21-RESOLUTION CLOSING OUT CONTRACT WITH 911 RESTORATIONCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Ptesented By:
A.genda Item No.:
11/22/11
Engineering, Planning &
Shawn Napier, P.E.
Council Date:
Development
21.
12/12/11
RECOMMENDED MOTION:
Deliberate and act on a resolution closing out the contract with 911 Restoration in the amount of
$71,777.00 for the first phase of Hazardous Materials Remediation of the Grand Theater; authorizing the
City Manager to negotiate and execute all necessary documents.
POLICY ISSUE(S):
Contract
BACKGROUND:
The City of Paris was awarded a$200,000.00 EPA Brownfield Grant to clean up the Grand Theater.
The City's match for the grant was $40,000.00, for a total project budget of $240,000.00.
The City of Paris contracted with Terracon (environmental consulting firtn) to determine what
hazardous materials and waste are on site and to developed plans and specifications for removal of the
waste. The project was split into two phases. Phase I cleaned up the fa~ade, entry area, slopped hallway
and the second floor above the slopped hallway. Phase II cleanup will be the remainder of the Grand
Theater. Terracon is currently preparing the plans and specification for Phase II removal of the
hazardous materials and waste in accordance with applicable state and federal regulations.
The costs are as follows: Architectural Inventory by Denney Architects (not to exceed $15,000.00),
administrative fees by Municipal Development Services ($10,000), Environmental services by Terracon
($66,480.00) and 911 Restoration ($71,777.00). The remaining fund balance is just over $76,000.00 for
Phase II of the cleanup and some temporary construction work to facilitate the cleanup.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution and pictures
ACTION:
BUDGET INFO:
Grant, City match
❑ Financial Report ❑ Minute Order
Expense
$71,777.00
❑ Department Report Z Resolution
Budgeted Amt.
$240,000.00
~ Presentation ❑ Ordinance
yTD Actual
$76,757.19 ($25,840 spent in the
❑ Public Hearing ❑ Other
revious two Bud et ears
Acct. Name
Grand Theater - Brownfield Grant
Acct. Number
25-0352-40-00
FISCAL NOTES:
REVIEWED AND APPROVED BY:
~ Administration Z City Clerk E Engineering, Planning &Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court E Legal ❑ Library ❑ Police ❑ Public Works ❑ Utilities
City of Paris
Revised 2/04/08
11q
DRAFT 2
f:attorney\reswork\current\closeout contract 911 restoration 12-12-11
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
APPROVING FINAL PAYMENT TO 911 RESTORATION AND CLOSING THE
CONTRACT FOR PHASE I OF THE HAZARDOUS MATERIALS
REMEDIATION OF THE GRAND THEATER; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, on August 22, 2011, the City Council of the City of Paris passed
Resolution No. 2011-070, awarding the contract for the removal of hazardous materials
and waste in the Grand Theater in the City of Paris, Texas; and,
WHEREAS, the City Engineer recommends that the contract now be closed upon
receipt of an executed Affidavit of Final Payment and Release of All Claims from 911
Restoration; and,
WHEREAS, the final payment to 911 Restoration Inc., in the amount of $7,177.00
should, in all things, be approved and the City Manager should be authorized to execute any
necessary documents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That final payment to 911 Restoration, Inc. in the amount of $7,177.00
be approved and the closing of the contract for the Hazardous Materials Remediation Phase
I, be accepted upon receipt of an executed Final Payment and Release of All Claims Affidavit
by 911 Restoration, Inc.
Section 3. That the City Manager be, and he is hereby, authorized and directed
to execute, on behalf of the City of Paris, any necessary documents.
Section 4. That this resolution shall be effective immediately upon passage.
PASSED AND APPROVED this 121h day of December, 2011.
A.J. Hashmi, M.D., Mayor
I .'n