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06-APPROVE MINUTES FROM HISTORIC PRESERVATION COMMISSION AND PEDC MEETINGSCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 03/16/2012 Council Date: City Clerk Janice Ellis 6. 03/26/2012 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Historic Preservation Commission minutes (2-27-2012) Paris Economic Development Corporation minutes (2-14-2012; 2-27-2012) BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 9 MINUTES SPECIAL MEETING CI'I'Y OF PARIS HISTORIC PRESERVATION COIVIMISSION MONDAY, FEBRUARY 27, 2012 4:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Paul Denney, Vice-Chairman at 4:03 p.m. A. The following members were present: Paul Denney, Vice-Chairman Douglas Cox Ben Vaughan Nancy Anderson Britin Bostick David Stewart B. The following members were absent: Arvin Starrett, Chairman C. Also present Cheri Bedford, Main Street Manager; and Jeanna Scott, Historic Preservation Officer. 2. Approval of minutes from pr•evious meetings. (Februaty 8, 2012) Motion was made by Ben Vaughan, seconded by Britin Bostick to approve the meeting minutes for February 8, 2012. Motion carried 6-0. 3. Consideration of and action on the following Certificate of Appropriateness: A. 140 North Main Street - Carl Harcrow, property owner presented the petition. Mr. Harcrow stated he was concerned the awning would fall because of the deterioration of the wood portions of the structure; therefore he is proposing to remove the awning. Mr. Harcrow will come back at a later date to get approval for the new awning. Commissioners asked Mr. Harcrow what materials were used in the original construction of the awning. Mr. Harcrow stated that currently it appears the awning was constructed with plywood, two by four's, metal, with comp shingles on the roof portion. The awning is very heavy which increases his concern that it could come down. Motion was made by Ben Vaughan, seconded by Nancy Anderson to approve the COA. Motion carried 6-0. B. 504 Lamar Avenue - Glen Wark, contractor presented the petition. Mr. Wark stated he was made aware he would need to come back for approval prior to installation of the windows. Motion was made by Britin Bostick, seconded by Douglas Cox to approve the COA. Motion carried 6-0. ~ C. 101 Grand Avenite - Jennifer Hollje, business owner presented the petition. Ms. Hollje stated need approval for signs for• her new business. Motion was made by Britin Bostick, seconded by David Stewart to approve the COA. Ivlotion carried 6-0. D. 300 ls' Street S. W. - Sally Wright, Recreation Supervisor for the City of Paris presented the petition. Ms. Wright stated that since the death of Gregory S. Rickets and the dedication and renaming of the park, the graffiti artist have been spray painting the park with signs like "rest in peace GSR". Ms. Wright further stated we are trying to curtail the graffiti by placing a sign directly on the half pipe in a graffiti style honoring Gregory S. Rickets. It is our hope this will alleviate the graffiti that is going on. Angel Cruz will be the artist who has agreed to do this for the city free of charge. Motion was made by Britin Bostick, seconded by Nancy Anderson to approve the COA. Motion carried 6-0. 4. Future agenda items. There were none. 5. Meeting adjourned at 4:29 p.m. APPROVED THIS ] 4" DAY OF MARCH, 2012. , 8 Paris Economic Development Corporation Meeting Minutes February 14, 2012 Board Members Staff Present: Pike Burkhart, Sr. Present: Steve Gilbert, PEDC Kenny Dority Shannon Jones, PEDC Rick Poston Bruce Carr Doug Wehrman Ex-Officio Members Present: Mindy Moree, Chamber President Pam Anglin, PJC President Jon Landers, Chamber Chairman Guest(s) Present: Fred Green, R3bi lncubator Dir. Connie Beard, The Paris News Edwin Pickle, Paris City Council Shawn Napier, City Engineer Laurie O'Neal, Office of the Governor-Econ. Development Cheri Bedford, Main Street Coor. Mark Lacek, ' Paris Milling & Grain Dr. William Jullian, Biovance Technologies Legal Counsel: Kent Mcllyar City Council Liaison: None Pike Burkhart, called the meeting to order at 3:02 p.m. Pike welcomed those present. Minutes from January 10, 2012 Regular Board meeting were reviewed. The Minutes were approved, as submitted, by a motion from Bruce Carr; seconded by Rick Poston. Motion Carried 4-0. Financial reports for December, 2011 were reviewed. Bruce Carr inquired about Kiwanis lunch meeting expense as well as the Ralph Rodgers Academy Annual Banquet expense. Doug Wehrman inquired about the funds that were to be distributed to Guaranty Bond Bank. Steve will get with Gene about this issue. The Financials were approved, as submitted, by a motion from Rick Poston; seconded by Bruce Carr. Motion Carried 5-0. Steve Gilbert gave a report to the Board in which he explained the handouts that were provided to the group. He talked about the positive meeting with Hutamaki where he shared the PEDC business plan. He pointed out the map that is the centerfold of the Visitors guide. He also presented the Board with a handout that was a summary of Economic Development (Type A& Type B) Sales Tax Overview which was a topic of discussion of the Paris Council Meeting that was held Monday, February 13, 2012. Steve talked about the upcoming Austin trip, February 21S`-23"d in which select Civic Leaders and Board members will 9 PEDC Board Meeting Minutes February 14, 2012 meet with a multi-agency team. He also updated the group on the California Trade Mission trip, that was a positive experience, and the potential trade missions to Dallas and the East Coast making contact with companies that wish to expand. Bruce Carr suggested a running tab on these trips & the Manufacturing Initiative so that a return on the investment can be seen. Discussion and possible action of the Steering Committee and Implementation Teams' Membership. Steve Gilbert provided those present with a draft of inembership for the Steering Committee and Implementation Teams. Steve stated that he would like a confirmation of the Steering Committee so that the group could get moving. Those on Team Paris could be chosen on an as needed basis; depending on project and the area of expertise needed. The Manufacturing Alliance list could be added to as other plant managers from other regions showed interest. Fred Green reported that the Rural Innovation Council and is ready to get involved when needed. Doug Wehrman made the motion that the Steering Committee list be a starting point and can change if needed; seconded by Kenny Dority. Motion Carried 5-0 The Board convened into executive session at 3:41 pm. pursuant to Section 551.071, Section 551.072, Section 551.074 and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.072 - Real Property B. Section 551.087 - Economic Development Negotiations Executive session ended at 5:40 p.m. The Board reconvened into open session. As a result of executive session discussion, the Board took the following action. Pike made a motion PEDC split %2 the cost to bury utilities for the Clarksville sidewalk project, ($30,000 our part) with the city. Motion died due to the lack of a second. Rick Poston made a motion to adjourn at 5:45 p.m.; seconded by Bruce Carr. Motion Carried 5-0. Respectfully submitted, ShannonJones Administrative Assistant Paris EDC 1 n Paris Economic Development Corporation Meeting Minutes February 27, 2012 Board Members Staff Present: Pike Burkhart, Sr. Present: Steve Gilbert, PEDC Kenny Dority Rick Poston Bruce Carr Doug Wehrman Shannon Barrentine, PEDC Ex-Ofticio Members Present: Judge Chuck Superville Guest(s) Present: Delbert Horton, Chairman, SuRRMA Holland Harper, SuRRMA Brd. Curtis Fendley, SuRRMA Brd. Jeff Paris, eParisEXTRA Legal Counsel: Kent Mcllyar City Council Liaison: None 1) Pike Burkhart, called the meeting to order at 3:40 p.m. Pike welcomed those present. 2) New Business: a) Discussion and possible action to approve the Resolution in support of funding a portion of the Right-of-Way acquisition costs and utility relocation costs for upgrading and widening State Highway 24 from City of Cooper, Texas, southwest to the Delta-Hunt County line in the amount anticipated to be $1,450,000; making other findings and provisions related to the subject; declaring an effective date; and pending final review by Legal Counsel and authorizing the Paris EDC Chair to execute same. b) Discussion and possible action to approve an Interlocal Cooperative Agreement among Delta County, Lamar County, City of Paris, Paris Economic Development Corporation, City of Cooper and the Sulphur River Regional Mobility Authority (SuRRMA) relating to the anticipated transfer of certain lawfully available funds from these entities to cash fund the appropriate portion of an escrow/construction account and/or to make debt service payments over the time to SuRRMA for the benefit of the Texas Department of Transportation to widen an approximate 10.4 mile segment of State Highway 24, pending final review by Legal Counsel and authorizing the Paris EDC Chair to execute same. Chairman Burkhart read Items A& B for consideration. Delbert Horton, Chairman of the Sulphur River Regional Mobility Authority (SuRRMA) explained the project and answered questions from those present. 11 PEDC Board Meeting Minutes February 27, 2012 Doug Wehrman made a motion to approve both Items A&B as stated; seconded by Kenny Dority. Motion Carried 5-0. c) Discussion and possible action to approve a loan agreement with the State Infrastructure Bank between the State of Texas acting by and through the Texas Department of Transportation and the Sulphur River Regional Mobility Authority, which is a political subdivision of the State of Texas and which is located in Delta, Hunt and Lamar Counties pending final review by Legal Counsel and authorizing the Paris EDC Chair to execute same. On the advice of Legal Counsel, no action was taken on Item C, above. The Board waived the option to go into Executive Session. Rick Poston made a motion to adjourn the meeting at 4:25 p.m.; seconded by Doug Wehrman. Motion Carried 5-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director, Paris EDC ~ ~