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06-MINUTES FROM 09.11-11.11 FOR MAIN STREET ADV BD, AIRPORT ADV BD, PUB LIB ADV BD AND P&Z COMMCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 12/08/2011 Originating Department: Presented By: Agenda Item No.: Council Date: 12/12/2011 City Clerk Janice Ellis 6. RECOMMENDED MOTION: Motion to approve. POLICY ISSUE~S~: Record of Standing Committee. BACKGROUND: Main Street Advisory Board minutes from the meetings of September 20, 2011 and October 25, 2011 Airport Advisory Board minutes from the meeting of October 20, 2011 Paris Public Library Advisory Board minutes from the meeting of October 19, 2011 Planning and Zoning Commission minutes from the meeting of November 7, 2011 BOARD~COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report ~ Minute Order D Expense $ ❑ epartment Report ❑ Resolution ❑ P t i Budgeted Amt. $ resen at on ❑ Ordinance ❑ Public Hearin ❑ Oth yT'D Actual $ g er Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: ~ Administration ~ City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 y~~ 18 MEETING MINUTES MAIN STREET ADVISORY BOARD CI'I'Y COUNCIL CHAMBFRS 107 EAST KAUFMAN PARIS, TEXA,S 'I'uesdav September 20, 2011 Present AbsenG Kari Daniel Dustin Lindsev Michael Codv Ashlea Mattoon Matt Covle Beckv Semple Judge Hartis Britin Bostic Guests: Greg Wilson Edwin Pickle. Council Liaison 1. Matt Coyle called the meeting to order at 4:08 2. Approval of August 2011 minutes, could not approve the minutes, didn't have a copy, will approve next month 3. Main Street Manager Report • Festival of Pumpkins 65 vendors- at the limit for jewelry and purses, and almost at limit for non profits: will not refuse anyone, but would like to see the festival offer unique items of interest. • PCT will have their Haunted House • Clint is rocking and rolling with the Zombie walk, • Contests Freeze off, and Pumpkin carving by Main Street • City sponsored contests: pumpkin decorating and costume contest- Sally Wright is working on these for festival. • LCHA- sponsors Pet Walk, Going well. • Paris Garden Study Club, under the direction of Ashlea Mattoon is sponsoring the Kids Zone: Ramping up the zone and offering direction in the decorations, signage, labyrinth, and balloon towers, has volunteers and is doing a fabulous job. • Barry Diamond is going to Emcee the kids games. • Posters for the festival given out at the meeting with the Sponsors listed: Gold ($1500) HWH and PRMC, Silver($1000) VCC and Chamber, Walmart- 8 bronze sponsors ($500) • Bill Harris asked if there was a place where Santa's paws dog dash could be advertised- Cheri explained that the Main Street Booth in the center of the South East corner of street would have a space for all city related items. Grand Theater • Abatement has begun- going from the inside out, and has been promised to have the street cleared by the festival of pumpkins. Peristyle Stone mason finished, sidewalks poured, terrazzo flooring in bags ready to be poured, and when Cheri spoke with Tim Felts from Spann Construction, he said that would take 8-10 days, so the Peristyle should be ready very soon. Main Street would like to offer dedication service, recognizing the hard work of all parties who were a part of the Peristyle Restoration Vision. (Possible early next year) . . 19 Farmers MarkeG 11 vendors on South side- new vendors are Rico's Hot Sauce and Country Bake Shop. Expecting NL Garden Study Club, Green Display as well. FM Committee is working hard to promote the market, and is having a Hats Off to the Market on September 20th with prizes for customers who wear goofy hats, and the vendors will be wearing goofy hats. 4. CoinmitLee Reports a. Organi7.alion - No report b. Designs -(cheri reported in Dustins absence) design renderings from Texas Main Street are currently being produced for the Paris Optical Building- Leslie Wolfenden, one of the Paris Main Street Architects will be submitting them soon and then the Design committee will set up a meeting with the building owner to get feed back. The design committee has also worked with local artist Suzanna Coyle and has come up with an awesome design for the use of the festival of pumpkins promotions this year. Bike racks are in, and Cheri appeared in front of HPC and got them approved. Looking at locations to place them. (subway, Jaxx, and PCT)- Matt Coyle added that the Design committee is also working on other signage for the festival. c. Promotions - Kari working with festival had spoke with Clint McMillian and was reporting that Choctaw Casino was giving away prizes for the Zombie Walk, and has 250 committed, as well as a goal of 1000 zombies. Good Job Clint on Prizes!!! d. Economic Restructure-Britin: building relationships with R3B1 and SBDC at PJC coming up with options for market stratagies for retention of business, noting with growth of downtown we might have turnover(which happens) but wanted to help give the businesses the tools needed for success. This can be done with partnerships and training that business owners might not know is available through the groups afore mentioned. Revitalization Related: Fire Posters with Smile( logo the whole town got behind after the 1916 fire) Britin and Marvin Gorley are working on this as a revitalization fundraiser for Main Street and will be sold at FoP. Britin brought some show and tell of other posters and looking into the possibility of using them for other fundraisers. Firemans Ball scheduled for March 2012- Lots of fun ideas for Fire Festival and how to make it a success, ER did not meet for August, too hot- and September was busy for everyone, so plans for the future meeting will focus on Building and Business inventory and business assistance. See Attached email. e. HPC report Matt Certificates of Appropriateness-1 was signage for a Downtown Business, the other was the Bike Racks. f. PDA report Kari Daniel, PDA president • Magazine is almost complete- has been in discussions with interested business person potential childrens clothing store (bling style clothing for kids 8-18) and also someone interested in potential of a Maternity store. • Sofa and Such moved out to the Lamar avenue location of the old blockbuster, and the building is for sale. $1500 per month, or rumors of $150K- • Paris Framing and Design Closed its doors, and Robin Weems- Itsy Bitsy Spider purchased the building and is going to open up soon. g. VCC/Chamber- Cheri filled in for Becky- $10,000 shop local campaign is going well, and they met and have momentum going. 35 businesses to date were signed up, inclement weather plan, and chamber bucks are going to be offered as an incentive. Buy $100 dollars for $80. And spend them as cash for face value. Savings 20%. 47 business is the magic number to make that happen. 5. Future Agenda Items- Michael Cody suggested a newsletter for the Main Street. Britin mentioned Art walk is coming and we should discuss Other comments were made by Edwin Pickle -FYI on Keep Paris Beautifu) Trash off coming on October 15, 2011- one week prior to festival of pumpkins. Greg Wilson mentioned the fireman wanting a booth at the festival for their calendar, and Cheri asked Greg to have the person call the main street office. 6. Adjourn 4:40 p.m. Motion made by Kari, and Matt Coyle seconded. Approved by ~ daie: Mau Coyle, Chairman v~cp_ U&"V6VV) y~ 21 Regular Meeting of the Main Street Advisory Board City Council Chambers 107 East Kaufman Paris, Texas Tuesday October 25, 2011 4:00 o'clock 1. call to order: 4:12 by Matt 2.Ro11 Call: Present: absent: Ashlea Mattoon Becky Semple Britin Bostick Cheri Bedford Matt Coyle Kari Daniel. Bill Harris Guests: Edwin Pickle, City of Paris Councilman 3. Approval of august minutes/ motion by BB, seconded by Bill 4. Main Street Manager Report a. Festival of Pumpkins - good feedback, estimate 10,000 Britin says 12,000! Kids games went well, addition of labyrinth and free kids games along Clarksville Street. Vendors were happy, music worked well, Zombie walk raised 3K for food pantry and about 250 for walk, 30 people donated blood. Cheri shared thanks to traffic, sanitation and parks department for their wonderful job decorating the plaza. They built archways and lots of photo opts. Matt pointed out what a great job Cheri did; this was seconded by all board members. Britin mentioned how smoothly the festival went from a logistics perspective. The promotions committee did a great job organizing the activities. Edwin asked if they used the trolley, - they could ferry people to the event. Farmer's market photos had 25 people. Kari will have a wrap up meeting on November first at 6 at Green Boutique. Business owners have stated this was the most successful festival for the local businesses. There were the same amount of food vendors, but people still used the local restaurants. Really good feedback on having the kids events grouped together. Strong advertising this year. The bake off was down this year. Freeze off went really well. There was a line the entire time. Over a 100 voters for the freeze off. The city worked really hard on making this event special. Thank you to everyone for their hard work. b. Grand Theater - the front has been abated. The scaffolding will stay for a while. The bottom floor is abated up to the entry to the actual theater. The second story inside is now being worked on. Phase one is close to completion. The 1916 historic pieces will be saved as they move the look to the 1930's c. Peristyle - some sod has been laid. They have to re-grade the Peristyle due to a pooling of water in the middle of the Peristyle. Paul Denny is working on this. Cheri will update later. r%~ C"W d. Farmers Market - last weekend of farmers market. Free pumpkins to the first 100 people to decorate. Big weekend planned. It has been a strong season this year and we are looking forward to next year. e. Resignation of Dustin Lindsey and Micheal Cody - two new applicants have already been assigned - Karie Raulston and Casey ressler 5. Committee Reports a. Organization - no report (Cheri has a list of committee goals that Michael and she had established, ready for a new committee chair) b. Design - no report (Cheri - the three bike racks have been placed downtown, special thanks to the lions club for paying for half) c. Promotions - Kari - see the pumpkin festival notes. Bill has requested help from the committee for the Paws dash. d. Economic Restructure - Britin - goal is to establish a new tax code for downtown. (*see attached email from Britin) e. HPC report - Matt - Britin is the new representative on this committee. Eight agenda items, sign requests, new businesses. Britin presented on the courthouse parking lot to the committee. f. PDA report - Kari Daniel, PDA president - PDA is growing. New businesses downtown a5 well as a general buzz. Two events on their calendar, networking event at the Skinny Grill and downtown trick or treating on Halloween. g. VCC/Chamber - Becky - no report 6. Future Agenda Items - set a date for the future workshop. Tentative ideas: roofs, insurance, incentives. Come with your ideas at the next meeting. 7anuary 20. 7. Adjourn. KD motion to adjourn, BB seconded Minutes prepared by Ashlea Mattoon. Ashlea Mattoon Approved k~~11 Matt Coyle, Chairman U 23 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, OCTOBER 20, 2011 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Billy Copeland, Chairman at 5:30 p.m. A. The following members were present: Ray Ball Jerry Coyle Steve Gilbert (arrived at 5:35) Billy Copeland Fred Williams B. The following members were absent: Phillip Payne Vic Ressler C. Also present was Shawn Napier, Airport Director; and Edwin Pickle, City Council Meinber. 2. Approval of minutes firom pf,evious meeting. (September 1 S, 2011) Motion was made by Fred Williams, seconded by Ray Ball to approve the minutes for the September 15, 2011 meeting. Motion carried 4-0. 3. Report from Shawn Napier, Airport Director • A. Status ofAirpot•tlmprovements. Shawn Napier, Airport Director made report stating we are approved for our 2011- 2012 RAMP grant. Mr. Napier further stated the City of Paris submitted payment to TXDOT Aviation for Phase Il construetion. Phase II timeline not yet set it will depend on transportation commission, which meets on October 27`h. 4. Discussion and possible action on the airport security gate. No action taken. 5. Report, discussion and possible action on the findings of the subcommittee regarding an open house/fly-in at the airport.. _ ~ 24 Ray Ball made report to the advisory board. Mr. Ball stated we had a meeting a Jaxx's recently; we looked at having something in the spring after the completion of Phase II. If we cannot get all of Phase II done we could possible move the open house to this time next October. The committee discussed bringing in entertainment, like the remote control planes, food vendors, rides in airplanes, also inviting the local sky divers to perforin. Talked about doing a VIP by invitation to push the airport and 1et them see what was out there. We also discussed parking issues and how we will provide public toilets. The fourth thing would be to monitor how many people are coming out by issuing a ticket to each person and that can be put in a drawing later in the day. Give-a-ways could be donated from local merchants. Shawn Napier stated we need to get a better timeline from TXD4T to help nail down a date. Will come back at the next meeting to firm up possible dates. 6. Future agenda items. Bring back item 4. Report from Airport Manager regarding runway light issues and stripping of taxiways into the hangars. 7. Meeting adjourned at 5:58. APPROVED THIS 17th DAY OF NOVEMBER, 2011. lz Bi ly Cope nd, Chai an n~ Paris Public Library Advisory Board Minutes October 19, 2011 The Paris Public Library Advisory Board met Wednesday, October 19, 2011, at 4:00 p.m. In the Library Gallery. Those attending were Deborah Hatley, Linda Vandiver, Hilda Mallory, Alice Woodard, Pat Books, and Library Director Priscilla McAnally. Chairperson Linda Vandiver called the meeting to order. Minutes from the September 21, 2011, meeting were approved as printed. New business included discussion about and approval by the Board of three brochures to be placed in the library for patrons' perusal. The first was from the Educational Opportunity Center at PJC, a part of the Trio Program. The second, The Blue Bird Program from the Texa Master Naturalism Training Program. The third, an AARP Driver Safety Program, a Veterans' Promotion. The board felt that all three advertised programs would be beneficial to the community. In response to a patron complaint about the appropriateness of a CD cover, the Board discussed pros and cons of altering the jacket to cover some nudity. The Board voted to do so. Budget and Statistical Report: The Director reviewed for the Board the decision by the Paris City Council to disallow library use fees. A budget report was not available as the City Financial Officer is in the process of closing out. The statistical reports revealed that circulation, library visits, volunteer hours, and programs are down slightly The Friends group has completed plans for a"Wine and Cheese" event, to be held on November 10, from 5:30 to 7:00, at Lillian Kelley's, a new business at 4 West Plaza. Concerning Adult Education, the Director presented a proposal from the Social Security Administration for a program on that subject. The Board agreed, and the Director will pursue with them. There being no further business on the agenda, the meeting was adjourned at 4:30 p.m. Respectfully submitted, Alice Woodard 26 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, NOVEMBER 7. 2011 5:30 O'CLOCK P.M. The regular meeting of the Planning and Zoning Corrunission on Monday, November 7, 2011, was called to order at 5:30 p.m. by Dennis Chalaire, Chairman. A. The following members were present: Holland Harper Jerry Akers Dennis Chalaire Keith Flowers James Price B. The following members were absent: Richard Hunt Keith Barnett C. Also present was Shawn Napier, P.E., Director of Engineering, Planning and Development. 2. Approval of minutes.fi•om pyevio:ss meetings. (October 3, 2011) Motion was made by Holland Harper, seconded by Jerry Akers to approve the meeting minutes for the October 3, 2011. Motion carried 5-0. 3. Consideration of and action on the Preliminafy Plat of Lot 1, Block A, Dylans Place 266 Additioyz, being located at 1465 201h Str•eet N.E. Motion was made by Holland Harper, seconded by Keith Flowers to approve the Preliminary Plat, subject to the City Engineer's comments. Motion carried 5-0. 4. Consideration of and action on the Final Plat of Lot 1, Block A, Dylans Place 266 Additiorz, being located at 1465 20`h Street N.E. Motion was made by Dennis Chalaire, seconded by Jaznes Price to approve the Final Plat, subject to the City Engineer's comments. Motion carried 5-0. S. Consideration of and actiofa on the PYeliminary Plat of Lot 1, Block A, Offutt Pr-operties Addition CB 77, being located at 460 North Main Str-eet. Motion was made by Holland Harper, seconded by Keith Flowers to approve the Freliminary Plat, subject to the City Engineer's comments. Motion carried 5-0. 6. Consideration of and action on the Fiszal Plat of Lot 1, Block A, Offistt Pr-operties Addition CB 77, being located at 460 Nor•th Main Street. Motion was made by Dermis Chalaire, seconded by Holland Harper to approve the Final Plat, subject to the City Engineer's comments. Motion carried 5-0. 7. Workshop for new and current commissioners: A. Plats Shawn Napier, Director of Engineering, Planning and Development reviewed platting and the procedures with the coinmission. 8. Meeting adjourned at 6:00 p.m. APPROVED THIS 5`" DAY OF DECEMBER, 2011 Dennis Chalaire, Chairman