12-B Awd Bid-Police & Cts Bldg
DRAFT
F:ALICEIRESWORKICURRENTI Award Bid - Police & Courts Bldg. Res
March 9, 2005
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING THE AWARD OF A
CONSTRUCTION CONTRACT FOR THE CONSTRUCTION AND
RECONSTRUCTION AND CONVERSION OF THAT STRUCTURE
FORMERLY REFERRED TO AS THE UARCO BUILDING TO A NEW
POLICE, COURT, AND JAIL FACILITY; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris, Texas, did heretofore on the 13th day of
May, 2002, in Resolution No. 2002-075, authorize the preparation of plans and specifications for a
project of reconstruction and conversion of that structure formerly known as the DARCO building
to a new police, court, and jail facility; and,
WHEREAS, the City Council did heretofore, on the 24th day of August, 2004, in Resolution
No. 2004-146 approve the plans and specifications for the aforesaid project; and,
WHEREAS, the City Council did heretofore, on the 8th day of November, 2004, in
Resolution No. 2004-199 authorize the City's architect and staff to utilize as an alternative
procurement procedure the selection of a contract for construction services through the use of
competitive sealed proposals in conformance with Section 271.116 of the Local Government Code;
and,
WHEREAS, by adoption of the aforesaid Resolution No. 2004-199, the City Council
likewise authorized the City Manager and his staff to create selection criteria and the weighting of
selection criteria for said competitive sealed proposal process; and,
WHEREAS, the City has received competitive sealed proposals from interested contractors,
has reviewed the aforesaid proposals and weighted the aforesaid proposals in conformance with the
City's selection criteria as required by law; and,
WHEREAS, as a consequence of said procedure, the City has identified the successful
proposer for construction of the aforesaid project; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That a construction contract for the construction, reconstruction and conversion
of that structure formerly referred to as the DARCO building to a new police, courts, and jail facility
shall be and is hereby authorized for award to Harrison, Walker, & Harper at the negotiated
construction price of $ , and the Mayor is hereby authorized to execute and the City
Clerk to attest to the aforesaid construction contract.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 14th day of March, 2005.
Curtis Fendley, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
Police & Courts Building
Bid Analysis
City of Paris
3/10/05
Base Bid (Including Root)
Construction Budget (3/8/05)
Status
: -. Bid Alternates
Add Alternate Number 3
Chain link fence at staff parking
North & West sides
Add Alternate Number 4
Chain link fence at staff parking
South sides
Add Alternate Number 5
Add asphalt topping to new roads
(base installed in bid documents)
Add Alternate Number 6
Add binder course at an existing
paving on site to remain
Deduct Alternate Number 3
Delete new roof with $50,000
allowance to repair existing roof
Add Alternate Number 9
Provide additional security cameras
$4,098,484
$3,892,135
.
$206,349 Over Budget
$13,000
$11,000
$47,000
$40,000
($192.000)
$3,250
.J
Project Budget
Police and Courts Facility
City of Paris
3/8/05
11/07/03 02/18/05 03/08/05
Site Acquisition
Land Cost 1,275,000 1,275,000 1,275,000
Site Assessment 0 0 0
Closing Costs 0 0 0
Testing Services
Subsurface Soils 18,250 18,250 18,250
Construction Materials 10,000 10,000 10,000
Construction
Building 3,674,031 3,865,935 3,892,135 Note G
Existing Site Utilities Relocation 0 0 0
Landscape 10,000 0 0
Contingency 150,000 100,000 100,000
FF&E
Furniture 270,000 270,000 270,000 Note E
AV Equipment 41,904 0 0 Note E
Communications Tower 0 0 0
Police Lab Equipment 0 0 0
City Budgets
Asbestos Abatement 40,663 40,663 40,663
Site Survey 8,033 8,033 8,033
Telephone ' 50,000 50,000 40,000 Note F
IT Cabling/Backbone 70,000 0 0
Moving Costs 2,000 2,000 2,000
Communications Relocation 0 0 0
Bond Interest 0 0 0
Site Paving Materials Allowance 20,000 0 0 Note D
Project Contingency 0 0 0
Indirect Costs
AlE Basic Services 338,000 338,000 338,000
Cost Estimating 10,800 10,800 10,800
Civil Engineering 36,000 36,000 24,600 Note B
Landscape Design 4,400 4,400 3,600 Note B
AN /Acoustical Engineer 20,500 20,500 20,500
ADA Consultant 3,750 3,750 3,750
Structural Engineering 14,700 14,700 14,700
Technology Consultant 13,000 13,000 13,000
Interior Design & Furniture Selection 38,000 38,000 38,000
As-Builts (existing) 4,000 4,000 0 Note C
Reimbursable (Budget Only) 38,000 38,000 38,000
Total Project Budget
6,161,031
6,161,031
6,161,031
Note A
Note A:
Note B:
Note C:
Note D:
Note E:
Note F:
Note G:
Total project budget includes $161,031 in bond interest accrual as of 1117/2003.
City to perform C.A portion of civil & landscape services.
As-builts deleted from AlE contract.
Site paving materials allowance moved to construction budget.
AIV equipment included in construction budget.
Final contract cost from City
Add $10,000 from telephone budget, $11,400 from civil engineering, $800 from landscape
design, $4,000 AlE as-builts.
PR-t
Item # 1
Item #2
Item #3
Item #4
Item #5
Item #7
Item 8b
. ~ Item ##9
-Item #10
Item #11
Item ## 12
Item #13
Item #15
Item #16
Item #17
Item #18
# Item #19
Item ##20
. Item ##21
Exhibit A
Paris Police and Courts Facility
Post-Bid Cost Reductions
3/10/05
Item
Delete sidewalks connecting court and police entrances. (Keep signage and walk to police but
add stair and handrails)
Delete portion of masonry screen wall at police entrance.
Modify masonry screen walls to double width brick with pilasters @ 16-8" O.C..
Provide Renaissance Masonry in lieu of cast stone at masonry screen walls. Modify copings to
4" in lieu of8".
Delete wall coverings at specific corridors (Public areas)
Delete portions of stone tile at walls of public toilets. Provide vinyl wall covering.
Simplify Monument Sign (allowance $7000) .
Delete the following video cameras: #13, #14, #20, #25, #27, #28 and #29.
Delete type F doors (glass panels) except those associated with the public lobbies and
courtroom. Provide type B doors.
Delete portion of African mahogany veneered doors. Provide plastic lamented doors
(mahogany vene~r appearance).
Delete areas of2~ x 2' lay-in-ceiting tiles and provide 2' x 4' lay-in ceiling tiles
Delete overhead projector and recessed projection screen associated with jury.
Alternate light fixture package. (Need to review submittal -$10,000)
Use fiber board below insulation to create roof slopes-result in RJO insulation value
Reduce size of new windows in existing walls to have 7' height.
Provide one hour rating at Janitor ##1085.
Delete recessed signage, lightning, and cast stone at police and courts entrance signs. Place
sign on flat surface
Provide base project paving in lieu of porous paving at mechanical yard.
Modify transaction windows at police records and court clerks.
HWH VE Bid Items
Item #5 Delete northern drive including two pole lights.
Item #7 Delete two flags (Concrete base an~ lights to be priced)
.. Item ##9C Delete motorized shades at Communications # II 52.
Item ## 14 Column CI2 to remain at courtroom. Delete one row of seating
Item # I 58 Provide raised wood floor at Judge's bench in lieu of concrete
Item ##28 Seal concrete floors at detention area in lieu of staining.
Item ##32 Delete appliances trom contract Move to furniture budget.
Item ##32 Utilize subcontractor test and balance in lieu of certified test and balance.
PR-2
Item #1
Item ##4
PR-3
Item #2
. Item #3
Item ##4
. Item ##5
Item ##6a
Item #7
Delete all cast stone at remaining masonry
Modify all screen walls to be double wythe, no cast stone
Delete electric flush valves and utilize manual
. Delete electrical rolling shades at courtroom and utilize manual shades
VE of AN equipment( Reduction Allowance of$5000)
Delete chain link fencing at N.E. corner of building at mechanical yard.
Change water heater specifications( 200 Gallons)
Modify time clock sytem HV AC control to 7 day programmable thermostats
Budget Adjustments
Item #1 Furniture Adjustment
Total Cost Reduction
Budget Overage
Current Status
. .'
.
Reduction
$1,770
$10,139
$0
$0
$8,185
$5,941
$3,000
$2,940
$1,050
$1,615
$1,488
$5,000
$10,000
$9,000
$1,622
$0
$1,685
$15,000
$8,183
$15,000
$2,400
$2,500
$30,000
$2,000
$3,500
$5,200
$9,500
$6,432
$3,250
$2,000
$5,000
$5,000
$11,565
$10,000
$6,384
$206,349
$206.349
$0