03-C Housing Auth. Min .
H 0 USIN G A UTH 0 RITY OF THE CITY OF PARIS
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
May 15, 2004
12:30 p.m.
Chainnan Jeff Hoog called the meeting to order as 12:45 p.m. with the following Board
members present: Kathleen Edge and Annette Grant. Also attending was Executive Director
Denny Head, Assistant Director Sally Gibson, and Legal Council T .K. Haynes.
T.K. Haynes swears in new board member Myrick Browning.
Chainnan Jeff Hoog asked for a motion to accept the minutes from the May 28, 2004 board of
commissioners meeting. Motion was made by Kathleen Edge and seconded by Annette Grant.
Motion was unanimous 4-0.
Chainnan Jeff Hoog asked if there was any further business and there being none asked for a
motion to adjourn the meeting. Motion was made by and Rick Poston seconded by Kathleen
Edge. Meeting adjourned at 1 :30 p.m.
Approved this 15th day of June, 2004.
Chairman; J err Hoog
Denny R. Head; Secretary
HOUSING AUTHORITY OF THE CITY OF PARIS
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
June 15, 2004
12:30 p.m.
Chainnan Jeff Hoog called the meeting to order as 12:45 p.m. with the following board members
present: Kathleen Edge and Annette Grant. Also attending was Executive Director Denny Head,
Assistant Director Sally Gibson, and Legal Council T.K. Haynes.
T.K. Haynes swears in new board member Myrick Browning.
Chainnan Jeff Hoog asked for a motion to accept the minutes from the May 28, 2004 board of
commissioners meeting. Motion was made by Kathleen Edge and seconded by Annette Grant.
Motion was unanimous 4-0.
Item 2004-030- Revisions to Admissions & Occupancy Policy: The Paris Housing Authority has
an Admissions and Occupancy Policy and such policy is in need of revisions. Revisions were
made to include the community service program. Chairman Jeff Hoog askedfor a motion to
accept revisions to the Admissions and Occupancy PolicY.Motion.)V(I.§II1åd@by Kathleen Edge
and seconded by Annette Grant.M()tion pa$secf4-0. . . .
Item 2004-031- AnnUdlBudget Revisions- Dewy HeadinfolJ11@d th.~pOårdthåttheblldget for
2004-2005, preparecl.py R()pert"X'eågér & Assôciate, was presented to the board. Chainnan Jeff
Hoogasked fora II1QtìòntÓáCCept the new budget. Motion was made by Kathleen Edge and
seconded by Annette Grant. Motion was unanimous 4-0.
Item 2004-032- Administrative Policy- Denny Head informed the board that the Paris Housing
Authority had in it's possession a Administrative Policy and such policy was in need of
revisions. Each board member was presented a copy of the Administrative Policy. JeffHoog
asked for a motion to accept Administrative Policy. Motion was made by Kathleen Edge and
seconded by Annette Grant. Motion passed 4-0.
Item 2004-033- Write Off's- Denny Head presented a copy of the write offs for the year 2004.
The amount of the write offs came totaled $1,756.20. Jeff Hoog asked for a motion to write off
$1,756.20. Motion was made by Kathleen Edge and seconded by Annette Grant. Motion passed
4-0.
Chainnan Jeff Hoog asked if there was any further business and there being none asked for a
motion to adjourn the meeting. Motion was made by and Kathleen Edge seconded by Annette
Grant. Meeting adjourned at 1 :45 p.m.
Approved this 20th day of July, 2004.
Denny R. Head; Secretary
Chairman; JerrHoog
HOUSING AUTHORITY OF THE CITY OF PARIS
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
July 21, 2004
12 :30 p.m.
Chainnan Jeff Hoog called the meeting to order as 12:37 p.m. with the following board
members present: Annette Grant, Lillian Brooks, Myrick Browning. Also attending was
Executive Director Denny Head, Assistant Director Sally Gibson, and Legal Council
T .K. Haynes.
Chainnan Jeff Hoog asked for a motion to accept the minutes from the June 15,2004
board of commissioners meeting. Motion was made by Myrick Browning and seconded
by Lillian Brooks. Motion was unanimous 4-0.
Executive Director Denny Head presented financials to board. In addition Denny
explained that due to cuts in budgets as well as changes in Section 8 the PHA would no
longer pay higher exception rents. Ridgeview and Town Parc will not be on lists unless
the resident qualifies for 40%. Residents that are presently living in Town Parc and
Ridgeview will have one year to find a more reasonable rent place to live. In addition
Section 8 residents cannot port to a metropolitan area unless they are absorbed in that
area.
Resolution 2004-034- Approval and award contract for siding and cabinet
replacement. Denny Head infonned the Board that the Paris Housing Authority
advertised for bids for cabinet and siding replacement. The lowest bid was from
Ameritech of Arkansas LLE in the amount of$130,911.00. Motion was made by Myrick
Browning to accept bid and seconded by Lillian Brooks. Motion was unanimous 4-0.
Chainnan Jeff Hoog asked if there was any further business and there being none asked
for a motion to adjourn the meeting. Motion was made by and Myrick Browning
seconded by Annette Grant. Meeting adjourned at 1:05 p.m.
Approved this 17th day of August, 2004.
Je
~
, Executive Director
H 0 USIN G AUTHORITY OF THE CITY OF PARIS
BOARD OF COMMISSIONERS MEE TIN G
100 GEORGE WRIGHT HOMES
August 17, 2004
12 :30 p.m.
Chainnan Jeff Hoog called the meeting to order as 12:42 p.m. with the following board
members present: Lillian Brooks, MYrick Browning, Kathleen Edge and Mary Ruth
Hughes from the Resident Council. Also attending was Executive Director Denny Head,
Assistant Director Sally Gibson, and Legal Council T .K. Haynes.
Chairman Jeff Hoog asked for a motion to accept the minutes from the July 21,2004
Board of Commissioners meeting. Motion was made by Kathleen Edge and seconded by
Lil1ian Brooks. Motion was unanimous 4-0. (MYrick Browning was not at the meeting for
this vote).
Denny Head presented the Executive Director's report. Denny infonned the board that
there are changes and a reduction in the Section 8 2005 budget. The 2005 budget will be
approximately $30,000.00 short due to funding by HUD.
Denny R. Head explained to the board that the Paris Housing Authority has received its
first downfall from the REAC inspection. The REAC downfall was due to changes in
protocol on the elec_tric meters. Denny explained that he is requesting a second inspection
due to several factors. First, the inspector did not use the PIC system to obtain apartment
building numbers, so there is no way to know which apartment they indicated as having
problems. Second, the housing representative that accompanied the inspector was not
allowed to comment nor was he pennitted to ask any questions.
This is a violation of the procedure.
Resolution 2004-035- Approval to accept the (PHAS) report for submission to BUD
Denny Head explained the Public Housing Assessment System (PHAS) report to the
Board. Each component of the assessment is worth 20 points, and there are 5
components. Management is made up of a number of units occupied during the year, how
long it took for (downtime) this is the days from when a unit was emptied and assigned to
Maintenance1. The (make-ready) is how long it took for Maintenance to do repairs, and
get the unit ready to occupy. The (lease-up) days, this is how long it took to make the
offer and get someone moved in. These figures are counted as vacancy days.
Maintenance is comprised of how many work orders were processed during the year and
how many days it took to complete each work order. They are also graded on emergency
work orders, which require completion or abatement within 24 hours.
The unit inspections are graded on how many units met the UPCS standards, and how
many units needed repairs, as a result of the inspection process. The same standards are
used for each building.
Capital Funds are graded on the obligation period required, and the expenditure time for
each open Grant.
The number of findings in the Corps of Engineers report grades corps of Engineers
inspections of projects and adherence to State and HUD regulations.
Finances are graded on overall perfonnance, expenditures, budget controls, and the
amount of reserve funds. Motion was made by Kathleen Edge to accept the report for
submission to HUD, seconded by Myrick Browning, and the resoluton passed 4-0.
Resolution 2004-036- Approval to accept the (SEMAP) report for submission to
HUD.
Denny Head explained the Section Eight Management Assessment (SEMAP) program to
the Board. The Paris Housing Authority is graded on how they perfonn in 12 categories
of this program. The combined scores make up the overall perfonnance of the Housing
Authority and detennine how well they managed the program.
T.K.Haynes read the resolution. Jeff Hoog asked for motions, motion was made by
Myrick Browning to accept for submission, and seconded by Lillian Brooks. The motion
passed 4-0.
Resolution 2004-037- Renewal of the Interlocal Agreement with Texas Municipal
League for Insurance.
Denny Head reviewed the re-rate for health care benefits for the coming year and the
minor changes to th~ plan.
T.K.Haynes read the resolution, and Jeff Hoog asked for motions to approve. KatWeen
Edge moved to accept, and Myrick Browning seconded the motion. The approval to
accept the agreement passed 4-0.
Being no further business Chainnan Jeff Hoog asked for motion to adjourn. Motion was
made by Lillian Brooks, and seconded by Kathleen Edge. The meeting was adjourned at
2:10P.M.
Approved this the
/ 9"5~
day of é> <7-1: t!> ø-e r
, 2004.
&, c;(
Denny R. H ad Executive Director
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Jun-O9-04 09:11A
HOlJSING AUTHORITY OF THE CITY 0.' PAR1S
.BOARJ> OF COMM ISSIONERS
100 GEORGE WRIGHT HOMES
'I'M
9 STREET S.W. AND CHISUM STREET
Tuesday, June 15t 2004
12:30 O'CLOCK P.M.
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Gb~r
P.O2
CITIZENS NEEDING SPECIAL ACCOMMODIA TIONS DUE TO
DISABILITY SHOU,LIJ GIVE 'NOTICE TO THE HOUSING AUTHORITY
FORTY-F.,GHT HOURS IN ADVANCE BY CALLING (903) 784-6651.
AGENDA
1.
2.
3.
Call the M~etlng to Order
Minu\.es Ij-øm April 29 ~ 2004 Sp~(,:1é\1 Meeting
Direclor's Report
F in(lnci a/s
Swc:aring in nf new board member
4.
RI.:SOl"UTIONS:
2004-30 ^dmi~~ion8 and Occupancy Policy revisions
2004-31 Annual Budget revisions
2004-32 Administrative Policy rcvi~¡ons
2004-33 Write Offs
POSTF:D: June 09, 2004: 10:00 a.m.
Bu' 'n B~a , Geoq~e Wright Homes
ßy:
Witness: '
POSTED: Dllte: ¿ - c¡ - O{ Time: - ¿ Ò .. / S- C(. M
~~7 H81~
Witness: . ~
IlDUSING AUTHORITY OF THE CITY OF PARIS
BOARD OF COM"MI"SSIONERS
100 GF:ORGE WRIGUT JIOMES
9TH STREET S.W. AND CHISUM STH.F.ET
1'ucsday, August 17, 2()O4
12:30 O'CJ.JOCK P.M.
CITIZENS NEEDIN(; SPECIAL ACCOMMODIA110NS DUE TO
DISAßILITY SHOUI.JD GIVE NOTICE TO TIlE HOIJSING AUTHORI'I'Y
FORTY-EIGH"T HOURS IN ADV AN(:E ßY CALLIN(~ (903) 784-6651.
AGENDA
1.
')
_.
3.
Call1he Meeting to Order
Minutes from July 21, 2004 minutes
Director's Report
Financia/s
REAC In.çpeclìo11s
Hvic:t;ons
Firzancia/J
Train;n~
Fi.real r car End
RESOLUTIONS:
2004-35
2004-36
2004-37
Approval of PHAS submitted
Approval of SEMAP
Insurance Rc-ratc Inter-local Ab'Tt;:~ment with Texas Municipal J .eag\le
POSTED: August 12, 2004: f l :00 s.m.
Bulletin Bard, George ~righ~ Homes
By: ~
Witness:
POSTED: Date:~ Time:.J ~', 00 f'\ DO "
~~; Hall r~~
Witness: ~
~-
20"d
~Lv:Ot vO-ZI-6n~
.HOlJSTNG AlJTHORITY OF THE CITY OF PARIS
BOARD ()F COM.MISSIONERS
100 GEORGE WRIGHT HOMES
9TH STREET S.W. AND CHIS\JM STREET
TlJESDA Y OCTOBER 19, 2()O4
12:30 O~(~LOCK P.M.
CITJZENS NEEDING SPECIAL ACCOMMODIATIONS DUE TO
DJSA81LITY SIIOlJLD GIVE NOTICE TO l'HE HOlJSING AlJTHORITY
FORTY-EIGHT HOURS IN ADV ANC£ BY CALLING 784-6651.
REGULAR MEETING
AGENDA
1.
2.
3.
Call the Meeting to Order
Minutes froln August 17,2004 Meeting
Director' s R~port
Financial.,' .. New Accmmling Method.\' _.. HAP C'ost
Per.wmnel Changes
F.v1<.:ljons - Courl Proceedings
W csT-gate
RF.A C Appeal
Ruugct ...- 2004 CF Approval
RESOLUTIONS:
2004-38
2004-J9
2004 -4 ()
DispositÙJH Request Cb,'ed Truck
Fair Market Rents
Ac:c:eptance of Audit PI'opo:;al
POSTEl): OCTOBER 15~ 2004 fat 10:45 A.M.
Bulletin 8 ard, George right Homes
By:
Witness: 1
POSTED: D~ te: 10, I 5 -q)~i me: // I S- ~
~~; Hall Bulletin BOI1~ (1../r~
Witn~ss: ( ~
20'd
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