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06-APPROVE OFFICIAL RECORD OF COUNCILCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 03/30/2012 Council Date: 04/09/2012 Originating Departrnent: City Clerk Presented By: Janice E11is Agenda Item No.: 6. RECOMMENDED MOTION: Motion to approve as presented. PoLICY IssuE(s): Approval of Official Record of Council. BACKGROUND: Council Minutes from the meetings of March 20, 2012 and March 26, 2012. BOARD/COMMISSION RECOMMENDATION: E XHIBITS: The attached minutes from the meetings ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Departrnent Report ❑ Resolution Budgeted Amt $ ❑ Presentation ❑ Ordinance ❑ P H bli ri O h y'171) Actual $ u c ea ng ❑ t er Acct Name Acct Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City C1erk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Wotics ❑ Utilities Citv of Paris Revised 2/04/08 4 MINUTES OF THE SPECIAL CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS March 20, 2012 The City Council of the City of Paris met for a special session at 5:30 p.m. on Monday, March 20, 2012, at the City Council Chambers Conference Room, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; Robert Avila; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staf£ Gene Anderson, Interim City Manager/Finance Director; Kent McIlyar, City Attorney; and Janice Ellis, City Clerk Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Convene into Executive Session pursuant to Section 551.074 of the Texas Government Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee as follows: City Manager contract negotiations. Mayor Hashmi convened City Council into Executive Session at 5:30 p.m. 3. Reconvene into open session, deliberate and possibly take action on those matters discussed in Executive Session. Mayor Hashmi reconvened City Council into open session at 6:51 p.m. Mayor Hashmi stated that the negotiations with Mr. Godwin were ongoing and this matter would be placed on the next City Council Agenda. 4. Adjournment. There being no further business, a Motion to adjourn was made by Council Member McCarthy and was seconded by Council Member Pickle. Motion carried, 7 ayes - 0 nays. The meeting was adjourned at 6:51 p.m. ~ . ~ Special Council Meeting March 20, 2012 Page 2 A.J. HASHMI, MAYOR JANICE ELLIS, CITY CLERK ~ MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXAS March 26, 2012 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, March 26, 2012, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Joe McCarthy; Robert Avila; John Wright; Richard Grossnickle; Matt Frierson; and Edwin Pickle City Staf£ Gene Anderson, Interim City Manager/Finance Director; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Shawn Napier, City Engineer; Bob Hundley, Police Chief; Ronnie Grooms, Fire Chief; Ron Sullivan, Public Works Director; and Priscilla McAnally, Library Director Openinp- Agenda Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Chief Ronnie Grooms gave the invocation. Pledge of Allegiance. Council Member Grossniekle led the pledge. 4. Gitizens' forum. Ray Banks, 3450 Robin Road - he opposed the city manager salary and the candidate. Pete Dalrymple, 620 S.E. 39`l' Street - he referenced an article in the newspaper written by Don McCaskill and said that no one understood why this city manager candidate was so much better than the other candidates. Consent A2enda Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. Mayor Hashmi said he had a question about item 10 and asked _ . ~ Regular Council Meeting March 26, 2012 Page 2 Council Member Wright if the Task Force on Dilapidated Structures would be meeting again. Counci] Member Wright said they would not be meeting again unless needed, and that the Task Force would be presenting something to the City Council. A Motion to approve the Consent Agenda was made by Council Member Pickle and seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays. 5. Deliberate and act on the approval of minutes from the meeting on March 12, 2012. 6. Receive and deliberate on reports and/or minutes from the following boards, cominissions, and committees: a. Historic Preservation Commission (2-27-2012) b. Paris Economic Development Corporation (2-14-2012; 2-27-2012) 7. Deliberate and act on RESOLUTION NO. 2012-025: A RESOLUTION OF THE C1TY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING A PROCLAMATION DECLARING THE MONTH OF APRIL AS FAIR HOUSING MONTH; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFEGTIVE DATE. 8. Deliberate on February monthly financial report. 9. Deliberate on February drainage ditch maintenance report. 10. Deliberate on dilapidated structure report. 11. Deliberate on possible future amendments to the City of Paris Charter. Re2ular Agenda 12. Public hearing, first reading, deliberate and possibly act on ORDINANCE NO. 2012-010: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE C1TY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE PARTS OF LOT 13, BLOCK 35, CITY OF PARIS, LAMAR COUNTY, TEXAS LOCATED AT 1415 N.W. 19TH STREET, FROM A ONE-FAMILY DWELLING DISTRICT NO. 2(SF-2) TO A COMMERCIAL DISTRICT (C) DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Hashmi opened the public hearing and asked far anyone wishing to speak in support of this item, to please come forward. No one spoke in support of this item. Mayor Hashmi asked for anyone wishing to speak in opposition to this item, to please come forward. With no one speaking, Mayor Hashmi closed the public hearing. g Regular Council Meeting March 26, 2012 Page 3 A Motion to invoke the super majarity rule was made by Council Member Frierson and seconded by Council Member McCarthy. Motion carried, 7 ayes - 0 nays. City Engineer Shawn Napier explained that owner Ronny Bolton had requested the zoning change and that the Comprehensive Land Use Plan Map recommends this property be zoned Commercial. A Motion to approve the zoning change from a One-Family Dwelling District No. 2 to a Gommercial District was made by Council Member McCarthy and seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays. 13. Deliberate on application for disannexation filed by Terri Palmer; and provide direction to City Staff. Council Member Grossnickle asked to be recused from deliberation of this item. A Motion to recuse Council Member Grossnickle was made by Council Member McCarthy and seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays. Council Ntember Grossnickle left the room. Mr. Napier said City Staff was recommending denial of this request for disannexation. Mr. Napier told the City Council that water was supplied by Lamar County Water Supply District; that the resident was paying for City of Paris trash pickup; and that the Paris Police Department had responded to l 1 calis at 4300 Smallwood Road since September 2008. Mr. Napier answered questions from City Council. Mayor Hashmi said he was not in favor of disannexation, but thought that all City residents should be provided services. Mr. Napier said in addition to the serviees he previously stated, the resident was also receiving Fire and EMS services from the City. Resident Teri Palmer said they were disannexed in 1997 and did not know they were going to be disannexed. She said they were not provided a choice with regard to sewer. Ms. Palmer also said the City of Reno informed her they could put in a line and provide water at a nominal charge, but the City of Paris was going to charge $25,000.00 to run the line. Mayor Hashmi asked Gene Anderson if sewer could be put in for less and Mr. Anderson said that Staff could explore options. A Motion to table this item until the next meeting at which time Staff will bring back options, was made by Council Member McCarthy and seconded by Council Member Wright. Motion carried, 6 ayes - 0 nays. A Motion to return Council Member Grossnickle to the meeting was made by Council Member Frierson and seconded by Council Member Avila. Motion carried, 6 ayes - 0 nays. Council Member Grossnickle returned to the room. 14. Deliberate and act on Resolutions accepting bids and awarding contracts for the purchase of roadway materials required by the Public Works Department of the City of Paris 9 Regular Council Meeting March 26, 2012 Page 4 during the twelve month period beginning April 1, 2012, and authorizing the City Manager to negotiate and execute all necessary documents. Public Works Director Ron Sullivan said that annual bids for roadway materials had been opened and his recommendation was to accept the bids and award contracts to the lowest responsible bidders. Mayor Hashmi asked it the City could get the same prices that TxDOT was able to get on any or all of the materials. Mr. Anderson and Mr. Sullivan said they had not explored that, but could do so by the end of the week. Mr. Sullivan said he could report at the next City Council meeting and that it would not create a hardship. A Motion to table this item until the next Council meeting was made by Council Member Pickle and seconded by Council Member Wright. Motion carried, 7 ayes - 0 nays. 15. Deliberate and act on RESOLUTION NO. 2012-026: A RESOLUTION OF THE CTTY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE BID AND AWARDING THE CONTRACT FOR THE REPLACEMENT OF CONCRETE CURB & GUTTERS, DRIVEWAY APPROACHES AND REINFORCED CONCRETE SIDEWALKS IN THE CITY OF PARIS, TEXAS TO POWER JACK FOUNDATION REPAIR, INC., THE LOWEST RESPONSIBLE BIDDER; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. A Motion to approve the bid and award the contract to Aower Jack was made by Council Member Pickle and seconded by Council Member Grossnickle. Motion carried, 7 ayes - 0 nays. 16. Deliberate and act on RESOLUTION NO. 2012-027: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING CHANGE ORDER NO. ONE TO THE CONTRACT BETWEEN BOBBY SMALLWOOD CONSTRUCTION CO., INC. AND THE CITY OF PAR[S, FOR CLARKSVILLE STREET DOWNTOWN SIDEWALK PROJECT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. Shawn Napier said this change was a deduction of $17,479.25 from the original bid amount. A Motion to approve Change Order No. One was made by Council Member Pickle and seconded by Mayor Hashmi. Motion carried, 7 ayes - 0 nays. 17. Gonvene into Executive Session pursuant to Section 551.074 of the Texas Government Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public ofticer or employee as follows: City Manager contract negotiations and City Manager candidates. 10 Regular Council Meeting March 26, 2012 Page 5 Mayor Hashmi convened City Council into Executive Session at 6:10 p.in. 18. Reconvene into open session, deliberate and possibly take action on those matters discussed in Executive Session. Mayor Hashmi reconvened City Council into open session at 6:55 p.m. and said there had been quite a bit of deliberation on this item. Mayor Hashmi asked the Council for their input on the City Manager candidate. Council Member Fickle said the Council had reviewed almost 100 applications and resumes, interviewed between 15 and 20 applieants and spent many hours in deliberation. He said it was necessary that the Council spent the time needed to find the right person and best value for the longer vision. Council Member Pickle encouraged everyone to embrace the Council's decision and the new City Manager. Council Member Frierson said this decision had weighed heavily on Council Members as it was an important decision that would shape the future of the City for the eoming years. He also said that the Council wanted a City Manager who was einployed and had a proven track record in dealing with issues that the City of Paris was going to be facing in the next three to ten years. Council Member Frierson said he believe that due diligence was completed. Council Member Grossnickle said the candidate he favored had a credible track record, started as a high school educator and coach, had been in several cities in Texas as Assistant Gity Manager; and had been in cities that dealt with growth. He said that the candidate had experience in dealing with problems and finding the best solutions. Council Member Grossnickle said the candidate had abilities far beyond the initial round af applicants. Council Member Wright said he was not in favor of this candidate simply because of the vast difference in compensation the employees and department heads were receiving in comparison to the new City Manager. Council Member Avila said the Council had worked hard and he was basing his decisian on what was best for the City and the citizens. Council Member McCarthy said the decision to bring Mr. Godwin on board would be great for the City of Paris, because he thought Mr. Godwin could take the City of Paris to a greater height. Mayor Hashmi said he had struggled with his decision and that he had favored a different candidate earlier, because of the ties he had to Paris. He also stated there were not many candidates willing to come to Paris unless the City made it attractive for thein. He expressed that Mr. Godwin was a good candidate and thought that he would do a good job. A Motion to direct the SGR Firm to bring back an executed employment agreement from John Godwin for approval by the City Council at the next regular meeting on April 9`h was made by Council Member Grossnickle and seconded by Council Member Pickle. Motion carried, 6 ayes - 1 nay, with Council Member Wright casting the dissenting vote. 19. Consider and approve future events for City Council and/or City Stafi' pursuant to Resolution No. 2004-081. 11 Regular Council Meeting March 26, 2012 Page 6 Council Member McCarthy reminded everyone of the Fireman's Ball taking place on Saturday, March 31 "20. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Pickle and was seconded by Council Member Frierson. Motion carried, 7 ayes - 0 nays. The meeting was adjourned at 7:15 p.m. A.J. HASHMI, MAYOR JANICE ELLIS, CITY CLERK 12