11 Reimbursable Expenses Pol
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RESOLUTION NO.
2004-. O~l
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, ESTABLISHING A POLICY REGULATING
REIMBURSABLE EXPENSES INCURRED ON BEHALF OF CITY
COUNCIL MEMBERS AND SENIOR STAFF MEl\1BERS FOR
ATTENDANCE AT EVENTS WITIllN LAMAR COUNTY; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris deems it appropriate to establish a policy
d~signating those events occurring within Lamar County, Texas, for which Council Members and
senior City Staff Members will be eligible for reimbursement by the City of Paris; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all
things approved,
Section 2. That save and except as provided in Section 4 hereof, from and after the date
of the adoption of this resolution, attendance by members of the City Council of the City of Paris
and/ or by senior City Staff Members at social, celebratory, or charitable events occurring in
Lamar County shall be eligible for reimbursement by the City only upon request by the City
Manager or a member of City Council and approval by the City Council,
Section 3. That reimbursement for attendance at the events enumerated herein shall be
limited exclusively to the actual out of pocket expenses incurred by the City Council Member. or
City Staff Member. Costs incurred on behalf of spouses or guests shall not be eligible for
reimbursement. Attendance at such events occurring in Lamar County not approved in advance
shall not be eligible for reimbursement.
Section 4. That luncheon costs incurred by senior staff members at local restaurants within
Lamar County shall be eligible for reimbursement only when such costs were incurred by the staff
member in furtherance of that staff member's official responsibilities, and were incurred on behalf
of special consultants to the City; were incurred associated with the staff member's attendance at
committee, board, or other group programs that require the staff member's attendance because
the staff member is a member of the governing body of said entity; or were incurred as part of the
interview process for potential job applicants. Luncheon costs for City Council members shall not
be reimbursable.
Section S. That this resolution shall be effective from and after its date of passage.
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PASSED AND APPROVED this 12th day of April, 2004.
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
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