2012-015 RES APPROVING/AUTHORIZING PROFESSIONAL SERVICES AGREEMENT WITH ALCOHOL AND DRUG ABUSE (ETCADA)RESOLUTION N0. 2012-015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH EAST TEXAS COUNCIL ON ALCOHOL AND DRUG
ABUSE (ETCADA) TO PERFORM CERTAIN SPECIALIZED SERVICES TO
THE CITY OF PARIS A1VD ITS CITIZEIVS; MAKING OTHER FINDINGS A1VD
PROVISIONS RELATED TO THE SUBjECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, East Texas Council on Alcohol and Drug Abuse (ETCADA), hereinafter
referred to as Service Organization, possesses certain specialized ex ertise
P , personnel,
equipment, and training necessary to provide certain community based specialized
services unique to said organization and unavailable from any other readily available
source; and,
WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a
Professional Services Agreement with the Service Organization to provide partial funding
to the Service Organization; and,
WHEREAS, the Service Organization will provide certain specialized services to the
community that will benefit the City by: 1) providing specialized services to the community
for which the City has limited or no expertise; 2) providing specialized services in a more
efficient manner and at a lower cost; 3) providing specialized services under a recognized
name and as a recognized source in the community for specialized expertise in the area of
said specialized services; and,
WHEREAS, the City Council finds and determines that contracting with said Service
Organization will benefit the general health, safety, and welfare of the citizens of the City of
Paris in furtherance of a public purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the city manager is hereby authorized to execute and the City
Clerk to attest to a Professional Services Agreement, by and between the City of Paris and
East Texas Council on Alcohol and Drug Abuse (ETCADA) for the performance of certain
specialized services as set out in said Agreement, a copy of which is attached hereto and
incorporated herein as Exhibit "A".
Section 3. That this resolution shall be effective from and after its date of
passage.
PASSED AND APPROVED this 27th day of February, 2012.
ATTEST:
ice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent c yar City Attorney
PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE CITY OF PARIS
AND EAST TEXAS COUNCIL ON ALCOHOL AND DRUG ABUSE (ETCADA)
STATE OF TEXAS §
§
COUNTY OF LAMAR §
This Professional Services Agreement, hereinafter referred to as the "Agreement," entered
into by and between the City of Paris, a home-rule municipality with its offices located at 135 First
Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and East
Texas Council on Alcohol and Drug Abuse (ETCADA) whose offices are located at 708 Glencrest
Lane, Longview, Texas 75604, hereinafter referred to as "SERVICE ORGANIZATION'.
WITNESSETH
WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise,
personnel, equipment, and training necessary to provide certain community-based specialized
services unique to said organization and unavailable from any other readily available source; and,
WHEREAS, CITY desires to enter into a Professional Services Agreement with the
SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens;
and,
WHEREAS, the Service Organization will provide certain specialized services as
described herein and as further described in the Service Organization's mission statement to the
community that will benefit the City by: 1) providing specialized services for which the City has
limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower
cost; 3) providing specialized services under a recognized name and as a recognized source in the
community for specialized expertise in the area of said specialized services; and,
WHEREAS, the City Council finds and detennines that contracting with said SERVICE
ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in
the furtherance of a public purpose;
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES,
and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as
follows:
1. Scope of Services
SERVICE ORGANIZATION agrees to provide the following services as set forth in more
detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A
to CITY and its citizens during the term of this agreement:
EXHIBIT L
Provide alcohol and drug abuse/addiction counseling and educational services to
help prevent the proliferation of drug and alcohol abuse problems in the City of
Paris.
II. Funding
For and in consideration of these services, CITY agrees to provide partial funding to the
SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $4,500.00 to
be paid to SERVICE ORGAMZATION within 30 days following an initial billing and invoice
from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and
contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment,
SERVICE ORGANIZATION shall be obligated to provide said services throu hout the t f
this Agreement.
g erm o
III. Reporting
No later than ninety (90) days prior to the terniination of this Agreement as provided
herein, SERVICE ORGANIZATION shall provide to CITY the following infonnation in writing:
l. A financial statement, in such detail and containing such information as CITY shall
require;
2. A report of the number of citizens of the City of Paris served and directly benefitted by
the services provided under this Agreement during the previous nine (9) months of
services, or such other sinlilar information as the CITY shall require;
3. A projected scope of services and cost projection for performance for the same or
similar services on behalf of CITY for an additional one year of service, should CITY
desire to renew this Agreement with SERVICE ORGANIZATION at the end of the
contractual tenn;
4. Any other information which CITY may reasonably require.
IV. Agreement Term
This Agreement shall begin on October 1, 2011 and end on September 30, 2012.
V. Termination
This Agreement may be terminated by either party hereto at any time upon ten (10) days
written notice of termination to the other party. Such notice may be delivered personally to the
address shown in this agreement or by forwarding said notice to the other party by certified mail,
return receipt requested and shall be effective ten (10) days following receipt thereof by the other
party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the
services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding
received ($4,500) on a pro rata basis.
VI. Release/Indemnification
By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to
defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees
harmless from and against all damages, injuries (including death), claims, property damages
(including loss of use), losses, demands, penalties, suits, judgments and costs, including attarney's
fees and expenses, in any way arising out of, related to, or resulting from the SERVICE
ORGANIZATION's activities or services provided under this Agreement andlor caused by the
negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or
the SERVICE ORGANIZATION's owners, officers, employees or agents.
VI1. Independent Contractor
SERVICE ORGANIZATION shall be considered for all purposes under this Ageement an
independent contractor, and not an employee, agent, or other representative of CITY. Nothing in
this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or
create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY.
VIll. Miscellaneous
This Agreement may be assigned by SERVICE ORGANIZATION only with the express
written consent of City Manager of the City of Paris, Texas.
SERVICE ORGANIZATION and CITY agree that the services provided under this
Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions
arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County,
Texas and in the Federal Courts for the Eastern District of Texas.
This Agreement, and every provision hereof, shall be considered severable, and the
invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not
affect the validity of any other portion of this Agreeinent.
This Agreement shall be interpreted exclusively under the laws and ordinances of the State
of Texas and the City of Paris.
EXECUTED this 27th day of February, 2012.
CITY OF PARIS, TEXAS
Gene Anderson, Interim City Manager
REQUEST FOR PUBLIC FUNDING
Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizens of Paris must complete
the following information to be eligible for consideration (you may use additional pages, if necessary). In addition, please
submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the
project. Agencies must also make a brief presentation on their project at a city council meeting.
Agency Name: East Texas Council on Alcoholism and Drug Abuse Date: 6/8/2011
Agency Mailing Address: 708 Glencrest Lane, Longview, TX 75601
Agency Phone Number: 903. 753, 7633 Agency Fax Number: 903. 753. 0574
Contact Person: Karen L. Yielding Contact's Title: Chief Operations Officer
Contact's Mailing Address: 708 Glencrest Lane, Longview, TX 75601
Contact's Phone Number: 903. 75 7633 Contact's Fax Number: 903. 753.0574
Contact's Email Address: k ieldin @etcada. com
Name of Project: 1)Access to Recovery, 2) School-Based Prevention Program, 3)Juvenile Probation Pro€
Location/Service Area of Project: 3737 Lamar Ave. #200;Paris ISD & North Lamar ISD; Lamar County Juv.
Summary of Project: Access to Recovery - Licensed Chemical Dependency Counselors provide
confidential services for individuals seeking treatment for alcoholism and/or drug addiction.
ETCADA's after-hours Crisis Help Line provides free, confidential assistance 24 hours/7 days
- ased Prevention Pro rams - trained staff facilitate drug and alcohol prev.
ro rams in Paris and North Lamar ISD's. Juvenile Probation Program - Youth who are involved
in the 'ustice s stem receive a 10-week outcome-based program, "Project Toward No Drug Abuse",
and individual counseling by trained ETCADA staff.
Descri6e how your project will benefit the City of Paris and its citizens: ETCADA's nroQrams meet critical
community needs by linking addicted youth and adults to drug/alcohol treatment and ensuring
are ex osed to revention strate ies that are roven to reduce the onset
of the use of dru s and alcohol.
List other sources of funding for this project and the amounts: ETCADA programs are funded through _
grants from the Texas Department of S'rate Health Services which requires a 57 local match of
funds. Additional program support is received from Lamar County United Way and Lamar County.
Is a detailed project budget, including columns and descriptions for allocations of city funding and the agency's
matching funds, attached? Yes X[~ No ETCADA's proj ect encompasses 23 counties and it's budget
Is~he atenca'skmos locity, An overall bud et is att hed.
g y t t~ecent inancaal statement or auditattached? ~ Yes ❑ No
Have you received funding from the City of Paris in the last five years for this or any other project? E] Yes No
If you have received previous city funding, list the name of the project, the amount of the City's award, and the
year awarded• $4, 500 of 2010 for 1) Access to Recovery 2) School-Sased Prevention Program,
o Pro ram.
City of Paris
Revised 6/10/08
~~ruiQi-r ~4
Detailed description of project (including description of need, scope of work, methodology, who benetits, number
of beneficiaries, other project partners, etc.): Access to Recovery - Addiction is a disease that impacts
every aspect of our community and contributes to some of our most devastating social
problems. It is often a silent partner in domestic violence, child abuse, teen
pregnancy, high school dropout, and crime. It threatens families as well as the very
fabric of our society. Drug abuse is a growing problem that is best addressed by
comprehensive programs that combine community resources, professional intervention, and
local financial su ort. All too often, b the time an alcoholic/addict seeks hel he/she
has lost em lo ent and the health insurance benefits that go with employment. The State
of Texas provides help for individuals who cannot afford drug/alcohol treatment. Access
to Recovery (ATR) links people to the state-funded treatment. ETCADA provides a Licensed
Chemical Dependency Counselor at the Paris office (3737 Lamar Ave. #200) to administer
n e e al for tho e ho are seekin hel for their
addiction. The counselor is available at the Paris office one da er week. ETCADA
maintains crisis hel 24/7 throu h its toll free Hel Line (800-441-8639).
School-Based Prevention Program: Trained ETCADA staff facilitate drug and alcohol
prevention programs in Paris and North Lamar ISD's. These programs are designed to reduce
the onset of the use of alcohol, tobacco and other drugs by youth. ETCADA's prevention
program serves youth in grades 3-8. Students, grade 3-5, go through an 8-week curriculum,
o acco Prevention trainin . Students rade 6-8
go through a 10-week curriculum Youth Connection and two one-week Tobacco Trainin s.
Juvenile Probation Pro ram: Youth in Paris Alternative School participate in an intensive
intervention program called Project Toward No Drug Abuse. Students work through the 10-week
program and receive individual counseling. Youth who are involved in the justice system
also receive Project Toward No Drug Abuse and individual counseling.
Project partners in Paris/Lamar County include Chisum, Cecil Everette, Aaron Parker, Aikin,
and Justiss Elementar Schools Paris Hi h School Paris and North Lamar AEP's, and
Paris Probation and Truanc .
In 2010, ETCADA rovided 138 Individual Counseling Sessions for Youth, 669 School Based
Prevention Program (youth served), 25 Individual Counseling to Access Drug/Alcohol
Treatment and 1683 Community Drug and Alcohol Prevention Presentations.
City of Paris
Revised 6/10/08