16-APPROVE RESOLUTION AUTHORIZING PARIS VISITORS AND CONVENTION COUNCIL TO USE THE RODEO ARENA @ RED RIVER VALLEY FAIRGROUNDSCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
12/02/2011
Council Date:
12/12/2011
Originating Department:
Visitors Convention &
Council
Presented By:
Mindey Moree
Agenda Item No.:
16.
RECOMMENDED MOTION:
Move to approve a Resolution authorizing the Paris Visitors and Convention Council to use the Rodeo
Arena at the Red River Valley Fairgrounds for a Professional Bull Riding Riding Event.
POLICY ISSUE(S):
BACKGROUND:
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report Z Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration 0 City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court 0 Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
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DRAFT
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS;
AUTHORIZING THE PARIS VISITORS AND CONVENTION COUNCIL TO USE
THE RODEO ARENA AT THE RED RIVER VALLEY FAIR GROUNDS FOR A
PROFESSIONAL BULL RIDING RODEO EVENT TO BE HELD MAY 25, 2012;
GRANTING ADDITIONAL ACCESS TO RODEO ARENA SIX DAYS PRIOR TO
THE EVENT AND TWO DAYS AFTER THE EVENT FOR SETUP AND
CLEANUP; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, The Visitors & Convention Council of Paris, Texas ("V&CC') has
requested authorization and approval from the City Council of the City of Paris to bring the
first ever Professional Bull Riding-Rodeo Event to the Red River Valley Fair Grounds Arena
on May 25, 2012; and
WHEREAS, Upon authorization by the City Council and the Red Valley Fair
Association, the V&CC will enter into an agreement with Mr. Lee Podon/D&H Cattle
Company ("Event Promoter") to put on a Professional Bull Riding-Rodeo Event at the Red
River Valley Fair Grounds Arena, Paris, Texas on May 25, 2012; and
WHEREAS, the Event Promoter will be responsible for providing sufficient liability
insurance coverage for the duration of the PBR Event and shall name the City of Paris,
Texas as an Additional Insured during the Event; and
WHEREAS, the Paris Visitors & Convention Council has requested additional access
and use of the Arena and surrounding parking areas for six days prior to the date of the
PBR Event for preparation and staging and two days after the Event for cleanup; and
WHEREAS, based upon information provided by the Paris Visitors and Convention
Council and Chamber of Commerce Director, the City Council hereby finds that the Paris
V&CC should be allowed use of the Arena at the Red River Valley Fair Grounds for the PBR
Event to be held on May 25, 2012.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in all
things approved.
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Section 2. The Paris Visitors & Convention Council is hereby authorized to use the
Arena at the Red River Valley Fair Grounds and surrounding parking areas for a
Professional Bull Riding-Rodeo Event to be held on May 25, 2012.
Section 3. The officers, directors, employees, staff, agents, lessees and contractors
of the Paris Visitors & Convention Council are hereby granted access to the Red River
Valley Fair Grounds Arena and surrounding parking areas for the date of the PBR Event and
for the time period six days in advance of the PBR Event for two days after the Event.
Section 4. This resolution shall be effective immediately upon passage.
DULY PASSED AND APPROVED this 12th of December, 2011.
A.J. Hashmi, M.D., Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
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