23-MOTION TO APPROVE PURCHASE OF REPLACEMENT/NEW 2011 FORD EXPEDITION FOR THE FIRE MARSHALLCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
10/28/11
Originating Department:
Presented By:
Agenda Item No.:
Council Date:
] 1/14/1 l
Fire Department
Ronnie Grooms, Fire Chief
23.
RECOMMENDED MOTION:
[AN ACTiON iTEM ] - Move to approve the purchase of a new 2011 Ford Expedition (with emergency lighting,
decals, and other necessary equipment) as a replacement vehicle for the Fire Marshal.
POLICY ISSUE(S):
Vehicle replacement.
BACKGROUND:
Currently, the FM is using a 2001 Ford Crown Victoria with approximately 75,000 miles and it does not offer the
storage capacity the FM needs for investigation and inspection equipment.
BOARD/CAMMISSION RECOMMENDATION:
N/A
E XHIBITS:
Contract Pricing Worksheet and Camera Quote Estimates
ACTION:
BUDGET INFO:
❑ Financial Report Z Minute Order
Expense
32,105.84
❑
❑
Departlnent Report ❑
P
t
ti
Resolution
O
di
Budgeted Amt
32,000.00
resen
a
on ❑
r
nance
❑ Public Hearin
❑ Oth
yTD Actua1
g
er
Acct Name
Capital Projects Fund
Acct Number
11-1004-32-99
FISCAL NOTES:
REVIEWED AND APPROVED BY:
ED Administration ❑ City C1erk ❑ Community Development ❑ EMS/IT Z Finance ~ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
109
_HM1 CONTRACT PRICING WORKSHEET Contract Date
For Standard Equipment Purchases No.: VE03-06 10/26/11
Prepared:
This Form must be prepared by Contractor and given to End User. The H-GAC administrative fee shall be shown in Section
F. End User issues PO to Contractor, and MUST also faac a copy of PO, together with completed Pricing Worksheet, to H-
GAC @ 713-993-4548. Please type or print legibly.
L Buying CITY OF PARIS
Agency: Contractor: PHILPOTT MOTORS
Contact DALE MABERRY Prepared
Person: By. RICHARD HYDER
Phone: 1(903) 784-9226 Phone: (409) 853-3440
Fax: Fax: (409) 724-0886
Emau: DMABERRYOPARiSTEXS GOV Email: RICHARD.HYDER(d) PHILPOTTMOTORS CoM
Produ
C dect D08 Description: 2011 FORD EXPEDITION SPECIAL SERVICE PKG (WITH 4X4 UPGRADE)
A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $ 21,566.00
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
FLOOR PLAN INTEREST $ 452.89 EXTERIOR--WHITE $ _
LOT INSURANCE $ 64.70 INTERIOR--GRAY $
5.4L V8 GAS $ _
ANTILOCK BRAKES $ _
POWER EQUIPMENT GROUP $ _
SPEED CONTROL $ _
AMFM CD $
CLOTH BUCKETS FRONT (NO CONSOLE) VINYL REAR $ _
RUBBER FLOORING $ _
52C REAR AIR CONDITIONING (REQ) $ 606.00
536 TRAILER TOWING PKG $ 350.00 Subtotal From Additional Sheet(s): $ -
Subtotal B: $ 1,473.59
C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
~PDI CHARGE $ 80.00
4X4 UPGRADE $ 2,975.00 Subtotai From Additional Sheet(s): $ _
Subtotal C: $ 3,055.00
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
Price plus Published Options (A+B). For this transaction the percentage is: 130
D. Other Cost Items Not Itemized Above (e.g. Installation, Freight, Delivery, Etc.)
Description Cost Description Cost
CUSTOMER TO PICK UP $ _
E. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C+D)
Subtotal D:
$
_
Quantity Ordered: 1 X Subtotal of A+ B+ C+ p: $ 26,094.59
1
Subtotal E:
$
$
26,094.59
26
094.59
F. H-GAC Fee Calculation (From Current Fee Tables)
,
G. Trade-Ins / Other Allowances / Special Discounts
Subtotal F:
$
600.00
Description Cost Description
Cost
Subtotal G:
$
_
Estimated Delivery Date: IN STOCK H. Total Purchase Price (E+F+G):
$
26
694
59
,
.
415 Century Parkway, Allen, TX 75013
(972) 423-9777 Fax:(972) 423-9778
National Toll-Free 1-800-605-MPEG (6734)
www.watchguardvideo.com
Paris Fire Department
Attn: Fire Marhsall Maberry
1444 N Main St., Paris, TX, 75460
Telephone
(903)784-9225 (903) 784-5304
Email Add .
dmaberry@paristexas.com
CAMERA QUOTE
Quote QUO-06534-MLCV Rev 0
• - information
Quote Valid From: 10/26/2011 To: 1/24/2012
Quote Presented By: Don Hans
Presenter Contact: DHans@WatchGuardVideo.com
Est. • D. p
30 days UPS Ground Net 30
1
-
CVU-COP-VUI-CAM
D- .
CopVu Wearable Camera, with Spring Clip
$795.00
Q
1
$795.00
2
CVU-CAR-KIT-001
CopVu Car Kit
$39.95
1
,$39.95
3
CVU-COP-VUl-KIT
CopVu Retail Accessory Kit (with New CopVu Only)
Included
1
Included
4
WAR-STD-CVU-90D
CopVu Standard 90 Day Warranty
Included
1
Included
5
WGD00076
Guide, CopVU Quick Reference
Included
1
Included
6
WGS00137-001
CopVu CommandVu Software
Included
1
Included
7
DVD-EVI-SLV-001
Protective Disc Sleeve - Paper
Included
1
Included
Comments:
• ' • $834.95
' • 10.00
' • $844.95
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Forrest Signs &
At 915 North Main
Paris, TX 75460
903-737-8786
NAME/ADDRESS
Paris Fire Department
1444 N. Main
Paris, Texas 75460
Esti m ate
DATE
ESTIMATE #
10/28/2011
1533
REP
Information
DESCRIPTION
QTY
COST
TOTAL
Dale Mayberry
6" Gold Reflective lettering (FIRE MARSHAL) - back
11
4.65
51.15
black shadow for Fire Marshal
11
1.75
19.25
6" Reflective Gold lettering (Paris Fire Department)
38
4.65
176J0
7" Black Vinyl Letter
38
1.75
66.50
Black modem stripes for the sides
2
50.00
100.00
Labor to install lettering
2
50.00
100.00
Thank you for the opportunity to place a bid!
TOTAL $513.60
_ Tha Affihwity in Pubdk Salety Eqwpment a1M Appara!
Tax ID Number:
20-3545989
Customer:
CITY OF PARIS
Attn:
Dale Maberry
Email
dmaberry@paristexas.gov
From:
Heather Sims - Ex12330
Ga//s, An Aramar/r Corp
2680 Palumbo Drive
Leirington, KY 40509
3'i7.o ::-e557
Date: October 28, 2011
Customer 52~0366 ota w~t
Item #
Descri tion
Retail
Your Price
Discount
VE184 LSUV
TUFBOX WITH KEY LOCK/TURN HANDLE
1
$899.99
$799.00
$799.00
0
0
0
$0.00
$0.00
$0.00
°
o
0
$0.00
go.oo
$0.00
°
o
0
$0.00
$0.00
$0.00
° a o
Galls is required to collect tax on ali shipmenis to all states. Please add applicable state and local taa percentages. 7ax exempl customers, stale laws
require us to have a signed tu exemption or resale certilica[e on filx at our office. If you would like your tae exempt document on file vnth us please
$0.001
$0.00
SUbtOtdl
$0.00
$799.00
fax this informatian, including your Galls account # to (859) 268-5941.
ShlPPifi9 & Hefldllfl9
$180.00
Prices are valid for 30 days from Ihe date of the quote. Thank you for ihe opportunity to earn your business.
TOf81
$979.00
114