landfill Fees
$50,000
$74,500
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CAPITAL PROJECTS FUND
7. Line Item Account No. 11-1008-81-99 Radio Read Meters $85,000
EQUIPMENT REPLACEMENT FUND
5. Line Item Account No. 13-0000-00-00 Reserves $6,850
TOTAL $216,350
WHEREAS, in accordance with Section 70 of the Paris City Charter at the request of
the City Manager, the City Council may approve transfer of an unencumbered
appropriation balance or portion thereof from one office, department, or agency to
another;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. The findings set out in the preamble to this ordinance are hereby in all
things approved.
Section 2. The Director of Finance be, and he is hereby, authorized and directed
to transfer unencumbered appropriation balances from the following accounts in the
amounts shown as follows:
GENERAL FUND
1. Line Item Account No. 01-0000-91-00 Contingency
2. Line Item Account No. 01-0317-44-00 Landfill Fees
CAPITAL PROJECTS FUND
7. Line Item Account No. 11-1008-81-99 Radio Read Meters
EQUIPMENT REPLACEMENT FUND
5. Line Item Account No. 13-0000-00-00 Reserves
TOTAL
to be credited, respectively, to the following accounts:
GENERAL FUND
$50,000
$74,500
$85,000
$6,850
$216,350
1.
Council
01-0310-11-00
Miscellaneous
$7,500
2.
Council
01-0316-11-00
Diversity Initiative
$7,500
3.
Council
01-0401-11-00
Building Maintenance
$8,000
~ . 79
4. Manager
01-0101-12-00
Salaries
$5,000
5. EMS
01-0107-54-00
Overtime
$75,000
6. Airport
01-0915-61-98
TxDot Grant Match
$20,000
7. Band
01-0350-62-00
Contract Services
$1,500
CAPITAL PROJECTS FUND
8. Warehouse 11-0901-80-98 Building $85,000
EQUIPMENT REPLACEMENT FUND
9. EMS 13-1004-54-99 Ambulance $6,850
TOTAL
$216,350
Section 3. All provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect.
Section 4. The repeal of any ordinance or part of ordinances affected by the
enactment of this ordinance shall not be construed as abandoning any action now pending
under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering
any penalty accruing or to accrue, or as affecting any rights of the municipality under any
section or provisions of any ordinance at the time of passage of this ordinance.
Section 5. It is the intention of the City Council of the City of Paris that this
ordinance, and every provision hereof, shall be considered severable, and the invalidity or
partial invalidity of any section, clause, or provisions of this ordinance shall not affect the
validity of any other portion of this ordinance.
Section 6. That by a supermajority vote of ayes and nays, the City
Council voted to suspend the rule requiring two readings before adoption of this ordinance.
Section 7. That this ordinance shall become effective from and after its passage
of the first reading and publication as required by law.
PASSED A1VD ADOPTED this 26th day of September, 2011.
A.J. Hashmi, M.D., Mayor
. 80
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
1-. 81