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07-MONTHLY STATEMENT OF ALL RECEIPTS AND DISBURSEMENTS BY FINANCIAL DIRECTORCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 11-21-11 Council Date: Finance Gene Anderson 7. 12-12-11 RECOMMENDED MOTION: Not an action item. POLICY ISSUE(S): Fiscal oversight. Section 69 (3) of the Paris City Charter requires the Finance Director to submit to the Council through the City Manager a monthly statement of all receipts and disbursements. The attached report meets that requirement. BOARD/COMMISSION RECOMMENDATION: None EXHIBITS: October 2011 Financial Report ACTION: BUDGET INFO: N Financial Report ❑ Minute Order Expense $NA ❑ Department Report ❑ Resolution Budgeted Amt. $NA ❑ Presentation ❑ Ordinance yTD Actual $NA ❑ Public Hearing ❑ Other Acct. Name Nr, Acct. Number NA FISCAL NOTES: None REVIEWED AND APPROVED BY: Administration City Clerk ❑ Community Development ❑ EMS/IT N Finance ❑ Fire ❑ Municipal Court N Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 - 29 City of Paris October 2011 Financial Report Comments Net to Date Comparison of Revenues: 1. The operations and maintenance property tax and related collections are much larger this year than this time last year. This is simply a timing issue of how quickly the appraisal district processes its collections out to the local tax entities. Last year was unusually slow. This year's collection amount is to the amount collected in October 2009. 2. Sales taxes are up 2.42% over last year. 3. Hotel occupancy taxes are up 15.80% from last year. All hotels are current on their occupancy taxes except La Quinta. As of 11-15-2011, La Quinta is delinquent for the 1St quarter of 2011 but paid the bulk of its obligation for the 2"d quarter of 2011. They are also delinquent for the 3ra quarter of 2011. 4. Franchise fees are up substantially because of the timing of Suddenlink's payment. Last year the first quarterly payment was not made until February. Also, a retrospective franchise payment made by Oncor in accordance to action taken by TCAPP on behalf of the City caused this jump in October's activity. 5. Permit fees are down $2,066 compared to last October. 6. Municipal Court fines are $895 below last year's collections. 7. Interest & lease payments are up $5,783. It is normal for the flow of interest revenue to vary from year to year. 8. EMS fees are down $3,523. This is not a significant number overall. 9. No quarterly payment was received in October for the mixed beverage tax. The payment was received in November. 10. General Fund miscellaneous fees/revenues are unpredictable in nature and amount but do occur each year. Variances from one year to the next are not unusual, however, so this line item is budgeted conservatively each year. They are down $2,375 from last year. 11. Total General Fund revenues are 26.73% above last year. As noted above this is primarily due to the timing of property tax and franchise tax payments. General Fund revenues to date are 7.67% of the budget while the City is 8.33% through the budget year. 12. Total General Fund expenditures are up 16.02% compared to last year. General Fund expenditures to date equal 7.58% of budget with the City being 7.67% through the budget year. 13. Sewer revenue is up 13.65% compared to last year due to the rate increase approved by the Council last June. 14. Water revenue is up 5.54% compared to last year due to the rate increase approved by the Council last 1une. 15. Total Water & Sewer revenues are 8.14% above last year and equal 9.58% of budget which is above the 8.3 budget to date percentage. 16. Total Water & Sewer expenses are 55.63% above last year at this point in time and represent 5.38% of the total budget while the City is 8.33% through the budget year. 30 Departmental Expenditure Summary: At this point the City is one month or 8.33% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are five departments whose expenditures are over 8.33% at this time. 1. City Council-13.62%. The overage amounts to $6,375 and is due to payment ot annual association memberships and the quarterly insurance payment. 2. Public Works-9.96%. The overage amounts to $3,905 and is due to reimbursing the Texas Workforce Commission for unemployment benefits paid out. 3. Cox Field-37.95%. The overage amounts to $50,757 and is due to payment of the TXDOT match requirement on Phase Two of the airport grant. 4. Library-8.66%. The overage amounts to $2,093 and is due to the quarterly insurance payment and electrical expenses. 5. Water Distribution-10.20%. The overage amounts to $28,015 and is due to numerous line items including unemployment claims, overtime, quarterly insurance payment, and electricity. General comments to the City Council: Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. . 31 Year to Date Comparison 7. October, 2011 Current Year Previous Year Net to Date General Fund Taxes Collected 113,985.63 39,013.06 74,972.57 Sales Tax 477,101.85 465,803.68 11,298.17 Hotel-Motel Tax 121,957.16 105,316.84 16,640.32 Franchise Fees 270,522.93 47,733.96 222,788.97 Permits 4,880.68 6,947.25 (2,066.57) Court Fines 28,067.64 28,962.97 (895.33) Leases & Interest 6,820.50 1,037.25 5,783.25 Fees & Copies 1,099.80 1,172.43 (72.63) Sanitation Fees 122,384.82 122,309.58 75.24 EMS Fees 248,409.31 251,932.97 (3,523.66) Mixed Beverage Tax - 14,470.99 (14,470.99) Miscellaneous Fees 4,798.75 7,174.65 (2,375.90) Water & Sewer Transfer 62,500.00 62,500.00 - Recreation Programs 1,622.55 900.00 722.55 General Fund Total Revenues 1,464,151.62 1,155,275.63 308,875.99 General Fund Total Expenditures 1,627,309.86 1,402,601.36 224,708.50 Net to Date (163,158.24) (247,325.73) 84,167.49 PEDC Fund Sales Tax 95,420.37 93,160.73 2,259.64 Interest Earned 1,322.18 718.09 604.09 Loan Payments 7,500.00 7,500.00 PEDC Fund Total Revenues 104,242.55 93,878.82 10,363.73 PEDC Fund Total Expenditures 210,924.84 105,797.67 105,127.17 Net to Date (106,682.29) (11,918.85) (94,763.44) Water & Sewer Fund Sewer 473,135.07 416,280.53 56,854.54 Water 786,884.07 745,518.40 41,365.67 Interest Earned 1,176.74 - 1,176.74 Miscellaneous 33,684.94 35,603.78 (1,918.84) W&S Fund Total Revenues 1,294,880.82 1,197,402.71 97,478.11 W&S Fund Total Expenditures 720,772.34 463,118.03 257,654.31 Net to Date 574,108.48 734,284.68 (160,176.20) Comparison Report Page ~ 3~ 11/8/2011 Year to Date Comparison 7. October, 2011 Current Year Previous Year Net to Date Capital Projects Fund Interest Earned - - - Auction Proceeds Capital Projects Fund Revenues - - - Capital Projects Fund Expenditures 23,176.77 13,226.08 9,950.69 Net to Date (23,176.77) (13,226.08) (9,950.69) WW&SS Rev Bond 2000 Construction Interest Earned - - - WW&SS Rev Bond 2000 Const Revenues - - - WW&SS Rev Bond 2000 Const Fund Expenditures - - - Net to Date - " " Equipment Replacement Fund Interest Earned - - Auction Proceeds 99,291.28 - 99,291.28 Equipment Replacement Fund Revenues 99,291.28 - 99,291.28 Equipment Replacement Fund Expenditures - - - Net to Date 99,291.28 - 99,291.28 CO 2010 Construction Fund Interest Earned - - Repayments From Other Funds CO 2010 Construction Fund Revenues - - - CO 2010 Construction Fund Expenditures 3,996.86 72.00 3,924.86 Net to Date (3,996.86) (72.00) (3,924.86) Child Safety Fund Interest Earned - - - Donations - - - Child Safety Fund Revenues - - - Child Safety Fund Expenditures - - - Net to Date - " - Comparison Report Page 2, - 33 11/8/2011 Year to Date Comparison October, 2011 IEZMSOb Current Year Previous Year Net to Date Health Department Interest Earned - ~ Fees & Grants 40,965.79 91,756.46 (50,790.67) Health Department Fund Revenues 40,965.79 91,756.46 (50,790.67) Health Department Fund Expenditures 74,438.67 72,310.50 2,128.17 Net to Date (33,472.88) 19,445.96 (52,918.84) Grant Fund Grants 26,457.83 108,641.95 (82,184.12) Interest Earned - - - Grant Fund Revenues 26,457.83 108,641.95 (82,184.12) Grant Fund Expenditures 123,957.08 85,471.34 38,485.74 Net to Date (97,499.25) 23,170.61 (120,669.86) Water Contract Fund Interest Earned 1,221.23 - 1,221.23 Deposits Billed 75.00 (50.00) 125.00 Water Contract Fund Revenue 1,296.23 (50.00) 1,346.23 Water Contract Fund Expenditures Net to Date 1,296.23 (50.00) 1,346.23 Community Development Block Grant Interest Earned and Fees 408.77 307.92 100.85 Grants Community Dvl Block Grant Fd Revenues 408.77 307.92 100.85 Community Dvl Block Grant Fd Expenditures - - - Net to Date 408.77 307.92 100.85 Home Buyers Assistance 2009 Grants - - - Home Buyers Assistance 2009 Revenues - - - Home Buyers Assistance 2009 Expenditures - - - Net to Date - - ' Texas Department of Community Affairs Interest Earned - - OCC Payments 114,315.20 114,315.20 TX Dept of Community Affairs Revenues 114,315.20 - 114,315.20 TX Dept of community Affairs Expenditures - 1,253.00 (1,253.00) Net to Date 114,315.20 (1,253.00) 115,568.20 Comparison Report Page 3 34 11/8/2011 Year to Date Comparison 1. October, 2011 Current Year Previous Year Net to Date Municipal Court Tech Fee Municipal Court Tech Fee 1,146.51 1,228.42 (81.91) Interest Earned - - - Municipal Court Tech Fee Revenue 1,146.51 1,228.42 (81.91) Municipal Court Tech Fee Expenditures 1,664.00 1,588.00 76.00 Net to Date (517.49) (359.58) (157.91) Municipal Court Security Fee Court Security Fee 862.82 921.30 (58.48) Interest Earned - - - Municipal Court Security Fee Revenues 862.82 921.30 862.82 Municipal Court Security Fee Expenditures 569.26 559.01 10.25 Net to Date 293.56 (559.01) 852.57 Municipal Court Child Safety Fee Child Safety Fee 50.00 96.49 (46.49) Interest Earned - - - Municipal Court Child Safety Fee Revenues 50.00 96.49 (46.49) Municipal Court Child Safety Fee Expenditures - - Net to Date 50.00 96.49 (46.49) Municipal Court Time Pay Fee Time Payment Fee 144.51 161.76 (17.25) Interest Earned - - - Municipal Court Time Pay Fee Revenues 144.51 161.76 (17.25) Municipal Court Time Pay Fee Expenditures - - - Net to Date 144.51 161.76 (17.25) Police Conf Fds-Gambling Interest Earned - - - Police Conf Fds-Gambling Revenue - - Police Conf Fds-Gambling Expenditures - - Net to Date - ~ Judicial Fofreiture Fee Judicial Forfeiture Fee - 507.00 (507.00) Interest Earned - - - Police Judicial Forfeiture - - Police Judicial Forfeiture Expenditures - 1,367.19 (1,367.19) Net to Date - 1,367.19 Comparison Report Page _4 3 j 11/8/2011 Year to Date Comparison 7. October, 2011 Current Year Previous Year Net to Date Tax & Rev CO 2000 Const Fund Interest Earned - - - Tax & Rev CO 2000 Const Fund Revenues - - - Tax & Rev CO 2000 Const Fund Expenditures - - - Net to Date - - " CO Series 2002 Construction Fd Interest Earned - - - CO Series 2002 Construction Fd Revenues - - - CO Series 2002 Construction Fd Expenditures - - Net to Date - Revenue Bonds Sinking Funds Transfer to GO Refunding 2003 - Interest Earned 3,547.08 - 3,547.08 Revenue Bonds Sinking Funds Revenues 3,547.08 - 3,547.08 Revenue Bonds Sinking Funds Expenditures - - - Net to Date 3,547.08 - 3,547.08 Tax & Rev CO 2010 I&5 Tx & Rev CO 2010 I&S 4,257.66 4,257.66 Interest Earned - - - 2010 GO/W&S Refunding Bonds Revenues 4,257.66 - 4,257.66 2010 GO/W&5 Refunding Bonds Expenditures - - - Net to Date 4,257.66 - 4,257.66 Tax & Rev CO 20001&S Fund Tax & Rev COs 2000 I&5 - - - Interest Earned - - - Tax & Rev CO 2000 I&S Fund Revenues - - - Tax & Rev CO 2000 I&S Fund Expenditures - - - Net to Date ' ' Tax & Rev CO 2002 I&S Fund Tax & Rev COs 2002 I&S 8,046.17 2,814.77 5,231.40 Interest Earned - - - Tax & Rev CO 2002 I&S Fund Revenues 8,046.17 2,814.77 5,231.40 Tax & Rev CO 2002 I&S Fund Expenditures - - - Net to Date 8,046.17 2,814.77 5,231.40 Comparison Report Page 5- 36 11/8/2011 Year to Date Comparison October, 2011 vealmh Current Year Previous Year Net to Date 2003 GO Refunding Bonds Cert. Of Oblig. 2003 I&S 8,046.17 2,498.72 5,547.45 Interest Earned - - - 2003 GO Refunding Bonds Revenues 8,046.17 2,498.72 5,547.45 2003 GO Refunding Bonds Expenditures - - - Net to Date 8,046.17 2,498.72 5,547.45 2010 GO/W&5 Refunding Bonds Cert. Of Oblig. 2010 I&S 9,155.59 2,820.15 6,335.44 Interest Earned - ' 2010 GO/W&S Refunding Bonds Revenues 9,155.59 2,820.15 6,335.44 2010 GO/W&5 Refunding Bonds Expenditures - - - Net to Date 9,155.59 2,820.15 6,335.44 Library Memorial Fund Interest Earned - - - Memorial Donations 65.00 - 65.00 Library Memorial Fund Revenues 65.00 - 65.00 Library Memorial Fund Expenditures 185.45 165.95 19.50 Net to Date (120.45) (165.95) 45.50 Library Expendable Fund Interest Earned - 0.70 (0.70) Donations - - Library Expendable Fund Revenues - 0.70 (0.70) LibraryExpendable Fund Expenditures - - - Net to Date - 0.70 (0.70) Library Permanent Fund Interest Earned - - - Donations - - Library Permanent Fund Revenues - - - Library Permanent Fund Expenditures Net to Date - ' " Comparison Report Page 6- 37 11/8/2011 ~ 1C0 CC G 7 H V 7 ar ~ c ~ C X W O I, eq I, O N '-i M N ~-i 1~ Q1 tA ~f 01 I~ 00 O V1 N M ~--1 V f~'1 O M t!1 ~ f~ V Ii N .-i M 1l~ N 00 .--i ~ 01 O t~ Zt .--i O O O M N Oi ri M O M .-i u1 O l+ 0 N V1 l0 00 1, N 01 V1 N V l!1 m V I, N O I, N [T rl 00 1, IA -1 l0 O Ol ~ V V l0 01 Ol 00 N Ol 00 tr1 l0 00 V1 1, 1, O 01 N t0 ~ 01 .D N tD O 00 1, ~ V1 00 M M M O lA N O N M N O N -7 M 1, O 01 N ti ~ 00 Ll1 d 9 N N 00 M N 00 O l11 f/1 O M O I- N O O M 00 N l0 e-i p1 I~ O P I- Ol O 00 ~ E ~ ~ A N ti 00 N 01 M ti N V '-1 M ~7' 01 00 V1 rn ~--I 01 n') ~7 Q1 .--I 00 01 lD 01 1, ct 01 sf lD N V1 O N ~--i N 1, U1 00 M rl P OO 00 V1 M M N ri A O tD 00 Q O ~ d m m * M 6 rl -1 N ~--I ~ a d Ln 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 cri r~ o0 0o ui w r~ ni 0 c» o rri ko ,-i ui r: o o v ,-i m w N e» ,-i n; 0 m ~ +r c4 V oo ul v C n - 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