24-REPLACEMENT OF CAMERAS FOR COUNCIL ROOMSubmittal Date:
3-30-12
Council Date:
A_o_t)
City Manager
RECOMMENDED MOTION:
Not an action item. Update on status of projects.
POLICY ISSUE(S):
Administration
Gene Anderson
24.
The current year's budget has $15,000 for replacement cameras for the council room. We have developed problems with the
switcher which also now needs replacement. I asked Jon McFadden to investigate and price replacement systems. His
recommendation is to purchase the VDESKII system which has a catalog price of $22,000. He believe~isson is ren
negotiated downward. Given the importance of videotaping and broadcasting our council meetings, p Quested
to direct Mr. McFadden to go and negotiate the best deal possible below the $22,000 catalog price.
Last September, the Council authorized the renovation of the old council chambers. To date, the room has been gutted, the
drop ceiling removed, air/heat conduit relocated above the tin ceiling, and the electrical boxes placed for the new lighting.
The Historic Preservation Commission is requiring historically accurate replacement windows for the next phase. The
windows will be finished aluminum clad with energy efficient thermal window panes. The cost for the windows will be
approximately $25,000 plus installation of approximately $8,000. In accordance with the Council's earlier direction, this
capital expenditure over $15,000 is being brought before the Council for approval.
Last Fall, City crews perform numerous special cleanup projects focusing first on the main entry ways to the City and then
branching off from there on other major problem areas. In doing so, the current budget of $28,000 has been exceeded with
the Spring & Summer mowing season now arriving. The Council should expect an over expenditure in our contract labor line
item in order for the City to perform necessary work.
BOARD/ COMMISSION RECOMMENDATION:
None
EXHIBITS:
VDESKII brochure; Window configuration
ACTION:
BUDGET INFO:
F~ Financial Report
~ Minute Order
Expense
$NA
❑ Department Report
❑ Resolution
Budgeted Amt.
$NA
~ Presentation
❑ Ordinance
y'I'D Actual
$NA
~ Public Hearing
❑ Other
Acct. Name
NA
Acct. Number
NA
FISCAL NOTES:
None
REVIEWED AND APPROVED BY:
z Administration
❑ Municipal Court
E City Clerk ❑ Communiry Development ❑ EMS/IT
Z Legal ❑ Library ❑ Police ❑ Eng./Public Works
❑ Finance
❑ Utilities
❑ Fire
City of Paris
CITY COUNCIL AGENDA ITEM BRIEFING SHEET
enda Item No.:
Originating Department: Presented By: ~
119
Revised 2/04/08
120
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CEXAS-75460
CITY OF PARIS
PARIS, TEXAS ~ CIIIC~CCS
t7l 7654)16 fA% 905 7052560