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2012-016 RES APPROVING/AUTHORIZING PROFESSIONAL SERVICES AGREEMENT WITH CASA FOR KIDSRESOLUTION NO. 2012-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH CASA FOR KIDS TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZE111S; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, CASA for Kids, hereinafter referred to as Service Organization, possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a Professional Services Agreement with the Service Organization to provide such partial funding to the Service Organization; and, WHEREAS, the Service Organization will provide certain specialized services to the community that will benefit the City by: 1) providing specialized services to the community for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said Service Organization will benefit the general health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section Z. That the city manager is hereby authorized to execute and the City Clerk to attest to a Professional Services Agreement, by and between the City of Paris and CASA for Kids for the performance of certain specialized services as set out in said Agreement, a copy of which is attached hereto and incorporated herein as Exhibit "A". Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 27th day of February, 2012. A.J. Hashmi, Oayor ATTEST: ~ , nice Ellis, City Clerk APPROVED AS TO FORM: ~4 W. Kent c y ity Attorney PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND COURT APPOINTED SPECIAL ADVOCATES CASA STATE OF TEXAS § § COUNTY OF LAMAR § This Professional Services Agreement, hereinafter referred to as the "Agreement," entered into by and between the City of Paris, a home-rule municipality with its offices located at 135 First Street S. E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and Court Appointed Special Advocates whose offices are located at 2021 Loop 286 N.W., in the City of Paris, Lamar County, Texas, hereinafter referred to as "SERVICE ORGANIZATION". WITNESSETH WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community-based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens; and, WHEREAS, the Service Organization will provide certain specialized services as described herein and as further desci-ibed in the Service Organization's mission statement to the community that will benefit the City by: 1) providing specialized services for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said SERVICE ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in the furtherance of a public purpose; NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows: 1. Scope of Services SERVICE ORGANIZATION agrees to provide the following services as set forth in more detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A to CITY and its citizens during the tenn of this agreement: Provide trained community volunteers to advocate for abused and neglected children. EXHIBIT P~ tI. Funding For and in consideration of these services, CITY agrees to provide partial funding to the SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $5,000.00 to be paid to SERVICE ORGANIZATION within 30 days following an initial billing and invoice from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement. III. Reporting No later than ninety (90) days prior to the termination of this Agreement as provided herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing: 1. A financial statement, in such detail and containing such information as CiTY shall require; 2. A report of the number of citizens of the City of Paris served and directly benefitted by the services provided under this Agreeinent during the previous nine (9) months of services, or such other similar information as the CITY shall require; A projected scope of services and cost projection for performance for the same or similar services on behalf of CITY for an additional one year of service, should CITY desire to renew this Agreeinent with SERVICE ORGANIZATION at the end of the contractua] term; 4. Any other information which CITY may reasonably require. IV. Agreement Term This Agreement shall begin on October 1, 2011 and end on September 30, 2012. V. Termination This Agreement may be terminated by either party hereto at any time upon ten (10) days written notice of termination to the other party. Such notice may be delivered personally to the address shown in this agreement or by forwarding said notice to the other party by certified mail, return receipt requested and shall be effective ten (10) days following receipt thereof by the other party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding received ($5,000) on a pro rata basis. VI. Release/Indemnification By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees harmless from and against all damages, injuries (including death), claims, property damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE ORGANIZATION"s activities or services provided under this Agreement and/or caused by the negligence, errors, omissions or intentional wrongfu] acts of the SERVICE ORGANIZATION or the SERVICE ORGANIZATION's owners, officers, employees or agents. VII. Independent Contractor. SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an independent contractar, and not an einployee, agent, or other representative of CITY. Nothing in this Agreeinent shall change the SERVICE ORGANIZATION's independent contractor status or create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY. VIII. Miscellaneous This Agreement may be assigned by SERVICE ORGANIZATION only with the express written consent of City Manager of the City of Paris, Texas. SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the Federal Courts for the Eastern District of Texas. This Agreement, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect the validity of any other portion of this Agreement. This Ageement shall be interpreted exclusively under the laws and ordinances of the State of Texas and the City of Paris. EXECUTED this 27th day of February, 2012. ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: CITY OF PARIS, TEXAS Gene Anderson, Interim City Manager W. Kent McIlyar City Attorney RECEIVED REQUEST FOR PUBLIC FUNDING UN ' 9 Z011 Non-profit agencies requesting funding from the City of Paris for projects that benefit the ~ftftust complete the following information to be eligible for consideration (you may use additional pages, if EM~rfED"ddition, please subinit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the project. Agencies must also make a brief presentation on their project at a city council meeting. Agency Name: I-t sA_ RR 6` -I-aS Datp,; ~e o~ t 1 Agency Mailing Agency Phone Number:_-9 C)~- `,I -t~ S y ~ Agency Fax Number: `Y C` qa 3-'~ ~'1- y 30 ~ Contact Person: JY\ Q (`0 F- U..Dy t,J tS Contact's Title: Contact's Mailing Address: 't>&M P Contact's Phone Number: c~a. M4 Contact's Fax Number: ~M Contact's Email Address: Name of Project: A) Location/Service Area of Project: Summary of Project: Utd p -A .,<A44,~ rA -d Lz.vKa r, QQ c4 kE otr0"91 flef=f-,3 F & A~ Describe how your project will benefit the City of Paris and its citizens: M List other sources of funding for this project and the amounts: I,V,Q Q(`t 7ior-O U~ e0-on~ pl, - a t, l . Is a detailed project budget, including columns and descriptions for allocations of city funding and the agency's matching funds, attached? ~g Yes ❑ No h) Is the agency's most recent flnancial statement or audit attached? 4 Yes ❑ No Have you received funding from the City of Paris in the last rive years for this or any other project?:ErYes No If you have received previous city funding, list the name of the project, the amount of the City's award, and the ti - - year awarded: 2 City of Yaris EXHIB{T Revised 6/10/08 (D Detailed description of project (including description of need, scope of work, methodology, who benerits, number of beneticiaries, other project partners, etc.): rem ved from their homes because of abuse or ne lect. We train, assist and mentor Guardian Ad Lidem Volunteers to speak in court, make recommendations to the judges and e t e eyes an ears o eac ju ge. ~ j _ at~airc n make the ou6lic aware of Child Abuse, is in a co operative drive with the Child Welfare Board to increase the Foster Parent population in Lamar County, and holds an event a week for victims of crime durmg t e mont o pri . en e . skills . , the lack of access to arentin and education of teens, CASA for KIDS added the Nine Months PLUS program as a prevention program for pregnant and parenting teenagers. n 2OOz e paren mg componen was ii,itl . 9 -2006 . ~ 1 aid in oob ckill and orevent second pregnancies in teens 2. aid in finishing school 3. look at going on to higher education for selves and their c i ren . 1 e the dads 7. keep families together 8. make contacts with all service avenripc nr rp - - - an_ e uca e our c ien s wi . iLr.ep,nant or oarenting as teen a~ers. MARKET AND CUSTOMERS; City of Paris Revised 6/10/08 Lamar, Red River and Delta Counties are located 105 miles northeast of Dallas, Texas, on the divide between the Red and Sulphur Rivers. Paris, the county seat of Lamar and Clarksville the county seat of Red River are the only hubs for the major highways that intersect this part of Texas. We have a population of 48,499 in Lamar, 5,506 in Delta and 14,314 in Red River for a total of 62,219. Because we are an isolated rural area, the ethnicity and socio- economic status of our residents do not always conform to the average Texas statistics according to census 2000 data. We have 13.5 Black/African American population, compared to 11.5 state average, we have no industry to draw large numbers of Hispanic/Latino, however, we have 80.7 percent white (not of Hispanic/Latino origin) as compared with 52.4 percent state wide. This is due to several contributing factors such as: 1. geographical isolation from larger towns 2. lack of a 4 year college within the county 3. lack of a wide variety of companies who employ highly educated employees contribute to a lower educational level and lower median household income Only 14.5 percent of the population age 25 or older have a bachelor's degree or higher compared to the Texas Average of 23.2 percent. The median household income for 1999 was only $31,609 which is $8,318 less than the state average. Our residents have few resources of their own on which to access: 1. parenting 2. nutrition 3. health care 4. counseling 5. parent counseling 6. anger management 7. breaking the abuse cycle 8. and family dynamics These are offered in all larger cities CASA for IUDS has been offering many of these classes pro bono for the last seven years. Lack of education, lack of skills, poor resources, poor parenting, high crime and drug related crimes all combine to make this a W6ite and Black poverty area, with a growing Hispanic group, With furt6er education, we can combat poverty, lack of job skills and violence to children and families.