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05-E Housing Auth Min HOUSING AUTHORITY OF THE CITY OF PARIS BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MINUTES OF January 24, 2005 Present at the Meeting: Denny R. Head - Executive Director Jeff Hoog - Chairman of the Board of Commissioners Myrick Browning - Commissioner of the Board of Commissioners Annette Grant - Commissioner of the Board of Commissioners T K HaYnes - PHA Legal Counsel Sally Gibson - Assistant Director Guest: Tony Williams - City Manager of the City of Paris Meeting Called to order at 2:00 pm on Monday, January 24,2005 by Chairman of the Board of Commissioners of the Housing Authority of the City of Paris, Jeff Hoog. Board of Commissioners approved the minutes of December 21, 2004 Meeting. Motion made by Myrick Browning and seconded by Annette Grant. Minutes approved 3-0. Director's Report: Denny R. Head, Executive Director, went over several items including: 1. Financials - Best shape we have been in since 1998. We are looking at investing some money out of our Public Housing Account. Limited money in Section 8 Account due to HUD taking anYthing over 105% of reserves. 2005 Funding has just been approved through Congress and HUD. We have not received our Year End Settlements ($32,000.00) as of today. Unit cost HUD has allowed is $360.17 on an average per voucher and we are running at approximately $150.00 on an average per voucher. 2. Litigation and Fair Housing - 3 eviction cases in process have been won in Justice of the Peace Court and have been appealed to County Court with the help of Lone Star Legal Aid. 2 of the cases are rent cases and one is regarding a tenant threatening a Housing Authority employee. This one is being investigated by Fair Housing due to the complaint filed against the PHA. Fair Housing has extended their own time for the investigation. Weare hoping it will be resolved by February. 3. Meeting in Tyler on March 29,2005 regarding the ending of the Young Lawsuit and what Housing Authorities are supposed to do. 1 ~ i I 4. Jeff Hoog asked about the heating unit problem that was in the Paris News. Mr. Head explained that the outside contractor that we hired to do an inspection on all (258) of the heating units. The contractor found some units that were a danger to the tenants and we were forced to shut down the heating units. They were ordered and replaced within 3-4 days. 5. We have contracted with Alabama Cushata and we now have 3 men working at the PHA at no costs to the PHA. Alabama Cushata will pay these men for 13 weeks with the hopes that they do a good job and if the PHA has any openings these men could possibly be hired. 6. Within the next 2 months, we have found a crew to do a complete Energy Efficiency Inspection which includes caulking, weather stripping, pressure testing of the units, etc. at no costs to the Housing Authority. RESOLUTIONS: 2004-42 Resolution to approve investment action of $100,000.00 out of the Public Housing Account to a CD at Hibernia National Bank - motion to accept made by Myrick Browning and seconded by Annette Grant - Passed 3-0 2004-43 Resolution to approve the contract for new Housing Software with Lindsey & Co., Inc. - motion to accept made by Myrick Browning and seconded by Annette Grant - Passed 3-0 2004-44 Resolution to approve changes to Schedule of Tenant Charges - motion to accept made by Myrick Browning and seconded by Annette Grant - Passed 3-0 Motion was made for the adjournment of the meeting by Annette Grant and seconded by Myrick Browning - adjournment 3-0. Meeting was adjourned at 2:30 pm. APPROVED THIS day of , 2005 Jeff Hoog, Chairman Denny R. Head, Executive Director 2 I HOUSING AUTHORITY OF THE CITY OF PARIS DO ARD OF CO MMISSI 0 NERS MEE TIN G 100 GEORGE WRIGHT HOMES MINUTES OF March 15, 2005 Present at the Meeting: Denny R. Head - Executive Director Jeff Hoog - Chairman of the Board of Commissioners Myrick Browning - Commissioner of the Board of Commissioners Annette Grant - Commissioner of the Board of Commissioners Kathleen Edge - Vice Chairman of the Board of Commissioners T K HaYnes - PHA Legal Counsel Sally Gibson - Assistant Director Guest: Bob Anderson Meeting Called to order at 12:45 pm on Tuesday, March 15,2005 by Chairman of the Board of Commissioners of the Housing Authority of the City of Paris, Jeff Hoog. Board of Commissioners approved the minutes of January 24, 2005 Meeting. Motion made by Kathleen Edge and seconded by Annette Grant. Minutes approved 4-0. Director's Report: Denny R. Head, Executive Director, went over several items including: 1. Annual Audit submitted to REAC four weeks early. Very thorough and comprehensive audit. The Auditor was at the HA approximately one month. 2. REAC Inspection - did not do well on our physical inspection but did well on financials, etc. The HA is in the process of repairing tripping hazards/sidewalks. The HA has placed locks on all power panels as a new REAC Safety Precaution. REAC is wanting to do our annual physical inspection in April- which was done in October 2004. We have not completed all of the repairs from the last inspection. 3. Evictions in process - Only one, Creola Cotton, is still in process. The HA is waiting on a ruling from Judge Loughmiller from the County Court Hearing on March 8, 2005. 4. Home Ownership Program/Training - Liz Brooks, Lee Taylor, and Patricia Pridemore attended a 3 day Training in Dallas/Fort Worth. Based on this training and the questions unanswered by HUD, the Paris HA will not be getting involved in this Program until HUD defines the rules of the Program. 1 T , I 5. Year End Settlements - The Paris HA received the year end settlements from HUD. It was supposed to be $32000.00 for the Section 8 Program and we received approximately $10,000.00. 6. Westgate - Many problems with new management company, Monarch, 1) telling us that units are ready when they are not, 2) lots of crime, 3) new club next to Westgate apartments are causing people to park at Westgate, 4) not getting the units ready, 5) and management in general Le. Manager's family living at Westgate and feuding, 6) tenants are not paying their share of the rent, and etc. Board would like for the new Management Company to address the Board of Commissioners at the next Board Meeting regarding the plans to correct these discrepancies. 7. Software Changes - due to new Software and Hardware changes the office at George Wright Homes will need to be closed some during training and transfer of Software during the weeks of April 25 and May 2, 2005. 8. Community Service - the HA's are responsible for monitoring the Program and HUD is trying to make the HA's responsible for tenant's not doing Community Service. HUD sent an email to Denny Head wanting to know how many were in compliance and if the tenants are not doing community service, why they are not doing it. Mr. Head responded to HUD with the numbers of how many were in compliance, how may were not and how many were exempt from community service. The HA's responsibility is to track and report and the Paris HA is in compliance with the tracking and reporting. 9. Mr. Jeff Hoog would like to discuss increasing the number of Board Members to get more people actively involved. The Board would like for legal counsel to inquire as to the process of increasing the number of Board Members. Kathleen Edge suggested adding another resident as a Board Member. Legal Counsel, TK HaYnes, reminded the Board that the number needs to be an odd number due to voting. Mr. HaYnes also advised the Board that if the number of Board Members goes up so does the quorum. RESOLUTIONS: 2004-45 Resolution to approve Income Limits provided by HUD - motion to accept made by Myrick Browning and seconded by Annette Grant - Passed 4-0 2004-46 Resolution to approve New PaYment Standards - motion to accept made by Kathleen Edge and seconded by Myrick Browning - Passed 4-0. Discussion of Portabilities regarding higher rents in Dallas, Fort Worth, etc. that the Paris HA pays to Metropolitan Areas. Board requested that the Staff of the PHA send letters to Portability HA' s to confirm that tenants are still on the Section 8 Voucher Program. 2 I 2004-47 Resolution to approve Contract of ARREST -A-PEST - Kevin Gillie for pest control - motion to accept made by Myrick Browning and seconded by Annette Grant - Passed 4-0 2004-48 Resolution to approve Contract of Lawn Service with BK Lawn Service for mowing contract of Jackson Court, Clovis Graves, Price Circle, Booker T Washington Public Housing Sites - motion to accept made by Kathleen Edge and seconded by Annette Grant - Passed 4-0 2004-49 Resolution to approve Force Account Labor for the Renovation of the Housing Authority Office located at George Wright Homes - motion to accept made by Myrick Browning and seconded by Annette Grant - Passed 4-0. Motion was made for the adjournment of the meeting by Kathleen Edge and seconded by Annette Grant - adjournment 4-0. Meeting was adjourned at 2:10 pm. APPROVED THIS day of , 2005 Jeff Hoog, Chairman Denny R. Head, Executive Director 3 ~ I I HOUSING AUTHORITY OF THE CITY OF PARIS BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MINUTES OF April 19, 2005 Present at the Meeting: Denny R. Head - Executive Director Jeff Hoog - Chairman of the Board of Commissioners Myrick Browning - Commissioner of the Board of Commissioners Annette Grant - Commissioner of the Board of Commissioners Lillian Brooks - Commissioner of the Board of Commissioners T K HaYnes - PHA Legal Counsel Patricia Pridemore - Operations Manager of Housing Authority Visitors: Mary Ruth Hughes - Resident Council President Sharon Thornton - Westgate Management Company Meeting Called to order at 12:42 pm on Tuesday, April 19, 2005 by Chairman of the Board of Commissioners of the Housing Authority of the City of Paris, Jeff Hoog. Board of Commissioners approved the minutes of March 15, 2005 Meeting. Motion made by Lillian Brooks and seconded by Annette Grant. Minutes approved 4-0. **Update on Westgate - Ms .Thornton not present at this time. Came back to this later in the meeting. Director's Report: Denny R. Head, Executive Director, went over several items including: 1. Financials - Calculations of Operating Subsidy - Over $13000.00 in reserves. We invested $100000.00 in CD's. The reserve money in Public Housing and Section 8 is good. We can't leave any money in reserves in the Section 8 Program due to the fact that HUD will recapture any excess. 2. Memorandum of Agreement on REAC Inspection - most of items are completed. We are out for bid on sidewalk repair - anYthing over % inch is considered a tripping hazard and have to be repaired. All meters that we had write-ups on have been locked. Major problems with our physical inspection have been addressed. We also have scheduled complete UPCS inspections on every Public Housing unit to be done the last week of this month/first week of next month to avoid surprises on our REAC inspections for this year. 1 ~ I I 3. Status of East Texas Litigation - The Litigation is over with; it's a "done deal". We have instructions from HUD amend all of our Policies and Procedures starting July 1, 2005 do away with First Come First Serve Waiting List - We will be allowed to use preferences such as working families as long as it is in your plan. 75% of all new admissions in the Section 8 Program have to be low low income and 40% of new admissions in Public Housing Program have to be low income. 4. Patricia Pridemore and Sally Gibson traveled to Fort Worth for RIM/PIC Training. Denny Head attended meeting in Tyler regarding East Texas Litigation. One thing that was asked but not answered by HUD was Community Service. HUD has said that we should proceed with the evictions for not doing Community Service. That if the Housing Authorities have problems with the Courts, the PHA's are to contact HUD immediately. Ms. Mary Ruth Hughes spoke up regarding Community Service - The residents are under the assumption that the Housing Authorities have required the Community Service Program - they were informed that this program was a federally mandated program from HUD. Their excuse was that they did not have anyone to keep their children; Lee Taylor set up a program for them that provided childcare (2 ladies would provide snacks, lunch and crafts) for them for 2 days a week from 8 am to 4 pm in order for them to be able to do their community service. Noone used the childcare program therefore it was dissolved. Ms. Hughes seems to think that the residents are under the assumption that Legal Aide will get them out of being evicted; however, she thinks that Legal Aide cannot help them due to the fact that they have been warned on multiple occasions. 5. Harvard Cost Study - Allowable Expense Levels for Public Housing: Congress has published the results: Larger Housing Authorities will lose funding and Medium and Small Housing Authorities will gain funding. The Paris HA will have an increase by 37% in funding. Looks like they will probably adopt this policy. **Denny Head introduced Ms. Sharon Thornton from Monarch Properties Management Company that was hired to manage the Westgate Apartments. Addressed problems being addressed by Management Company: 1. Units that were given to the PHA to be offered were not ready - Ms. Thornton was told that they were ready. 2. Crime - there is a lot of crime from people that are not residents. Most of the people coming to Westgate are customers of the club next door that park on Westgate property. She admitted that it was a problem. Will put up No Trespassing Signs and poles/chains across the entrances. Have not spoke to Club Management (next to Westgate). There was a discussion about the amount of parking that the club did/did not have. Westgate has one man working as "Security Guard" on Saturday night from 6pm to 2am - unarmed guard. Jeff Hoog suggested changing his hours to 8pm until 4am. Ms. Thornton stated that the main problems are on Saturday night. TK HaYnes advised Ms. Thornton to make sure that the signs she puts up be approved by the Police Department. Since Ms. Thornton is having problems finding anyone to tow cars, Denny Head suggested that she call Lester Towing - he said they will tow them. 2 ")' , I 3. Another problem is the Management. They hired a woman to manage the apartments but she will not be back due to health reasons. 4. Tenants not paying their share of the rent has been a problem. Ms. Thornton has sent out eviction notices - 3 people have left. New Manager started last Thursday, Debbie English. She seems to have experience. She is there and answering the phone. The biggest complaint with Westgate is that no one answered the phone or was ever present in the office. 5. Ms. Thornton has requested that the owner come to the Board Meeting - he declined due to prior commitments but he did prepare a letter. She gave a copy of the letter to the Board of Commissioners. Randy Lewis and Senu Kasturi wrote the overall goal was to give something back to the community by preparing Westgate to be a good place for underprivileged people to live. She continued to go over the letter. Wanting to approve Occupancy Level and Safety Issues at Westgate Apartments. Denny Head responded by saying that we don't steer applicants as to what programs they apply for; however, most applicants say that they don't want to live at Westgate. We have also noticed that in the last few years there is not that big of a need for housing. There is no good way to stop the revolving door. Many offers are not even responded to. There need to be more units ready due to the fact that the more offers you have out, the more people will move in. Denny suggested that Sharon talk to the Alabama Coushata Nation for more help due to their limitations of maintenance staff. RESOLUTIONS: 2004-50 Resolution to approve Operating Fund Calculations - motion to accept made by Annette Grant and seconded by Myrick Browning - Passed 4-0 2004-51 Resolution to approve Disposition of Obsolete Equipment - motion to accept made by Myrick Browning seconded by Annette Grant - Passed 4- O. 2004-52 Resolution to approve Amendment of by-laws - motion to table made by Annette Grant and seconded by Myrick Browning - Passed 4-0 2004-53 Resolution to approve 5 Year Plan - motion to table made by Myrick Browning and seconded by Annette Grant - Passed 4-0 2004-54 Resolution to approve Changes to Admissions & Occupancy Policy - motion to table made by Myrick Browning and seconded by Annette Grant - Passed 4-0. Motion was made for the adjournment of the meeting by Myrick Browning and seconded by Annette Grant - adjournment 4-0. Meeting was adjourned at 2:00 pm. day of , 2005 APPROVED THIS 3 I Denny R. Head, Executive Director I Chairman 4 HOUSING AUTHORITY OF THE CITY OF PARIS BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MIN UTES OF May 17, 2005 Present at the Meeting: Denny R. Head - Executive Director Mike Folmar- Chairman of the Board of Commissioners Annette Grant - Vice Chairman of the Board of Commissioners Matthew Ptachek - Chairman of the Board of Commissioners Lillian Brooks - Commissioner of the Board of Commissioners T K HaYnes - PHA Legal Counsel Sally Gibson - Assistant Director - PHA Visitors: Ruth Brown Meeting Called to order at 12:45 pm on Tuesday, May 17,2005 by Executive Director/ Denny R. Head due to the vacancy of a Chairman of the Board of Commissioners. The Election of Chairman and Vice Chairman took place. Results were: Chairman- Mike Folmar and Vice Chairman - Annette Grant who were elected unanimously. Board of Commissioners approved the minutes of April 19, 2005 Meeting. Motion made by Annette Grant and seconded by Lillian Brooks. Minutes approved 4-0. Director's Report: Denny R. Head, Executive Director, went over several items for the benefit of the New Commissioners: 1. Units - 258 Public Housing Units, 181 Section 8 Vouchers, and 120 units of Mod Rehab 2. Computation of Subsidy 3. Young/East Texas Litigation-1984-2004 4. Employees of the Paris Housing Authority 5. REAC Inspections 6. Utility Allowances - Both Usage and Monetary 7. Earned Income Disregard 8. UN - Income Verification RESOLUTIONS: 2004-55 Resolution to approve Contract with POWER JACK, INC. to replace/repair sidewalks at Booker T Washington Homes and George Wright Homes - motion to accept made by Annette Grant and seconded by Lillian Brooks - Passed 4-0 1 I 2004-56 Resolution to approve 5 Year Plan for Submission to HUD - motion to accept made by Matthew Ptacek seconded by Annette Grant - Passed 4-0. 2004-57 Resolution to approve Amendments to A&O Policy - motion to accept made by Matthew Ptacek and seconded by Lillian Brooks - Passed 4-0 2004-58 Resolution to approve Amendment to Admin Plan - motion to accept made by Annette Grant and seconded by Lillian Brooks - Passed 4-0 Motion was made for the adjournment of the meeting by Annette Grant and seconded by Matthew Ptacek - adjournment 4-0. Meeting was adjourned at 2:00 pm. day of , 2005 APPROVED THIS Mike Folmar, Chairman Denny R. Head, Executive Director 2 T I HOUSING AUTHORITY OF THE CITY OF PARIS BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MINUTES OF June 21,2005 Present at the Meeting: Denny R. Head - Executive Director Mike Folmar - Chairman of the Board of Commissioners Annette Grant - Vice Chairman of the Board of Commissioners Matthew Ptachek - Chairman of the Board of Commissioners Lillian Brooks - Commissioner of the Board of Commissioners Joe McCarthy - Commissioner of the Board of Commissioners T K HaYnes - PHA Legal Counsel Sally Gibson - Assistant Director - PHA Meeting Called to order at 12:32 pm on Tuesday, June 21, 2005 by Chairman of the Board of Commissioners, Mike Folmar. T. K. HaYnes swore in Commissioners - Mike Folmar, Matt Ptacek, Annette Grant, and Joe McCarthy for the term of Julyl, 2005 through June 30, 2007. Board of Commissioners approved the minutes of May 17, 2005 Meeting. Motion made by Annette Grant and seconded by Lillian Brooks. Minutes approved 4-0. Director's Report: Denny R. Head, Executive Director, went over several items for the benefit of the New Commissioners: 1. July 1 starts a new fiscal year for the Housing Authority. Public Housing Account - pays all the bills. Section 8 Account reimburses PH Account at the end of every month. Currently PH account is over $200,000 plus we have a $100,000 CD invested. Section 8 Account at $180,000. 2. Funding for the Section 8 Program is not based on number of vouchers; it is now funded on a monetary basis. HUD gives the PHA's a set amount of funding. They want HA's to help as many people as possible based on the set amount of funding. 3. Denny Head covered Capital Funding, PHAS/SEMAP scoring (due by August 31), REAC Inpsection Assessment, and Resident Assessment Survey. Also covered PIC reporting requirements - PIC makes no allowances for vacant units which means that when a HA is not reporting a family for a unit due to vacancy it counts as not reporting. 1 ~ I I 4. Mr. Head warned the Board of Commissioners to get prepared for Evictions for Non-Compliance of Community Service requirements will be coming up at the end of September 2005. RESOLUTIONS: 2004-059 Resolution to approve Budget Revisions - Budget revision not received from Fee Accountant. - Item Tabled by Joe McCarthy and seconded by Annette Grant - Tabled 4-0 2004-060 Resolution to approve Write Offs for Fiscal Year 2005 - motion to accept made by Annette Grant seconded by Joe McCarthy - Passed 4-0. Motion was made for the adjournment of the meeting by Joe McCarthy and seconded by Matthew Ptacek - adjournment 4-0. Meeting was adjourned at 2:00 pm. APPROVED THIS day of , 2005 Mike Folmar, Chairman Denny R. Head, Executive Director 2 ~ I HOUSING AUTHORITY OF THE CITY OF PARIS BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MINUTES OF July 19, 2005 Present at the Meeting: Denny R. Head - Executive Director Mike Folmar- Chairman of the Board of Commissioners (arrived @ 1 :05 pm after minutes had already been approved) Annette Grant - Vice Chairman of the Board of Commissioners Lillian Brooks - Commissioner of the Board of Commissioners Joe McCarthy - Commissioner of the Board of Commissioners T K HaYnes - PHA Legal Counsel Sally Gibson - Assistant Director - PHA Lee Taylor - Social Services Coordinator Benny Goforth - Maintenance Supervisor 2 guests of Lillian Brooks Meeting Called to order at 12:50 pm on Tuesday, July 19,2005 by Vice Chairman of the Board of Commissioners, Annette Grant. Board of Commissioners approved the minutes of June 21, 2005 Meeting. Motion made by Joe McCarthy and seconded by Lillian Brooks. Minutes approved 3-0. Director's Report: Denny R. Head, Executive Director, went over several items for the benefit of the Commissioners: 1. MOA with HUD due to low score on REAC Physical Inspection - All items on the MOA have been completed except for (1 )the erosion problems - due to the fact that if the HA put out grass now it would die due to the heat and lack of water/this will be completed in September prior to REAC inspection for 2005; and (2) the missing handrails - due to the fact that the contractors did not show up to complete this project/Benny Goforth - Maintenance Supervisor is in charge of fixing the handrails to be completed by end of August. The PHA is way ahead of schedule on all items of the MOA and Chairman Mike Folmar commended the PHA as he received a letter from HUD stating the job well done regarding the MOA. 2. Westgate Problems - Inspector did inspection on entire complex of Westgate 3 months ago giving them 30 days to repair all of the problems with the physical inspection. After 30 days, they had not completed the repairs - we gave them another 30 days and they still have not completed the repairs. Westgate's HAP 1 ì has been abated effective July 18,2005 for the entire property. The new manager would not do a walk thru with our inspector - he sent the contractor. (Pictures were passed around to the commissioners.) Denny Head has talked to HUD regarding not renewing the contract for the Mod Rehab. There is 1 year and 9 months left on the current contract. 3. Lee Taylor - Social Service Coordinator gave a report on Community Service: Community Service Project started October 1, 2003 per Legislation and HUD Policy. Out of 45 residents required to do Community Service, 38 are headed for eviction. 9 residents owe 50 hours or less 14 residents owe 51-100 hours 12 residents owe 101-150 hours 3 residents owe over 151 hours The member owing community service or the whole family can be evicted. At the April Resident Meeting the residents addressed 2 main concerns/problems with community service: 1. Transportation 2. Daycare for Children Re: #1. Transportation was addressed by Mr. Taylor noting to the residents that there are 5-10 agencies within walking distance of all Public Housing Properties Re: #2 Daycare of Children (including snacks, lunch, and activities) was set up at the Booker T Washington Community Center with transportation available and no resident showed up to take advantage of the program Projects have begun at George Wright and Booker T Washington Homes for residents to do their community service at the PH Sites starting July 18, 2005. At the end of 2nd year - per HUD - the PHA' s are not supposed to give any leeway. Thirty-eight families are looking at possible eviction. Mr. Mike Folmar suggested GED programs and EVENS TART. Mr. Taylor stated that those programs were already encouraged to the residents; however, no one will respond. The PHA will look bad no matter what comes of this. Mr. Folmar suggested writing a letter to the Mayor to forewarn the community of the non compliance and the possible repercussions. Possibly get the Mayor to involve Higher Level Politicians. Mr. Taylor also announced that the Annual Friends of Public Housing Banquet- Scholarship Fundraiser will be held on September 22, 2005 in honor of Carrie 2 ~ , I Betts from the Lamar County Extension Office. Ms. Betts is retiring in August. She has been a major contributor to helping our residents in the Cooking Fairs. The last two years, the banquets have raised over $4000.00 to assist our residents in any type of college, trade school, training, etc. RESOLUTIONS: 2005-001 Resolution to approve Budget Revisions - motion to accept made by Annette Grant and seconded by Lillian Brooks - Passed 4-0. 2005-002 Resolution to approve A&O Policy Changes - motion to accept made by Joe McCarthy seconded by Annette Grant- Passed 4-0. 2005-003 Resolution to approve Painting Contract to Charles Taylor Contractor - motion made by Annette Grant and seconded by Lillian Brooks - Passed 4-0. Motion was made for the adjournment of the meeting by Joe McCarthy and seconded by Annette Grant - adjournment 4-0. Meeting was adjourned at 1 :55 pm. day of , 2005 APPROVED THIS Mike Folmar, Chairman Denny R. Head, Executive Director 3 ~ i I HOUSING AUTHORITY OF THE CITY OF PARIS BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MINUTES OF August 16, 2005 Present at the Meeting: Denny R. Head - Executive Director Mike Folmar- Chairman of the Board of Commissioners Joe McCarthy - Commissioner of the Board of Commissioners Matt Ptachek - Commissioner of the Board of Commissioners T K HaYnes - PHA Legal Counsel Sally Gibson - Assistant Director - PHA Marionetta Garvin on Behalf of Maxine Rucker - former Applicant Meeting Called to order at 12:35 pm on Tuesday, August 16,2005 by Chairman of the Board of Commissioners, Mike Folmar. Board of Commissioners approved the minutes of July 19,2005 Meeting. Motion made by Joe McCarthy and seconded by Matt Ptachek. Minutes approved 3-0. Ms. Marionetta Garvin spoke in behalf of Maxine Rucker - Ms. Rucker was removed from Section 8 Waiting List due to her mail being returned - vacant: unable to forward. She claimed that the address change was a lack of communication. 1. Joe McCarthy made a motion to table the action. Matt Ptachek seconded the motion. 2. After Ms. Garvin exited the meeting, Joe McCarthy made a motion to untable the action and make a decision. Matt Ptachek seconded the motion. 3. Joe McCarthy made a motion not to reinstate Ms. Rucker due to the fact of the Housing Authority's Policy, setting precedence, and the discrimination of other applicants. The motion was seconded by Matt Ptachek and the Board of Commissioners voted not to reinstate Ms. Rucker 3-0. Director's Report: Denny R. Head, Executive Director, went over several items for the benefit of the Commissioners: 1. Financial Report - More reserves and more invested than there has been in the (at least) last nine years. Preparation for REAC Inspection - Many projects going on presently to prepare for the REAC Inspection. Approximately 75% complete on all items found by Hired Inspector that came in and inspected all buildings and units prior to the end of our fiscal year. There is plenty of time before the REAC inspection to complete all items. The Paris HA should be in good shape at the 2. 1 r I 3. time of the REAC inspection. The Paris HA's REAC inspection was suppose to have been done in May; however, HUD went out for bid for the inspections on August 13, 2005. Demographics of Residents - Printed reports for Board Members informational use only. In our Section 8 Program, 28.82% have income from Wages, 23.14% receive income from Social Security, 22.27% have income from SSI, and 13.97% income from Child Support, 5.73% claim no income. In our Public Housing Program, 25.87% have income from wages, 15.06% have income from Child Support, 17.76% have income from SSI, 11.58% have income from Social Security, and 27.45% claim no income. In our Mod Rehab Program, 5.38% have income from Child Support, 6.45% have income from TANF, 13.98% have income from SSI, 11.83% have income from Social Security, and 20.43% have income from wages, and 44.71 % claim no Income. RESOLUTIONS: 2005-004 Resolution to Revise Capitalization Policy - motion to accept made by Matt Ptachek and seconded by Joe McCarthy - Passed 3-0. 2005-005 2005-006 Resolution to approve Annual Submission of PHAS - motion to accept made by Joe McCarthy seconded by Matt Ptachek- Passed 3-0. Resolution to approve Annual Submission of SEMAP - motion made by Matt Ptachek and seconded by Joe McCarthy - Passed 3-0. Motion was made for the adjournment of the meeting by Joe McCarthy and seconded by Matt Ptachek - adjournment 3-0. Meeting was adjourned at 1 :57 pm. day of APPROVED THIS , 2005 Mike Folmar, Chairman Denny R. Head, Executive Director í 2 I