08 Reject Bid Potassium.
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On-
JUL 26 2004
Publish the Paris Ievi A. j_
August 8& 15 2004pAI3?s. TE~ ,Aq
LEGAL NOTICE
The City of Paris will receive sealed bids at the Office of the City Manager, City
ofParis, 135 1' SE, P.O. Box 9037, Paris, Texas 75461-9037, to furnish and
delivery of Potassium Permanganate, to be use in the Utilities Department
at the Water Treatment Plant.
Bids will be received unti13:00 p.m., Tuesday September 7, 2004 at which
time all bids received will be publicly opened, read aloud, tabulated, and
forwarded to the City Manager. All bids -vvill then be referred to the City
Council for consideration at its meeting on Monday, September 13, 2004 at 6:00
p.m. All bids must be submitted on City of Paris bid form(s).
Information, specifications, and bid forms may be obtained at the Office of the
City Manager, City Hall, 135 SE 15t Street, Paris, Texas, telephone (903) 784-
9202.
The City of Paris reserves the right to reject any or all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City.
Those submitting bids are notified of City exemption from otherwise applicable
sales and excise taxes.
Delivery time may be a consideration in the awarding of this bid.
Mattie Cunningham
City Clerk
1
BID FORM ,
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
• FROM:
_ (NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
(TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING POTASSIUM PERMANGANATE
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS
NOTED BELOVl) FOR FURNISHING AND DELIVERING POTASSNM PERMANGANATE, WE BID
THE FOLLOWING:
POTASSIUM PERMANGANATE WILL BE FURNISHED AND DELNERED FOR THE PRICE OF:
S PER POUND.
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
BY: TITLE:
TYPE OR PRINT NAME:
DATE: DAY OF . 2004.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE (SEE EXAMPLE ENCLOSED)
CLEARLY MARK ON THE OUTSIDE OF THE ENVELOPE "SEALED BID: POTASSIUM
PERMANGANATE" AND RETURN TO: THE OFFICE OF THE CITY MANAGER, CITY OF PARIS,
P.O. BOX 9037, PARIS, TEXAS 75461-9037, NO LATER THAN 3:00 PM ON TUESDAY,
SEPTEMBER 7, 2004 AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND
TABULATED FOR PRESENTATION TO THE CITY COUNCIL AT ITS MONDAY, SEPTEMBER 13,
2004 MEETING.
C:ICHEMICAL\04\BIDFRM04.PPM July 20, 2004
CITY OF PARIS .
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING POTASSNM PERMANGANATE
REOUIREMENTS
IT IS ESTIMATED THAT 20,004 LBS. OF POTASSIiJM PERMANGANATE WILL BE
REQUIRED IN T'HE OPERATION OF THE WATER TREATMENT PLANT DURING THE PERIOD
OCTOBER 1, 2004 THROUGH SEPTEMBER 30, 2005.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE
REQUIREMENT OF THE OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE.
A MINIMUM IS NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CAIvTCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GNiNG 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
POTASSIUM PERMANGANATE DELIVERED SHALL CONFORM TO AWWA B603-93, AND
B603a-97, STANDARD FOR POTASSNM PERMANGANATE. JORADE TO BE FURNISHED SHALL
BE "FREE-FLOWING." MUST BE NSF APPROVED '
ANALYSIS OF PRODUCT DELiVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CIT'Y OF PARIS. ,
PRODUC T BID MUST BE MANUFACTURED BY CARUS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN 110 LB. (OR LESS) CONTAINERS LOADED ON FOUR
WAY PALLETS THA"C CAN BE UNLOADED OFF THE TRUCK WITH OUR FORKLffT.
APPROXIMATELY 2200 LBS. WILL BE ORDERED AT A TIME.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 830AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELNERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING T'HE
EXACT AMOUNT DELIVERED.
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BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CIZ'Y OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO
THE CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER IS
HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE 1NCREASES FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WILL BE MADE WIT'HIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE POTASSNM PERMANGANATE.
OUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTH02IZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF Tf-IE POTASSIUM PERMANGANATE BID UPON AND MUST ACTIVELY ENGAGE IN
TFE SALE OF POTASSIUM PERMANGANATE. SUCH STOCK AND FACILITIES MAY BE
EXAMINED BY A REPRESENTATIVE OF THE CITY OF PARIS AT ANY TIME EITHER BEFORE
AWARD IS MADE OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY -OF PARIS, THE NAMES OF THREE
CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
C:\CHEMICAL\041BIDSPC04.PPM July 20, 2004
-MEMORANDUM
City of Paris Utilities Department
To:
Mayor & City Council, City of Paris
From:
Jon L. Clack, Director of Utilities ~*6-
Subject:
Recommendations for Water and Wastewater Treatment Chemicals
Date: September 9, 2004
Sealed bids were received on September 7, 2004 for the furnishing and delivery of chemicals for
use at the Water and Wastewater Treatment Plants.
Recommendations are as follows:
Chemical
Chlorine
Liquid Alum
Liquid Anhydrous Ammonia
Hydrated Lime (Bulk)
Hydrated Lime (Bagged)
Activated Carbon (PAC)
Potassium Permanganate (PPM)
Sulfur Dioxide (S02)
Sodium Hydroxide (NaOH)
Polymer (PAM)
Fluosilicic Acid (Fluoride)
Bidder
Brenntag Southwest
General Chemical
BBB Fertilizer, Inc.
Texas Lime Company
Texas Lime Company
Norit Americas, Inc.
JLM Marketing
Harcros Chemicals, Inc.
Harcros Chemicals, Inc.
Atlantic Coast Polymers, Inc.
Harcros Chemicals, Inc.
Bid price
S495.00/ton
S 134.95/ton
S527.94/ton
$91.50/ton
S 122.50/ton
$0.365/lb.
$1.375/lb.
S507.00/ton
$417.00/ton
$0.937/lb.
S 1.83/gal.
These are all the low bids meeting the bid specifications.
Attached is a bid tabulation spreadsheet showing all bidders, chemicals bid, bid prices, changes
from current prices, estimated chemical costs for the upcoming fiscal year and other information.
City of Paris
Bid Tabulations
Bids Received: Sep 7, 2003
Effective: Oct 1, 2004-Sep 30, 2005
h
Chemicai:
Chlorine
Alum
Ammonia
Lime (Bulk)
Lime (Bag)
P A C
P P M
SO 2
NaOH Polymer
Fluoride ~
FY03-04 Price:
$ 344.00
$ 125.00
$ 492.18
$ 87.50
a 118.00
$ 0.367
$ 1.5900
E 410.00 $
239.00 $ 0.96
$ 1.82
Unit
ton
ton
ton
ton
ton
Ib.
Ib.
ton
ton Ib.
gal.
FY03-04 Supplier:
Harcros Chem
Gen Chem
BBB Fert
Texas Lime
Texas Lime
Norit Amer
Univar
Brenntag SW
Univar Atlantic Coast
Pennco
1. 2-
.
~c..~~~
~~..,e 10-1
o e r
P P M
SA 9
NaOH Polvmer
FluOride
- . ,
Altivia Co oration 550.00
0.516
460.00
1.69
American Carbon Services
0.448
Atlantic Coast Pol mers, Inc.
0.937
Austin White Lime
99.00
129.00
BBB Fertilizer, Inc.
527.94
Brennta Southwest
495.00
1.90
530.00
600.00
Chameleon IndusVies, Inc.
140.00
DPC Industries. Inc.
570.00
660.00
570.00
433.96
Fort Bend Services, Inc.
1.30
General Chemical
134.95
GEO S ec. Chemicals
250.19
Harcros Chemicals, Inc.
533.00
160.00
1.63
507.00
417.00
1.83
JLM Marketin
1.375
LaRoche Industries Inc.
700.00
Norit Americas, Inc.
0.365
Old World Industries
438.00
Pencco, Inc.
1.973
Southem lonics Inc.
195.00
Southwest Chemical
680.00
0.365'
Sweetwater Technolo ies
1•529
Tannerlndustries
880.00
Texas Lime Com an
91.50
122.50
Univar
440.00
1.52
435.00
m cnn nn
a 1 cn
C. 1 07
nign:
Low:
3
$
01u.Uv
495.00
41
$
cau. I u
134.95
➢
$
ooV.w
527.94
$
91.50
'v
$
122.50
W
$
W
0.3650 $ 1.3750
w
$
507.00
$ 417.00
$
0.937 $
1.83
Unit Cost Difference:
$
151.00
$
9.95
$
35.76
$
4.00
$
4.50
$
(0.00) $ (0.22)
$
97.00
$ 178.00
$
(0.02) $
0.01
Es6mated Units WTP:
120
1200
30
100
10
25000 10000
280
15000
Estimated Units 1NWfP:
50
50
20000
Change per Chemical:
$
25,670.00
$
11,940.00
$
1,072.80
$
400.00
$
45.00
$
(50.00) $ (2,150.00)
$
4,850.00
$ 49,840.00
$
(460.00) $
139.50
Total Cost per Chemical:
$
84,150.00
$
161,940.00
$
15,838.20
$
9,150.00
$
1,225.00
$
9,125.00 $13,750.00
$
25,350.00
$ 116,760.00
$
18,740.00 $ 2
7,450.00
Total Chemical Cost:
$
483,478.20
Overall Change:
$
91,297.30
'Did not meet delivery specifications