05-MOTION TO APPROVE MINUTES FROM PREVIOUS CITY COUNCIL MEETINGSCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
03/07/2012
Council Date:
City Clerk
Janice Ellis
5.
03/12/2012
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUE(S):
Approval of Official Record of Council.
BACKGROUND:
Council Minutes from the meetings of February 13, 2012; February 20, 2012; February 27, 2012; and
March 5, 2012.
EOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meetings
ACTION:
BUDGET INFO:
❑ Financial Report ~ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
❑ P
bli
H
i
yT'D Actual
$
u
c
ear
ng ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Comm
unity Development ❑ EMS/IT ❑ Finance ❑ Fite
❑ Municipal Court ❑ Legal ❑ Library
❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
001
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
Februar,y 13, 2012
The City Council of the Ciry of Paris met for a regular session at 5:30 pm. on Monday,
February 13, 2012, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Joe McCarthy; Robert Avila; John Wright; Richard
Grossnickle; Matt Frierson; and Edwin Pickle
City Staff: Gene Anderson, Interim City Manager/Finance
Director; Kent McIlyar, City Attorney; Robin
Norwood, Deputy City Clerk; Shawn Napier, City
Engineer; Bob Hundley, Police Chief; Ronnie
Grooms, Fire Chief; and Ron Sullivan, Public
Works Director
Oaenini! Agenda
1. Call meeting to order.
Mayor Hashmi called the meeting to order at 5:30 p.m.
2. Invoeation.
Pastor R. C. Slaughter gave the invocation.
3. Pledge of Allegiance.
Pastor R.C. Slaughter led the pledge.
4. Citizens' forum.
Keith Flowers, 7] 5 34`" N.E. - he spoke in favor of the 4A/4B Corporation designation.
Ray Banks, 3450 Robin Road - he also spoke in favor of the 4A/413 Corporation
designation.
Freddy Smith from S&S Boring - he said that his coinpany bid for local work and that he
did a lot of work in the City of Paris.
5. Public Announcements.
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February 13, 2012
Page 2
a. Proclamation declaring the month of February as Project S.A.M., Sensory
Accommodations Make a Difference.
b. Proclaination declaring the month of February as Operation Second Chance.
c. Proclamation declaring the month of February as Campaign E.P.I.D.E.M.I.C.
Month.
d. Proclamation declaring the inonth of February as Official Boy Scout Month.
Mayor Hashmi read each individual proclamation and presented the proclamations to the
appropriate organizations.
Reizular Agenda
6. Deliberate and act on the Preliminary Plat and Final Flat of Lots 1 and 2, Block B,
Morningside North #2 Addition, located in the 4200 Block of Lamar Avenue.
Subject to the City Engineer's recommendation, a Motion to approve the plats was made
by Council Member Pickle and seconded by Council Member Wright. Motion carried, 7 ayes -
0 nays.
7. Deliberate and act on the Final Plat of Lots 1, 2 and 3, Block A, Lamar Business Park
Addition, located in the 800 Block of Loop 286.
When inquired about curb/gutter, City Engineer Shawn Napier explained that Loop 286
was not a city street, but that Stillhouse Road was a city street.
A Motion to approve the final plat was made by Council Member Pickle and seconded by
Council Member Wright. Motion carried, 7 ayes - 0 nays.
8. Deliberate and act on the Preliminary Plat of Lot l, Block A, Victory Baptist Church
Addition CB 316, located at 3155 Pine Mill Road.
A Motion to approve the plat was made by Council Member Pickle and seconded by
Council Meinber Wright. Motion carried, 7 ayes - 0 nays.
9. Presentation by Mayor Hashmi on fhe advantages/disadvantages of 4A/4B Corporation
designation; deliberate and provide direction to City Staff.
Mayor Hashmi gave a presentation outlining the disadvantages and disadvantages of
4A/4B Corporation including expending funds for projects. Mayor Hashmi said that the citizens
should be allowed to vote on this issue and he would like for it to be on the May ballot. Council
Members Frierson, Wright, and McCarthy all thought that it was too soon and wanted time to
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Regular Council Meeting
February 13, 2012
Page 3
study the matter and educate the public. Council Member Grossnickle agreed that it should go to
the voters, but said he would like more information about the subject. It was a consensus of the
City Council to postpone this item until a later date and place it on the November ballot.
A Motion to bring items 19 through 22 forward was made by Council Member McCarthy
and seconded by Council 1Vlember Wright. Motion carried, 7 ayes - 0 nays.
19. First reading, deliberate and possibly act on ORDINANCE NO. 2012-003: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ISSUING
A LICENSE TO TRANSPORTATION PROVIDERS D/B/A YELLOW CAB TO
OPERATE A TAXICAB BUSINESS ON THE PUBLIC STREETS OF THE CITY OF
PARIS, TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR
ISSUANCE OF SAID LICENSE; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
A Motion to combine items 19 through 21 was made by Council Member Wright and
seconded by Council member Grossnickle. Motion carried, 7 ayes - 0 nays.
Gene Anderson explained that the taxicab companies planned to operate one or inore
taxicabs on the public streets for the purpose of transporting passengers. Mr. Anderson said the
City was impleinenting a change in how these applications were handled, by going to a license
instead of a permit for a franchise. Mr. Anderson said this would simplify the process and
eliminate the three reading requirement.
A Motion to invoke the super majority rule and approve the license for each of the three
taxicab companies was made by Council Meinber Grossnickle and seconded by Council Member
Frierson. Motion carried, 7 ayes - 0 nays.
20. First reading, deliberate and possibly act on ORDINANCE NO. 2012-004: AN
ORDINANGE OF THE CITY COUNGIL OF THE CITY OF PARIS, TEXAS, ISSUING
A LICENSE TO TRANSPORTATION PROVIDERS DB/A CITY CAB TO OPERATE
A TAXICAB BUSINESS ON THE PUBLIC STREETS OF THE CITY OF PARIS,
TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE
OF SAID LICENSE; MAKING OTHER FINDINGS AND PROVISTONS RELATED
TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
21. First reading, deliberate and possibly act on ORDINANCE NO. 2012-005: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ISSUING
A LICENSE TO DAVID THOMPSON, D!B/A LONE STAR CAB TO OPERATE A
TAXICAB BUSINESS ON THE PUBLIC STREETS OF THE CITY OF PARIS,
TEXAS; FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR 1SSUANCE
OF SAID LICENSE; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
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February 13, 2012
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22. First reading, deliberate and possibly act on ORDINANCE NO. 2012-006: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ISSUING
A LICENSE TO ON TIME VAN SERVICE, LLC TO OPERATE A SHUTTLE
SERVICE ON THE PUBLIC STREETS OF THE CITY OF PARIS, TEXAS; FINDING
A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID
LICENSE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
Mr. Anderson said that On Time Van Service was seeking a license to operate a shuttle
service to transport passengers from a location within the city limits to a location either inside or
outside the city limits.
A Motion to invoke the super majority rule was made by Council Member Grossnickle
and seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays.
A Motion to approve the license was made by Council Member McCarthy and seconded
by Council Member Pickle. Motion carried, 7 ayes - 0 nays.
Mayor Hashini moved to item 10.
10. Report and deliberate on the City of Paris' permit process.
Gene Anderson told the City Council that City Staff had been investigating the new
software, which would be of great help with the permitting process. He said that Cornerstone CL
P1us was the one they were currently reviewing and that they hoped to have something in place
at the beginning of the new fiscal year. Council Member Pickle asked Mr. Anderson to keep the
Council updated on this issue.
11. Deliberate and act on creation of a city planner position.
Mayor Hashmi explained the needs for creating this position and hiring a certified
planner for the City of Paris. He asked that City Council consider creating a city planner
position for the next fiscal year. Council Members Grossnickle, McCarthy, Avila and Wright
said they wanted to get the new City Manager in place first. It was a consensus of the City
Council to postpone this item.
12. Report from Chief Grooms regarding the Fire Department on operation of apparatus and
provide direction to City Staff on purchase or remount of new Rescue Truck.
City Council heard froin Chief Grooms and his comparisons of repair of the department's
old rescue truck and purchase of a new rescue truck. After answering questions from Council,
the Council directed Chief Grooms to sell the old truck getting the best deal for it and purchase a
new rescue truck.
13. Report from Chief Grooms regarding overtime and staffing levels of the Fire Department.
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Regular Council Meeting
February 13, 2012
Page 5
Chief Grooms reported about the department's overtime and staffing ]evels. Council
Member Wright questioned why the same employees always got overtiine. Chief Grooms said
that they needed three new firefighters to avoid overtime. Council Member Pickle wanted to
know the miniinum number of firefighters required. Chief Grooms said a minimum of fifteen.
Council Member McCarthy said he wanted minorities recruited for the department. Chief
Grooms alsa said they may be able to get a SAFER Grant. Council Members Wright and
Frierson said the overtime and staffing levels should be discussed during the budget process.
Mr. Anderson agreed that it was a budget discussion item, but said this report was given at the
request of Council Member Pickle to detennine the costs of overtime versus hiring of additional
firefighters.
14. Deliberate and act on RESOLUTION NO. 2012-007: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND
AWARDING THE CONTRACT FOR THE 2011-2012 WATER AND WASTEWATER
CAPITAL IMPROVEMENTS PROJECT TO FOUR THIRTEEN, INC., THE LOWEST
RESPONSIBLE BIDDER; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
Mayor Hashmi said a Motion to remove this item from the table was needed prior to
deliberation.
A Motion to remove this item from the table was made by Council Member Frierson and
seconded by Council Member Pickle. Motion carried, 7 ayes - 0 nays.
Mr. Napier said the overall amount of money budgeted for the capital replacements was
$461,000, a combined amount for water and wastewater. He said since that time $76,000 had
been spent to date, which leaves a remaining fund balance of $384,000. He said two of the three
items for this project cost $345,000. Council Member Wright questioned the cost of the
engineering services. Mr. Napier explained that some of the designs had to be shifted around
such as the Sherman Street part because of an emergency water break.
A Motion to accept Four Thirteen, Inc. bid in the amount of $345,155.10 and authorize
the City Manager to negotiate all documents was made by Council Member Pickle and seconded
by Council Member Avila. Motion carried, 6 ayes - 1 nay, with Council Member Wright casting
the dissenting vote.
Council Member Pickle asked the City Attorney to draft an Ordinance to allow local
bidders and the 3% rule. Council Member Pickle said that he wanted it placed on the next
Agenda.
15. Deliberate and act on RESOLUTION NO. 2012-008: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, ORDERING THE REGULAR
MUNIGIPAL ELECTION FOR THE CITY OF PARIS, TEXAS, TO BE HELD ON
THE SECOND SATURDAY IN MAY 2012, SAME BEING THE 12TH DAY OF MAY
2012, FOR THE PURPOSE OF ELECTING MEMBERS OF THE PARIS CITY
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Regular Council Meeting
February 13, 2012
Page 6
COUNCIL IN DISTRIGTS l, 2, 3 AND 6 FOR THE ENSUING TWO YEARS;
DESIGNATING POLLING PLACES; ORDERING NOTICES OF ELECTION TO BE
GIVEN; AND DECLARING AN EFFECTIVE DATE.
Interim City Manager Gene Anderson explained this Resolution identified the location of
the polling places and reflected a plan to consolidate the polling places for Districts 1 and 2. He
said in the past, the polling place for District 1 was at the Red River Valley Fairgrounds and the
palling place for District 2 was held at Thomas Justiss Elementary Schaol. Mr. Anderson said
with the current redistricting, the Red River Valley Fairgounds was now located in Disri-ict 2;
that the County and Paris Independent School District both conducted elections at the Red River
Valley Fairgrounds for various elections; and that the Red River Valley Fairgrounds was
centrally located between Districts 1 and 2. He also said that this resolution called for a plan to
consolidate Districts 3 and 6 with a common polling place located at the Lamar County
Courthouse Annex. Mr. Anderson stated that the District 3 polling place was now located in
District 4 and the polling place for District 6 rernained in the same district but was not centrally
located within the District. He said that the Lamar County Courthouse Annex was routinely used
as a polling place for City, County, State and Federal Elections and that it was centrally located
within the City of Paris.
A Motion to approve this item was made by Council Member McCarthy and seconded by
Council Member Frierson. Motion carried, 7 ayes - Q nays.
16. Deliberate and act on RESOLUTION NO. 2012-009: A RESOLUTION OF THE GITY
COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING AND APPROVING
THE EXECUTION OF A CONTRACT BETWEEN THE CITY OF PARIS AND THE
LAMAR COUNTY ELECTIONS ADMINISTRATOR TO ASSIST, COORDINATE,
SUPERVISE AND HANDLE CERTAIN ASPECTS OF ADMINISTERING THE
GENERAL ELECTION FOR MAY 12, 2012, FOR THE CITY OF PARIS; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
Mr. Anderson said it had been the City Clerk's goal to combine polling places with
Lalnar County to enable citizens to vote at one location for local and state candidates and/or on
issues. He said contracting with the County Elections Administrator will allow the jurisdictions
to share the costs of election warkers and to use direct recording electronic (DRE) devices. Mr.
Anderson stated the estimated cost for the General Election in May 2012 was $8,007.01, which
included an administrative fee to be paid to the County Elections Administrator.
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member Wright. Motion carried, 7 ayes - 0 nays.
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Regular Council Meeting
February 13, 2012
Page 7
17. Deliberate and act on RESOLUTION NO. 2012-010: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, AUTH:ORIZING AND APPROVING
THE EXECUTION OF A CONTRACT BETWEEN THE CITY OF PARIS AND
STEVE COKER TO MANAGE, INSTRUCT AND COORDINATE THE SOFTBALL
PROGRAM FOR THE CITY OF PARIS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
A Motion to approve this item was inade by Council Member Grossnickle and seconded
by Council Meinber Frierson. Motion carried, 7 ayes - 0 nays.
18. Deliberate and act on RESOLUTION NO. 2012-011: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING
THE EXECUTION OF AN AIRPORT PROJECT PARTICIPATION AGREEMENT
WITH TEXAS DEPARTMENT OF TRANSPORTATION AVIATION TO APPLY
FOR FEDERAL FUNDING FOR IMPROVEMENTS AT COX FIELD AIRPORT;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND PROVIDING AN EFFECTIVE DATE.
A Motion to approve this item was made by Council Member McCarthy and seconded by
Counci] Member Pickle. Motion carried, 7 ayes - 0 nays.
Mayor Hashmi moved to item 23.
23. Convene into Executive Session:
• Pursuant to Section 551.074 of the Texas Govermnent Code, to deliberate the
appointinent, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer or employee as follows: review applications for the
position of City Manager.
• Pursuant to Section 551.087 of the Texas Government Code to (1) discuss or
deliberate regarding commercial or financial infonnation that the governmental
body has received from a business prospect that the governmental body seeks to
have locate, stay, or expand in or near the territory of the governmental body and
with which the governmental body is conducting economic development
negotiations; or (2) to deliberate the offer of a financial or other incentive to a
business prospect described by Subdivision (1).
• Pursuant to Section 551.074 of the Texas Government Code, to deliberate the
appointment, employlnent, evaluation, reassignment, duties, discipline, or
dismissal of a public officer or employee as follows: Annual evaluations of the
City Manager, City Attorney, and Municipal Court Judge.
Mayor Hashmi convened City Council into Executive Session at 8:18 p.m.
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Regular Council Meeting
February 13, 2012
Page 8
24. Reconvene into open session and possibly take action on those matters discussed
in Executive Session.
Mayor Hashmi reconvened City Council into open session at 9:16 p.m. Mayor Hashmi
announced that they had three candidates to interview and would plan to conduct interviews on
February 20t" and February 21 S`.
25. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
None were referenced.
26. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Pickle and was seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays. The
meeting was adjourned at 9:18 p.m.
A.J. HASHMl, MAYOR
ROBIN NORWOOD, DEPUTY C1TY CLERK
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MINUTES OF THE SPECIAL CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
February 20, 2012
The City Council of the City of Paris met for a special session at 5:30 p.m. on Monday,
February 20, 2012, at the City Council Chambers, 107 E. Kaufman, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Joe McCarthy; Robert Avila; John Wright;
Richard Grossnickle; Matt Frierson; and
Edwin Pickle
City Staff: Gene Anderson, Interim City
Manager/Finance Director; Kent McIlyar,
City Attorney; and Janice Ellis, City Clerk
1. Call meeting to order.
Mayor Hashmi called the meeting to order at 5:36 p.m.
2. Convene into Executive Session pursuant to Section 551.074 of the Texas Government
Code, to deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, ar dismissal of a public officer or employee as follows: conduct interviews of
candidates for the position of City Manager.
Mayor Hashmi convened City Council into Executive Session at 5:37 p.m.
3. Reconvene into open session, deliberate and possibly take action on those matters
discussed in Executive Session.
Mayor Hashmi reconvened City Council into open session at 8:56 p.m. Mayor Hashmi
said both interviews went well and that the City Council had one more candidate to interview
prior to making a decision. Council Member Grossnickle said he was very pleased with SGR's
recruitment.
4. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Pickle and was seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays. The
meeting was adjourned at 8:58 p.m.
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Special Council Meeting
February 20, 2012
Page 2
A.J. HASHMI, MAYOR
JANICE ELLIS, CITY CLERK
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MINUTES OF THE REGULAR CITl' COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
Februar,y 27, 2012
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
February 27, 2012, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Joe McCarthy; Robert Avila; John Wright; Richard
Grossnickle; Matt Frierson; and Edwin Pickle
City Staf£ Gene Anderson, Interim City ManagerlFinance
Director; Kent McIlyar, City Attorney; Janice Ellis,
City Clerk; Shawn Napier, City Engineer; Bob
Hundley, Police Chief; Ronnie Grooms, Fire Chief;
Ron Sullivan, Public Works Directar; Kent
Klinkerman, EMS Director; and Priscilla McAnally,
Library Director
City Council Kate Maxwell
Student Liaison
Openine Agenda
1. Call meeting to order.
Mayor Hashmi called the meeting to order at 5:30 p.m.
2. Invocation.
Pastor Bob Bush gave the invocation.
3. Pledge of Allegiance.
Council Member Grossnickle led the pledge.
4. Citizens' forum.
Ray Banks, 3450 Robin Road - he wanted to know when hangar leases were transferred
and had a tax abatement whether or not the tax abatement transferred with it. He also wanted to
know if there was a law that requires the City to accept the lowest bids.
Mayor Hashmi - he read a letter from citizens Bobby and Joyce Myers that was
addressed to Public Works Director Ron Sullivan expressing appreciation of the manner in
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Regular Council Meeting
February 27, 2012
Page 2
which the City handled a situation involving a fallen tree from their property onto the street.
They specifically expressed their gatitude for city employee Jimmy McCool's skill and
professionalism.
Consent Ap-enda
Mayor Hashmi inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. Mayor Hashmi asked that Roger Stripland's item on the ditch
maintenance report be brought back to the City Council at the next meeting for deliberation.
A Motion to approve the Consent Agenda was made by Council Member Pickle and
seconded by Council Member Frierson. The Council voted seven (7) for and none (0) opposed
to approve and adopt Consent Agenda Items 5 through 18.
5. Deliberate and act on the approval of ininutes from the meeting on January 23, 2012;
January 27, 2012; and February 6, 2012.
6. Receive and deliberate on reports and/or minutes from the following boards,
commissions, and committees:
a. Paris Public Library Advisory Board (11-16-201 l; 12-14-2011; and 1-17-2012)
b. Historic Preservation Commission (12-14-2411 and 1-11-2012)
c. Planning and Zoning Commission (1-30-2012)
d. City Council Task Force on Substandard Structures (2-2-2012)
e. Traffic Commission (10-4-20] 1)
7. Deliberate on January monthly financial report.
8. Deliberate on January drainage ditch maintenance report.
9. Deliberate on dilapidated structure report.
10. Deliberate on possible future amendments to the City of Paris Charter.
11. Deliberate and act on RESOLUTION NO. 2012-012: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE AMERICAN RED CROSS
LAIv1AR COUNTY CHAFTER TO PERFORM CERTAIN SPECIALIZED SERVICE
TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND
PROVISIONS AND RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
12. Deliberate and act on RESOLUTTON NO. 2012-013: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT VdITH THE LAMAR COUNTY
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Regular Council Meeting
February 27, 2012
Page 3
HISTORICAL S4CIETY TO PERFORMCERTAIN SPEGIALIZED SERVICE TO
THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND
PROVISIONS AND RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
13. Deliberate and act on RESOLUTION NO. 2012-014: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE CHILDREN'S ADVOCACY
CENTER TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER
FINDINGS AND PROVISIONS AND RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
14. Deliberate and act on RESOLUTION NO. 2012-015: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT VdITH THE EAST TEXAS COUNCIL
ON ALCOHOL AND DRUGS TO PERFORM CERTAIN SPECIALIZED SERVICE
TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND
PROVISIONS AND RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
15. Deliberate and act on RESOLUTION NO. 2012-016: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE CASA FOR KIDS TO
PERFORM CERTAIN SPECIALIZED SERVICE TO THE CITY OF PARIS AND ITS
CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS AND RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
16. Deliberate and act on RESOLUTION NO. 2012-017: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE LAMAR COUNTY
HUMAN RESOURCES COUNCIL TO PERFORM CERTAIN SPECIALIZED
SERVICE TO THE CITY OF AARIS AND ITS CITIZENS; MAKING OTHER
FINDINGS AND PROVISIONS AND RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
17. Deliberate and act on RESOLUTION NO. 2012-018: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE SHELTER AGENCIES FOR
FAMILIES IN EAST TEXAS, INC. TO PERFORM CERTAIN SPECIALIZED
SERVICE TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER
FINDINGS AND PROVISIONS AND RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
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Regular Council Meeting
February 27, 2012
Page 4
18. Deliberate and act on RESOLUTION NO. 2012-019: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE M:ODELS OF THE MAKER
TO PERFORM CERTAIN SPECIALIZED SERVICE TO THE CITY OF PARIS AND
ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS AND RELATED
TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
Regular Agenda
Mayor Hashmi asked if items 29 through 34 could be moved up on the Agenda, because
one of the Council Members had to leave a little early.
A Motion to move items 29 through 34 forward was made by Council Member McCarthy
and seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays.
29. Deliberate and provide direction to City Staff on the possible expansion of the remaining
portion of a two lane road on South Collegiate Drive between Clarksville Street and
Jefferson Road and a second entry into the Police and Court Building from S. Collegiate
Drive.
Shawn Napier said the City Council had several options as to how to use the remaining
bond money issued for South Collegiate Drive: l) deposit the remaining bond money in an
interest & sinking fund to make principal payments; 2) widen the remaining portion of two lane
roadway to three lanes; 3) add a second entrance into the Police and Caurt Building; 4) add a
parking lot for the Trail de Paris; 5) overlay the remaining five lane section of South Collegiate
with a mill and asphalt overlay, plant mix seal or slurry seal. The type of overlay will depend on
an assessment of the overall roadway condition; 5) add a turn lane into the north entrance to the
soccer fields; and 6) construct sidewalks from the Sports Complex/Trail head to the High School
along South Collegiate. Mayor Hashmi inguired if the proposal was that all of the items be done
or a portion. Mr. Napier said he would like to bid all of it, but in a prioritized list.
A Motion to direct City Sta.ff to continue their efforts on the possible expansion of the
remaining portion of a two lane road on South Collegiate Drive between Clarksville Street and
Jefferson Road and a second entry into the Police and Court Building from South Collegiate
Drive was made by Council Member Pickle and seconded by Council Member Grossnickle.
Motion carried, 7 ayes - 0 nays.
30. First reading, deliberate and possibly act on AN ORDINANCE OF THE CITY
COLTNCIL OF THE CITY OF PARIS, TEXAS; ADDING ARTICLE VI, "HIRE PARIS
FIRST" TO CHAPTER 2, ADMINISTRATION, OF THE CODE OF ORDiNANCES
OF THE CITY OF PARIS, TEXAS; ESTABLISHING NEW GUIDELINES AND
CRITERIA FOR SHOWING PREFERENCE FOR LOCAL VENDORS AND
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Regular Council Meeting
February 27, 2012
Page 5
CONTRAGTORS IN CITY PURCHASING AND CONTRACTING; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A
REPEALER CLAUSE; A SEVERABILITY CLAUSE; A SAVINGS CLAUSE; AND
DECLARING AN EFFECTNE DATE.
Council Member Pickle said he brought this forward as a result of discussion that Council
had a couple of weeks ago at a Council meeting. He said he would like to consider Hiring Paris
first, which is modeled after the City of Houston which gives local contractors preferential
treatment. Council Member Pickle cited the Chainber's encouragement to citizens to "Shop
Paris First." Council Member Pickle said passing this type of Ordinance would keep money in
Paris. Council Members Frierson and Wright expressed they would also like to give preference
to local companies. Council Members Avila and McCarthy expressed that the City should go
with the lowest bidder. Council Member Grossnickle suggested looking at sending this item to
the voters. Mayor Hashmi said he had faith in the integrity of all Council Members, but he
thought the City Council should make sure that City Council's perception when passing an
Ordinance should not give the residents any impression that the Council wanted to favor or not
favar any particular individual. Mayor Hashmi said he felt like it should be kept with the lowest
bidder. Council Member Pickle asked if State Law allowed cities to award contracts under
$500,000. City Attorney Kent Mcllyar said that State Law allowed cities to award contracts of
up to $500,000 within 5% of the ]ow bid, but that was not true for construction contracts.
Council Member Pickle asked if that was for personal property. Mr. McIlyar answered in the
affirmative, and further stated it was for items such as vehicles and supplies. Mayor Hashmi said
in the future when the City bids out projects, that he would like for the bids to be for an entire
project and not subtract portions of a project out of the bid. Council Member Pickle said he
would like for the Ordinance to include all of Lamar County.
A Motion to accept the lowest bid on any project for the City was made by Council
Member McCarthy.
Council Member Grossnickle asked about arnending the Motion to allow the citizens of
Paris to vote on this item.
Mayor Hashmi asked if there was a second on Council Member McCarthy's Motion. A
second was made by Council Member Avila.
Motion carried, 4 ayes - 3 nays, with Council Members Pickle, Frierson and Wright
casting the dissenting votes.
City Clerk Janice Ellis clarified tbat City Council denied the 1oca1 preference Ordinance.
31. Deliberate on funding for the Clarksville Street Sidewalk Project; and provide direction
to City Staff.
Gene Anderson explained that Paris Economic Development Corporation had declined
the City's request to support the growing economic development of downtown Paris by funding
Q1.6
Regular Council Meeting
February 27, 2012
Page 6
a portion of this project. Mr. Anderson said the one option was to finish out the project without
burying the utility infrastructure and that would cost $3$,500 or finish out the project including
burying the utility infrastructure, which would cost $100,700.
A Motion far Mr. Anderson to t3nd the funds to complete the project including burying
the utility infrastructure was made by Council Meinber Pickle and seconded by Council Member
Frierson. Motion carried, 7 ayes - 0 nays.
32. Deliberate on re-evaluation of placing the 4B Sales Tax Option on the May 12, 2012 City
Ballot; and provide direction to City Staff.
Council Member Pickle said he wanted to bring this back for reconsideration, because the
Council would be selecting new members to the Boards and Commissions in June or July and
that would be a good time to set a new 4B Board if it passed. Council Member Pickle also said if
they started discussing 4A/4B later, that it would have an impact on the PEDC budget process.
Council Member Frierson said that City Council had tabled the issue at a previous meeting and
there would not be enough time to educate the public before the May election. Council Member
Frierson said there were too many guestions to be answered and he did not want to rush into this.
Council Member McCarthy ageed. Mayor Hashmi and Council Member Avila both expressed
they wanted to let the voters make the decision in May. Council Members Grossnickle and
Wright opted for a longer education period.
A Motion to table this item was made by Council Member Frierson and seconded by
Council Member McCarthy. Motion carried, 5 ayes - 2 nays, with Mayor Hashmi and Council
Member Pickle casting the dissenting votes.
33. First reading, deliberate and possibly act on ORDINANGE NO. 2012-009: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
DECLARING SUPPORT FOR FUNDING A PORTION OF THE RIGHT-OF-WAY
ACQUISITION COSTS AND UTILITY RELOCATION COSTS FOR UPGRADING
AND WIDENING STATE HIGHWAY 24 FROM THE CITY OF COOPER, TEXAS,
SOUTHWEST TO THE DELTA-HUNT COUNTY LINE IN AN AMOUNT
ANTICIPATED TO BE $1,450,000; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
PEDC Director Steve Gilbert introduced Sulphur River Regional Mobility Authority
Presiding Officer Delbert Horton, who gave a presentation on this project (see attached Exhibit
"A"). Mr. Horton said the City's first annual payment would be due in January 2013.
City Council discussed funding options with regard to paying the City's portions up front
or paying it out over twenty years at an interest rate of 4%. Several Council Members favored
paying the entire amount up front and several Council Members favored paying it out over the
next twenty years.
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Regular Council Meeting
February 27, 2012
Page 7
A Motion to invoke the super majority rule was inade by Council Member McCarthy and
seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays.
A Motion to approve the support for funding a portion of the right-of-way acquisition
costs and utility relocation costs for upgrading and widening State Highway 24 from the City of
Cooper, Texas to the Delta-Hunt County line in amount of $1,450,000.00 was made by Council
Member Pickle and seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays.
34. Deliberate and possibly act on RESOLUTION NO. 2012-023: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS APPROVING AN
INTERLOCAL COOPERATION AGREEMENT BETWEEN SULPHUR RIVER
REGIONAL MOBILITY AUTHORITY (SURRMA) DELTA COUNTY, TEXAS,
LAMAR COUNTY, TEXAS, CITY OF PARIS, TEXAS, CITY OF COOPER, TEXAS,
AND THE PARIS ECONOMIC DEVELOPMENT CORPORATION PERTAINING TO
FUNDING PART OF THE COST OF UPGRADING AND WIDENING A 10.4 MILE
SEGMENT OF STATE HIGHWAY 24 AND APPROVING A STATE
INFRASTRUCTURE BANK LOAN BETWEEN THE TEXAS DEPARTMENT OF
TRANSPORTATION AND SURRMA; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
Mr. Horton told the City Council this item involved determining how the City was going
to pay their portion of the loan. Mayor Hashmi asked if there was a pre-pay penalty and Mr.
Horton said there was not.
A Motion to pay the entire sum at one time was made by Council Member Wright and
seconded by Council Member Avila. Motion carried, 4 ayes - 3 nays, with Council Members
Grossnickle, Frierson and Pickle casting the dissenting votes.
Council Member Pickle said if the City pays it all off at one time, and the City had an
emergency type situation that the City would not be able to fund anything.
Mayor Hashmi asked if Council wanted to reconsider this item.
A Motion to reconsider this item was made by Council Member Pickle and seconded by
Council Member Frierson. Motion carried, 7 ayes - 0 nays.
City Attorney Kent McIlyar said he was at the AEDC meeting earlier in the day and
Lamar County did not vote to pay all their funds in one lump sum. Mr. Mcllyar said the concern
was ihat it could take years to purchase right-of-ways and that the exact final number was
unknown. He said he did not believe it was prudent for the City to be the only one to pay their
money up-front and be in a situation where the project failed or the loan did not come through,
leaving the City in a position to have to claw that 1.45 million dollars back. Mr. Horton said the
numbers were estimates and could come in over or under. Mr. Mcilyar said once the numbers
01.8
Regular Council Meeting
February 27, 2012
Page 8
were final in a couple of years that the entities could pay off the entire amount at that time should
they choose to do so.
PEDC Director Steve Gilbert asked if he could offer an option. Mr. Gilbert said he and
Delbert Horton were talking earlier and that Mr. Horton had several conversations with the
people at TxDOT SIB Loan. Mr. Gilbert said there is the option that SURRMA could have two
notes, one of those notes could be the 1.45 million for the City only and the other note could be
for all of the other entities that wanted to go to term. He said the City would have the chance to
pay it all off with no pre-pay penalty or could pay it out at the same rate. Mr. Horton said if the
City thinks they are going to go that way, it needed to be structured in a single loan and then
SURRMA would not be hit with a cash flow problem. Mr. Horton said he had requested this
arrangement on Friday, but did not know for sure if they would agree to have the City on a single
loan.
A Motion to authorize and approve the Interlocal Agreement and the payment schedule
set out was made by Council Member Frierson and was seconded by Council Member Pickle.
Motion carried, 5 ayes - 2 nays, with Council Members Wright and Avila easting the dissenting
votes.
Mayor Hashmi asked City Council to move item 28 forward.
A Motion to move item 28 forward was made by Council Member McCarthy and
seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays.
28. Deliberate and act on RESOLUTION NO. 2012-022: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APFROVING AN ASSIGNMENT OF
A GROUND LEASE BETWEEN WILLIAM T. BOOTHE AND MAGNUM
FERFORMANCE, INC. FOR A HANGAR AT COX FIELD AIRPORT; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
Shawn Napier explained that Bill Boothe sold his hangar and requested that the hangar
lease be transferred to Magnum Performance, Inc.
A Motion to approve transfer of the hangar lease was made by Council Member Pickle
and seconded by Council Member Grossnickle. Motion carried, 7 ayes - 0 nays.
Mayor Hashmi moved to item 19.
19. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2012-007:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING A SITE PLAN FOR A PLANNED DEVELOPMENT DISTRICT -
HOUSING DEVELOPMENT OR COMMUNITY UNIT DEVELOPMENT (PD-b),
PREVIOUSLY ESTABLISHED BY THE ENACTMENT OF ZONING ORDINANCE
NO. 1710, ON LOT l, BLOCK A, WATER TOWER PLACE CB 25$ ADDITION,
- . 019
Regular Council Meeting
February 27, 2012
Page 9
LOCATED AT 625 25T" STREET NE, PARIS, TEXAS; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER
CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY
CLAUSE AND AN EFFECTNE DATE.
Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in
support of this item, to please come forward. Mayor Hashmi asked for anyone wishing to speak
in opposition of this item, to please come forward. With no one speaking, Mayor Hashmi closed
the public hearing.
A Motion to invoke the super majority rule was made by Council Member McCarthy and
seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays.
A Motion to approve this item was made by Council Member Frierson and seconded by
Council Member Wright. Motion carried, 7 ayes - 0 nays.
20. First reading, deliberate and possibly act on ORDINANCE NO. 2012-008: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ESTABLISHING TEMPORARY MAXIMUM, REASONABLE AND PRUDENT
RATES OF SPEED ON LOOP 286 FROM APPROXIMATELY MILE POINTS 18.037
TO 17.107 FOR A DISTANCE OF APPROXIMATELY 0.93 MILES IN THE CITY OF
PARIS, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE,
A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
Shawn Napier explained that TxDOT had asked that the City temporarily revise the speed
limits on Loop 286 for the duration of a construction project. He said the speed would be
reduced to 50 miles per hour on Loop 286, from approximately mile points 18.037 to 17.107 for
a distance of approximately 0.93 miles.
A Motion to invoke the super majority rule was made by Council Nlember McCarthy and
seconded by Council Member Avila. Motion carried, 7 ayes - 0 nays.
A Motion to approve the temporary rates of speed was made by Council Member Avila
and seconded by Council Meinber McCarthy. Motion carried, 7 ayes - 0 nays.
21. Presentation on Bywaters Park landscape.
Mayor Hashmi gave a slide presentation of the possible proposed future landscaping for
Bywaters Park. He estimated that the project would cost $50,000 plus $15,000 for a sprinkler
system, and added that there would be efforts to raise money for the project.
22. Update on the progress of the City Council Task Force on Substandard Structures.
I 1 0 2.1 0
Regular Council Meeting
February 27, 2012
Page 10
Council Member Wright gave an update on the progress of the City Council Task Force
on Substandard Structures. He said their preliminary suggestions were to develop a flow chart to
address the dilapidated structures to eliminate short falls; develop a tracking sheet with
prioritizing properties, tracking progress reporting status and anline postings; review BSC and
HPC ordinances to make them work together; investigate becoming a court of record or get
support from local courts; and recommend to the City Council to budget monies for engineering,
repairs, and demolitions.
23. Report on code requirements for testing of natural gas systems and requirement of
pressure test, deliberate and provide direction to staff or possibly new policy for pressure
testing.
Mayor Hashmi asked that City Council table this item after Mr. Anderson's report, citing
that several citizens also wanted to give their input. Gene Anderson gave a report on code
requirements for testing of natural gas systems and requirement of pressure text (see Exhibit
,4B„
A Motion to table this item until a later date was made by Council Member McCarthy
and seconded by Council Member Pickle. Motion carried, 7 ayes - 0 nays.
Council Member Grossnickle left the meeting at 7:15 p.m.
24. Deliberate and act on creation of a city planner position.
Mayor Has}uni said this was inadvertently placed on the Agenda and asked for a Motion
to table the item.
A Motion to table this item was made by Council Member Pickle and seconded by
Council Meinber McCarthy. Motion carried, 6 ayes - 0 nays.
25. Deliberate on the 2012-2013 Budget and provide direction to City Staff.
Mayor Hashmi said he had several suggestions for the upcoming budget process
including beginning the budget discussions in July; determining the available funds; that Council
Members be actively involved in the budget preparations; that each Council Member take on the
task of doing an in depth study of an individual department; each Council 1Vlernber discuss with
the assigned deparhnent head the department's budget requests; determining the needed capital
expenses and separating those needs from the wanted items; that the City Council direct the
goals of the budget and priorities; that the City Council determine the amount of the budget; and
that the City Council give directions as to setting of the tax rate.
26. Deliberate and act on RESOLUTION NO. 2012-020: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS; SUSPENDING THE MARCH 6,2012,
EFFECTIVE DATE OF ATMOS ENERGY CORP., MID-TEX DIVISION ("ATMOS
MID-TEX") REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO
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Regular Council Meeting
February 27, 2012
Page 11
STUDY THE REQUEST AND TO ESTABLISH REASONABLE RATES;
APPROVING COOPERATION WITH ATMOS CITIES STEERING COMMITTEE
("ASCS") AND OTHER CITIES IN THE ATMOS MID-TEX SERVICE AREA TO
HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE WITH THE
COMPANY AND DIRECT ANY NECESSARY LITIGATION AND APPEALS;
REQUIRING REIMBURSEMENT OF CITIES' RATE CASE EXPENSES; FINDING
THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO
THE PUBLIC AS REQUIRED BY LAW; REQllIRING NOTICE OF THIS
RESOLUTION TO THE COMPANY AND ACSG'S LEGAL COUNSEL; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
Council Member Wright left the meeting at 7:45 p.m.
Gene Anderson said the purpose of this resolution was to extend the effective date of
Atmos Mid-Tex's proposed rate increase to give the City time to review the rate-filing package.
Mr. Anderson said this resolution suspends the March 6, 2012 effective date of the Company's
rate increase.
A Motion to suspend the March 6, 2012, effective date of Atmos Energy Corp requested
rate change to permit the City time to study the request and ta establish reasonable rates;
approving cooperation with Atmos Cities Steering Committee to hire legal and consulting
services and to negotiate with the Gompany was made by Council Member Frierson and
seconded by Council Member Pickle. Motion carried, 5 ayes - 0 nays.
Council Member Wright returned to the meeting at 7:47 p.m.
27. Deliberate and act on RESOLUTION NO. 2012-021: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, AWARDING THE BID FOR THE
SALE OF SCRAP METERS, BRASS, COPPER AND MISCELLANEOUS SCRAP
METAL TO PARIS IRON AND METAL THE HIGHEST RESPONSIBLE BIDDER;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
A Motion to accept the bid from Paris Iron & Metal for purchase from the City, scrap
meters, brass, copper and miscellaneous scrap metal was mad by Council Member Pickle and
seconded by Council Member Frierson. Motion carried, 6 ayes - 0 nays.
35. Convene into Executive Session:
• Pursuant to Section 551.071 of the Texas Government Code, Consultation with
Attorney, to receive legal advice from the City Attorney about pending or
contemplated litigation and/or on matters in which the duty of an attorney to his
contemplated litigation and/or on matters in which the duty of an attorney to his client
022
Regular Council Meeting
February 27, 2012
Page 12
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with this chapter, to-wit:
➢ SURRMA Project;
➢ Cecelia Kane vs. Paris Lamar County Health Board and Anthony Bethel,
Directors of Paris Lamar County Health Deparhnent; in the 62nd Judicial District
Court; Cause No. 81106.
• Pursuant to Section 551.074 of the Texas Government Code, to deliberate the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal
of a public officer or employee as follows: review applications and conduct interview
of candidates of the position of City Manager.
Following a brief recess at 7:49 p.m., Mayor Hashmi convened City Council into
Executive Session. ,
36. Reconvene into open session and possibly take action on those matters discussed in
Executive Session.
Mayor Hashmi convened City Council into open session at 8:05 p.m. Mayor Hashmi said
that the City Council discussed City Manager applicants. He said they would be interviewing
another candidate and asked that a special City Council meeting be scheduled for the following
Monday at 5:30 p.m. Mayor Hashmi also said he would like for Council Member Frierson,
Council Member Grossnickle and Council Member Wright to work on details of the contract
when a new a city manager was selected, along with the Finance Director and City Attorney.
37. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
Nothing was referenced.
38. Adjourmnent.
There being no further business, a Motion to adjourn was made by Council Member
Pickle and was seconded by Council Member Frierson. Motion carried, 6 ayes - 0 nays. The
meeting was adjourned at 8:10 p.m.
A.J. HASHMI, MAYOR
JANICE ELLIS, C1TY CLERK
- 0 21 3
Highway 24 4-Lane Widening
Project Financial Action Pian
Date: February 8, 2012
Summary of pnoject Cpsts (Estimafts)
Pre-Construc6on (Soff) Costs
En9iroxin9 Services:
Maps, Plais & peeds SeMces
R01N Land Acquisition Services
ROW Land Acquisition
Utility Relocation
SuRRMA
SuRRMA
SuRRMA
Reserves for SuRRMA's Risks
ROW (Acxeage)
ROW (Improvernerrts)
UtiGtie.s Adjustmenfis
Engineering Consut4rrt
Construction Costs
TXDOT Estimate
Grand Tota1 AII Cosfis
$30,935,000.
538,584,269.
Summary of Funding.Sounes (Estimatgs)
TXDOT (Proposed prop. 12) $30,935,000
TXDOT (Other Sourcm) 2.272.000
Tota1 TXDOT $33,207,000
Federal Earmarks
Delta County Tobacco Setqements
Total Funds Available
Total Funds Needed
$745,125
132144
$34,084,269
$4,500,000.
Total Funds for TX HWY 24 $38~584,20_
$1,100,000.
322,000.
850,000_
3,155,000_
1,455,000.
50,000.
102,000.
200,000.
Subtotal $7,234,000.
$ 77,914.
214,620.
72,734_
50,000.
Subto#al $ 415,269.
E--Ck ,b , ~4 "All
( 12 months)
(12-14 months)
(see bebw) ,
0 6-18 months)
(concutrent with ROW
acquisition +G months)
Legal senrices
En9ineering & Consultant
Administration services
10q6 re5eryes
9% reseNes
596 resenres
Work Authorization #5
SIB loan Request $4.5 M
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STAFF REPORT
PRESSURE TESTING OF NATURAL GAS LINES
Background
Prior to 2001, Texas had no statewide standards for any residential or commercial buildings
constructed within a city. Each city chose what, if any, building code(s) to adopt for construction
in the city limits, and each city amended its code to meet local concerns. The most common
codes adopted by cities were the Uniform Building Codes and the Southern Standard Building
Code.
In 2001, the Texas Legislature adopted S.B. 365 (now codified in the Texas Local Government
Code 214.211 et seq.). S.B. 365 adopted the International Residential Code (IRC) and the
National Electrical Code (NEC) as the standard building codes for residential construction in
Texas cities effective 1-1-2002. Under the statute, cities were authorized to make amendments to
these codes to meet local concerns. In 2005, the Texas Legislature adopted the International
Building Code for most commercial and multi-family construction. Again, local amendments
could be made to the code.
As of October 31, 2008, the Texas Department of Licensing and Regulation requires cities to
follow the 2006 versions of International Building Code, International Fuel Gas Code,
International Plumbing Code, International Mechanical Code, International Residential Code,
International Energy Conservation Code, International Existing Building Code, and the 2008
version of the National Electric Code.
Issue in Question
OBJECTION HAS BEEN RAISED TO THE CITY OF PARIS' REQUIREMENT TO HAVE A
PLUMBER CHECK THE GAS PIPING SYSTEM OF ANY STURCTURE WHERE THE GAS
HAS BEEN OFF FOR 30 DAYS OR LONGER.
The National Fuel Gas Code states in section 8.2.3 under the heading Leak Check the following:
"Immediately after the gas is turned on into a new system or into a system that has been initially
restored after an interruption of service, the piping system shall be checked for leakage. Where
leakage is indicated, the gas supply shall be shut off until the necessary repairs have been made."
This would indicate that anytime, no matter how brief a time, that gas service is cut off it is
required that the piping system must be checked for leaks.
The International Fuel Gas Code states in sections 406.4.1 and 406.4.2 the following:
Test Pressure. The test pressure to be used shall be no less than 1.5 times the proposed
maximum working pressure, but not less than 3 psig irrespective of design pressure. Where the
test pressure exceeds 125 psig, the test pressure shall not exceed a value that produces a hoop
stress in the piping greater than 50 percent of the specified minimum yield strength of the pipe.
Test Duration. Test duration shall not be less than hour for each 500 cubic feet of pipe
027
~
volume or fraction thereof. When testing a system having a volume less than 10 cubic feet or a
system in a single-family dwelling, the test duration shall not be less than 10 minutes. The
duration of the test shall not be required to exceed 24 hours.
Atmos Energy uses the CFR Code 192 Rule for testing a gas piping system. This requires Atmos
to only test to what a normal usage pressure would be. For most structures in Paris, this would be
only 4 oz. of pressure for 1 minute. By contrast, the minimum pressure the City test requires is
3 pounds pressure for 30 minutes.
Between 1-1-2011 and 6-30-11 Atmas tested 620 structures of which 33 (5.32%) failed the test.
By contrast, the City required test (by a licensed plumber) from 8-10-11 through 2-3-11 of 263
structures resulted in 51 failures (19.39%). The City required test is more likely to detect a faulty
system.
This would appear to be a public safety policy decision. Would the change from the current 30
day testing requirement to a 90 testing requirement endanger the public? Would the piping
system be more likely to fail if it has been off three times as long?
The staff is requesting that the Council determine if it wishes to retain the current 30 day policy
or change it to a 90 policy.
028
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
March 5, 2012
The City Council of the City of Paris met for a special session at 5:30 p.m. on Monday,
March 5, 2012, at the City Council Chambers Conference Room, 107 E. Kaufman, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Joe McCarthy; Robert Avila; John Wright;
Richard Grossnickle; Matt Frierson; and
Edwin Pickle
City Staff: Gene Anderson, Interim City
Manager/Finance Director; Kent McIlyar,
City Attorney; and Janice Ellis, City Clerk
Call meeting to order.
Mayor Hashmi called the meeting to order at 5:31 p.m.
2. Convene into Executive Session pursuant to Section 551.074 of the Texas Government
Code, to deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer or employee as follows: conduct interviews of
candidates for the position of City Manager.
Mayor Hashmi convened City Council into Executive Session at 5:32 p.m.
3. Reconvene into open session, deliberate and possibly take action on those matters
discussed in Executive Session.
Mayor Hashmi reconvened City Council into open session at 7:35 p.m. Mayor Hashmi
said all three candidates were good candidates for the city manager position, but that candidates
two and three both had more experience. He asked Council who was in favor of offering the
position to candidate one. He asked Council who was in favor of offering the position to
candidate two, and Council Member Wright, Council Member Avila and Mayor Hashmi all
favored candidate two. Mayor Hashmi asked Council who was in favor of offering the position
to candidate three and Council Member Pickle, Council Member McCarthy, Council Member
Grossnickle and Council Member Frierson all favored candidate three. Mayor Hashmi called
candidate three and offered him the position of city manager and told him that Gene Anderson
would contact him with the details. Council expressed that they liked candidate three's
leadership skills, honesty, experience and progress made in his current city.
029
Special Council Meeting
March 5, 2012
Page 2
4. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Pickle and was seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays. The
meeting was adjourned at 7:50 p.m.
A.J. HASHMI, MAYOR
JANICE ELLIS, CITY CLERK
030