17-AUTHORIZE INTERIM CITY MGR TO AWARD BID TO STEVE COKERCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
2/06/12
Public Works
Ronald J. Sullivan, P.E, Public
Council Date:
Utilities
Works Director
17.
2/13/12
RECOMMENDED MOTION:
Authorize the Interim City Manager to award bid to Steve Coker and negotiate contract.
POLICY ISSUE(S):
BACKGROUND:
The Public Works Department has taken bids for the Management of City of Paris Adult Softball
Leagues. Four bids were distributed with one bid received.
The bid was submitted by: "Steve Coker" paying the City of Paris 15% of all monies collected through
registration fees and charging the teams the following rates to play.
$450.00 for 9 game Mens
$450.00 for 8 game Co-ed
$550.00 for 10 game Industrial
$400.00 for 8 game Mens
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution/Agreement/Proposal Form/References/League Specifications
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
❑ Department Report ~ Resolution
Budgeted Amt.
❑ Presentation ❑ Ordinance
y'rD Actual
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration ❑ City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities
2/10/2012
89
DRAFT
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT BETWEEN
THE CITY OF PARIS AND STEVE COKER TO MANAGE, INSTRUCT AND
COORDINATE THE SOFTBALL PROGRAM FOR THE CITY OF PARIS; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council has been made aware of the Parks and Recreation
Department's need for a third-party manager, instructor and coordinator for the City of Paris
Softball program; and,
WHEREAS, the Parks & Recreation Department of the City of Paris recommends that the
City continue to contract with Steve Coker to manage, instruct and coordinate the Softball
Program for the City of Paris; and,
WHEREAS, the form of the Agreement for such management, instruction and
coordination of the City's Softball program, attached hereto and incorporated herein as Exhibit
"A", should in all things be approved, and the City Manager should be authorized to execute the
same.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all
things approved.
Section 2. That the proposal of Steve Coker for the instruction and coordination of the
City of Paris Softball Program for the Parks and Recreation Department is hereby accepted
conditioned upon said Mr. Coker meeting all of the terms and conditions included in the
agreement attached hereto as Exhibit "A".
Section 3. That the Interim City Manager of the City of Paris be, and he is hereby
authorized and directed to execute on behalf of the City of Paris an agreement with Steve Coker
for management, instruction and coordination of the City of Paris Softball Program in a form
substantially similar to the form attached hereto as Exhibit "A".
Section 4. That this resolution shall be effective from and after the date of passage.
90
AGREEMENT FOR
2012 CITY OF PARIS
SOFTBALL PROGRAM
STATE OF TEXAS )
) KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LAMAR )
THAT, the CITY OF PARIS, TEXAS, a home-rule municipal corporation located in Lamar
County, Texas, herein called CITY, and STEVE COKER, whose mailing address is 635 Cedar
Creek Paris. TX 75462 and whose phone number is 903-785-8313, hereinafter called
CONTRACTOR, do hereby contract and agree as follows:
The term of this Agreement will begin on March 1, 2012 , and end on December 31,
2012; provided, however, that this Agreement may be terminated earlier upon fifteen (15)
days written notice from either party to the other. Such termination will not prejudice the
CONTRACTOR's right to receive payment for services rendered through the date of contract
termination.
2. CONTRACTOR hereby agrees to manage, instruct and coordinate Adult Softball Leagues
for the CITY at facilities located in the City of Paris during the term of this Agreement.
3. CONTRACTOR may utilize the following CITY fields or facilities for the Adult Softball
League: Sports Complex, Wise Field.
4. CONTRACTOR agrees to manage and run the Adult Softball in accordance with the
following schedule:
Spring Softball Apri12012 - June 2011
Industrial Softball Julv 2012 - October 2012
Fall Softball September 2012 - November 2012
Winter Softball November 2012 - December 2012
In the event of problems or questions, CONTRACTOR must attend all softball
games or appoint a person "In Charge" during his absence.
5. League and team registration for the Adult Softball Leagues will be the joint responsibility of
CITY and CONTRACTOR; provided however, all program registration fees shall be paid
directly to the CITY.
6.
7
All fees established herein are agreed to by CONTRACTOR, and such fees may not be
changed without prior written approval from CITY.
The following direct expenses for the program will be the sole responsibility of
CONTRACTOR:
A. TAAF/ASA approved softballs for all games and end of season tournaments.
The same brand, size and core hardness must remain the same through the entire league.
~1 it
EXHIB ~
~T
B. Hire and pay two umpires per game. The umpires must be ASA certified, with a copy of
their certification on file in the Parks and Recreation office. Umpires shall dress
professionally, wearing denim, navy or khaki shorts/pants and an umpire's shirt with a
certified umpires patch on the upper left sleeve. The shirt must be tucked into belted
shorts/pants. The umpire must wear a cap, socks and athletic shoes. Clothes shall be
clean and pressed. Shorts must not be shorter than 6 inches above the knee. Appropriate
undergarments must be worn.
C. Hire and pay a scorekeeper for each game. The scorekeeper shall dress professionally.
(See the umpires dress expectations.) Scorekeepers will not have an umpire's patch and
the shirt needs to be navy, red or white polo style shirt. It is not mandatory for the
scorekeeper to wear a cap.
D. Awards (Trophies & T-shirts)
E. TAAF Fees for teams wanting to participate in TAAF tournaments.
8. CONTRACTOR shall keep an umpire's log in the Concession Stand at the Sports
Complex with the names and phone number of the umpires calling each game at the
Sports Complex, and Wise Field. If CONTRACTOR is not at games, the person "In
Charge" should be noted in this log, also.
9. Field preparations for all softball leagues will be the sole responsibility of CITY. In the
event of inclement weather or poor playing conditions, CITY will inform
CONTRACTOR by 2:00 pm whether games will be played or cancelled.
CONTRACTOR cannot override the decision made by CITY. It will be the responsibility
of the CONTRACTOR to notify all teams of cancellations.
10. CONTRACTOR shall enforce all City of Paris policies and procedures, including but not
limited to the prohibition against the use of alcohol or any tobacco products at City parks
or athletic facilities. Profanity and rude gestures are also prohibited at City parks and
athletic facilities. CONTRACTOR will support the "No outside Food or Drink" policy at
the Sports Complex. Per city ordinance, dogs are not allowed at the Sports Complex.
11. CONTRACTOR shall also retrieve and store the bases from Field 1 and Field 2 at the end
of each day and store them in the Equipment Building at the Sports Complex. The
scoreboard controls must also be turned into the concession stand at the Sports Complex
at the end of each day. In the event that the concession stand is closed, the score box
MUST be dropped in the slot at the maintenance building by the pavilion. Score boxes
will not be taken home by scorekeepers. The bases from the field(s) at Wise Field must
also be picked up and stored in the men's restroom or locked storage box under the
scorekeeper's box at the end of each day.
12. CONTRACTOR shall ensure that the adult softball program follows TAAF adult softball
rules for all leagues and divisions. Where a TAAF rule is not found, ASA rules will be
used. This includes the rules far teams to qualify as an Industrial or Church team. There
will be no "home" rules unless approved in writing by the Recreation Supervisor.
13. CONTRACTOR or his/her designee will inspect bats being used at everv game. Illegal
bats, altered bats or bats thought to be illegal shall not be permitted. CONTRACTOR
shall provide each team with a current ASA BANNED Bat list and umpires shall learn
this list.
14. All information handouts given to players by CONTRACTOR shall also be given to the
Recreation Supervisor.
15. CONTRACTOR shall make every effort to schedule multiple games per day on both
fields when they are available. (Rain outs are an exception to this request.)
CONTRACTOR shall submit a schedule to the Recreation Supervisor for each league.
Schedule approval and field allocation will be determined by CITY at its sole discretion.
All schedule changes and "add-on" games must be submitted 2 working days in advance
of said change and approved by CITY. It will be the responsibility of the
CONTRACTOR to notify all registrants of schedule changes. CONTRACTOR shall
inform all teams that the Sports Complex fields are not available for practices; this
includes times when a game is forfeited.
16. CITY reserves the right to cancel any program which fails to meet minimum registration
requirements and refund registration fees without liability or approval of
CONTRACTOR.
17. CONTRACTOR must actively advertise for his respective Adult softball and baseball
programs to increase participation. All advertisements, news releases, fliers, web sites,
etc., must be reviewed and approved in writing by CITY prior to distribution. The
program shall be referred to as the City of Paris Parks and Recreation Softball League.
The CONTRACTOR shall be referred to as the Softball Contractor for the City of Paris.
18. CONTRACTOR shall immediately report to CITY any problems, complaints, injuries, or
incidents arising from the Recreation Softball/Baseball League.
19. CONTRACTOR shall, at all times hold himself out to the public as being an independent
contractor. CONTRACTOR is not an agent, employee or servant of CITY and shall not
claim any right arising from employee status. Nothing contained herein shall authorize
CONTRACTOR to assume or create any obligation or responsibility whatsoever,
expressed or implied, on behalf of, or in the name of, CITY or its affiliates or to bind it in
any manner. CONTRACTOR shall be responsible for and pay all taxes in connection
with this contract including, but not limited to, FICA and Social Security, directly to the
appropriate governmental agencies. City shall make no withholdings for payroll purposes
and CONTRACTOR shall accrue no benefits. CITY, its officers, directors, employees,
and agents shall not be liable in any way for CONTRACTOR's failure to report or pay
any Federal, State or Local taxes. CONTRACTOR hereby agrees to release, defend,
indemnify, and hold CITY, its officers, directors and employees harmless from and
against any and all claims, demands, causes of action, suits, or other litigation in
connection with CONTRACTOR's failure to report and pay such taxes.
20. CONTRACTOR shall deposit all program/registration fees received on a weekly basis to
the City of Paris Finance Office, located at 135 SE lst Street.
21. In consideration of the CONTRACTOR's performance of all duties and obligations set
out herein, the City will remit 85% of gross receipts from reizistration fees to
CONTRACTOR, said pavment shall be made in two installments; one payment
when at least of total fees is collected and cleared with the second installment
- 94
being paid at mid-season.
EXCEPTION: Fall and Winter Softball Leagues will be paid in one final
installment. Final Pavment will not be paid until all fees are collected and cleared.
22. Compensation will be paid as follows: Pavments will be made in agreement
with the Citv of Paris' financial procedure. CONTRACTOR will submit
an invoice for one-half of monies owed when at least half of all fees have
been collected. A Purchase Requisition will be made and a check sent to
CONTRACTOR'S home address. When all fees have been collected and
turned in to CITY, a second and final invoice must be submitted by
CONTRACTOR for a final check to be cut and mailed.
23. CONTRACTOR shall present a complete, itemized financial report with all monies
received and all paid receipts to the City of Paris Recreation Supervisor within two weeks
of the last game of each league, ie, Spring, Industrial, Fall and Winter. The financial
report shall include, but not limited to: names of persons paying fees, paid receipts for
supplies, canceled checks showing payments, itemized umpires lists with payment
amounts, etc.
24. In the event a league is cancelled at CITY's request, CONTRACTOR shall refund
registration fees to the teams/players that paid their registration fee for the cancelled
program. Refunds shall be issued to any paid teams or players. All other cancellations,
regardless of circumstances, must be made up at CONTRACTOR's expense.
25. CONTRACTOR hereby agrees to release, discharge, defend, indemnify, and hold the
CITY OF PARIS, TEXAS, its past, present, and future officers, elected officials,
employees, agents, insurers, and attorneys harmless from any and all claims, suits,
actions, causes of action, demands, damages, costs, expenses, attorney's fees, and other
compensation, whether property damage, personal injury, violation of constitutional or
statutory rights or other injury, whether based upon negligence or any other theory of law,
whether known or unknown, and whether heretofore asserted or not, growing out of, or
arising from this agreement or the programs or events the subject hereof.
95
CITY OF PARIS
CONTRACTOR
Signature Signature
Gene Anderson, Interim City Manager Steve Coker
STATE OF TEXAS )
)
COUNTY OF LAMAR )
BEFORE ME, the undersigned authority, on this day personally appeared Gene
Anderson, Interim City Manager, City of Paris, Texas, known to me to be the person whose name
is subscribed to the foregoing instrument, and acknowledged to me that he executed the same for
the purpose and consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, thisl3th day of February,
2012.
Notary Public, State of Texas
STATE OF TEXAS )
)
COUNTY OF LAMAR )
BEFORE ME, the undersigned authority, on this day personally appeared Steve Coker,
known to me to be the person whose name is subscribed to the foregoing instrument, and
acknowledged to me that he executed the same for the purpose and consideration therein
expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this 13th day of February,
2011.
Notary Public, State of Texas
a2!06!2012 16:31 9037842429 CITV OF PARIS PAGE 02
PROPOSAL FORM
TO: Hanorab]e Mayor, City Council and City Maraager
FROM:
(Naxne of Person ar Company)
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(Address)
C?C)3 - qv-z~-F
(Phone Number)
(I)(Wc) hexeby submit the following proposa] in accord.anae witi, the attaehcd speeificataons for
tbe Managing and Coozdinating the Adu1t Softball Leagues far the City of Paris.
(I)(We) wil] provide the City of Paris I 5_..% of all monies col,lected thraugh rcgistration
fees for the A.dult Softball Leagues; Sprirzg, ],ndustrial, Fall and Wintex.
/4) ~'#GY l MQYR~
(I)(We) will charge each tcam a fce ofi $ta participate in a City of Paris
Softbal] League. t~~0S..~jj ~e.~
a~ bo ~Q•~e~ =~o
~ ,~p~y
(Signaturc ofPerson Subznxttzng Proposal) (Date)
I , 147,
02;'651'2012 16:31 9037842429 CITY OF PARIS PAGE 03
l CONTIICT NAME
REFEREN CES
4Y~ Ec-ai
FULL MAILING ADDRESS
PHQNE NUMBER:
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SIGNIFiC11NCE OF REFERENCE: &/a-rQ . _..py'~' ~
2.) C4NTA.CT N,4ME -
FCJLL MAIL]NG AI
302 357 (.W 2N IVC ~j'
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PT-IONE NUMSER_
SIGNIFICANCE OF REFERENCE:
3.) CONTACT NA.ME:
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FULL MAiLJ'tVC, A,DDRESS: 2 38 ro't 1?61 26 20
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PHONE NUMBER- -71S^rl .T`~22
SIGNIFICANCE 0F REFERENCE:
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4.) C4NTACT NAME: [DGC/t,I P.✓
FtTLL MAILING ADDRESS:
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PHONE NUMBER:
SIGNIFICANCE OF- REFERENCE: /7`~~ Sr Ct~G~p~ f
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02!66/2012 16:31 9037842429 CITV OF PARIS PAGE 04
ADiJL'Z' SUFTBALL LEAGUE SPECIFICATIONS
Thc manageinent and coordi.nation of the A,dult Softball Leagues shall covcr alI leagues; Spi-ing,
Industrial, Fall, and Wiy7ter. Adult gamcs will be held at the Ci1;y of Paris Sports Cozn.plex,
iocatcd at 2005 S. Collegiate ayid at Wise Field, locatcd at 638 SW 4`" Street (if necded). Thc
CONTRACTQR sha11 submit registx-atioii fee amounts far eacll lcagu.e prior to the league
Starting.
It is the purpasc o:F tkaese speci_.ficatia»s to grant the CONTRACTOR the right ta managc and
coordinatc the Adult Softball Leagues based on the follawing:
1. The CONTRACTOR agrees to manage, instruct a71C1 C001d1i1afE Ad11l1, SOftUall
Leagues for the City of Paris at the facilities nnentianed above.
The CQNTRACTOR agrees to attend all so1'tball garncs or must appoint a pcrson
"Tn Cliarge" during his/her absenee.
3. Registration fee collection £or the ,A,duat Softball T,,eagties will. be the joint
responsibility of CITY and the CONTRACTOR; howcver, all program registration
fccs sha.ll bc paid dircctly to the CITY.
4. All fees ar.e established by CONT'RACTOR and such fees may not be changed
without prior written approval fi-nm CiTY.
5. Tlze followii?g direct expenses fox the program will be the sale respansibility of
the CONTRACT4R:
i. TAAF/11511 approved softballs far ali gan,es an.d en.d of seasoza.
tournaments.
ii. Hire and pay two cunpires per garne. The um.pires m,ust be ASA certificd,
with copies aP their cerl;ificatidns on file in the Par.ks and. Recreation
oI'ficc. UinpYres shall di-ess professionally, wearing denim, navy or ]chalci
shorts/payits and an umpire's shixt with a ccrtificd um.pires patch on the
upper Ieft sieeve. TYae shirt must bc tucleed into belted sliorts/pazits. The
umpire inust also wear a cap, soclcs and athletic shoes. Clothes shall bc
clean and pressed. Slzorts mitsi not be sbo.rter than 6 inches above the
knec. Appropriaie undergarments znust bc worn.
iii. Hire and pay a scorekeeper for caeh game. The scorekeeper shall dress
professionally. (See the umpires dress expectations) Scorekcepcrs will
not have an wnpii-e's patc.h and t11c shirt needs to be xla.vy, red or white
polo style shrri. It is not maiadatory For the scoi-ekeeper to woar a cap.
iv. Awards (Tearn Trophy & Player T-shirts for 19i, 2n6 & 3"`l place of each
League)
v, TAAF Fees fvr tea.rn.s participairng in ?AAF tournaments.
6. The following direct expenses for the progxaxn will be the sote responsibility of
the C1.'Z'Y:
i, Fic1d preparations for games atid toumaments
ii. Bases for gamc and tounnament use
iii. Utilities will be paid for by CITY
7. CONTRr1CTQR shall lceep ari up-to-datc umpire's iog zn the Concession Stasid at
t]le Sports Coivplex with the names of the umpires calling each game at the respcctive
fie1ds. .lf CONTRACTOR is not at games, the person "Tn Charge" should bc noted in
this lag, also.
8. In the event of inclement weathcr oz poor pIaying conditions, CTTY will i.nform
GONTRACTOR by 2:00 pm whether ga.ines will be played or caricelled.
_9~
02/0612012 16: 31 9037842429 CITV OF PRRIS PAGE 05
CONTRACTOR cannot ove;rride the decision mad.e by GITY_ Tt wi11 be the
xesponsibility of tt,e CONTRACTOR to notify all tcams of cancella.tio-ns.
9. CONTRACTOR sha,ll enforce a11 City of Paris policies and proced.ures, including
but not li .m. ited ta the prohrhitron aga.insi the use of alcollol or any tobacco products a.t
City parlcs or athletic facilities. Profanily and 7-xde gastures are proh.iUitcd at City
parks and at111etic facilities. CONTRACTOR wxll support the "Nv outside Food or
Driyilc" policy at thc Sports Complcx.
10. CONTRACTOR shall retrieve thc bases from Ficld 1 and Ficld 2 at the enci of
eacl, day ar,d store tliel71 in ihe Eqtupmelll Building ai; the Sporis Catrtplex. The
scoreboard controls znust be tu.rned into the con.cession stand at the Sports Caznplex at
the end of ca.ch d.ay. In the event that the eoncession stand is clased, the score box
MUST bc dxoppcd i..n the slot a.t the ma.intcnazice build.ing by thc pavilion. Score
haxes will nvt be taken hom.e by scorekeepexs. The bascs from the ficld(s) at Wisc
Field must a1s4 be picked up and stored in th.e zz,en's restxoonrz or locked storagc box
under t1ie scorekeeper's bax at tlie end o£ eacb. day.
11. CONTRACTOR sliall ensure thA.t tb.e adult softball program follows TAAF adult
softba.ll x-ules for a.ll lcagues and divisions. Wliere a TAAF rule is not found, ASA
rulcs wi11 bc used. Tlzis includes the rutes for tearns to qua1ify as an industria.l ar
Church tcam. Thcre wiil Ue no "Home Ru1es" unless approved in wri.ti.ng by the
Rccrea#ion Supervisor.
12. CONTRACTOR or his/her desipee witZ in.spect bats being used at every game.
Illegal Uats or bais thoug1it tp be iJJegal sral.l not be perrnittcd. CONTRACTOR shall
provide eaeh team witla a current A,S,A 13,ANNED BAT 1ist.
13. Al.l inI'ormation ha7idauts given to players by CONTRACTOR shall also be gr ven.
io lhe Recreation Supezvisor.
1.4_ CONTRACTOR shall make cvery effort tp schedule rrzultipic gamcs per day on
both relds w11ei1 ihey are avai1able. {Rain outs arc an. exceptioyi to thi.s request.}
CONTRACTOR shal1 suUmit a schedulc to the Rcereatron Supervisox for ea.ch
lcaguc. Schedule apprnva1 azid field allocation wi11 be determined by CTTY at its sale
discrction.. All schedule changes and "add-on" games must be submitted 2 wor.king
days in advancc of said c11ay,ge and appraved by CITY. It wi.ll be tl,e responsibility of
the CONTRACTOR to notrfy a11 registrants af scliedule changes. CONTRACTOR
skaa.ll inform all teams ihat the Sports Compl.ex felds are not a.vaflable for practices;
this includes tiines wheTi a game is forfeited.
15. CONTRt\GTQI2 i,iust a.otivcly advcrtise for has respectivc 1ldult SoftbalJ i.,eagues
to iylcrease partacipation. nll advertise,nents, news rcteases, fizers, web sitcs, etc.
must be xeviewcd a,nd apprdved in writing by CrTY pdar to clistributrarl. The
prograzza s1aa11 be re{'ei-red to as the City oFPari s Parks and Rccreation Softbala League.
Tl,e CONTRACTOR shall be refcrrcd ta as the Softball Con.tractor fvr tlie City of
Paris.
16. CONTRACTOR shall imnacdiatcly report to CITY any problems, camplai»ts,
irijuries, or incidciits arising firom the Recreatian Softball League_
I7. CITY reserves the right ta cancel aiiy prvgram whicTa fails to mcet mi»irra.u.zn
registra.tion requirei,nents and refund registration fees witiiout liability or approval of
coNTRAcTOR.
18. CONTRACTOR shall, at a1I times hold hirxASelf out to the publie as heing an
indcpendent contractor. CONTRACTOR is not ail agent, ernployee or servant of
CITY and sl,al1 not clain, an.y right arisii-ig from. crrployee status. Nathing conlained
herein shal.l authorizc CONTRACTOR to assume or create any obliga.ti.on or
respansibr'Iity wliltsaevcr, axpresscd or implicd, on behalf of, or in the ,,amc ot, CTTY
.1.00
02i06!2012 16:31 9037842429 C•ITV OF PARIS PAGE 05
or its affiliates or to bind it in any axt.anner. CONTR.ACTOR shall be responsible for
aiid pay all trixes in connection with thzs contract including, but not limited to, FICA
aiid Saeial Security, dixectly to the appropriatc governnlcntal ageticr.es. Cily shal]
malce no withholdangs for payroll purposcs and CONTRACTOR shal( accrue no
employec bcncfits. CITY, its o{'fieers, directars, employees, and. agents shall not be
liablE in any way for CONTRACTQR'S faiJure to report oz' pay any Fcdcral, State or
Loca1 taxes. CONTRACTOR hereby agrees to relea.se, defcnd, indemnify, and hold
harmlcss CITY, its oPrcers, directors, eznployees haamless from and againsi ayiy an.d
aI1 claims, demands, and causes o:f a.ction, suits, or ol:hcr litigation in connectioza wzth
CONTRAGTOR'S failuxe to report and pay such taxes.
l9. CQ'NTRACTOR sha11 d.epasit all prograrn/registration fees rcccived on a weekly
vasis to th.e City of Paris Finance Office, located at 135 SE 1`t Strcct,
20. Campensa.tion will be based on what was a.pprovcd during the proppsal. process
with said payment Ucing rnade in two installmcnts; one pa}nrient when at ieast %2 of
total Pees is co1lected and clearcd with the second znsta.llznent bcing paid at mid-
season.
EXCEPTTON: fall and Winter Softball Leagues wzll be paid in one fr7ia] ii,stallroent.
Fi.nal Payment will zzot be paid until all fees are collected and cleared.
21. Corripensati.on will bc paid as follows: Payments will be made in agreement
with the City of Paris' Cnancial procedure. CONTRACTOR will submit an invoice
for one-half of monies owed when at Iea,st half af all fees b.ave bccn collected. A.
Purchase Requisition will be made and a chcclc sent tv CONTRACTOR'S hoire
address. Wlaen all fecs have Ueen collected and turned in to CITY, a second and fnal
invoice rnust be submitted Uy CONTRAC'TOR I'or a fazal chcck to Uc ctit and mailcd.
22. CONTRACTOR shall present a complete, itemized finan. cial repoxt showing a11
revenues and expenses related to the prvgraxn, to tlie City of Paris Recreatio„
Supe.rvisor within two weeks of the last game of each ].eague, i.e. Spring, Industrial,
Fa.ll & Winter. All supporting documents sha11 be sulaject to inspection Uy the City
upon rcquest.
23. ut the event a lcague is cancelled at CITY's zequest, CONTRA,CT'4R shall refixnd
registrativn fees to th.e teams/players that paid thcir registration fec £or the cancelled
program. Refunds shall be issued to any paid teams or playars. Al1 other
cancellations, rcgardless of circumstanceq, must be made up at CONTRACTOR'S
cxpellse.
24. CQNTRACTOR s.hall include a list of rcfcrences of person.s fami.1.zar with his/lier
1bi1ity to ma,nage a aoftballleague. (.Page attached ko be completed..)
25. Unlcss wai.ved by thc City Mana.gcr, (1) the CQNTRACTOR sha11 provide proof
df a currcnt gcrieral commcrcia! Iiability insurance policy with a$250,OQO/person and
$500,000/aggregate minimum pol.icy limits ($500,0005 ],000,000 prefet,-ed)
(2) Contractor's must also provide a rider to his CGL Policy tllat r,ames l.he City of
Paris, it's el.ected officr'ads, officers and employees as an Additional lxisured under this
policy. Thc contractor sh.ould alsa shovv proof oFcarrying minimum Worlcers
Compcnsation insurance for his workers/empIoyees as requiy-ed by State law.
26. Thc City of Paris resezves the right to rejact any or a]] pzvposals, tv waivc any
inforrtaali.ty in biddillg and to award the coti1;ract as may be most advantageous lo the
City_
Tenn: Onc year
10.1