Loading...
2012-017 RES APPROVING/AUTHORIZING PROFESSIONAL SERVICES AGREEMENT WITH LAMAR COUNTY HUMAN RESOURCES COUNCILRESOLUTION N0. 2012-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH THE LAMAR COUNTY HUMAN RESOURCES COUNCIL TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, The Lamar County Human Resources Council, hereinafter referred to as Service Organization, possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a Professional Services Agreement with the Service Organization to provide partial funding to the Service Organization; and, WHEREAS, the Service Organization will provide certain specialized services to the community that will benefit the City by: 1) providing specialized services to the community for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said Service Organization will benefit the general health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the Interim City Manager is hereby authorized to execute and the City Clerk to attest to a Professional Services Agreement, by and between the City of Paris and The Lamar County Human Resources Council for the performance of certain specialized services as set out in said Agreement, a copy of which is attached hereto and incorporated herein as Exhibit "A". Section 3. That this resolution shal] be effective from and after its date of passage. PASSED AND APPROVED this 27th day of February, 2012. ATTEST: ~ nice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlya , City Attorney PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND THE LAMAR COUNTY HUMAN RESOURCES COUNCIL STATE OF TEXAS § § COUNTY OF LAMAR § This Professional Services Ageement, hereinafter referred to as the "Ageement," entered into by and between the City of Paris, a home-rule municipality with its offices located at 135 First Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and the Lamar County Human Resources Council whose offices are located at 1275 N.W. 19th, P.O. Box 714, in the City of Paris, Lamar County, Texas, hereinafter referred to as "SERVICE ORGANIZATION'". WITNESSETH WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel, equipinent, and training necessary to provide certain community-based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens; and, WHEREAS, the Service Organization will provide certain specialized services as described herein and as further described in the Service Organizatiorr's mission statement to the community that will benefit the City by: 1) providing specialiaed services for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said SERVICE ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows: 1. Scope of Services SERVICE ORGAMZATION agrees to provide the following services as set forth in more detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A to CITY and its citizens during the term of this agreement: EXHIBIT -A Assistance in dealing with the problems of the elderly of Paris and Lamar County, Texas, and to prevent said elderly citizens from becoming the victims of abuse, poverty, sickness, hunger, or other related social conditions. II. Funding For and in consideration of these services, CITY agrees to provide partial funding to the SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $12,000.00 to be paid to SERVICE ORGANIZATION within thirty (30) days following an initial billing and invoice froin SERVICE ORGAMZATION to CITY far said services. Said invoice shall be in a form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement. III. Reporting No later than ninety (90) days prior to the termination of this Agreement as provided herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing: 1. A financial statement, in such detail and containing such infonnation as CITY shall require; 2. A report of the number of citizens of the City of Paris served and directly benefitted by the services provided under this Agreement during the previous nine (9) months of services, or such other similar information as the CITY sha11 require; 3. A projected scope of services and cost projection for performance for the same or sirnilar services on behalf of CITY for an additiona] one year of service, should CITY desire to renew this Agreement with SERVICE ORGANIZATION at the end of the contractual terni; 4. Any other inforniation which CITY may reasonably require. I V. Agreement Term This Agreement shall begin on October 1, 2011 and end on September 30, 2012. V. Termination. This Agreement may be terminated by either party hereto at any time upon ten (10) days written notice of termination to the other party. Such notice may be delivered personally to the address shown in this agreement or by forwarding said notice to the other party by certified mail, return receipt requested and shall be effective ten (10) days following receipt thereof by the other party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding received ($12,000) on a pro rata basis. VI. Release/Indemnification By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees harmless from and against all damages, injuries (including death), claims, property damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE ORGANIZATION"s activities or services provided under this Agreement andlor caused by the negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or the SERVICE ORGANIZATION's owners. officers, employees or agents. VII. Independent Contractor SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an independent contractor, and not an einployee, agent, or other representative of CITY. Nothing in this Agreement shall change t]Ie SERVICE ORGANIZATION's independent contractor status or create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY. VIll. Miscellaneous This Agreement may be assigned by SERVICE ORGANIZATION only with the express written consent of City Manager of the City of Paris, Texas. SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement are to be perfonned in Lamar County, Texas, and venue for any and all legal actions arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the Federal Courts for the Eastern District of Texas. This Agreement, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect the validity of any other portion of this Agreement. This Agreement shall be interpreted exclusively under the laws and ordinances of the State of Texas and the City of Paris. EXECUTED this 27th day of February, 2012. CITY OF PARIS, TEXAS Gene Anderson, Interim City Manager REQUEST FOR PUBLIC FUNDING Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizens of Paris must complete the following information to be eligible for consideration (you may use additional pages, if necessary). In addition, please submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the project. Agencies must also make a brief presentation on their project at a city council meetinQ. , „ . . Agency Name• Agency Mailing Address: Agency Phone Number: ~ " _T Contact Person: Contact's Mailing Address Contact's Phone Number: Contact's Email Address: I G Name of Project: NlIp.15 Qn Location/Service Area of Project: Summary of Project _S Qe-, ~n r S Agency Fax Num Contact's Fax Number: ; n Describe how your project will benefit the City of Paris and its citizens: I i List other sources of funding for this roject and the amounts: Is a detailed project budget, including columns and descriptions for allocations of city funding and the agency's matching funds, attached? NKes E] N. Is the agency's most recent financial statement or audit attached? ( 1'es f] No Have you received funding from the City of Paris in the last five years for this or any other project? 21reS[] No If you have received previous city funding, st the name of the project, the amount of the City's award, and the year awarded: Se e- City of Paris E y H I.eI•r A Revised 6/10/08 Detailed description of project (including description of need, scope of work, metho ology, who benefits, number of beneficiaries, other project partners, etc.): JeC, N4r, t-rh.o I City of Paris Revised 6/10/08 Lamar County Human Resources City Funding Request Summary of Project: Meals on wheels delivers hot nutritious noon time meals to seniors over 60 years of age and disabled individuals in Paris and Lamar County. Lamar County Human Resources also has 4 senior centers that serve a noon time meal and social activities. Two of those centers are located within the city limits of Paris. Transportation is also offered to those over the age of 60 to promote independent living. Describe how your project will benefit the City of Paris and its citizens: Meals on Wheels enables seniors and disabled individuals to maintain an independent lifestyle. It also aids in overall nutritional health. Being able to be healthy independent individuals allows them to stay in their homes longer and be part of their community. List other sources of funding for this project and the amounts: Department of Aged and Disabled Services $ 470,888.95 Area Agency on Aging $ 218,578.50 United Way $ 23,523.44 County of Lamar $ 11,000.00 Please note that these numbers are from year end 9/30/10 Previous City Funding: 2006 $ 5,000.00 2007 $ 8,000.00 2008 $ 12,000.00 2009 $ 12,000.00 2010 $ 12,000.00 Detailed Description of Project: Meals on Wheels is serving an average of 509 meals a day. In 2010 a total of 949 individuals were served by the Meals on Wheels program. Meals on Wheels served a total of 130,988 meals last year. The 2010 census reports that 24% of the population of Paris/Lamaz County is over the age of 60. Although the overall population of Paris/Lamar County increased 2.7% from the prior 200 census, the increase of those over the age of 60 increased 17%. Ranking 4th in the nation, Texas has one of the highest levels of Senior Hunger. 1 in 8 seniors go to bed hungry each night in the US. The Meals on Wheels program also has two case managers that work with participants in the program to refer and assist them in other azeas as needed. We strive to train staff and volunteers in CPR. With this training and having contact with individuals 5 days a week, we have the ability to assist with emergency needs. We collaborate with iaw enforcement and paramedics when there is a concern regarding the welfare of a Senior Citizen in our community.