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06-MOTION TO APPROVE MINUTES FROM AIRPORT ADVISORY, PEDC, HISTORIC PRESERVATION, TASK FORCE AND P&Z MEETINGSCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 03/08/2012 Originating Department: Presented By: Agenda Item No.: Council Date: 03/12/2012 City Clerk Janice Ellis 6, RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Airport Advisory Board minutes (11-17-2011) PEDC minutes (1-10-2012) Historic Preservation Commission minutes (2-8-2012) City Council Task Force on Substandard Structures minutes (2-10-2012 and 2-24-2012) Planning and Zoning Commission minutes (2-6-2012) BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report ~ Minute Order Expense $ ❑ Department Report ❑ Resolution ❑ P i Budgeted Amt. $ resentat on ❑ Ordinance ❑ Public Hearin ❑ Oth yTD Actual $ g er Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: ~ Administration 0 City Clerk ❑ Communiry Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 031 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - C1TY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, NOVEMBER 17. 2011 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Billy Copeland, Chairman at 5:30 p.m. A. The following members were present: Ray Ball Jerry Coyle Steve Gilbert Billy Copeland Fred Williams Phillip Payne Vic Ressler B. The following members were absent: None C. Also present was Shawn Napier, Airport Director; Jerry Richey, Airport Manager and Jeanna Scott, City Staff. Approval of minutes from previous meeting. (October- 20, 2011) Motion was made by Steve Gilbert, seconded by Ray Ball to approve the minutes for the September 15, 2011 meeting. Motion carried 7-0. 3. Report from Shawn Napier, Air port Dir-ector: A. Status of Airport Improvements. Shawn Napier, Airport Director made report stating we have received phase II final set of drawings from KSA. Some additional items we talked about made it in and some didn't, TXDOT prefers to overrun the project a little bit instead of including all items. This Sunday will be advertising in Paris News with a Pre Bid meeting at Cox Field on November 28ih at 2:00 pm. We will open bids on December 7th at 2:00 pm at the City Council Chambers. Contractors will have 60 days to sign contract, after they sign will have a pre-construction meeting sometime after February 7`h 0342 4. Discussion and possible action on the airport securiry gate. Jerry Richey, Airport Manager stated we need to review the policy on the security gate. Once we close the gate going back to the card system is going to be hard, people lose them, then it takes up to two weeks to get them programmed. Mr. Richey further stated it would be better to go to a pin number system and do away with the card system. Vic Ressler asked would this be a common code or custom to the user. Mr. Richey explained it would be better to be a common code. Ray Ball asked on the law enforcement side do you need to know who comes and goes. Jerry Richey stated no we really wouldn't we have cameras that log that information. Steve Gilbert asked if you could program the cards yourself would that help with the process. Jerry Richey stated defiantly I could immediately issue the cards; however, the key pin would be cheaper and quicker to do. Motion was made b_y Vic Ressler, seconded by Fred Williams to go back to a key pad system at the security gate. Motion carried 7-0. 5. Report, discussion and possible action on the findings of the subcommittee regarding an open house/fly-in at the airpor•t. Ray Ball made report to board members. Mr. Ball stated as I stated in the last meeting we are looking at April and possibly OctoberlNovember depending on the completion of the runway project. As of right now we will have to wait until March and at that time we should have a good idea of how the project is going with a possible completion date. We have a commitment from budget for funds from PEDC and the City of Paris. Mr. Ball further stated he wanted to get Jack Ashmore as a past member because he has a lot of experience with this kind of event. 6. Report, from Jerry Richey, Airport Manager. A. Recent Runway light issue. Papi lights are suppose to be thru by December 14'h. The same people are doing the Papi lights that did the runway lights, they are a little slow but they have done a good job. B. Str°ippirzg of tax-iway into hangars. Will check on stripping of taxiway for phase II. Shawn Napier will check into the city doing the stripping. 7. Request for future agenda items. No December meeting. Subcommittee report, Airport Director and Airport Manager report. nQ Q Meeting adjourned at 6:05. APPROVED THIS 19`h DAY OF JANUARY, 2012. Biily Chairman 02 4 03/01/2012 01:06 9037842503 Paris Ecanamic Development Corparation Meeting Minutes January 10, 2012 Board Members Staff Slevc Gilbert, PEDC Present: Pike Burkhart, Sr. Present: Shannon Barrentine, PEDC Rick Poston Iiruce CaiT Doug Wehrman Ex-officio Members Guest(s) Present: Mindy Moree, Chambcr Presidcnt Preqent: Pam Ang,lin, PTC .Pxesident Jon I,Janders, Chatnber Chairman Gene Andcrson, interinn City Manager Legal Caunsel: Kent McIlyar City Council Li:tison: None PAGE e2 Charles Richards, eParisTexa.s.com Fred Grcen, R3 bi incuba.tor Direcior Connie Beard, The Faris News Edwin Picklc, Paris Ciiy Council Kay O'Dell, Exec. Director; NE Tx_ Workforce Cvmmission F3art Spivey, NL Tx_ Worlcforce Pike Burkhart, called the meeting to order at 3:30 p_m_ Pike welcomed those prescnt. Minutes fram December 13, 201] Regular Board „ieeting and 17ecember 20, 2011 Called Board mee#ing were reviewed. The Minutcs were approved, as submicted, by a rnotion from Daug Wehrman; scconded by Rick Posion. Motzon Carried 4-0. Fina.racia.l reports for November, 2011 were reviewed. UOUg WCk1P177.a.n wailted. clarific3tt0l1 Ofi expenses charged to the Pxomotional Advertising Account. The Financials were appraved, as submitted, by a motion from Rick Poslon; secollded by Bruce Garr. Motion C'arried 4-0_ l7iscussion and nossihle actian nertainin2 to Paris LivinLy's Cammwlitv Davelonment Financial lnstitution CDFI A licatio.n. A copy oi'the CDF1 application submittcd by Paris Living dated December 13, 2011 was provided to tlaose present. Diseussioi7 took place as to as to how this designat.ion wvuld assist in the entrepreneur and eeonomic devclopment efI'ort for Paris. No a.ctaan was taken an this item. D15CL1551Qn a(ry({ ossihle acti.on of the Steer..in C~omrnittte_attd imnlernentation Teams' Membership. Stcve Gilbert reported that the Stcering Committee 1vLembership would eonsist of'iwo (2) PF..,DC N3oard mcrnbers, two (2) frorn, the Business and Civic Commtuiity; one each firom Lducation, City and Cauniy Governmcnt 'for a total seven (7) voting members_ Steve stated thal he and tlye staff wou.ld continue to wark on the Iist of possible members to serve on thc variaus irnplementation tcams ihat wiil be brought hac.k to the Board in Febniazy for consideration. Soard input on this list is requested. ~ 0 3 03/01/2012 01:06 9037842503 PAGE 03 PEW Board Mecting Minutes .Tanuary 1.0, 2012 D15CU5S10i1 c'll'1d ossible action ertainin to the Economic Develo ment Metrics and Scare Card. Steve Gilbert reported ttaat ihe metrics and score card work wili continue wzt]i Riehard Seline of Regionnovate and wifl report ba.ck to the Board in Fcbruary. A draft copy of inetrics was provided. The Soard convened into executive session ai 4:05 p.m. pursua»t to Seclian 551.071, SeCt10i] 551,072, Section 551.074 and Section 551,087 of the Texas Governmcnt Code to dascuss and deliberate nn lhe followiiig: A. Sectian 551.072 - Real Property B. Section 551.074 - Personnel C. Section 551.4$7 - Economic DcveJoptnent Negatiations Bxecutive sessian ended at 5:06 p_rn. The Boaxd reconvcned into opcn session. As a result ofexecutive scssion d'rscussion, the F3oard iook the follvwing actian: F3ruee Carr mad.e Amotion to grant Steve Gilbert, Executive Director and lump suiTl PerforrilariCe Award tor 2011 in the iiet amount of $5,000.00; seconded by Doug Wehrman. Motion Carried 4-0. Rick Posion made a motion to a.djourn at 5:07 p.m.; seconded by Taoug Wehrman. Motion Carried 4-D Rcspectfully subtnitied, Siiannon Barrentine tl.sst. Fxecutive Director Paris EDC 2 MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, FEBRUARY 8. 2012 12:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 12:01 p.m. A. The following members were present: Arvin Starrett, Chairman Paul Denney, Vice-Chairman Douglas Cox Ben Vaughan Nancy Anderson Britin Bostick David Stewart B. The following members were absent: None C. Also present Cheri Bedford, Main Street Manager; and Jeanna Scott, Historic Preservation Officer; and Matt Frierson, Council Member. 2. Approval of minutes from previous meetings. (December 14, 2011; January 11, 2012) Motion was made by Ben Vaughan, seconded by Nancy Anderson to approve the meeting minutes for December 14, 2011; and January 11, 2012. Motion was made by Ben Vaughan, seconded by Douglas Cox to recuse Nancy Anderson from items 3A and 3B. Motion carried 6-0. 3. Considef-ation of and action on the f'ollowing Certificate ofAppropriateness: A. 128 Clarksville Street - Beverly Roberts, business owner presented the petition. Ms. Roberts stated she will be moving her business from Lamar to Clarksville. She wants to use the same size and style sign that was previously approved by the commission. Motion was made by Ben Vaughan, seconded by Britin Bostick to approve the COA. Motion carried 6-0. B. 132 Clarksville Street - Aurora Mims - Beverly Roberts presented the petition for Aurora Mims. Ms. Roberts stated Ms. Mims will be moving her sign to the window directly east of her current location. The sign will be the same as was previously approved by the commission. Motion was made by Britin Bostick, seconded by Ben Vaughan to approve the COA. Motion carried 6-0. ~ ~ Motion was made by Ben Vaughan, seconded by Paul Denney to bring Nancy Anderson back to the meeting. Motion carried 6-0. C. 134 North Main Street - Jamey Scott, business owner presented the petition. Ms. Scott stated she will be placing a small vinyl sign on the door. Motion was made by Britin Bostick, seconded by Nancy Anderson to approve the COA. Motion carried 7-0. D. 926 South Church Street - James McCleskey, home owner presented the petition. Mr. McCleskey stated he wants to replace the existing roof with a 30 year shingle. The 30 year shingle does not come in the white color that he currently has on his roof, therefore he is requesting a color change. Ben Vaughan asked is this an architectural raised shingle compared to the existing roof which is a three tab shingle. Mr. McCleskey stated yes this is a raised architectural shingle. Motion was made by Paul Denney, seconded by Ben Vaughan to approve the COA. Motion carried 7-0. 4. Discussion of and possible action on modifying the Design Guidelines to permit a flora polymer paint coated aluminum clad wood window as an option for window replacenaent in the Historic District. Paul Denney lead discussion stating this is driven by the possibility of replacing the store front windows on the City Hall building. Most of the windows face a west sun load and keeping the new age paint which lacks lead will be a real problem. Mr. Denney further stated he has invited two coinpanies that can make a presentation regarding window replacement. He contacted the Marvin window company and the Weather Shield Company. Because of the issues with the vinyl clad window deteriorating after continued direct sun exposure, we should consider allowing the aluminum clad wood window as an option. Chairman Starrett asked if Mr. Denney had been contracted by the City of Paris to do the work on City Hall and if so, will this come back to the commission for approval. Mr. Denney stated yes he would be bringing this item back at some point. Chairman Starrett further stated since we do not have any photos to review shouldn't we wait to approve the window. Mr. Denney asked do we want to invite several window companies to make a presentation to the commission prior to approval. The Commissioners determined this item will need to come back at the March meeting and include a presentation from several window companies prior to approving a window design. No action taken. 5. Discussion of and possible action on approving a standard shop built all wood painted window as presented by Glen Wark of Glen War-k Construction.for• the Historic District. Glen Wark stated that he will be replacing the majority of the windows at the building located directly behind the CVS Pharmacy. Paul Denney had requested that Mr. Wark bring in a sample of the window for possible commission review and approval as a standard historic wood window to be used in the Historic District. Mr. Wark went over the wood window design for the commission. Chairman Starrett stated that all window replacements will have to come to the commission for approval. Motion was made Paul Denney, seconded by David Stewart to approve the window design. Motion carried 7-0. 038 6. Report from Cheri Bedford, Main Street Manager. Cheri Bedford, Main Street Manager made report to the commission. Ms. Bedford stated that every quarter she submits a report to the Main Street division of THC tracking the progress of Main Street. The total investment in the downtown area last quarter was $680,000.00 creating 38 jobs. Ms. Bedford further reviewed the report for the commissioners going over each individual category. She also invited the HPC board to come to a design meeting that will be held February 15; and on March 19 there will be a training opportunity for the commissioners as well as the Main Street Board. The training will qualify for the required CLG training for corrunissioners and HPO's. 7. Report from Jeanna Scott, Historic Preservation Officer: A. Certificate ofAppropriateness Ms. Scott reported to the commission that 52 COA's where issued, 6 of which were repair and maintenance. B. Faqade Grant Ms. Scott reported that the commission has approved only one grant this budget year and currently has $4,000.00 available. C. CLG Report from THC Ms. Scott reviewed the report with commissioners, discussing the areas of improvement recommended by THC. THC recommended an updated survey be completed as soon as possible utilizing CLG grant monies in the process. CONSENT AGENDA-- [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that tlae item be removed from the consent agenda and consider•ed as a separate item.] 8. Discussion of and possible action f-egarding the following structure considered by code inspectors to be in violation ofArticle lil of Chapter 7 of the Code of Ordinances of the City of Paris, Par-is, Texas, entitled "Substandard and Dangerous Buildings and Structures, " to determine whether such building or structure currently located within the ciry's historic district has special historic significance and should be protected from demolition and recommended for rehabilitation and repair being located at: A. 260 South Main Street 039 B. 33 East Plaza C. 301 Bonham Street D. 347 Bonhani Street E. 365 Bonham Stf-eet F. 344 Gr•and Avenue G. 310 Grand Avenue H. 231 Grand Avenue L 107 Grand Avenue J. City of Paris, Block 2, Lot 2, Old Belk's Building K 1341 s` Street S. W. L. 2681" Street S. W. M. 37 Clarksville Street Commissioners discussed the power of the commission to act on these structures. There needs to be determination by either council or by ordinance to empower the commission to act on historic properties. Therefore the commissioners agreed to take no action on the items listed. 9. Meeting adjo urned at 1:00 p.m. APPROVED THIS 27th DAY OF FEBRUARY, 2012. , - 040 MINUTES WORK SESSION CITY COUNCIL TASK FORCE ON SUBSTANDARD STRUCTURES 107 E. KAUFMAN STREET PARIS. TEXAS FRIDAY, FEBRUARY 10. 2012 11:00 O'CLOCK A.M. 1. The City Council Task Force on Substandard Sh-uctures was called to order by Chairman Jolui Wright at 11:00 a.m. A. The following individuals were present: John Wright, Chairman Don Wilson, Co-Chairman Robert Avila Richard Grossnickle Vicki Ballard Arvin Starrett Keith Flowers Bloys Enloe Jean Schweers B. The following members were absent: None C. Also present were Shawn Napier, Director of Engineering, Planning and Development; Robert Talley, Code Enforcement Supervisor; Gene Anderson, Interim City Manager; Kent McIlyar, City Attorney; and Jeanna Scott, Assistant Building Official. 2. Citizens'forum. No one spoke. 3. Approval of minutes,fr•om previous meeting. (February 2, 2012) Co-Chairman Wilson stated there is missing information in the minutes. There was a 90 minute discussion between Task Force members and staff regarding actions, reactions and responsibilities regarding meeting minutes, enforcement and fines. Motion was made and seconded to approve the meeting minutes for February 2, 2012 with corrections. Motion carried 9-0. 4. Deliberate and act on goals of the Task Force. Chairman Wright requested input regarding goals from each task force member. Gene Anderson - develop a process that is clear and easily understood such as a flow chart. 04_1 Kent McIlyar - nothing to add at this time. Jean Schweers - need to address the discrepancies between municipal code and what is being done. Ordinance addresses a clear flow chart in writing and in place that needs to be followed or changed. Arvin Starrett - need a fine tuning of HPC ordinance, and the BSC ordinance to make them speak to one another. Don Wilson - gave a list of several things in the previous meeting. If BSC is uncomfortable with a situation regarding a building being safe or unsafe, we would be able to hire an outside engineer. Dr. Grossnickle - spreadsheet for each property, tracking all information and timelines, so each step of the way we know where we are. Robert Avilia - agrees with Dr. Grossnickle, we need a spreadsheet to track progress Keith Flowers - we need a flow chart for each building to keep up with the progress and track the building. Vicki Ballard - agree a spreadsheet would help track progress and accountability. Bloys Enloe - a spreadsheet that prioritizes the building based on its current condition. Chairman Wright - earlier detection, so we can repair and get it back on tax roles. Weekly report on everything in the system as to the status. Would like to see a light fine begin as soon as possible to encourage building owners. Motion was made by Don Wilson, seconded by Jean Schweers to move forward incorporating the goals and suggestions of the Task Force. Motion carried 9-0. Kent McIlyar updated the commission of the status of the ruling by the Supreme Court and how it will affect the BSC moving forward. Kent McIlyar also informed the commission of procedures regarding orders, issued citations, and the appeal process. Deliberate and act on dates and times_for the TaskForce meetings. Task Force will meet on February 24, 2012 at 11:00 a.m. this will allow time for staff to pull together all requested information. 6. Deliberate and act on a plan of action for- dealing with substandard structures in the City of Paris. Motion was made by Arvin Starrett, seconded by Robert Avila to postpone and move this item to a future agenda. Motion carried 9-0. 7. Future agenda items. - Item 6 - Prioritize code complaints and track all calls by issuing tracking numbers - Focus on repair not demolition - Research funding opportunities to help property owners ()410 Review both the HPC and BSC ordinances to make them work together Look for companies who might demolish structures for materials to help offset cost Look at BSC ordinance versus what is being done by staff 8. Meeting adjourned at 11:59 a.m. APPROVED THIS 24`h DAY OF FEBRUARY, 2012. / J h Wright, Cha'irma!g 0 4-1 MINUTES WORK SESSION CITY COUNCIL TASK FORCE ON SUBSTANDARD STRUCTURES 107 E. KAUFMAN STREET PARIS, TEXAS FRIDAY, FEBRUARY 24, 2012 11:00 O'CLOCK A.M. 1. The City Council Task Force on Substandard Structures was called to order by Chairman John Wright at 11:09 a.m. A. The following individuals were present: John Wright, Chairman Don Wilson, Co-Chairman Richard Grossnickle Keith Flowers Bloys Enloe Jean Schweers Kent McIlyar Gene Anderson B. The following members were absent: Robert Avila Vicki Ballard Arvin Starrett C. Also present were Shawn Napier, Director of Engineering, Planning and Development; Robert Talley, Code Enforcement Supervisor; John Lestock, Assistant City Attorney; Cheri Bedford, Main Street Manager; and Jeanna Scott, Assistant Building Official. 2. Citizens' forum. No one spoke. 3. Approval of minutes from previous meeting. (Februar,v 10, 2012) Motion was made by Bloys Enloe, seconded by Jean Schweers to approve the meeting minutes for February 10, 2012. 4. Deliberate and act on dates and times for the Task Force meetings. Motion was made by Gene Anderson, seconded by Don Wilson to schedule the next Task Force meeting on Monday, March 5, 2012 at 11:00 a.m. Motion carried 6-0. Richard Grossnickle arrived at 11:16 a.m. Keith Flowers arrived at 11:25 a.m. 044 5. Deliberate and aet on a plan of action for dealing with substaradard structures zn the City of Paris. A. Spj°eadsheet Committee members came up with 5 recommendations that will be forwarded to City Council. - Recommend City Council budget monies to address engineering studies, or City repair of property - Recommend adoption of the Flow chart - Recommend adoption of the Tracking spreadsheet - prioritizing properties, tracking progress, reporting status, and posting online - Recommend City Attorney look at the BSC and HPC ordinance, amending the BSC ordinance allowing HPC to refer already designated Historic Structures to BSC for repair - Recommend becoming a court of record; or get support from an existing court Committee members discussed the need to react to properties that have received damage due to fire. Members stated properties are being allowed to sit for long periods of time before BSC gets involved. Committee members recommended BSC work closely with the fire department, making structures with fire damage a priority and getting them to BSC quickly in order to get them repaired. There was a lengthy discussion between committee members; Kent McIlyar, City Attorney; and John Lestock, Assistant City Attorney regarding fines vs. civil penalties. Mr. Lestock stated in the public, the press, the community and in this meeting there is a misconception between a fine and a civil penalty. A fine is criminal in nature and can only be assessed by a judge or a jury in a municipal, district, or county court of law. The Building and Standards Commission can assess a civil penalty; that is not criminal and it's not a fine, the ordinance is very clear it's a civil penalty as part of a Building and Standards order. Civil penalties can be enforced after a civil lawsuit is filed in county or district court as a part on an order from BSC. As a result of the civil penalty, a lien is placed on the property, once the liens reach a certain amount, the city can place a civil judgment in district or county court. Committee members discussed becoming a court of record and what would be involved. John Lestock stated a court of record must be enacted either by City Council or State legislature. Kent McIlyar recommended a court of record, since the county courts are not taking cases seriously. Motion was made by Richard Grossnickle, seconded by Don Wilson to send the list of recommendations to City Council for consideration. Motion carried 8-0. B. Funding opportunities to help property ownef-s. Committee members discussed different funding opportunities to help property owners. Recommendations included: 0 45 - Tax Abatement - Low interest loans - Increase Fagade grant amount for Historic District properties - Designate certain areas as "Empowerment Zones" - Local contribution fund for repairs from business - Recommend City Council move from 4A to 4B Motion was made by Gene Anderson, seconded by Richard Grossnickle to summarize ideas consolidate and bring them back to Task Force at the next meeting. Motion carried 8-0. 6. Future agenda items. Item 4 and SB 7. Meeting adjourned at 12:25 p.m. APPROVED THIS 5th DAY OF MARCH, 2012. J hn right, Chairma 046 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS MONDAY, FEBRUARY 6. 2012 5:30 O'CLOCK P.M. The regular meeting of the Planning and Zoning Commission on Monday, February 6, 2012, was called to order at 5:30 p.m. by Dennis Chalaire, Chairman. A. The following members were present: James Price Jerry Akers Dennis Chalaire Keith Flowers Richard Hunt B. The following members were absent: Keith Barnett Holland Harper C. Also present was Shawn Napier, P.E., Director of Engineering, Planning and Development; and Jeanna Scott, Assistant Building Official. 2. Approval of minutes from previous meetings. (January 3, 2012) Motion was made by James Price, seconded by Keith Flowers to approve the meeting minutes for the January 3, 2012. Motion carried 5-0. 3. Public hearing and consideration of'and action on the Site Plan for Richard B. Rooney on Lot 1, Block A, Water Tower Place CB 258 Addition, being number 625 25 `h Street N.E. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Dick Rooney, 3620 Summer Hill, property owner, spoke in favor of the petition. Mr. Rooney stated the development sits on roughly one acre of land and will consist of 11 units; two quad units and one triplex. The units will be single story two bedroom, two baths; there will be a front and back door with adequate lighting. Chairman Chalaire asked if this is going to be single story brick construction. Mr. Rooney stated yes it would be brick veneer. Commissioner Akers asked what will the street on the north side be used as. Mr. Rooney stated that the hammer head or T shown on the site plan is for the fire department to use to turn around. B. No one spoke in opposition. Charles Morrisman, 2440 Highland Road, property owner, stated he is not opposed to the development; he just had concerns regarding drainage. He stated the back side of our property floods, what will they do to address the flooding issues that already exist in the neighborhood. Shawn Napier stated that this site does have a detention pond to help slow down the water, which is required. Chairman Chalaire stated that the water flow will be directed to 25`h Street N.E. and the detention pond which will slow down the water; so the water flow will not increase, it will remain the same as it was prior to development. Motion was made by Keith Flowers, seconded by Jerry Akers to approve the Site Plan, subject to the City Engineer's recommendations. Motion carried 5-0. 4. Consideration of and action on the Preliminary Plat of Lots 1 and 2, Block B, Morningside North #2 Addition, being located at 4200 Block of Lamar Avenue. Shawn Napier, City Engineer, stated Mr. Glass brought in an updated preliminary plat with all of the recommendations addressed except for item 2, the 5 feet right of way dedication. Mr. Glass submitted a letter for the 5 foot right of way dedication. David Glass stated the transaction called for a 28 foot ingress/egress easement. Shawn Napier stated this is much larger than what he called for originally. Chairman Chalaire stated effectively what they are asking for is an exception to item 2 of the Engineer's memo for the 5 foot right of way dedication. Chairman Chalaire asked when this property was originally platted in 1988 was the major thoroughfare plan in place. Shawn Napier stated he was unable to find one for that time, if there was one in place. David Glass stated he didn't see a written document, however at that time we were required to put 42nd to connect to Morningside and line in curb to Lamar. There was a thoroughfare plan in effect at that time, the City did opt out of participating in the plan, or participate financially to widen the road to the 60 foot. Mr. Glass further stated they have followed what the City required at that time and have complied at this time. The houses built behind this property are on a zero lot line and he can't see how they could ever widen that road. Motion was made by Richard Hunt, seconded by Keith Flowers to approve the preliminary plat, subject to the City Engineer's recommendations except for item #2. Motion carried 5-0. 5. Consideration of and action on the Final Plat of Lots 1 and 2, Block B, Morningside North #2 Addition, being located in the 4200 Block of Lamar Avenue. Shawn Napier, City Engineer, stated that the recommendation memo includes all the same comments as the preliminary plat except for item 6. Motion was made by Jerry Akers, seconded by Keith Flowers to approve the final plat, ndP. subject to the City Engineer's recommendations except for item #2. Motion carried 5-0. 6. Consideration of 'and action on the Final Plat of 'Lots 1, 2 and 3, Block A, Lamar Business Park Addition, being located in the 800 Block of Loop 286 S.E. Shawn Napier, City Engineer, stated they had to add infrastructure which included building a sewer line and adding a couple of fire hydrants. They had to build the infrastructure prior to getting the final plat approved. At this time all work has been completed and approved by the City. Motion was made by Richard Hunt, seconded by Keith Flowers to approve the final plat, subject to the City Engineer's recommendations. Motion carried 5-0. 7. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Victofy Baptist Church Addition CB 316, being number 3155 Pine Mill Road. Shawn Napier, City Engineer, stated they want to get the preliminary plat approved so they can start the infrastructure. Drainage has been addressed diverting water to Pine Mill to keep water from draining into the backyards located to the east of the property. They have already started the dirt work with approval from the City. Motion was made by James Price, seconded by Keith Flowers to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 5-0. 8. Meeting adjourned at 6:04 p.m. APPROVED THIS Sth DAY OF MARCH, 2012 ~ Richard Hunt, Vice-Chairman 019