Loading...
05-COUNCIL MEETING MINUTES 01.09.12CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: O1/19/2012 Originating Department: Presented By: Agenda Item No.: Council Date: Ol/23/2012 City Clerk Janice Ellis 5. RECOMMENDED MOTION: Motion to approve as presented. POLICY ISSUE(S): Approval of Official Record of Council. BACKGROUND: Council Minutes from the meeting of January 9, 2012. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes from the meeting ACTION: BUDGET INFO: ❑ Financial Report ~ Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance ❑ P bli H i ❑ O h yTD Actual $ u c ear ng er t Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z Ciry Clerk ❑ Comm unity Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Coutt ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 1 MINUTES OF THE REGIJLAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS January 9, 2012 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, January 9, 2012, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council IVlembers: Joe McCarthy; Robert Avila; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staff: Gene Anderson, Interim City Manager/Finance Director; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Bob Hundley, Police Chief; Ronnie Grooms, Fire Chief; Ron Sullivan, Public Works Director City Council Student Liaison: Kate Maxwell Openins Apenda 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Pastor Van Lazaroff gave the invocation. 3. Pledge of Allegiance. Council Member Grossnickle led the pledge. 4. Citizens' forum. Mayor Hashmi - he said that the Paris Public Library would begin conducting free computer training for adults on January 23rd. He also said anyone wishing to attend the training should contact Library Director Priscilla McAnally. Consent A2enda Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. There were none. ~ _ Regular Council Meeting January 9, 2012 Page 2 A Motion to approve the Consent Agenda was made by Council Member Pickle and seconded by Council Member Wright. The Council voted seven (7) for and none (0) opposed to approve and adopt Consent Agenda Items 5, 6, 7 and 8. 5. Deliberate and act on the approval of minutes from the meeting on December 12, 2011. 6. Receive and deliberate on reports and/or minutes from the following boards, coinmissions, and committees: a. Board of Adjushnent minutes (10-4-2011) b. Historic Preservation Commission (10-12-2011; 11-9-2011) c. Paris Economic Development Corporation (11-15-2011) 7. Deliberate on November monthly financial report. 8. Deliberate on November drainage ditch maintenance report. Regular Agenda 9. Deliberate and act on the Preliminary Plat and Final of Lot 1, Block A, Water Tower Place CB 258 Addition, located at 625 ZSth Street N.E. City Engineer Shawn Napier said the final plat included one lot for multi-family housing and that no infrastructure would be dedicated to the City. He also said the property was zoned planned development, which would require the owner to submit a detailed site plan for approval. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays. 10. Deliberate and act on the Final Plat of Lots 10 thru 16, Block A, Pecan Place Addition Phase III, located in the 4200 Block of Castlegate Drive. Mr. Napier said the final plat included six lots for multi-family housing and that the new street would be an extension of Castlegate Drive. He also said infrastructure that was built with the project included the extension of sewer and water lines, a fire hydrant and concrete drainage ditches. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays. 11. Second reading, deliberate and act on 4RDINANCE NO. 2012-001: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, DISANNEXING APPROXIMATELY 17.250 ACRES OF UNDEVELOPED LAND FORMING A PORTION OF THE NORTHEAST BOUNDARY OF THE CITY OF PARIS; SOUTH OF CR 42350 (SMALLWOOD ROAD) AND EAST OF WILDWOOD LANE, PARIS, ~ - - - .s Regular Council Meeting January 9, 2012 Page 3 LAMAR COUNTY, TEXAS IN RESPONSE TO A PETITION FOR DISANNEXATION FILED BY PRC}PERTY OWNERS BOB AND MARTHA CROCKETT; MAKING A FINDING WITH REGARD TO THE VALUE OF CITY SERVICES PROVIDED TO THE AREA COMPARED TO PROPERTY TAXES PAID BY THE AFORESAID DISANNEXED LANDOWNERS; IVIAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. Mayar Hashmi said that Council Member Grossnickle had asked to be recused during consideration of this item. A Motion to recuse Council Member Grossnickle was made by Council Member McCarthy and seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays. Council Member Grossnickle left the room. Shawn Napier stated that at the November 14`h meeting City Council directed staff to move forward with the request for disannexation filed by Bob and Martha Crockett. Mr. Napier said the first public hearing was conducted December 5, 2011 and the second public hearing was conducted December 12, 2011. A Motion to approve the disannexation was made by Council Member Frierson and seconded by Council M:ember Wright. Motion carried, 6 ayes - 0 nays. A Motion to return Council Member Grossnickle to the meeting was made by Council Member Frierson and seconded by Council Member Avila. Motion carried, 6 ayes - 0 nays. Council Member Grossnickle returned to the room. 12. Deliberate and provide direction to Staff on improvements to the Trail de Paris and the Sports Complex parking lot. Public Works Director Ron Sullivan said that during the budget process the City Council Staff recommended that $500,000 be budgeted for improvements to the Trail de Paris and the parking lot for the Sports Complex. Mr. Sullivan also said the Council authorized the funds, but opted to wait until later in the budget year to determine how to best utilize the funds. City Council discussed shifting of the soil underneath the trail, repair of the trail, additional infrastructure in the City, ihe Sports Complex parking 1ot, the Civic Center parking lot, borrowing advice from TxDOT regarding soil stabilization for the trail, and a geological survey of the ground where cracking was occurring on the Trail. Mr. Sullivan recommended that the City retain the services of a design firm to develop plans and specifications for addressing the rehabilitation of the trail including the section from the Loop to the east city limits. He also recommended hiring a design firm, to at a minimum, address the ADA issues at the Sports Complex parking lot if Council did not want to address the entire parking lot. 1VIr. Napier said that an outside engineering firm was needed because the City did not have the staffing to do this type of job. Mr. Sullivan said once the consultant looked at the parking lot and advised them as what needed to be done, his department would be able to rebuild the parking lot. An inquiry was ---4 Regular Council Meeting lanuary 9, 2012 Page 4 made about the possibility of spending funds from the Collegiate Drive Project and Mr. Anderson said he would contact the bond attorney to obtain an answer. A Motion to move forward with Mr. Sullivan's recommendation was made by Council Member McCarthy and seconded by Council Member Pickle. Motion carried, 5 ayes - 2 nays, with Mayor Hashmi and Council Member Wright casting the dissenting votes. 13. First reading, deliberate and possibly act on AN ORDINANCE OF THE C1TY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ARTICLE I OF CHAPTER TWO OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS, BY AMENDING SECTION 2-1, RULES OF ORDER FOR CITY COUNCIL MEETINGS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. City Attorney Kent McIlyar said he brought this item forward because at a recent meeting City Council indicated they desired to conduct City Council meetings in a more cordial and informal fashion. Following a brief discussion, Council asked that the following changes be made: Rule 1- add language to provide a designated council member to preside over the ineeting in the absence of both the mayor and mayar pro-tem; Rule 12 - allow for re-open of discussion after a motion and second; Rule 14 - record the names of those voting against an item as the City Clerk currently records in the minutes; and Rule 20 - allow any council member to consult with the City Attorney on procedural questions not covered by the rules. This item will be brought back for a second reading and action at the January 23rd City Council meeting. 14. Deliberate and act on RESOLUTION NO. 2012-001: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; IN SUPPORT OF THE CHISUM ISD PROJECT "TOGETHER WE CAN"; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Chief Hundley explained this program came from a think tank discussion with students at Chisum schools. He said it involved action by students, teachers, law enforcement, schools and churches in order to make a safe environment for area youth. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Avila. Motion carried, 7 ayes - 0 nays. 15. Deliberate and act on RESOLUTION NO. 2012-002: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AFFIRMING THAT THE CITY OF PARIS HAS COMPLIED WITH THE REQUIREMENTS OF THE PUBLIC FUNDS ~ Regular Council Meeting January 9, 2012 Page 5 INVESTMENT ACT; AMENDING THE CITY'S 1NVESTMENT POLICY; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTNE DATE. Gene Anderson informed City Council that the Public Funds Investment Act required every city to adopt an investment policy. Mr. Anderson said once adopted, the City Council was required to annually review the policy and readopt the policy even if there were no changes. A Motion to approve this item was made by Council Member Grossnickle and seconded by Council Member McCarthy. Motion carried, 7 ayes - 0 nays. 16. Deliberate and act on RESOLUTION NO. 2012-003: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE GROUNDS SUBLEASE AGREEMENT BETWEEN THE RED RIVER VALLEY FAIR ASSOCIATION AND THE PARIS NOON FOUNDERS LIONS CLUB OF PARIS, LAMAR COUNTY, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Gene Anderson said this proposed lease replaces a recently expired lease. Mr. Anderson also said that the Paris Noon Founders Lions Club had been operating a hamburger concession stand during the annual county fair for many years and had been a responsible vendor. A Motion to approve this item was made by Council Member Pickle and seconded by Council Member Avila. Motion carried, 7 ayes - 0 nays. 17. Deliberate and act on RESOLUTION NO. 2012-004: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT FOR E9-1-1 SERVICE AND PSAP EQUIPMENT BETWEEN THE CITY OF PARIS AND ARK-TEX COUNCIL OF GOVERNMENTS; MAKING (JTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Chief Hundley said the Paris Police Department had been the Public Safety Answering Point (PSAP) since the inception of 9-1-1 service for Paris and Lamar County. Chief Hundley explained that every two years the interlocal agreement between the Ark-Tex Council of Governinents had been executed to continue this service, and that the COG was the administrator for E9-1-1 Service for the region. A Motion to approve this item was made by Council Member Frierson and seconded by Council Member Wright. Nlotion carried, 7 ayes - 0 nays. 18. Deliberate and provide direction to Staff for the City of Paris General Election 2012 date. City Clerk Janice Ellis said after discussing this issue for several months with other city officials, local school districts and the county elections administrator, her recommendation was ~ _ Regular Council Meeting January 9, 2012 Page 6 to continue with May elections. Ms. Ellis stated her reasons were that the City needed to maintain experience levels on City Council by continuing with staggered term elections; that citizens were accustomed to May elections; that City Council elections would not be co-mingled with federal/statelcounty eleetions; that the City would continue to hold joint eleetions with school districts annually in May; that the City would be required to hold a special election to amend the Charter and that was prohibited by State Law until May 2013; and that the County Elections Administrator assured her that he would be able to continue to provide the required voting machines mandated by the Federal Government. 19. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. There were none. 20. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Grossnickle. Motion carried, 7 ayes - 0 nays. The meeting was adjourned at 6:34 p.m. A.J. HASHMI, MAYOR JANICE ELLIS, CITY CLERK " ~