2011-094 RES APPROVING BIDS AND AWARDING CONTRACT FOR GROUNDS MAINTENANCERESOLUTION N0. 2011-094
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING THE BIDS AND AWARDING THE CONTRACT FOR
FURNISHING THE LABOR, MATERIALS, AND EQUIPMENT FOR
PERFORMING ALL WORK REQUIRED FOR GROUNDS MAINTENANCE
(MOWING) ON CITY OF PARIS PARKS AND FACILITIES TO THE LOWEST
RESPONSIBLE BIDDER; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, advertise for bids for
furnishing labor, materials, and equipment and for performing all work required for
grounds maintenance (mowing) on City of Paris Parks and Facilities, in the City of Paris;
and;
WHEREAS, the lowest responsible bid received for grounds maintenance (mowing)
for the City of Paris Parks and Facilities as shown on the attached bid tabulation, was made
by Ray's Lawn Service, 695 N. Cedar, Blossom, Texas, in the amount of $92,717.00 and the
contract should be awarded to Ray's Lawn Services in accordance with the unit prices bid
and the other terms and conditions set out in the bid documents attached hereto as Exhibit
"A"; and,
WHEREAS, the City Manager is hereby authorized to execute a contract agreement
with Ray's Lawn Service for annual grounds maintenance services in accordance with the
bid documents and unit prices attached here as Exhibit "A";
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby
in all things approved.
Section 2. That the bid of Ray's Lawn Services, Blossom, Texas, for the Grounds
Maintenance in the City of Paris is hereby accepted as the lowest responsible bid which
provides the best value to the City and the contract for grounds maintenance is hereby let
conditioned upon said contractor meeting all of the terms and specifications included in the
bid documents attached hereto as Exhibit "A".
Section 3. That the City Manager be, and he is hereby, authorized and directed to
execute, on behalf of the City of Paris, the Agreement with Ray's Lawn Service in such form
as shown in Exhibit "A" attached hereto.
Section 4. That this resolution shall be effective from and after the date of
passage.
PASSED AND APPROVED this 121h day of December, 2011.
A.J. Hashmi, M.
ATTEST:
J nice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent Mc , City Attorney
^L
AGREEMENT FOR GROUNDS MAINTENANCE
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LAMAR §
THAT, the CITY OF PARIS, TEXAS, a home rule municipal corporation, 135 1 S` Street SE,
Paris, TX 75460, (hereinafter called "CITY"), and CHUCK RAY DB/A/ RAY' S LAWN SERVICE
695 N. Cedar, Blossom, Texas (hereinafter called "CONTRACTOR"), do hereby contract and agree
as follows:
This Agreement shall become effective upon execution by both parties and the effective date
shall be the date executed by the Paris City Manager on behalf of the City of Paris.
2. The following documents attached hereto and incorporated herein as Exhibits A, B& C are
made a part of this Agreement and shall be referred to collectively as "Contract Documents".
Exhibit A Mowing Specifications
Exhibit B Notice to Bidders
Exhibit C Bid Form submitted by CONTRACTOR
3. The initial term of this Agreement shall begin on the effective date herein and shall end on
December 31, 2011. Therefore, the Agreement may be renewed for up to three (3) additional
twelve (12) month terms by written agreement of the parties.
4. CONTRACTOR hereby agrees to provide grounds maintenance services for the City of Paris
in accordance with the Mowing Specifications attached hereto as Exhibit A, and any
amendment thereto, the Notice to Bidders (Exhibit B), and the Contractor's Bid Form
(Exhibit C); provided, however, that in the event of perceived conflict or ambiguity among
the contract documents, the provisions of this Agreement, the Mowing Specifications, the
Invitation to Bid and the Bid Form shall control, in that order.
5. CONTRACTOR shall invoice CITY for work performed under this Ageement (at least once
per month during peak mowing season) using the unit prices provided by CONTRACTOR in
Exhibit C attached hereto. The CITY will pay for all work performed in accordance with this
Agreement and accepted by the CITY within thirty (30) days of receipt and approval of
mvoice.
6. CONTRACTOR hereby agrees to satisfy all insurance requirements set forth in the Insurance
1
Requirements section and Insurance Checklist section of the Mowing Specifications exhibit,
attached hereto as Exhibit A, and to require all subcontractors who perform work for
CONTRACTOR under this Agreement to do the same. Before commencing any work or
operations under this Agreement, CONTRACTOR shall deliver to the City Clerk for the City
of Paris, Texas at 150 1 St SE Street, Paris, Texas 75460, a valid and appropriate Certificate of
Insurance naming the CITY, as an Additional Named Insured under the above referenced
insurance policies. Such Certificate shall contain a provision that coverage afforded under the
policy will not be cancelled until at least ten (10) days prior written notice has been furnished
to the City.
7. The CONTRACTOR and his sureties shall indemnify, defend and hold the City, its elected
officials, officers and employees harmless from all suits, actions or claims of any character,
name and description brought for or on account of any injuries or damages received or
sustained by any person, persons or property on account of the operations of the Contractor,
his agents, employees or subcontractors; or on account of any negligent act or fault of the
Contractor, his agents, employees or subcontractors in the performance of said contract; or
on account of the failure of the Contractor to provide the necessary barricades, warning lights
or signs during the work; and CONTRACTOR shall be required to pay any judgment, with
cost, which may be obtained against the OWNER growing out of such injury or damage. The
Contractor likewise covenants and agrees to, and does hereby, indemnify and hold the CITY
harmless from and against any and all injuries, loss or damages to property of any third
parties during the performance of any of the terms and conditions of this Contract, whether
arising out of or in connection with or resulting from, in whole or in part, any and all alleged
acts or omissions of officers, agents, servants, employees, contractars, subcontractars,
licenses or invitees of the City.
8. CITY may terminate this Agreement for any reason upon thirty (30) days written notice to
CONTRACTOR. In the event of early termination CONTRACTOR will be paid for all
services performed in accordance with the contract documents up to and including the day
CONTRACTOR receives notice of termination.
9. CONTRACTOR covenants and agrees that during the term of this agreement, the services to
be provided hereunder remain the sole responsibility of CONTRACTOR, and that
CONTRACTOR shall not during the term of this agreement assign, subcontract, or in any
other way authorize or retain other parties to provide such services without the express
written consent of CITY.
10. The provisions of this Agreement are severable. If any paragraph, section, subdivision,
sentence, clause, or phrase of this Agreement is for any reason held to be contrary to the law
or contrary to any rule or regulation having the force and effect of the law, such decisions
shall not affect the remaining portions of the Agreement. However, upon the occurrence of
such event, either party may terminate this Agreement by giving the other party thirty (30)
days written notice.
2
Executed on the dates shown in the acknowledgments below, but effective as of the date said
Agreement is signed by the City Manager.
CITY OF PARIS, PARIS, TEXAS
By:
Gene Anderson, City Manager
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
RAY'S LAWN SERVICE, CONTRACTOR
Chuck Ray, Owner
STATE OF TEXAS )
)
COUNTY OF LAMAR )
BEFORE ME, the undersigned authority, on this day personally appeared Gene Anderson,
City Manager of the City of Paris, Texas, known to me to be the person whose same is subscribed to
the foregoing instrument, and acknowledged to me that he executed the same for the purposes and
consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this 12th day of December, 2011.
Notary Public, State of Texas
STATE OF TEXAS )
)
COUNTY OF LAMAR )
BEFORE ME, the undersigned authority, on this day personally appeared Chuck Ray,
3
known to me to be the person whose name is subscribed to the foregoing instrument, and
acknowledged to me that he executed the same for the purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this 12th day of December, 2011.
Notary Public, State of Texas
4
U
~
~
4-~-+
~
G
V)
0
L
V
L
O
~
~
0
4-J
-o
W
m
L y
3
Y
o
m
Q
i p
~
O
O
O
O
O
N
~
p
O
O
~
O
O
i
0
~
O
O
~k
Rf
V
G!
~
to
~
u' 1
~
~
O
00
r- i
O
~
O)
~
00
I-
O
~ O
O
r~
O
O
O
O
O
~
~
O
~
~A
~
0
lD
O
O
u1
O
V-I
O
N
O
O
O
~
N
~
N
~
01
N
O
M
e-I
N
lD
~
Ln
O
I~
c7'
01
V1
In
N
O
L!'1
L11
M
00
0 ~
dQ f0
M
~
N
~
6!"1
M
N
J~j}
~
N
M
~
lD
N
i!~
t/}
t/?
r-1
e-i
V c
Z~
i/~
i/~
i/1~
i/~
~
N 'W
=
m W
GJ
m
L N
y
a
0
m
m
2
~ d
L O
mQ
O
O
p
0
~
O
p
O
O
O
O
O
O
O
O
O
O
0
O
O
O
O
O
O
O
O
O
O
O
O
O
p
O
O
O
O
O
q#
~ N
o
O
~
~
~
O
O
O
o
~
O
~1i
O
O
O
O
O
~
O
O
O
O
O
Q
~
~
01
N
N
O
,n
~..i
N
O
tri
pp
O
O
O
C
00
~ =
N
O
N
I-
~--I
~
LA
lC
~-1
l0
lD
.
M
~
j Gl
y
+a
~
3
°G
M
v~
M
cn
~y
r,
~-i
in
M
~-i
4n
~
~cn
cni
~
it
+n
ri
14
n
~
ui
n
00
~
~
tn
M
v~
M
t!'I
I~
00
£
A
.
.
.
~
a
ti
"
m
u
L-
f0
o
(U
-
N
VI
3
V1
3
Vf
3
N
3
N
3
N
3
V1
3
N
3
Vf
3
Vf
3
V1
3
N
3
Vf
3
V1
3
Vf
3
N
3
Vf
3
Vf
3
N
3
N
3
N
3
N
3
Vf
3
~ a
o
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
"
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
E
~
E tn
r,
lD
I-
lD
I-
1~
l0
lD
I~
W
I~
tD
I~
lG
1,0
r,
1,
f,
l0
N
w
lD
N
lD
~ O
W E
N
bA
f0
N
00
Ln
M
N
~
~
N
~
lD
00
M
~
f~
N
~
~
V
>
~
~
~
1~
Ql
lD
N
Ln
N
c'n
l0
01
01
N
e-1
M
V
N
O
O
O
~
~
O
Q1
u1
t0
I~
00
N
O
I~
~
O
O
N
r-i
v
N
N
~
~
N
N
~
O
~
N
A
~
:3
O
~
N
m
N
C
t
O
L
0J
~
hp
LO
~
a
0
Y
V
t
0
aJ
j
~c
~
~
-
~
;A
U-
+.i
41 to
W
a
E
-a
~
a
C
(C
~
Z
uj
~
m
~
~
4-1
t
-a
~
~
,C
L
O
~
t
Q
t
O
c
(O
~
0
m
0
Q
0
Z
~j
L
V
L
t
Z
Y
+1
L
~
i
~c
M
~
U
Y
~
(0
~
L
v
~
~
o
a
~
a
N
L
~
>
°C
E
u
v
tB
~
.
O
W
~
~
J
~
~
=
o
O
~
o
O
au
>
Q
2
~
+
J
.
M
W
z =
i
`
a
f0
C
C
v
~
~
00
~
~
~
~
W
Ln
O
N
~
+
C
O,p
C
Q
o0
O
t N
"
~
'
a
~
E
~
Y
t
pp
~
Y
N
tr1
~
W
~
4,,,
~
y
~
ro
d
Y
v1
~
OJ
i
L
E
ro
a
~
O
N
Y
~
~
~
L
~
~
N
~ ~
E
Q
~p
J
p
O
~
~
~
~
Y
~
L
Z
f0
i"
d
~
"C
E
N
N
~ ~
;
.
~
O
i
Y
C
C
lD
r-I
~
a
c
rp
C.
a
I
~
d
,c
cC
vi
cp
ap ~
v
L
O
~
O
'
O
~
-
N
W
~
~
i
a1
Y
tn
N
O
~
~
=
J
,C
l0
d r-i
~
p
T
3
2
,
Z
41
~
c
4-1
~
~
u
00
L
N
0
0
4~
+1
-
~
~
~
c0
O~A
d
E
:t
GJ
~
~
i
~
'C
Y C
i
E
Q
f~1
H
N
~
GJ
O
~
m
cLo
w
tYp
tv
I~
~
cm
rC
co
~
cv cv
~
~
-
O
p
~
c~o
*
'
r-I
U
~
m
W
W
LL
=
J
N
J
G
O
~
.
V
U
V
J
W
W
ll
C~
U
~
~
4-J
~
f
tn
-o
0
L
V
L
0
4-
C:
O
m
=3
F-
~
m
m
V
y
(U
fl„
3
Y
m °
2
a
a~
m ar
,
o
o
o
o °
°o
o °
o
°
°o
o
°o
0
~
o
,°r,
o
0
0
0
~*b
w V
"
O
O
O
Ln
O
O
00
N
O
~
Q)
O
~
O
O
O
O
C' V
i+ C
=
O
O
O
I,
O
LA
N
.--I
N
1-
M
N
u1
y
I
1
`j
~
V
I
M
~
~
N
N
N
M
V
00
fd
~
h
4/)
i/>
V}
r-
r-
N
.
e-
v~
ry
j
i/?
~
tn
vn
~
~
~
~
v~i
3
m W
N
m
L y
H
a 3
~
~ 0
m
ce
a~
d
~ 0
v
m~
O
O
O
O
O
O
O
O
0
~
p ~
~
~
O
O
O
O
O
O
~
O
O
O
O
p
O
p
O
O
O
"
0
~
^
^
O
O
~
0
~
~
:
O
O
O
~
.
0
O
t
0
0
~
IA Cl
~p
'
M
e-1
N
111
L,f)
N
I-
pp
N
i--I
r-I
~--I
N
0
~
t/~
~
in
y
v
vf
m
~
u
L
~ m
0 w
~ ~
N
3
N
3
V1
3
V1
3
0
3
V1
3
ln
3
V1
3
Vf
3
N
3
V1
3
V1
3
N
3
N
3
Vf
3
Vf
3
N
3
~
o
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
~ CL
E
E
E
E
E
E
E
~
~
~
~
~
~
~
~
~
~
E 4A
'
N
N
N
I-
lD
1-
l0
lp
I-
N
l0
I-
lp
N
N
N
I,
Q
z+
r-I
r-1
r-I
r-I
N
r-I
N
N
i--I
t-~
N
r-I
N
e-i
ei
t--I
~-i
f
V
W £
d
00
c~
V
^
N
N
M
*
l0
Co
~
Ln
~
N
r-I
oo
M
00
~
00
Ql
H
al
~
O
~
O
M
O
00
r-i
6
0
r-I
O
M
m
6
0
M
m
O
~
O
O
O
O
d
N
N
GJ
.
~
~
cc
L
~
4-1
w
~
m
-C
C
c~
vi
~
a;
E
~
c
v
~
Y
~
~
s
ca
m
-c
~
m
~
a
•co
*
N
~c
~
°4
4J
m
i
~
~
U
Q
0
C
c
~
,c
-
.1
00
U
N
N
v~
Y
'Q
~
0
0
V
CD
'
~
O
N
U
~
O
r-I
(D
~
l0
O
O
N
j
0
O
C
M
tNr1
O
N
~
M
>
~
O
~
O
~
L
i
3
~
r-I
~
•
~
O
N
CA
l"I
1~
0
V
L
~
~O
~
L
~
~ .
.
c
L
L
~
1
~
~
~
M
~
m
I
m
O
o0 '
~
N
~
~
v
~
4
~
~
U
'
N
V
~
~
J
~
O
~
OJ LL
U
M
f0
+
+
(0
+
f0
V)
GJ
N
O
to
u
f0
U
c0
Q-
vf
.
l0
~
~
C1
GJ
v
~
Y
0
a
E
m
v
~
Y
~
m
p m
~
w
Z
Z
~
U
M
'
C
~
.
O
~
~
U
GJ '
Y
W
W
O
s
O
0
L
cv
Q
Q
a
a
C
a)
N
GJ
N'a
~
N
-
U- `
.
Z
v1
cn
U
.
N
~
a
~n
N
N
in
I-
E
i
C1
O
~
~
O
l
'a
:2
L
~
L
L
U
z
p U
m
N
O
+J
O
~
I
~
1
0
0
l0
(0
c0
c0
~
fl- X
L
~
^
~
a.
0-
a
a
a
0-
N W
H
i,
i--I
N
Ln
~
~
O
Ln
N
N
~
N
O
O
~
ai
n
N
G1
~
N
m
4.0
~
a
~
~
MOWING SPECIFICATIONS
1. During the growing season, all areas listed below will have maintenance performed on a
weekly and biweekly basis or on an as needed basis, as determined by the City of Paris
appointee for that property. This will include a estimated of twenty six (26) mows per
year every 7 to 10 days or as needed for all "A"properties. Seventeen (17) mowings per
year every I 1 to 21 days, or as needed for "B" properties and twelve (12) mowings per year
every three to five weeks for "C" properties Additional mowings could be requested on
any of the individual areas to be mowed. Any partial mow or adjustment of property size
will reflect a partial payment of same % of adjustment. The Fountain Plaza will be
required to be mowed with a push type mower. This schedule may be adjusted due to
weather conditions.
2. The City will give three (3) to five (5) days advance notice for mowing any given location
when additional mows are needed or any scheduled change.
3. Contractor is responsible for the following: Mow all existing grass or turf on property;
weed-eat around all fence lines, trees, tables, pavilions, playground equipment or other
applicable structures on property; edge all applicable concrete including curb and
sidewalks; remove all clippings; blow dust, clippings and leaves off hard surface areas;
trim applicable hedges and shrubs on property (per specifications by the city appointee);
remove weeds, debris and leaves from any applicable flower beds. The contractor is also
responsible for mowing, trimming and leaf control through the summer months and on an
as needed basis through the winter months.
4. Contractor may use Subcontractors to perform up to fifty percent (50%) of the contract.
Contractor will be solely responsible for supervising said subcontractors and for obtaining
insurance coverage for all subcontractors performing work under this Contract. All
subcontractors and equipment must be approved by the City of Paris prior to any work
being performed. Contractor must notify us as to who their subcontractor is and provide
with proof of insurance.
5. All litter and debris will be removed by the Contractor prior to mowing. No separate pay
item will be allowed for litter control. Any paper, cans, or bottles cut or broken during
maintenance operations shall be completely removed from the site immediately prior to
proceeding with the maintenance of other areas. Contractor is responsible for any cost as
result from damage by their employees, equipment or procedures to facilities during visits.
6. Any area that contains a creek, drainage area or channel shall be mowed or weedeated to
conform with rest of property. Trimming around trees, shrubs, fences and all other
obstructions will be performed using mechanical devices and/or hand labor when
necessary. Weeds growing in cracks of curbing, sidewalks, pavestone and or concrete
shall be removed by contractor.
7. Sidewalks and other pedestrian areas must be swept or blown clean after each cycle. It
cannot be blown into streets or sewers, it must be picked up.
8. Mowing and trimming of weeds and grass over the entire area is to be completed to
specifications before moving to the next property.
9. Shrubs and ground covers shall be hedged, pruned, or trimmed by the Contractor on an as
needed basis on all contracted City properties during the mowing season. All resultant
debris shall be removed by the Contractor at his/her expense. Trimming of large trees will
be performed by Park Department personnel and will not be considered part of the
Contractor's responsibilities.
10. Contractor shall remove all weeds from flower beds upon every maintenance cycle. This
will include weeding the planters on the exterior sidewalks of the plaza.
11. Bidders should include a list of references for whom they have performed grounds
maintenance during the past three (3) years. (Page attached to be completed)
12. This contract shall be effective upon execution by the Paris City Manager and will end
December 31, 2012. The City will have the option to renew this contract, with contractor's
agreement, for three additional twelve (12) month terms with each renewal period
beginning January 1 St. Notice of renewal will be given to Contractor within sixty (60)
days of the first of the year.
13. Contractor and all subcontractors shall at all times during the initial term of this Contract or
any renewals thereof maintain a policy or policies of insurance which fully meets the
requirements of the Insurance Requirements and Insurance Checklist attached hereto as
Exhibit "A" and made a part hereof.
14. Contractor must currently own or operate a landscaping company at time of bid
submission; and Contractor must own or possess the equipment necessary to perform the
work required. No exceptions.
A. The Contractor(s) shall provide his/her own equipment, labor, fuel and any other
materials necessary to complete the required work. The Contractar(s) shall be
responsible for the maintenance and repair of his/her own equipment and the
availability, presence and supervision of his/her own employees.
B. The Contractor(s) is required to have a competent and experienced
supervisor/foreman, with each work group at all times. The supervisor/foreman
referred to herein may be a working foreman operating a mower or other
equipment. This supervisor/foreman must be able to communicate effectively
with the City Representative. All workers employed by contracting company will
be subject to a background search. The contractor will submit a list of all current
employees with the bid documents.
15. The City reserves the right to request additional mowings on an individual basis as
determined by the City of Paris Representative. The City reserves the right to add or
subtract from the quantity or frequency of areas to be mowed as needed and the monthly
payments will be adjusted accordingly.
16. In the event Contractor is requested to perform additional mowings (anything over the
designated limit per property/park/median) they shall invoice the City separately for this
work. But the same day, hour, or property rate for the additional work shall apply.
17. Bidders are encouraged to contact the Parks Department or the Director of Public Works at
(903) 784-9289 for assistance determining property boundaries for mowing and
maintenance. Various changes have been made regarding facility boundaries since the
last project.
18. The City of Paris reserves the right to reject any or all bids, to waive any informality in
bidding, and to award the bid as may be most advantageous to the City.
19. The mowing of all sites shall include the mowing and trimming of all grass and weeds
within each area.
20. All property to be mowed will be on mowing list contained in packet.
21. Alternate mowing service may be revised by the City Representative as conditions warrant.
22. Clippings shall not be blown into the street or roadway. Any excessive grass clippings
causing piles or wind rows in parks are required to be raked up and removed
23. Care shall be taken to protect trees and shrubs from damage by mowing and trimming
equipment.
24. Turf type tires will be mandatory on all equipment to avoid turf damage and rutting.
25. A shredder will be allowed on once a month properties only.
Bidders must use the attached bid form. A pre-bid conference will be conducted on Tuesday,
November 22, 2011 at 2:00 pm in the City of Paris Council Chambers located at 107 E. Kaufinan,
St., Paris, Texas 75460 (The pre-bid conference is not mandatory.)
INSURANCE REQUIREMENTS
INSURANCE: Review these insurance requirements and the insurance checklist which
follows with your insurance agent rior to submitting the Insurance Affidavit and bid or
proposal to the City of Paris.
1. General Insurance Requirements:
1.1 The Contractor shall not start work under this Contract until the Contractor
has obtained at his own expense all of the insurance called for hereunder
and in the Insurance Check List that follows and such insurance has been
approved by the City; nor shall the Contractor allow any subcontractor to
start work on any subcontract until all insurance required of the
subcontractor has been so obtained and approved by the Contractor.
Contractor must submit appropriate certificates of insurance detailing the
required coverage before the Contract can be awarded. In certain
instances, properly signed policy endorsements and/or certified copies of
insurance policies showing the required coverage will be required.
1.2 The Contractor shall require all subcontractors who work under Contractor
to maintain during the term of this agreement, policies of insurance
providing the same type and amount of coverage as is required of the
Contractor. The Contractor shall furnish subcontractors' certificates of
insurance to the City immediately upon request.
1.3 All insurance policies required hereunder shall be endorsed to include the
following provision: "It is agreed that this policy is not subject to
cancellation, non-renewal, material change, or reduction in coverage until
ten (10) days prior written notice has been given to the City Manager of the
City of Paris, Texas, P. O. Box 9037, Paris, TX 75461-9037."
1.4 No acceptance and/or approval of any insurance by the City shall be
construed as relieving or excusing the Contractor, or the surety, or its bond,
from any liability or obligation imposed upon either or both of them by the
provisions of the Contract Documents.
1.5 The City of Paris (including its elected officials, officers and employees) are
to be named as an additional insured under all insurance policies under this
Contract except Workers' Compensation, and the certificate of insurance,
or the certified policy, if requested, must so state. Coverage afforded
under this paragraph shall be primary as respects the City, its elected
officials, officers and employees.
1.6 Contractor shall provide insurance coverage for this contract and/or project
as specified in the "Insurance ChecklisY" attached hereto. Full limits of
insurance required by the checklist attached shall be available for claims
arising out of this contract and/or project.
1.7 Contractor covenants to save, defend, hold harmless and indemnify the
City and its elected officials, officers and employees (collectively the "City")
from and against any and all claims, loss, damage, injury, cost (including
court costs and attorney's fees), charges, liability or exposure, however
caused, resulting from or arising out of or in any way connected with the
Contractor's performance or non-performance of the terms of the Contract
Documents or its obligations under the Contract. This indemnification shall
continue in full force and effect until the Contractor completes all of the work
required under the Contract, except that indemnification shall continue for
all claims involving products or completed operations after final acceptance
of the work by the City for which the City gives notice to the Contractor after
the City's final acceptance of the work.
1.8 Contractor shall be responsible for the work performed under the contract
and every part thereof, and for all materials, tools, equipment, appliances,
and property of any and all descriptions used in connection with the work.
The Contractor assumes all risks for direct and indirect damage or injury to
the property or persons used or employed on or in connection with the work
contracted for, and of all damage or injury to any person or property
wherever Iocated, resulting from any action, omission, commission or
operation under the Contract, or in connection in any way whatsoever with
the contracted work, until final acceptance of the work by the City.
1.9 Insurance coverage required in these specifications shall be in force
throughout the Contract Term. Should the Contractor fail to provide
acceptable evidence of current insurance within three (3) business days of
written notice at any time during the Contract Term, the City shall have the
absolute right to terminate the Contract without any further obligation to the
Contractor, and the Contractor shall be liable to the City for the entire
additional cost of procuring performance and the cost of performing the
incomplete portion of the Contract at time of termination.
1.10 Contractual and other liability insurance provided under this Contract shall
not contain a supervision, inspection or engineering services exclusion that
would preclude the City from supervising or inspecting the project as to the
end result. The Contractor shall assume all on-the-job responsibilities as
to the control of persons directly employed by it and of the subcontractors
and any persons employed by the subcontractor.
1.11 Nothing contained in the specifications shall be construed as creating any
contractual relationship between any subcontractor and the City. The
Contractor shall be as fully responsible to the City for the acts and
omissions of the subcontractors and of persons employed by them as it is
for acts and omissions of persons directly employed by it.
1.12 Precaution shall be exercised by the Contractor at all times for the
protection of persons, (including employees) and property. All existing
structures, utilities, roads, services, trees and shrubbery shall be protected
against damage or interruption of service at all times by the Contractor and
its subcontractors during the term of the Contract, and the Contractor shall
be held responsible for any damage to property occurring by reason of its
operation on the property.
1.13 All required insurance coverage must be acquired from insurers authorized
to do business in the State of Texas and acceptable to the City. The City
prefers that all insurers also have a policyholder's rating of "A-" or better,
and a financial size of "Class VI" or better in the latest edition of A.M. Best,
or A or better by Standard and Poors; exceptions to this policy may only be
approved in writing by the City Manager or City Finance Director.
1.14 The City will consider deductible amounts as part of its review of the
financial stability of the bidder. Any deductibles shall be disclosed in the
Checklist and all deductibles will be assumed by the Contractor.
ContractorNendor may be required to provide proof of financial ability to
cover deductibles, or may be required to post a bond to cover deductibles.
2. Contractor's Insurance - "Occurrence" Basis:
2.1 The Contractor shall purchase the following insurance coverage, including
the terms, provisions and limits shown in the Checklist.
2.1.1 Commercial General Liability - Such Commercial General Liability
policy shall include any or all of the following as indicated on the
Checklist:
i. General aggregate limit is to apply per project.
Premises/Operations:
iii. Actions of Independent Contractors;
iv. Prod ucts/Co m pleted Operations to be maintained for one
year. Final completion and acceptance of the work, with
evidence of same filed with owner.
v. Contractual Liability including protection for the Contractor
from claims arising out of liability assumed under this contract;
vi. Personal Injury Liability including coverage for offenses
related to employment;
vii. Explosion, Collapse, or Underground (XCU) hazards; if
applicable. Coverage required for any and all work involving
drilling, excavation, etc.
2.1.2 Business Automobile Liability including coverage for any owned,
hired, or non-owned motor vehicles and automobile contractual
liability.
2.1.3 Workers' Compensation - statutory benefits as required by the State
of Texas, or other laws as required by labor union agreements,
including Employers' Liability coverage.
A B C
Every 7-10 Days
Everv 11 to 21 Days
Every 3 to 5 Weeks
l. Wade
2. Bywaters
3. Plaza
4. Oak
5. Paris Aquatic Center
6. Leon Williams
7. Library
8. Farmers Market/Skatepark
9. Wise Field
10. Paris Police & Courts
11. Gateway
12. Heritage/Chamber of
Commerce
13. Animal Shelter
14. EMT Lamar
15. Culbertson
16. Sports Complex
17. Cox Field
18. EMT Pine Mill
1. Dragon
2. 271 Rest Area
3. Tennis Courts PJC
4. Tennis Courts Travis
5. Ellis
6. Walker/18t' N.W./Shiloh
7. 10`' St.
8. MLK
9. College St. Median
10. Eastgate
11. Old Police Station
12. Lake Crook
13. Cherry St. Cemetary
14. Chism Memorial
15. 24th S.E. and Clarksville
16. Jewish Cemetery
17. Fire Field
l. Old Dog Pound
2. Lots 2400 blk Lamar
3. Lot, 200 blk 24th S.E.
4. Median, 19t'' & Neathery
5. Median, 18th & Neathery
6. 6. 1700 blk E. Washington
7. Plum St. Water Basin
A. Properties High volume, occupied or frequent visitation by public (mow every 7-10 days)
B. Properties Moderate volume, average visitation by public (mow every 11-21 days)
C. Properties Low volume. Random visitation by public or vacant areas
(mow/shred every 3-5 weeks)
Schedule Layout For Year
A. Property - mow every 7-10 days from May 1 St thru July 31 St =
Property - mow every 14-21 days from August 1 St thru October 31 S` _
Property - mow every 3-4 weeks from November 1 St thru Apri131 St =
or as needed for winter weeds/leaves etc. Total mows
B. Property - mow every 11-21 days April to July =
Property - mow every 21-28 days August - October =
Property - mow every 4-6 weeks November - March =
Total
C. Property - mow every 3-5 weeks year round 12-14 mows
18
4
4
26 mows per year
9
4
4
17
Publish Dates: November 13, 2011
November 20, 2011
NOTICE TO BIDDER
The City of Paris will receive sealed bids at the Office of the City Manager, City of Paris, 135 1"
SE, Post Office Box 9037, Paris, Texas 75461-9037 for the furnishing of labor, materials, and
equipment, and for performing all work required for grounds maintenance (mowing) on
City of Paris parks and facilities.
Bids will be received unti13:00 P.M. November 29, 2011, at which time all bids will be publicly
opened at the City of Paris, Council Chambers, 107 E. Kaufinan St., Paris, Texas, read aloud,
tabulated and referred to the City Council for consideration. All bids must be submitted on City
of Paris bid form(s).
Information, specifications and bid forms may be obtained at the Public Works Office, 50 West
Hickory, St., Paris, Texas 75460.
Those submitting bids are notified of city exemption from otherwise applicable sales and excise
taxes.
The City of Paris reserves the right to reject any and all bids, to waive any informality in bidding,
and to award bids as may be advantageous to the City. Bids will be awarded by individual
properties or in groups. Time may be a consideration in awarding of this bid.
All bids should be submitted on the City of Paris bid form.
d
>
>
~
E
O Q- y
3
~
'
7
w
6
o
.,~J
~
~w
~
0
~
~
•
~
~
~
4t T
(D a
~
r
~
M
Q
GN
LL
O
U-
0
m
~
1
~
~
~
C , \
~
CD _
c
O
~
N
~
~ N
O
N ~
~ -0
(6 'O
Cl cr
~
~..L! W
> ° C,~
N
~ N C~
0
LLJ
~ U
L
~
~
E
D
Z
N
C
O
~
d
CT
aD
~
c
ca
~
(B
~
(ti >
E
L ~ O
~ C
cQ CL
O y
0) o
C:• U
~ LD
c =
= V L
(Z tC
CD
~ -o o
Q ~ (D Q.
U) Y lC p)
O d E ~
v W O
L co E
4-
U n-
Q O ~
N
~U ~
U 0 Q
cu
~
~ N
O
-c E
3 (D
~ U
U ~
C Co
(0 ~
O (p
U E
N CO
C -0
C
~ O
~ L
cl) cm
C: L
o 0
~
O L-
0) cr
~
~
~ O
cn -
~
~
~ a'
~ E
~ L
Q) C
~ a
J
7
J
7
~
~
~
h
y,
`I,'
~c.
3
0 c
C
3
C 0 r
3
c 0
C
3
0
E
3
0C
G
3
C 0
C
(n
0
E
3
0 C
G
U)
c Q
C
cn
Q
E
3
0
C
G
~
N
~
N
~
r
N
N
r'
N
r
~ a) LO 0) LO - ti ~ 0 co
N 1~t I~ CD (O N
O ~p ~ N O O O ~ ~ 0
W
Z
~
0
~
~
O
O
co
Y
c9
~
~ W
Y z
Q ~
a ~
'0
~
C
O
~
~
N
~
N
~
LU
co
W
CD
~
C/)
o
2
~
~
U
co
C)
~
w
~
O
-0
~
~
~
v;
co
L
O
O
N
C)
M
W
L
a-
Y
(6
~p
z
C
N
m
C)
o
75
~
a.
V)
U
p
m
W
W
~
~
~
N
cu
a-
~
~
O
o
~
c`~s
~
o
m
O
0
U
o
C
3
C)
-C
`o
z
O-
~
Y
i
(O
2i
p
N
6
a-
Y
~
~
~
O
0
C
C
~
0
L
~
N
Y
a.
0
o
L
~
~
(D
~
~
/
LL
~
co
L.L
L
=
Y
J
L
d
T
N
V
~
Q
r~
U lJj
~
p) a) O
~
,
fC
~
~
O
Q
y
O
V
L
~
0 ~
~ L
~
(D 0.
(t 0)
N O
W E
a)
cn
~
a~
L
V
Q
d
N
0
~
a
'`L.
~
.
~
~
.
N.
V
L.
y
~R
.
m
cn
cn
(D
co
(n
U)
U)
~
3
~
3
~
~
~
3
~
3
3
~
~
3
3
3
3
3
3
~
3
~
0
0
0
0
0
0
0
Q
0
c
0
0
0
0
0
0
0
c
C
C
C
C
C
c
G
E
C
C
C C
E
r
G
C
G
E
r
C
E
r
C
C C
E
E
(O
I`
CO
CO
I~
rl-
11-
CO
N
(O
CO
T
N
N
T
N
~
N
N
N
N
t-
N
N
~
N
~
~
M
~
~
0
CV
CV
~
U
N
c'
C
O
0
~
~
N
~
~
I~
d;
-
00
Il~
~
(D
O
N
r
p
~
t-
6)
U
)
CO
f--
N
O
U)
N
C
-o
C
O
C
Oi
=
L
O
~
O
~
U
C
(0
E
~
Y
F
LL
cu
N
'
-0
"C3
tn
-p
L
O
C
~
C
(II
(0
V
~
0
~
C
m
Z
t-
~
~
~
LL
"'C
LL.
~
T
C/)
U
'
O
co
o
Y
cz
E
a-
>
~
E
U
o
U
°
a-
m
o
~
°
°
>
Q
=
~
(1)
~
o
~
0
,
o
(5
c~
J
o
l1
c~
~
~
a~
m
o
c~
~
W
a~
~
Q
~
`
c~
cn
~
C
~
~
0
0
~
,
'0
V
Y
N
po
~
`
Q
J
~
~
p
p
cn
~
~
N
-
p
~
W
a
~
U
p
E
~
.Y
C
C
Cp
N
E
N
O=)
O
~
LI)
(6 co
Q
-0
O
O
Q
-
~
Q
O
cz
~6
~
T
U
'
U)
'L
p
N
~
N
O
o
o
n
7C3
~
O
U
U
U
J
W
W
~
C~
~
J
O
O
J
9
~
1
~
,
~
1
,
f
,
~
d
~
~
y
fl' ~
o
Z
Z
U W ~
~
i-'~
~
~J
v
V `
l.~
J
{
~
r'`?
a~ d 0
7
,
.
~
ia
7
'a
0
cl)
~
, •
t''~
~
~
I
~ `
~
~
J
cn
0
U
}
}
~
o
rn
~
U)
~
u~
(n
cn
cn
~
cn
3
u)
3
cn
3
u~
3
cn
3
3
~
0
-
~ d
a
o
E
0
E
0
E
0
E
0
E
0
E
0
E
0
E
0
E
0
E
0
E
0
E
E
~
>
tm
E
N
r--
N
N
~
~
N
~
Co
N
N
N
N
T
~
.
N 0
W E
~
N
-o
N
L
d
~
~
LL
O
L
v
~
~
N
~
c~
00
0~0
~
~
O?
O
O
O ce)
~
^
L
~
~
~
T
~
O
M
M
a)
.
p
L6
O
O
O
O
O
~
N
U)
~
U
~
~
X
W
N
Q
E
O
U
N
~
~
~
.
E
Z)
E
E
~
C
U
U)
~
E
V
p
~
~
~
~
m
(10
a)
~
s.
N
~
U
0
~
Y
o
°
~
o
p
N
N
~
O
~
1
U
~
N
2
~
c
c~"7
O
C
1
LC)
c'')
~
>
C
~
tII
in
N
I
~
N
1-
p
~
Cu
O
~N
D
L
L
N
]
~
~
~
~
~
C
~
U
~
m
L
L
~
~
`
I
x
O
U
V
~
N
ca
~
(2)
.
U
~
~
o
L
~
~
U
V
E
(0
J
°
U
a
)
~
Q
N
CC
>
m
ca
N
~
U
cn
m
~
O
C
-0
(n W
:3
-
~
,
U
CD
N
LL
Z Y
Q z
W
W
O
U
~
co
E
Q
Q
tn
Q
cn
a-
cn
~
~n
~
~
L
~
(D
-
0 CD
(n
~
(n
r
O
=
7;
.
(6
.
(0
.
(o
.
(6
U
=
O
(p
U
)
(l,J ~
o
~
C)
N
(6
O
~
~
~
~
~
d
~
I
~
~
~
~
~
C
O
~
. a
O
r ~
~
C
m
~
REFERENCES
1.)
" f, I r L-`~ .~f
pCS
~a' 1~
~
CONTACT PERSON: L`=
PHONE NO.: YRS. SERVED ~
, ,:7
J
2.) N
3.)
CONTACT PERSON: I! 1~
PHONE NO.: YRS. SERVED ~
f2 0 - A/ ; r' ,n,' -E S u r,a" c L_
PC c_ S i ^J f./t! C:".
CONTACT PERSON: 0 !L/ ~ r; , i`'-S U~
PHONE NO.: LO ~-YRS. SERVED
'~-J~f~~ ~ u /v
4.) ~
YRS. SERVED
PHONE NO.:
i~
CONTACT PERSON: ~ L -
THE REFERENCE SECTION MUST BE COMPLETED PN FULL 1N ORDER TO BE
CONSILERED FOR AWAP.L.
y ~~J~I C riN .r S f~ us ( tr
f' ~ G= l Q ,r J G G,l ~S ti G(J/
c~ ,5 ~ f'~ C)✓`~ S ~ li 1
L~ C//
c~ t~(C i+~ t'r S
~ Fcl"c~
,
Tr,rA 0
I
AGILr s~t t~
!
;~1:'•~~ /2~y
_ _
, ~ , S~~U~✓~ ..Sl~? •r lk"~
/
F~N~1
From; 11128I2011 121-02 #789 P.0021003
11 /28/2011 09c36 9837851628
MORRELL AUTO GROUP
NS RAN ~ UIREM T FIa VIT
TO BE CaMF'LETED BYAt'AROPRIATE iNSURANCE qGENT
nn sr E R rv N5a ,as AP aF Ip
PAGE a2/p9
the undersigned agenf, Certify that the insurance requlrements cantained in #hfs btd
document have been revfewed by me with the belaw~(dentified
vendar/contractor/consultant/engirteer/architect, ff the betaw-Identified
vendor/cantraataricansultanUenglneer/archltect is awarded this contract by the Clty of
Paris, ! wi!{ be able, within ton (10) wotking days after being notifled af suoh award, tn
furn)sh a valid insurance certiflcate #o the City meeting aIl pf the requiremenis corttained Ir►
this bid. ~
~
: x~.-----
~ . ~
'AgenYs Sign g
Agent Na (~rin# ar 7'YP )
;
Name f Insurance Carrier
~c1 L m . NI 11-i vi_. Ls.1.
y . Address of AgerrCy
Phone
L7 ~
Name of Vendor/Con
L a c.)d
(Print or Type)
SUBSCRIREb ANL1 $WC3RlV TCt bafore me this day of
STEPMAMIE D. N~CHQL$ ' , r .
MY COhbMtSSION ExfMRfS ' C~8MtWOer20, 2013 C!N0 ary. blic, 5tate of7exas
NpTE 7U AGENT: '
If ihlr ttme raqufrement is nOt met, the Clty ha5 the rlght to declare khis vendor nan--resppnaiblo
and gward trie cantract to the next lowest bidder meeting the speclflcatlans. lf you have any
questions conGernin the5e rd ulremients lease contact the Cifyof Parie at (903} 785-7511,
L_I (1_4~~,5 ; 1,Q0 'U-1'1~
-7
~
INSURANCE CHECKLIST
Construction Projects
("X" means the coverage is required.)
Coveraqe Required Limits (Figures Denote Minimums)
X 1. Workers' Compensation & Statutory limits of State of Texas
Employers' Liability $100,000 accident $100,000 disease
$500,000 policy limit disease
2. For Future Use
3. City Approved Alternative
$150,000 medical, safety
program
Workers' Comp. Program
X 4. General Liability
Minimum $250,000 each incident
$500,000 per occurrence
Complete entry No. 26
X 5. General aggregate applies
per project (CGL)
6. Premises/Operations
7. independent Contractors
(Items No. 3-10 & 12 require)
500 000 combined single limit
for bodily injury and property damage
X 8. Products
9. Completed Operations
10.Contractual Liability
X 11. Personal Injury Liability
_ 12.XCU Coverages
X 13. Automobile Liability
14.Owned, Hired & Non-owned
damage each occurrence with
$1,000,000 general aggregate that
applies to project under contract
$250,000 each incident,
$500,000 per occurrence
$250,000 each incident,
$500,000 per occurrence,
$100,000 for property
Damage each accident
15. Moior Carrier Act Endorsement
16. Professional Liability
$500,000 Bodily lnjury &
Property Damage each accident.
From;
11/2~12011 ~9:3~ 903~~516~9
~ 17, C3arage Liability
9 8. Garage keepers' l,egal
19.pwners Protective
11/28l2011 12;02 #789 P,003I003
MDRP~LL AUTQ GRQUP PAuE 06/09
$_8i & PD each orcurrence
Comprehensfve
$ - Colllslan
Itmits $500,pQ0 Combined slngle
Glablllty
J .~„C- 20_ Clty named as additianal Jnsured on othee: than:.Workers;, Carnpansaflon_ This
coverage is primary ta aN other coverages tha C(ty may posse9s,
~C 21. Cfty prov}ded wjtt~lN~iaer~o€~W~rog,~ftq~t,-or~~l~/t~►'kof8';GOmpe ttis~tfon.~ar:A';' Alternatlve
prAgrarrt If appifaable.
~ 22 Ten (10) days notice of cancellatian, non-renewal, materiel change or ctiVerage
raductfon endoraernen# rsquirad. The words "endeavor to" and "but failure" (ta end
of sentence) ara tv be ellminateq from the Notlce of Canceilatlnn provtsion on
standard ACC7RD certificates.
/ ..,,,X,,. 21 Tha City af farls
$ a`"nat applfcable for workers' compensaffon assigned through pQp! Or
aIternatlue campensat#an pragrams), n- (EX 0 .i,t.1{ iJ-) rl'ii Sj XV
24, The GertlffCate must state bfd numbar and bld titfe or prdject name.
- 25. Qther Insurance Required:
IN,5WFZANQE AG 'S SIATEhdgtqT
I have reviewed these roqufrements with fhe bldder named below. Additionally;
X 26. The above policy(s) Carry the following daduqUbloS:
Fu!l lirnfts af coverage avaffahle far.
Ganerai Liabiiity
Autvmabtla LiabJlity.
X 27, L{&bility pplicies are (indicate):
OCGURRCNCrz C11~ CLAfMS MADE ( j
~
' ~6 1,e.y. r'
lnsurance Agent (Print) `
r,.
Si afur
Date