06-MEETING NOTES FROM PARIS PUBLIC LIBRARY, TRAFFIC COMMISSION, AND PLANNING AND ZONING COMMISSIONCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
10/03/2011
Originating Department:
Presented By:
Agenda Item No.:
Council Date:
10/10/2011
City Clerk
Janice Ellis
RECOMMENDED MOTION:
Motion to approve.
POLICY ISSUE(S):
Record of Standing Committee.
BACKGROUND:
Paris Public Library minutes from the meetings of June 22, 2011, July 20, 2011; and August 17, 2011
Traffic Commission minutes from the meeting of September 6, 2011
Planning and Zoning Commission minutes from the meeting of September 6, 2011
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes.
ACTION:
BUDGET INFO:
❑ Financial Report Z Minute Order
Expense
$
❑ Department Report ❑ Resolution
❑ P
i
Budgeted Amt.
$
resentat
on ~ Ordinance
❑ Public He
rin
❑ O
h
y'I'D Actual
$
g
a
er
t
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z Ciry Clerk ❑ Communiry Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
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Paris Public Library Advisory Board
Minutes
June 22, 2011
The Paris Public Library Advisory Board met in the library gallery at 4 p.m., Wednesday, June 22, 2011.
Attending were Deborah Hatley, Linda Vandiver, Debbie Anderson, Hilda Mallory, and Library Director
Priscilla McAnally.
Linda Vandiver called the meeting to order. Minutes from the previous meeting were approved with the
correction of the date in the header to May 25, 2011. The board approved the new policy on library wifi use.
The end of May budget balance left for materials was $38,000. Statistics were down a bit, but small rises and
falls are not unusual. The movie on a stick program has been cancelled.
There being no further business on the agenda, the meeting was adjourned at 4:20 p.m.
Submitted by
Debbie Anderson, Secretary
. 4
Paris Public Library Advisory Board
Minutes
July 20, 2011
Note: Just prior to the meeting, new Library Board members Fran Neeley, Pat Books, and Alice Woodard, and
returning member Linda Vandiver were administered the oath of office.
The Paris Public Library Advisory Board met Wednesday, July 20, 2011, at 4 p.m. in the Library Gallery.
Attending were Fran Neeley, Pat Books, Alice Woodard, Linda Vandiver, Hilda Mallory, Debbie Anderson,
and Library Director Priscilla McAnally.
Hilda Mallory nominated Linda Vandiver for Board Chairman seconded by Fran Neeley. She was elected by a
unanimous vote.
Linda Vandiver nominated Deborah Hatley for Vice-chair seconded by Fran Neeley. She was elected by a
unanimous vote.
Linda Vandiver nominated Debbie Anderson for Secretary seconded by Fran Neeley. She was elected by a
unanimous vote.
Hilda Mallory made the motion to approve the minutes from the previous meeting. Motion carried.
The Director reported that the Loan Star Libraries grants have been eliminated due to state budget cuts.
There has been a request that the library seek affiliation with the Latter Day Saints Library. This will enable us
to borrow microfilm for patrons at no cost to the library. The patron will pay $5.50 per roll. The library does not
have a microfilm reader/printer, but those machines are available at Paris Junior College.
The Director distributed the statistical report for June. There was no budget report. The Director and staff
member Leigh Igo will be going to Dallas July 21 for interlibrary loan training. The Director will attend the
Polaris users group meeting September 28.
Fran Neeley has received a request that the bushes next to the parking lot railing be trimmed back. The Director
will see that the request is placed on the parks work agenda.
There being no further business on the agenda, the meeting was adjourned at 4:45 p.m.
Submitted by,
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Debbie Anderson, Secretary
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Paris Public Library Advisory Board
Minutes
August 17, 2011
The Paris Public Library Advisory Board met Wednesday afternoon, August 17, 2011, at 4 o'clock in the library
gallery. Attending were Deborah Hatley, Pat Books, Alice Woodard, Linda Vandiver, Hilda Mallory, Debbie
Anderson, and Library Director Priscilla McAnally. Chairwoman Linda Vandiver called the meeting to order.
Minutes from the previous meeting were approved as printed.
The Director distributed sample long-range plans and asked the board to be thinking about a 5-year plan for the
library. One project that needs to be considered is expanding library space into the basement. More workspace
and shelf space is needed along with meeting rooms for teens and children.
Makynzi Watson has been hired to fill the part-time clerk's position.
The Board elected Fran Neeley as the new NETLS lay representative. Alice Woodard will serve as the alternate.
One question on the budget and statistical reports was the expenditure for unemployment compensation
benefits. The Director will make inquiries on this line item.
The library's public copier has worn out. A new one has been leased from Office Equipment Center for $80 a
month which includes maintenance. This one will be used by staff, and the copier currently used by staff will be
moved for public use.
The Director has received a quote of $130041400 for exterior painting of railings and windows. This work
will be done in October.
The City Council is considering charging a library user fee to people living outside the city limits. The board
agrees that if a fee is charged at all, it should be a nominal fee - perhaps $10. There are approximately 4000
cardholders outside the city, but the past experience is that a very small percentage will pay the fee.
There being no further business on the agenda, the meeting was adjourned at 4:45 p.m.
Submitted by,
Debbie Anderson, Secretary
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Minutes
Traffic Commission
City of Paris
The Traffic Commission met on Tuesday, September 06, 2011, at 5:15 P.M. in
the Municipal Courtroom with the following members present:
1. Ken Kohls
2. Barry Shiver
3. George Kimbrough
4. Stephen Holmes (arrived at 5:25pm)
5. Jon McFadden
6. Jean Schweers
7. Kenneth Millsap
The city staff was represented by Asst. Chief Randy Tuttle. Joe McCarthy was
present as council liaison.
The meeting was called to order at 5:23pm by Ken Kohls. A quorum was
estabtished by 7 members being present.
Mr. Kohls moved to item #2 to approve minutes from July 05, 2011 meeting. Mr.
Kimbrough made a motion to approve minutes and Mr. Shiver second the
motion. Motion carried 7-0.
Mr. Kohls moved to item #3 regarding discussion and possible action regarding
the installation of a stop sign at S. Collegiate & Loop 286. Mr. Tuttle informed
members that the extension of S. Collegiate had been completed and opened to
traffic. Mr. Tuttle stated a stop sign needed to be permanently installed stopping
southbound traffic at the intersection. Mr. Tuttle informed members that a
temporary stop sign had been authorized by Chief Hundley under City Ordinance
section 31-04. After discussion Mr. McFadden made a motion to approve
installation of a stop sign at S. Collegiate & Loop 286 stopping southbound traffic.
Mr. Shiver second the motion and the motion carried 7-0.
Mr. Kohls moved to item #4 regarding discussion and possible action regarding
the installation of a stop sign at Evergreen and S. Church. Mr. Tuttle informed
members that Sanitation Solutions had recently opened a recycling center at
their location and improvements had been made to Evergreen St. which leads
into the facility. With this occurring Mr. Tuttle informed members that with the
expected increase of traffic on this street a stop sign would be needed stopping
eastbound traffic on Evergreen at S. Church. Mr. Tuttle informed members that a
temporary stop sign had been authorized by Chief Hundley under City Ordinance
31-04. After discussion Mr. Shiver made a motion to approve the installation of a
. - 7
stop sign at Evergreen & S. Church stopping eastbound traffic on Evergreen. Ms.
Schweers second the motion and it passed 7-0.
Mr. Kohls moved to item #5 regarding the presentation of information to Traffic
Commission concerning the pedestrian crosswalk in 2400 block Clarksville. Mr.
Tuttle informed members that Paris Jr. College had requested the pedestrian
crosswalk in front of the college be upgraded by replacing the crosswalk sign
with a sign that has a flashing strobe light on the sign. Mr. Tuttle stated Paris Jr.
College had agreed to fund the upgrade which would include the ability for the
pedestrian to activate the strobe light on the sign prior to crossing. The estimated
cost of this upgrade is $10,000.00. After discussion the board agreed this
enhancement would increase safety for pedestrians crossing the street.
Mr. Kohls moved to item #6 regarding a request for future agenda items. There
were no future items brought before the commission.
At 5:35pm Mr. Kimbrough made a motion to adjourn the meeting.
. - . 8
MINUTES
REGULAR MEETING
PLANNING AND ZONING COMMISSION
CITY OF PARIS - CITY HALL
COUNCIL CHAMBERS
107 E. KAUFMAN STREET
PARIS. TEXAS
TUESDAY. SEPTEMBER 6, 2011
5:30 O'CLOCK P.M.
1. The regular meeting of the Planning and Zoning Commission on Tuesday, September 6,
2011, was called to order at 5:30 p.m. by Dennis Chalaire, Chairman.
A. The following members were present:
Holland Harper
Jerry Akers
Dennis Chalaire
Richard Hunt
Keith Flowers
B. The following members were absent:
James Price
Keith Barnett
C. Also present was Jeanna Scott, Planning and Zoning Liaison; and Mayor Hashmi.
2. Approval ofrninutes.from previous meetings. (August 1, 2011)
Motion was made by Holland Harper, seconded by Richard Hunt to approve the meeting
minutes for the August 1, 2011. Motion carried 5-0.
3. Public hearing and cotzsideration of and action on the Site Plan for PaYis Town Center on
Lot 1, Block A, Mirabeau Square 287 Addition, being n:cmber 3450 and 3590 Lamar-
Avenue.
Public hearing was declared open.
No one spoke in favor of the petition.
No one spoke in opposition to the petition.
Public hearing was declared closed.
Motion was made by Holland Harper, seconded by a Keith Flowers to approve the site plan
subject to the City Engineers recommendations. Motion carried 5-0.
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4. Consider•ati.oti of and action on the Prelindnary Plat of'Lot 1, Block A, Trinity Christian
Academ}% Addition CB 323, beirig located at 2060 Highway 79.
Motion was made by Holland Harper, seconded by Richard Hunt to approve the
Preliminary Plat, subject to the City Engineer's recommendations. Motion carried 5-0.
5. Consider-atiort of and action on the Final Plat of Zot 1, Block A, Ti•inity Ghristian Academy
Addition CB 323, being located at 2060 Hightivay 79.
Motion was made by Richard Hunt, seconded by Holland Harper to approve the Final Plat,
subject to the City Engineer's recommendations. Motion carried 5-0.
6. Consideration of and action oii the Preliminary Plat of Lot 1, BlockA, Nepex Realty LTD
313 Addition, being located at 3930 Lamaf• Avenue.
Motion was made by Holland Harper, seconded by Jerry Akers to approve the Preliminary
Plat, subject to the City Engineer's recommendations. Motion carried 5-0.
7. Consideration of and action on the Final Plat ofLot 1, BlockA, Nepex Realty LTD 313
Addition, being located at 3930 Lanzar Avenue.
Motion was made by Holland Harper, seconded by Keith Flowers to approve the Final Plat,
subject to the City Engineer's recommendations. Motion carried 5-0.
8. Consideration of and actiort on the Re-Plat of Lot S, Block 2, Clements Fairview Addition,
being located at 1538 North Main Street.
Motion was made by Dennis Chalaire, seconded by Keith Flowers to approve the Re-Plat.
Motion carried 5-0.
9. Meeting adjourned at 5:48 p.m.
APPROVED THIS 3RD DAY OF OCTOBER, 2011
M-J~-
Dennis Chalaire, Chairman
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