31.Clarksville Street Sidewalk Project
CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date: Originating Department: Presented By: Agenda Item No.:
2-22-12
Council Date: City Manager Gene Anderson 31.
2-27-12
RECOMMENDED MOTION:
Not an action item. Requesting direction on funding for the Clarksville Street Sidewalk Project.
POLICY ISSUES):
Economic Development
Paris Economic Development Corporation declined the City's request to support the growing economic
development of downtown Paris by funding a portion of this project. I am requesting that the Council
authorize the Staff to review City financial records with the end goal of locating funding to complete
this important project. There are two project options.
1. Finish out the project without burying the utility infrastructure. Cost $38,500.
2. Finish out the project including burying the utility infrastructure. Cost $100,700.
If additional funding is not approved, the project will be reduced to fit the funds available.
BOARD/COMMISSION RECOMMENDATION:
None
EXHIBITS:
Memo
ACTION: BUDGET INFO:
❑ Financial Report ❑ Minute Order Expense $NA
❑ Department Report ❑ Resolution Budgeted Amt. $NA
❑ Presentation ❑ Ordinance YTD Actual $NA
❑ Public Hearing ® Other Acct. Name NA
Acct. Number NA
FISCAL NOTES:
None
REVIEWED AND APPROVED BY:
® Administration ® City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ® Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
n 5 Revised 2/04/08
City of Paris 2!. J
MEMORANDUM
TO: Gene Anderson, Interim City Manager
FROM: Shawn Napier, P.E., Director of Engineering, Planning &
Development
DATE: February 23, 2012
SUBJECT: Clarksville St. Sidewalk Replacement Project
The City of Paris has explored the option of placing the current overhead utilities underground in conjunction
with the sidewalk replacement project along Clarksville Street. ONCOR and Suddenlink have facilities in
the two block area just east of the plaza. Bids have been received for the Sidewalk project ant utility
relocation. The low bidder was Bobby Smallwood Construction. His bid for the Sidewalk replacement was
$186,875.72 and $50,130.90 for the additional work of placing the utilities underground. City Staff and our
Consultant sat down with the contractor and looked at ways to decrease the overall contract amount.
Through the process the base bid amount went from $186,875.72 to $169,396.47 by changing the type of
sidewalk drains and not doing concrete resurfacing on two concrete areas that are currently over basements.
The contractor is still looking at other ways to decrease the overall project cost.
If the City decides to have the utilities placed under ground we will need to go through the cost recovery
process with ONCOR. The City has included the "civil work" in our bid. This means that ONCOR will
supply the City with the PVC pipe and precast pads for transformers and secondary hand holes (boxes in the
sidewalk). ONCOR will come in after the underground pipe is installed and pull the electric lines through
the PVC lines.
Other estimated fees include: the transfer of electric services from weather heads to underground lines and
replacing the meter bases that are not up to code - $8,800.00, The fee for Suddenlink to install cable into the
PVC - $1,262.30, Cost for additional easements (surveyor) and bollards around pad mounted transformers -
cost will primarily depend on easement acquisition. The light poles for the project cost $17,406.40.
The grant for the sidewalk replacement did not include money for placing utilities underground. Any
additional funds would be the City's responsibility. The grant amount for the project is $150,000.00 and the
City of Paris matched that with $45,000.00, for a total of $195,000.00.
The following are other project cost: Hayter Engineering - $12,750 and Municipal Development Services -
$15,000. The amount of additional money needed to fund the project would be approximately $25,000.
If the City elected to place the overhead utilities underground an additional $62,000 would be needed. The
cost for the base bid and alternate would be approximately $219,527.37. The overall project cost is
$279,746.07. The shortfall for the base bid is approximately $38,500 and $100,700 for the overall project.
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