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06-Motion to Approve - Miscellaneous MeetingsCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 10/18/2011 Conncil Date: City Clerk Janice Ellis 6. 10/24/2011 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Board of Adjustment minutes from the meeting of June 21, 2011 Traffic Commission minutes from the meeting of September 6, 2011 Historic Preservation Commission minutes from the meetings of September 14, 2011 & September 26, 2011 Paris Economic Development Corporation minutes from the meetings of September l, 2011 and September 28, 2011 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report ~ Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance ❑ P bli H i ❑ O h y'TD Actual $ u c ear ng t er Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 12 MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, JUNE 21, 2011 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by Chairman Terry Christian at ] 2:02 p.m. A. The following members were present: Allen Moore Rick Hundley Terry Christian, Chainnan Bryan Glass B. The following members were absent: Chester Martindale Kyle McCarley C. Also present was Jeanna Scott, City Staff. 2. Approval of minutes from pr•evious meetings. (May 18, 2011) Motion was made by Allen Moore, seconded by Bryan Glass to approve minutes for the May 18, 2011 meeting. Motion carried 4-0. Public hear•ing aizd consideration of and action on the petition of Sam Bell Maxey House to gi-an1 a variance of the Sign Ordinance 2008-021, Section 28-10(b). Location of'ground signs and torpedo signs. (b) No ground sign or torpedo sign shall be closer than six (6), feet to any building, nor to the side of any lot, nor closer than, f fteen (1 S) feet too any curb line; to allow a ground sign to be located seven (7). feet from a curb line, which is an eight (8) foot variance, on Lot 20, Citv Block 158, being number 812 South Church Str•eet. Public hearing was declared open. A. The following individuals spoke in favor of the petition: Lynn Deal, Site Manager for the Maxey House spoke in favor of the petition. Ms. Deal stated they are upgrading the signs at the Maxey House to better serve the public. There is a tree located where the proposed sign should be, to meet the requirements of the sign ordinance the sign would be placed so far back the public - 13 would not be able to see it. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Rick Hundley, seconded by Allen Moore to approve the variance request. Motion carried 4-0. 4. Meeting adjourned at 12:10 p.m. APPROVED THIS 4'" DAY OF OCTOBER, 2011. ~ Terry hristian, Chairman 14 Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday, September 06, 2011, at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Ken Kohls 2. Barry Shiver 3. George Kimbrough 4. Stephen Holmes (arrived at 5:25pm) 5. Jon McFadden 6. Jean Schweers 7. Kenneth Millsap The city staff was represented by Asst. Chief Randy Tuttle. Joe McCarthy was present as council liaison. The meeting was called to order at 5:23pm by Ken Kohls. A quorum was established by 7 members being present. Mr. Kohls moved to item #2 to approve minutes from July 05, 2011 meeting. Mr. Kimbrough made a motion to approve minutes and Mr. Shiver second the motion. Motion carried 7-0. Mr. Kohls moved to item #3 regarding discussion and possible action regarding the installation of a stop sign at S. Collegiate & Loop 286. Mr. Tuttle informed members that the extension of S. Collegiate had been completed and opened to traffic. Mr. Tuttle stated a stop sign needed to be permanently installed stopping southbound traffic at the intersection. Mr. Tuttle informed members that a temporary stop sign had been authorized by Chief Hundley under City Ordinance section 31-04. After discussion Mr. McFadden made a motion to approve installation of a stop sign at S. Collegiate & Loop 286 stopping southbound traffic. Mr. Shiver second the motion and the motion carried 7-0. Mr. Kohls moved to item #4 regarding discussion and possible action regarding the installation of a stop sign at Evergreen and S. Church. Mr. Tuttle informed members that Sanitation Solutions had recently opened a recycling center at their location and improvements had been made to Evergreen St. which leads into the facility. With this occurring Mr. Tuttle informed members that with the expected increase of traffic on this street a stop sign would be needed stopping eastbound traffic on Evergreen at S. Church. Mr. Tuttle informed members that a temporary stop sign had been authorized by Chief Hundley under City Ordinance 31-04. After discussion Mr. Shiver made a motion to approve the installation of a 1~ stop sign at Evergreen & S. Church stopping eastbound traffic on Evergreen. Ms. Schweers second the motion and it passed 7-0. Mr. Kohls moved to item #5 regarding the presentation of information to Traffic Commission concerning the pedestrian crosswalk in 2400 block Clarksville. Mr. Tuttle informed members that Paris Jr. College had requested the pedestrian crosswalk in front of the college be upgraded by replacing the crosswalk sign with a sign that has a flashing strobe light on the sign. Mr. Tuttle stated Paris Jr. College had agreed to fund the upgrade which would include the ability for the pedestrian to activate the strobe light on the sign prior to crossing. The estimated cost of this upgrade is $10,000.00. After discussion the board agreed this enhancement would increase safety for pedestrians crossing the street. Mr. Kohls moved to item #6 regarding a request for future agenda items. There were no future items brought before the commission. At 5:35pm Mr. Kimbrough made a motion to adjourn the meeting. 16 MINUTES REGULAR MEETIN G CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY. SEPTEMBER 14, 2011 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Paul Denney, Vice Chairman at 12:00 p.m. A. The following members were present: Paul Denney, Vice-Chairman Douglas Cox Ben Vaughan Nancy Anderson David Stewart B. The following members were absent: Arvin Starrett, Chairman C. Also present were Jeanna Scott, Historic Preservation Officer; and Cheri Bedford, Main Street Manager. 2. Approve previous meeting minutes. (Septenaber 14, 2011) Motion was made by Ben Vaughan, seconded by Nancy Anderson to approve the meeting minutes for September 14, 2011. Motion carried 5-0. 4. Consideration of and action on the_following Cef-tificate of'Appropriateness: B. Downtown Plaza - Bike Racks - Cheri Bedford, Main Street Manager presented the petition. Ms. Bedford stated they have designed three bike racks that are similar to the design of the fence around the Gibraltar. The bike racks are 72 inches wide and 44 inches tall, and are black powder coated. Ms. Bedford further stated that they are going to need approval from TXDOT and the City Engineer regarding placement of the racks on the Plaza. The proposed locations are Vital Beet, the Plaza Theater and Subway. Motion was made by Ben Vaughan, seconded by Douglas Cox to approve the COA. Motion carried 5-0. A. 128 Clarksville Street - Alex Pickering, Scott's Custom Signs presented the petition. Ms. Pickering stated that the Alba Hair Care is only installing one window graphic at this time. They will consider adding additional signage at a later time. Motion was made by Ben Vaughan, seconded by David Stewart. Motion carried 5-0. 5. Future agenda items. There were none. ` _ . 17 6. Meeting adjourned at 12:10 p.m. 1s MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY. SEPTEMBER 26, 2011 4:00 0'CLOCK P.M. 1. The Historic Preservation Commission ineeting was called to order by Paul Denney, Vice-Chairman at 4:05 p.m. A. The following members were present: Paul Denney, Vice-Chairman Ben Vaughan Nancy Anderson David Stewart B. The following members were absent: Arvin Starrett, Chairman Douglas Cox C. Also present were Jeanna Scott, Historic Preservation Officer; and Cheri Bedford, Main Street Manager. 2. Approval of'minutes f'roin previous meetings. (September 14, 2011) Motion was made by Ben Vaughan, seconded by David Stewart to approve the September 14, 2011 meeting minutes. Motion carried 4-0. 3. Consider-ation of and action on the foZlowing Certificate ofAppropriateness: B. 442 South Main Street - Lamp Lighter - Jedediah Irwin, property owner, presented the petition. Mr. Irwin stated they had someone kick in the stain glass that is located at ground level to gain entry into the facility. Mr. Irwin further stated they installed safety glass panels into the existing wood frame to help alleviate that problem. They will eventually restore the original stain glass and place it back in those windows. Motion was made by David Stewart, seconded by Nancy Anderson to approve the COA. Motion carried 4-0. A. 400 Church Street - Holy Cross Episcopal Church - No action taken, Ben Vaughan must recuse and there was no quorum. 4. Future agenda items. Presentatian from Ben Vaughan regarding safety glass and tint film options. - 19 Meeting adjourned at 4:20 p.m. APPROVED THIS l2th DAY OF OCTOBER, 2011 Denney, Vice-Chairman - 20 Paris Economic Development Corporation Meeting Minutes September 1, 2011 Board Members Staff Steve Gilbert, PEDC Present: Pike Burkhart, Sr. Present: Shannon Barrentine, PEDC Doug Wehrman Rick Poston Bruce Carr Kenny Dority Ex-officio Members Guest(s) Present: Mindy Moree, Chamber President Present: Connie Beard, The Paris News Jon Landers, Chamber Chairman Fred Green, R3bi Incubator Director Pam Anglin, PJC President Edwin Pickle, Paris City Council Mayor AJ Hashmi (Joined at 5:00 p.m. Britin Bostick, Main Street Board during Executive Session) Kregg Slakey Legal CounseL• Kent Mcllyar City Council Liaison: John Wright Pike Burkhart, called the meeting to order at 3:00 p.m. Pike welcomed those present. Minutes from August 9, 2011, Special and Regular Board meetings were reviewed. The Minutes were approved, as submitted, by a motion from Rick Poston; seconded by Kenny Dority. Motion Carried 5-0. Financial reports for August, 2011 were not available due to the meeting being on the first day of September. Director's Report: Steve Gilbert stated that he had attended the North Texas Commercial Association of Realtors (NTCAR) show in the last week and would be attending the Industrial Asset Management Council (IAMC) conference in Philadelphia, Pennsylvania on September 10`" through the 14t" then on to the International Economic Development Council (IEDC) annual conference in Charlotte, North Carolina on September 17th through the 21S` along with Doug Wehrman and Bruce Carr. He gave updates on the following: • Re~ional Manufacturing Initiative: Next meetings of the Working Groups to be September 26t and 27th; Town Hall Meeting with Agriculture Commissioner, Todd Staples at noon on October 27 at the Love Civic Center; August Status Report was provided. • Highway 24 Working Group: Met with Texas Department of Transportation (TxDOT) staff; had a conference call with State Infrastructure Bank (SIB) staff; will conduct a Sulphur River Regional Mobility Authority (SuRRMA) Board meeting in the near future along with the City of Paris and Lamar County to update and gather support. • Diversity Initiative Status: Small Business Toolkit has been completed by Executive Diversity Services (EDS) for Northeast Texas Workfarce Solutions; met with County Commissioners pending budget approval on September 15th; Next Steps - finalize contract with Executive Diversity Services and convene meeting of Advisory Committee. 21 PEDC Board Meeting Minutes September 1, 2011 R3bi Update from Fred Green: Fred stated that he would be having a Regional Bankers Luncheon on October 3`d that would include Clarksville and Cooper; he plans to provide them with an outline of the Regional Manufacturing Initiative; he has been asked to speak about the Veterans Program that R3bi provides at the 176th Engineering Brigade of the Texas National Guard in San Antonio on September l Oth where approximately 90% of the unit is from the Dallas Ft. Worth metroplex area; a tenant, James Wallace owner of Jazzy Frog Web Design, has been awarded the Request for Proposal to build a website for Northeast Texas Workforce Solutions Board in the amount of $24,000. Railroad Right-of-Way Cleanup by Kiamichi with Matt Long, General Manager: Steve stated that Mayor Hashmi wants the city of Paris cleaned up and that includes all of the railroad crossings that Kiamichi Railroad has in the city. Steve has talked with Matt Long about the Mayor's concerns and Steve has offered to provide pictures of the railroad intersections that are in need of having junk removed, vegetation mowed, etc. Meeting with State Representative George Lavender, House District 1. Steve state that he had attended a luncheon meeting that the local Republican Party had sponsored to provide an opportunity to meet Representative George Lavender in person. It was agreed that the local chambers of commerce should meet and get familiar with the needs of each community in order to prepare for the next Austin County Days in the spring of 2013. Keystone XL Pipeline Project: Steve provided the Board with a copy of an email dated August 26, 2011 from David Dunnigan, The Harrell Group, stating that the Department of State issued its third (and Final) Environmental Impact Statement which states that there will be no significant impact on the environment. Discussion and possible action regarding line of credit for Paris EDC. Steve reported that Capital One had commissioned Attorney, A.W. Clem, to produce the official documents to approve a$2 million dollar line of credit. This line of credit at the designated interest rate would be available for one year, if not used then the Board has an option to renew it. If the funds are used, then the amount can be converted to a fixed rate/fixed term loan and the rate is negotiable. This would have to be approved by City Council. Motion was made by Kenny Dority to recommend approval of the $2 million dollar line of credit with Capital One; seconded by Doug Wehrman. Motion Carried 5-0. The Board convened into executive session at 3:53 p.m. pursuant to Section 551.072 and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.072 - Real Property B. Section 551.087 - Economic Development Negotiations Note: Kenny Dority left Executive Session at 5:15 p.m. Executive session ended at 6:00 p.m. The Board reconvened into open session. As a result of executive session discussion, the Board took the following action: Doug Wehrman made a motion to accept the payoff of $1,756,701.81 from Paris Packaging for full payment of the note associated with the 2010 outstanding bonds, and authorize the Chairman to execute the agreement; seconded by Rick Poston. Motion Carried 4-0. 2 22 PEDC Board Meeting Minutes September 1, 2011 Doug Wehrman made a motion to submit payment in an amount equal to the back taxes to the City of Paris and to Paris ISD to acquire deed to the .86 acre property located on 34Ih Street NW, adjoining the PEDC Northwest Industrial Park; seconded by Rick Poston. Motion Carried 4-0. Doug Wehrman made a motion to adjourn at 6:02 p.m.; seconded by Bruce Carr. Motion Carried 4-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director Paris EDC 23 Paris Economic Development Corporation Special Called Meeting Minutes September 28, 2011 Board Members Staff Steve Gilbert Present: Pike Burkhart, Sr. Present: Shannon Barrentine Bruce Carr Shawn Napier, City Engineer Kenny Dority Doug Wehrman (via telephone) Ex-officio Members Guest(s) Present: Mindy Moree Present: Kregg Slakey, Bodyguard Bumpers Dr. Pam Anglin Kelli & Grant Mallicote, Mayor Hashmi Bodyguard Bumpers Fred Green, R3bi Director Greg Wilson, eParisTexas.com Legal City Council Counsel: Kent McIlyar Liaison(s): Edwin Pickle Pike Burkhart, called the meeting to order at 4:04 p.m. The Board convened into executive session at 4:07 p.m. pursuant to Section 551.072 and Section 551.087 ofthe Texas Government Code to discuss and deliberate on the following: A. Section 551.072 - Real Property B. Section 551.087 - Economic Development Negotiations Executive session ended at 5:10 p.m. The Board reconvened into open session. As a result of executive session discussion, the Board took the following action: Kenny Dority made the motion to provide BodyGuard Bumpers an incentive to locate their business in the PEDC's Northwest Industrial Park in the former C-Tech Building as follows: PEDC will provide a$100,000 cash incentive for creating 20 new high-skilled manufacturing jobs in the City of Paris, payable upon execution of an incentive agreement. When these 20 jobs have been created and officially documented, the company is encouraged to request additional cash incentives for new job creation over and above the original 20 jobs. PEDC will also provide a 20% loan guaranty of collection for $1.45 million in project related loans. PEDC's maximum exposure under this guaranty of collection will be limited to $290,000. PEDC's guaranty of collection shall be reduced by $100,000 per year, and shall cease at the end of year three from the date the loans are executed and have the City Attorney and Executive Director draft the incentive document; seconded by Bruce Carr. Motion Carried 3-0. There being no further business, the Board adjourned at 5:10 p.m. Respectfully submitted, Shannon Barrentine Asst. Executive Director PEDC 24