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05-A Auction - Surplus Property DRAFT F:A TIORNEY\RESWORK\CURRENT\ Auction Resolution 2005 May 6, 2005 RESOLUTION NO. A RESO L UTI ON OF THE CITY CO UN CIL OF THE CITY OF PARIS, PARIS, TEXAS, DECLARING CERTAIN PERSONAL PROPERTY SURPLUS; APPROVING AN AUCTIONEER SERVICE AGREEMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the several departments of the City of Paris have furnished the list of personal property, attached hereto as Exhibit A, which no longer serves a useful purpose for the City of Paris and its operation, and it would be appropriate that said personal property be declared surplus property; and, WHEREAS, it would be appropriate to dispose of said surplus property by auction duly advertised and conducted in conjunction with a larger such auction conducted for Lamar County and various area school districts by CLC Auction Services, 7915 Hwy 82 East, Blossom, Texas, Texas Auctioneer License Number 15039, which firm has heretofore been approved for use by State of Texas agencies; and, WHEREAS the form of the Auctioneer Service Agreement, attached hereto as Exhibit B, should, in all things, be approved, and the Mayor should be authorized to execute the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the personal property described in Exhibit A, attached hereto, be, and the same is hereby, declared to be surplus property of the City of Paris, and the same may be disposed in accordance with the laws of the State of Texas and the Charter of the City of Paris. Section 3. That the form of the Auctioneer Service Agreement with CLC Auction Services, attached hereto as Exhibit B, be, and the same is hereby, approved. Section 4. That the Mayor be, and he is hereby, authorized and directed to execute, on behalf of the City of Paris, the Auctioneer Service Agreement with CLC Auction Services, under the terms and conditions and in the form shown in Exhibit B, attached hereto. Section 5. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 23rd day of May, 2005. Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney m x ::r: - m - -I Þ Public Works Divisions 2005 Surplus Auction List D EPT. QUANTITY DESCRIPTION OF ITEM VIN/SERIAL NO. CONDITION LOCA TION MILAGE 13 1 Magic Chef Microwave 812T AOO892 Poor Legal Dept. 31 1 Panasonic KX-E500 Typewriter 31 1 Dell Computer 6DR8D 31 1 Dell 15" Monitor 90627TIDZTC5 31 1 TOSHIBA TIME LAPSE VCR FAIR PD 31 3 AS/400 KEYBOARDS BROKE PD 31 3 PC KEYBOARDS BROKE PD 31 1 PLASTIC TOOL BOX W rrOOLS GOOD PD 31 1 METAL TOOL BOX W rrOOLS GOOD PD 31 1 PAIR GOLF SHOES IN BAG GOOD PD 31 1 PUNCH HX2 SPEAKER GOOD PD 31 3 TACKLE BOXES W rr ACKLE GOOD PD 31 1 SOCKET SET IN BOX GOOD PD 31 1 DESK CLOCK UNK PD 31 1 PYLE IN DASH CAR STEREO UNK PD 31 2 SETS OF JUMPER CABLES GOOD PD 31 1 4 WAY LUG WRENCH GOOD PD 31 2 MOTOROLA CELL PHONES UNK PD 31 1 SUPER NINTENDO GAMES UNK PD SYSTEM WI 2 GAMES AND CONTROLLER 31 VARIOUS COSTUME JEWELRY GOOD PD 31 5 POCKET KNIVES GOOD PD 31 1 SMALL ORNAMENT GOOD PD 31 1 ALEMITE WALL MOUNT BROKE PD VACUUM 31 1 P ANASONIC MICROWAVE BROKE PD 31 1 JOHN DEERE 110G WEEDEA TER BROKE PD 31 1 6 FOOT WOODEN STEPLADDER BROKE PD 31 7 MONITORS BROKE PD 31 10 MOTOROLA TEXAP AGE PAGERS WORKING PD 31 2 ICE CHESTS GOOD PD 31 1 MANUAL RECEIPT MACHINE GOOD PD 31 3 SONY DIGITAL CAMERAS BROKE PD 31 1 ELECTRIC WEEDEA TER UNK PD 31 1 GOLD RING WI "H" GOOD PD 31 V ARlO US COSTUME JEWELRY GOOD PD 31 1 PLA YST A TION 2 CONTROLLER UNK PD 31 1 SPEAKER BOX WI SPEAKERS GOOD PD 31 1 NESCO CORDLESS DRILL UNK PD 31 NUMEROUS FIGURINES GOOD PD 31 1 SOFT GUN CASE GOOD PD 31 1 DIP NET GOOD PD 31 4 W A TCHES(3 WRIST, 1 CLIP) UNK PD 31 BLACK BAG, SCREWDRIVER, SET FAIR PD OF DOMINOES 31 3 RODS AND REELS FAIR PD 31 1 AIR TANK UNK PD 31 1 FOGMASTER MODEL 6208 UNK PD FOGGER 31 4 RODS AND REELS UNK PD 31 1 TACKLE BOX WI TACKLE UNK PD 31 2 FLOOR JACKS UNK PD 31 1 PAIR CAMO WADER BOOTS UNK PD 31 1 12 VOLT AIR COMPRESSOR UNK PD 31 2 P AIR JUMPER CABLES GOOD PD 31 1 YELLOW TOW ROPE UNK PD 31 1 LUG WRENCH GOOD PD 31 1 SMALL SLEDGE HAMMER GOOD PD 31 POOL CUE, 1 SET SCREWDRIVER FAIR PD BITS, ONE PAIR GLOVES 31 1 MULTI TOOL, 1 CALCULATOR UNK PD 31 1 LARGE PLASTIC TOOL BOX WI UNK PD V ARlO US POWER TOOLS 31 1 CLARION AM/FM CD STEREO UNK PD 31 1 AMERICAN LEGACY 2 CHANNEL UNK PD AMPLIFIER 31 1 RCA VCR UNK PD 31 2 VIDEO CAMERAS UNK PD 31 2 CAMERA TRIPODS GOOD PD 31 1 "KICKER" BASS TUBE UNK PD 31 1 RADIO SHACK SCANNER UNK PD 31 1 GPX DOUBLE CASSETTE AM/FM UNK PD RADIO 31 1 JENSEN AMPLIFIER UNK PD 31 1 PAIR BOLT CUTTERS, 1 UNK PD SCREWDRIVER, 1 TIRE TOOL, 1 FLA S HLI G HT 31 1 SHARP CAMCORDER AND CASE UNK PD 31 1 POWER ACOUSTIC AMPLIFIER UNK PD 31 1 HUSKY 5 HP AIR COMPRESSOR UNK PD 31 1 TECUMSEH 10 HP GAS UNK PD GENERATOR 31 1 TORO 6.5 HP PUSH MOWER UNK PD 31 1 DEWALT 24VOLT CIRCULAR GOOD PD SAW WI CASE AND 2 BATTERIES 31 1 MAKITABATTERY AND UNK PD CHARGER 31 1 BLACK AND ORANGE TOOL BOX GOOD PD W I WHEELS AND MIS C TOOLS 31 1 DEWALT CHARGER & 12V UNK PD BATTERY 31 1 BLACK PLASTIC CASE GOOD PD 31 1 BLACK & DECKER CIRCULAR UNK PD SAW 31 2 DEWALT 12V DRILLS UNK PD 31 1 DELTA MITER SAW UNK PD 31 1 SEARS BATTERY UNK PD CHARGERIBOOSTER 31 1 CRAFTSMAN 2HP CIRCULAR UNK PD SAW 31 1 SENCO NAIL GUN UNK PD 31 2 DUO FAST NAIL GUNS UNK PD 31 1 P ASLODE NAIL GUN UNK PD 31 2 SKIL CIRCULAR SAW UNK PD 31 1 GOLBLA TT TEXTURE UNK PD H 0 PPER/B LO WER 31 1 ROCKWELL TABLE SAW UNK PD 31 1 CRAFTSMAN ANALOG METER GOOD PD 31 3 CRAFTSMAN MULTI METERS GOOD PD 31 1 CRAFTSMAN AMMETER GOOD PD 31 1 CRAFTSMAN BIT SET GOOD PD 31 1 CRAFTSMAN 4 PIECE PLIER SET GOOD PD 31 1 CRAFTSMAN 13 PIECE TAP AND GOOD PD DRILL SET ' 31 1 CRAFTSMAN 19 PIECE TAP AND FAIR PD D IE SET 31 1 UNIDEN BEARCA T SCANNER GOOD PD 31 1 SPRINT PRE PAID CELL PHONE UNK PD 31 1 GREY TOOLBOX WI ASSORTED UNK PD TOO LS 31 2 MAXON 40CH HAND HELD CB UNK PD RECEIVERS 31 1 INITIAL PORTABLE DVD PLAYER UNK PD W ICASE 31 2 WHISTLER RADAR DETECTORS UNK PD 31 2 COMPASS RADAR DETECTORS UNK PD 31 1 UNID EN RADAR DETECTOR UNK PD 31 1 SAMSUNG SPRINT PHONE UNK PD 31 8 GE MPD BA TIER Y CHARGERS UNK PD 31 1 MOTOROLA HT 1 00 BA TIER Y BROKE PD CHARGER 31 4 GE PCS BA TIER Y CHARGERS UNK PD 31 1 BENDIX KING BATTERY UNK PD CHARGER 31 1 SHOULDER MIKE FOR GE PCS UNK PD RADIO 31 VARIOUS POWER SUPPLIES AND UNK PD BATTERIES FOR ABOVE CHARGERS 31 APPROX 12 BICYCLES POOR PD 31 1 20" CRAFTSMAN PUSHMOWER UNK PD 3.8HP 31 1 20" MURRAY PUSH MOWER 3.5 BAD PD HP 31 1 22" MURRAY PUSH MOWER 5HP BAD PD 31 1 RANGER 2HP GAS EDGER UNK PD 31 1 WEEDEA TER GAS BLOWER UNK PD 31 9 GE MPD HANDHELD RADIOS POOR PD 31 1 BENDIX KING HAND HELD UNK PD RADIO 31 3 MP A HAND HELD RADIOS UNK PD 31 1 1994 TOYOTA CELICA JT2A TOON5RO028809 FAIR PD 31 28 COMMEMORATIVE TYPE COINS GOOD PD WI US PRESIDENTS ON THEM 31 1 WERNER 6FT FIBERGLASS GOOD PD LADDER 31 1 CRAFTSMAN 18" CHAINS A W UNK PD 31 1 RYOBI 31CC 15" GAS UNK PD WEED EA TER 31 1 CAMPBELL HAUSFELD AIR UNK PD COMPRESSOR I 31 1 PIONEER AUTO CD PLAYER UNK PD 31 1 JVC AUTO CD PLAYER UNK PD 31 1 GOLD MED AL LITTLE S HA VER GOOD PD ICE MACHINE 31 1 LANDZER 2500 AMPLIFIER UNK PD 31 1 SPEAKER BOX W/2 COUSTIC 10" UNK PD SPEAKERS 31 1 CAMPBELL HAUSFELD GOOD PD PO R T AB LE WELDER 31 1 CRAFTSMAN TOOL BOX UNK PD WI ASSORTED TOOLS 31 1 CRAFTSMAN TOOL BOX WI UNK PD RATCHETS AND SOCKETS 31 1 SANYO 10 DISC CD CHANGER UNK PD 31 1 GREY METAL TOOL BOX WI UNK PD ASSORTED TOOLS 31 1 WOODEN SPEAKER BOX WI UNK PD SPEAKER 31 1 SPRINT SAMSUNG CELL PHONE UNK PD 31 1 ERICSON CELL PHONE UNK PD 31 1 INFINITY WRIST WATCH UNK PD 31 1 CITIZEN LADIES QUARTZ UNK PD WATCH 31 1 ELGIN MEN'S WRIST WATCH UNK PD 31 1 SEIKO MEN'S WRIST WATCH UNK PD 31 1 SAMSUNG DESK TOP CHARGER UNK PD 31 1 GOLD BAND PD 31 1 MOM RING PD 31 3 GOLD RINGS W / DIAMOND UNK PD CLUSTERS 31 1 CRAFTSMAN 5.5HP 26" TILLER UNK PD 31 1 RYAN WEEDEA TER UNK PD 31 1 WEEDEA TER PEA THERLITE PLUS UNK PD WEED EA TER 31 1 H 0 MELITE WEED EA TER UNK PD 31 1 BUSHWACKER 22" UNK PD HEDGETRIMMER 31 1 BLACK AND DECKER DRILL 31 1 1986 TOYOTA PICKUP TX TAG JT4RN70DXGOOO4913 FAIR LESTER 3RN P57 WRECKER 32 1 Huskee Riding Mower 12 hp/38" Cut IF216C50157 Poor Fire Station #4 32 1 Homelite 2500 Watt GeneratorlGas 12727079 Fair to Poor Fire Station #1 Engine 32 1 Cannon Fax - Faxphone B640 284796 Fair Fire Station #1 41 1 Computer Desk Fair Engineering 41 1 Drafting Table Fair Engineering 41 1 Drafting Table (light top) Fair Engineering 41 1 Desk Formica (7 drawer) Fair Engineering 41 1 Desk - Dark Cherry (5 drawer) Fair Engineering 41 1 Desk - Dark Wood, Narrow (5 drawer) Fair Engineering , 41 1 Desktrable (Shelf under it) Fair Engineering 41 1 Table (Square Wood Top - Metal Legs) Fair Engineering 41 1 Chair (Brown WoodIBlack Leather) Fair Engineering 41 1 Drafting Chair Fair Engineering 41 1 Drafting Chair Poor Engineering 41 1 Rolling Computer Chair (Tan Cloth) Good Engi neeri ng 41 1 Rolling Computer Chair (Dark Tan Good Engineering Cloth) 41 1 Rolling Computer Chair (Tan Good Engineering ClothIBlk Arms) 41 1 Rolling Computer Chair (blk cloth Fair Engineering w/arms) 41 1 Rolling Computer Chair (Tan Cloth, Fair Engineering Pleather) 41 1 Computer Chair (Blk Pleather) Fair Engineering 42 1 Bag Phone SKU #730127 Unknown Public Works 43 1 Alamo Boom Mower Poor Back Lot Parks Area 43 1 Unit #236 1987 Case Tractor B480208130 19611 Fair to Poor Public Works 43 1 Unit #239 1979 Chevrolet 1 ton CCT339J134355 Poor Public Works 46 1 Unit #84 1995 Sullair 154TM106STO08224 Fair Public Works Lot Air Compressor 46 1 Unit #280 Sullair 103507 Fair Public Works Lot 461 Hours 100 Compressor 46 1 Air Compressor Fair Public Works Lot 49 1 Box of Miscellaneous Parts and Hoses Public Works Garage 49 9 9.00 - R20 Steering Tire New Public Works Garage 49 2 9.00 R20 Lug Tire New Public Works Garage 49 1 10.00 R22.5 Lug Recap New Public Works Garage 49 1 10.00 R27.5 Used Steering Used Public Works Garage 49 1 10.00 R22.5 Rear Tire Poor Public Works Garage 49 1 11.00 R20 Rear Lug New Public Works Garage 81 1 Chair Good Water Office 81 1 Fax Machine Poor Water Office 81 3 Key Telephones Poor Water Office 81 1 Radi 0 Unknown Water Office 82 1 Plotter 8352019 Good Water Treatment Plant 82 1 Cannon, PC, Printer 002, N1S1-8077 Unknown Water Treatment Plant 82 1 Panasonic Printer P 1180-002 Unknown Water Treatment Plant 82 1 Lab Heater Ml-7453 Unknown Water Treatment Plant 82 1 Dry Keeper NIA Unknown Water Treatment Plant 82 2 Wallace & Tieman Analyzer AUD-29948 Unknown Water Treatment Plant 82 1 Electric Heater 05-8L-1802 Unknown Water Treatment Plant 82 4 Rain Gauge NIA Unknown Water Treatment Plant 82 1 ffiM Electric Typewriter NIA Unknown Water Treatment Plant 82 1 Craftsman Blower 98198N401680 Poor Water Treatment Plant 82 1 Taxan Monitor W918331 Unknown Water Treatment Plant 82 1 Visualtek Projector M80142 Unknown Water Treatment Plant 82 1 Sharp Microwave 25531 Unknown Water Treatment Plant 82 1 Hach PH Meter Dr-2443-B Unknown Water Treatment Plant 85 1 Pavement Breaker Poor Public Works 85 1 Air Conditioner Fair Public Works AUCTIONEER SERVICE AGREEMENT This agreement is entered into by CLC AUCTION SERVICES, hereinafter referred to as Auctioneer, of Paris, Texas, and the CITY OF PARIS, PARIS, TEXAS, hereinafter referred to as Owner, under the following terms and conditions: 1. Auctioneer agrees to conduct a public auction sale or to otherwise sell the property described in Exhibit A, attached hereto, belonging to Owner. The auction sale to be conducted at 7915 Hwy 82 East, Blossom, Texas, beginning on the 25th day of June, 2005. Owner agrees to turn over and deliver to Auctioneer the listed items. 2. Owner will furnish Inventory (Exhibit A) attached to this contract. 3. Auctioneer agrees to prepare all advertising material and publicity necessary to properly advertise and promote the attendance of buyers at no cost to Owner. Auctioneer agrees to perform all services and conduct the auction in compliance with Auctioneer's Proposal for Services presented to Lamar County, a copy of which is appended hereto as Exhibit B and incorporated herein for all purposes. 4. All items will sell without reserves to the highest bidder with the exception of items specified in writing to be protected. No item shall be sold or withdrawn from sale prior to auction except by mutual agreement of the parties. Owner agrees that all items are free of liens and has a clear title to all items requiring a title. 5. Owner agrees to pay Auctioneer for the services rendered by Auctioneer a commission of ten percent (100/0) of the total income from all sales of Owner's property made at public auction. 6. This agreement shall be binding upon the parties for a period offorty-five (45) days after the execution hereof. Executed this 23rd day of May, 2005. CITY OF PARIS, PARIS, TEXAS By: ATTEST: Mayor City Clerk APPROVED AS TO FORM: City Attorney CLC AUCTION SERVICES By: Lee Cannedy EXHIBIT .A.. Ø5/B2/20B5 11:02 9037842429 CITY OF PARIS PAGE £12 PROPOSAL - AUCTIONEER SERVICES CtC Auction Services is licensed by the state of Texas and is capable of going anywhere in Texas or Oklahoma to conduct an auction with a full experienced staff including a certified appraiser. We have a large extensive man list that we mail to for our auctions. We use black and white and full-color brochures. We use extra large brochures for our store ttont bang ups' to catch mo,re attention and we also use a smaller size to lay out on store counters. We cover a wide area with our hang ups and layouts. We nm ads in several different papers. We do all the work from advertising, setting up the auction" everything on auction day, cleanup, and the final paper work. We do most of the work to ease the sellers work load. CLC Auction Services has a regular monthly auction that you can seU items in if they miss the designated auction date. CLC Auction Services is located on a main Highway in a highly visible area. We are set up as an indoor or outdoor auction. We have indoor seatin,gt a drive thru, restrooms, concessions, and a forklift for unloading and loading. CLC Auction Services has conducted many auctions for other people~ auctions such as estates, business seHouts and repo's for banks. Enclosed in this folder are some brochures of a few auctions CLC Auction. Services has conducted and letters of recommendation. If you have any questions please (:a11903-982-7287 ifno answer leave message and I will call you back. Thank you Lee Cannedy ~5/02/2005 11:02 9037842429 CITY OF PARIS SCO . E OF ERVI ES 1#1 AuetioD Staff Auctioneer & Owner - Lee Cannedy Tx. Lic. # t 5039 Associate Auctioneer - Roy Caunedy Tx:. Lic. # 11081 helps with bid calJing &. ringing Ring men - (help with catching bids) Mike Clement / Certi.fied Appraiser I years of experience in appraising & ringing Bobby George I helps with catching bids, loading out & has worked for me for about 18 months and does a great job. Clerk - Sheny Yeatman (keeps up with what items and lots sell for) She bas many years of experience dealing with people~ clerking, book work & title work &, has worked for m.e for two years and does a great job. Cashier - Pam Lane (cashier takes in the money) She has many years of experience dealing with people, money, & book work @ Bank of America in Paris, Tx. as welI as working for me. Cashier - Tammelynn Nobels (cashier takes in money) She has years of experience dealin,g with the public & has worked for Ole for two years. BookKeeper - Sheny Yea1man She does the fmal book work & title work and has many years of experien.ce in this field of work. #2 We will set up the auction & make ready, take care of everything during the auction~ and take care of UIÙoading & load out & clean up after auction. We will take care of all the advertising, sign up registration for bidders to buy, we will take in the money~ keep up with what items sell for, & all the final paper work. #3 We arc capable of selling items throughout the year that miss the designated auction date at one of our monthly auction sales whether it be equipment, vehicle~ or furniture & appliances. #4 We have a forklift for unloading & loading, we have all the items needed for bidders registration & payout, we have lot tags & stickers, bid cards, clerk sheets, checkout receipts, a copier, a po.rtapotty if needed & we also provide food & drinks. ##5 All buyers must register with Auction Company in order to bid or buy. All bidders & buyers must have a valid drivers license in order to register, upon registration bidder will be given a buyers nwnber and Auction Company will keep bidders & buyers address, drivers license number & buyers number on file. N6 AU buyers must pay for merchandise before buyer & items leave premises. Payments must be paid for by cash, cashiers check, company check, or personal check, but no temporary checks or credit cards. If buying for resale buyer .must have a copy of his resale tax exemption fonn. #7 Auction items will be set out in an order that auction company feels will bring the best results for the seller. Each lot or item will be given a lot number and inventory will be taken and a representative of Lamar County Auditor's Office is more than welcome to help or supervise. During the sale the clerk wil1 record the activi.ties of the sale with what each lot or item brings on a three pan: carbon copy in. which Lamar County, the Auction Co.mpany and the buyer will receive a copy. PAGE 03 05/02/2005 11:02 9037842429 CITY OF PARIS #8 Lamar County will be given a copy of each cJ.erk sheet, the clerk sheets are a three carbon co.py sheet used to. keep up with what each item or lot sells for, in which Lamar County, the Auction Com.pany, and th.e Buyer will receive a copy, Lamar County win be .given a copy of the fmal settlement sheet foIm. #9 CLC Auctio.n Services advertises in many different papers and also. hangs up flyers in many places and layout flyers en many counters. We also. have a large extensive mail1ist that we mail out flyers to.. Advertisements we use are - Shoppers Edge, (They cover a large area in stands and mail out as well). American Classifieds (They cover a very large area in stands) Dollar Saver Shopper (They cover a large area in stMds and mail out as well). K 95.5 radio. station TIlese four advertising agencies do. real well for us, however our best results come fTom our mail outs of about 1500 people and our flyers that we put out allover Paris, SuJphur Springs, Shennan, T cxarkana , Mt. Pleasant & all the little towns between these towns & Paris. #10 Lamar County shall be responsible for getting items to the auction site. Lamar County can turn titles over to auction company and let auction company turn titles over to customer or Lamar County can turn titles over to customer whi.cbever they would like, however auction company would like to have all titles held for ten banking days if possible. COST OF SUBMITTALS IRA TES 10% of gross sale Covers all advertising in papers Dollar Saver Shopper 2 weeks American Glassifieds 2 weeks' Shoppers Edge 2 weeks K 95.5 Radio 20 ads 120 Large hang up brochures J. 800 Counter tay outs 1400 Mail outs Postage Labor and fuel hanging up brochures (we cover a very large area) Auction setup and make ready Inventory and tagging Cashiers, Clerk, Ring me~ Auctioneers~ Ticket checkers, Book keeper. All paper work for auction, bid cards, clerk sheets, Jot tags, final paper work, title work Forklift for loading and unloading, portapotty if needed, and c1eat),Up, Also jf.Lamar County needs a place to hold the auction we can hold it at CLC Auction Services IDeated one tnile East of Blossom, Tx. on Hwy. 82 East at no extra cost. PAGE 04