04-E Housing Auth Min 12-21-04
HOUSING AUTHORITY OF THE CITY OF PARIS
BOARD OF COMMISSIONERS MEETING
100 GEORGE WRIGHT HOMES
MINUTES OF December 21, 2004
Present at the Meeting: Denny R. Head - Executive Director
Jeff Hoog – Chairman of the Board of Commissioners
Kathleen Edge – Vice Chairman of the Board of Commissioners
Annette Grant – Commissioner of the Board of Commissioners
T K Haynes – PHA Legal Counsel
Sally Gibson - Assistant Director
Meeting Called to order at 12:45 pm on Tuesday, December 21, 2004 by Chairman of the
Board of Commissioners of the Housing Authority of the City of Paris, Jeff Hoog.
Board of Commissioners approved the minutes of October 19, 2004 Meeting. Motion
made by Kathleen Edge and seconded by Annette Grant. Minutes approved 3-0.
Director’s Report: Denny R. Head, Executive Director, went over several items
including:
1) Financial area regarding actual costs and budget in Public Housing only. General
Expenses, Administration and Utilities are under budget. Maintenance and Non-
routine are over budget. Year to date through November 2004, our actual receipts
which includes rentals, subsidies, and other income are down $12,550.00 through
the 5 months. Expenses in Administration which includes salaries, travel, legal
fees, sundries, etc. are down approximately $9,700.00 to make up for the shortfall
in our receipts. Total yearly operating expenses through November is $12.00 over
budget. Our Section 8 and Mod Rehab Programs are right on track through
November 2004. Average HAP costs for Section 8 Program are $357.00 per
voucher.
2) Section 8 Funding has been cut $17,000.00 annually in our administration fees
effective July 1, 2005. Our reserve in Section 8 Program is at 92% of our
monthly costs. Public Housing Reserves are at $313,000.00. Financially we are
right on target. Public Housing Funding will probably be cut 3-4% effective July
1, 2005.
3) Vacancies are up due to the fact that our turnover is atrocious. Since July 1, 2004,
we have had 50 move outs. As of December 20, 2004, 32 tenants have moved in
since July 1, 2004. The problem is the expense and the time incurred to repair the
units due to turnovers. The other problem is the Account Receivables due to the
move out charges that the tenants incurred. Prior Tenants are not likely to pay
their charges once they are gone; therefore, resulting in Accounts Receivable
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Write Offs. Most of the vacancies were evicted or left before the eviction process
was complete for Criminal Related Activity and Non Payment of Rent.
4) Three Eviction Cases still in the Appeal Process. Two cases for Non-payment of
rent – Linnie King and Ramona James. The other pending case is Creola Cotton –
being evicted due to the fact that her son accosted the Housing Authority‘s
Maintenance Supervisor.
5) Effective July 1, 2005 Preferences regarding income will be reinstated into the
Paris Housing Authority’s Waiting Lists and Offering Process due to the fact that
the Young Litigation has been settled and the QWHRA Act of 1998 will be in
effect.
6) The 2004 CFP had to be revised due to the replacement of some of the Central
Heating Units. These units are becoming a danger and need to be replaced now
instead of 2005.
RESOLUTIONS:
2004-41 Contract with EHS Construction for Repair of 2 units for the costs of
$21,615.00(one water damage and one fire damage) – motion to accept
made by Annette Grant and seconded by Kathleen Edge Passed 3-0
Motion was made for the adjournment of the meeting by Kathleen Edge and seconded by
Annette Grant – adjournment 3-0. Meeting was adjourned at 1:20 pm.
APPROVED THIS
_______ day of _______________________, 2005
____________________________________
Jeff Hoog, Chairman
_________________________________
Denny R. Head, Executive Director
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