05-COUNCIL MEETING MINUTES FROM 04.09.12CIT'Y COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
04/19/2012
Council Date:
04/23/2012
Originating Department:
City Clerk
Presented By:
Janice Ellis
Agenda Item No.:
5.
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUE(S):
Approval of Official Record of Council.
BACKGROUND:
Council Minutes from the meetings of April 9, 2012.
BOARD/ COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meeting
ACTION:
BUDGET INFO:
❑ Financial Report Z Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
yTD Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration ~'j City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Wotks ❑ Utilities
City of Paris Revised 2/04/08
1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
Apri19, 2012
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
April 9, 2012, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Joe McCarthy; Robert Avila; John Wright; Richard
Grossnickle; and Edwin Pickle
City Staff: Gene Anderson, Interim City Manager/Finance
Director; Kent McIlyar, Ciry Attorney; Janice Ellis,
City Clerk; Shawn Napier, City Engineer; Bob
Hundley, Police Chief; Ronnie Grooins, Fire Chief;
Ron Sullivan, Public Works Director; Kent
Klinkerman, EMS Director; and Doug Harris,
Public Utilities Director
Absent: Council Member: Matt Frierson
Opening Apenda -
Ca11 meeting to order.
Mayor Hashmi called the meeting to order at 5:30 p.m.
2. lnvocation.
Reverend Kenneth Rogers gave the invocation.
3. Pledge of Allegiance.
Council Member Grossnickle led the pledge.
4. Citizens' forum.
Ray Banks, 3450 Robin Road - he wanted to know who was responsible for determining
the number of handicap parking spaces for businesses.
William Conder, 1870 E. Polk Street - he said he had attended a meeting at TxDOT
about handicap issues and was told that the city and county were eligible for grant money for a
public transportation system.
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Regular Council Meeting
April 9, 2012
Page 2
Michael Glatfelter, 1345 S.E. 6`" Street - he said that he wanted to publically oppose the
new city manager, because the salary was excessive.
Bloys Enloe, 735 41 st S.W. - he said sixty years ago the City quit requiring sidewalks be
built and that the City should have a policy requiring new additions to put in sidewalks.
A.J. Hashmi, 4510 FM 195 - he said he hosted a radio program on Tuesday mornings at
7:30 a.m. and welcomed city council candidates to schedule a time to speak on the radio
program.
5. a. Proclamation declaring the month of April as Paris French Toastmasters month.
Mayor Hashmi read the proclamation and presented it to Nonnan Young.
b. Proclamation declaring the month of April as Safe Digging month.
Mayor Hashmi read the proclamation and presented it to Ran Sullivan.
Consent Agenda
Mayor Hashmi inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. There were none.
A Motion to approve the Consent Agenda was made by Council Member McCarthy and
seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays.
6. Deliberate and act on the approval of minutes from the meetings on March 20, 2012 and
March 26, 2012.
7. Receive and deliberate on reports and/or minutes from the following boards,
commissions, and committees:
a. Main Street Advisory Board (2-21-2012)
Regular Aizenda
8. Presentation by Christopher McGreal on sidewalks as related to disabled persons and
deliberation.
Christopher McGreal of Texas Disability Rights Texas gave a presentation regarding
disabled persons and their mobility needs. He cited hot spots for mobility devices depicting
photographs of damaged sidewalks, curbs and ramps. Mr. McCrreal also expressed the need for
an Americans with Disabilitie,s ("ADA") Act Coordinator, who would serve as a liaison between
the disability community and the city. Mr. McGreal said that an ADA Coordinator was required
of any public entity with more than fifty employees. He also said that Disability Rights Texas
would be able to provide free education and a training seminar for the ADA Coordinator for the
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Page 3
City of Paris. Mr. McGreal answered questions from the City Council with regard to the ADA
Coordinator.
9. Deliberate on presentation of FY 2010-2011 audit report.
Gene Anderson explained that Section 35 of the City Charter charges the Council with
selecting a qualified public accountant to conduct an independent audit of the City's financial
records and that Section 69(4) of the City Charter directs the finance director to prepare a
complete financial report as of the end of each fiscal year. Mr. Anderson presented the report
and said that the requireinents had been met. He introduced Tom Hensel from McClanahan and
Holmes, who gave a summary of the report.
10. Report by Hayter Engineering on the Engineering Feasibility Report for Pat Mayse Lake
Raw Water Pump Station.
Mr. Anderson said last August the City Council authorized an engineering study to
evaluate the feasibility of upgrading the raw water pump station at Pat Mayse Lake to address
current and future needs. He introduced Mike Tibbets from Hayter Engineering, who presented
the tindings to Council. Mr. Tibbets told the Council that currently not all four pumps could be
operated at one time, that the pumps were around fifty years old and had been reburished one
time. Council discussed cost of replacing the pumps and costs to dredge. Mr. Tibbets answered
questions from Council and said the options depended on whether or not the City wanted to be
aggressive about attracting industry. He recommended that the City should at least implement
option one, which includes re-use of existing pumps, two-400HP pumps and two-250HP pumps;
that pumps would be on time delays to prevent more than one motor being in the start mode at
one time; that pump sequencing would allow all existing pumps to be able to run at one time, the
service voltage to the pump station would be 480/277V, three phase, 4 wire; inotor starters
would remain as existing; and emergency power costs from the lacal electric utility would be
included in the estimated costs of the new plant equipment.
11. Deliberate on handbill distributor pennitting process by Mayor Hashmi.
Mayor Hashmi said that he wanted to inform everyone of the current ordinance that
requires people running for office to get a city permit prior to distributing cards or door hangars.
Mayor Hashmi asked the City Clerk Janice Ellis if there was a fee, to which she responded there
was an application fee of $25.00 per Jeanna Scott of Community Development. Council
Member Pickle said he did not think that the Girls Scouts and Boy Scouts should have to pay a
permit fee, but only register with the City. City Engineer Shawn Napier said he did not believe
there was a fee for "information only" handbills. Mr. Napier said there was a registration
statement that must be completed and that originally it was set up through the City Manager's
office, but that his office now maintained it. City Attorney Kent McIlyar said his opinion was
that the door knockers for political campaigns should fall under the information only section,
because information only was being distributed about political candidates. Shawn Napier said
he would speak with Jeanna Scott to get clarification, because the ordinance states if you are
doing handbills door to door other than information only, you pay $25.00. Mr. Napier said if
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Regular Council Meeting
April 9, 2012
Page 4
you are distributing infonnation only, there was no fee according to the ordinance. City Staff
agreed they would meet, make a decision as to how to handle these pennits and/or registrations
and inform City Council.
12. Update on permitting process by Mayor Hashmi; and deliberate on variance
commissioner.
Mayor Hashmi said that Council Member Grossnickle was going to address this item.
Council Member Grossnickle said in response to complaints about the City's permitting process,
that three meetings had been held at the District Office. He said some of the people were very
happy with the pennitting process and claim they had no problems whatsoever. Council
Member Grossnickle said that several others felt staff was unfriendly, citing the bullet proof
glass. Council Member Grossnickle said that Mayor Hashmi had addressed that complaint, in
that part of the glass had been removed. He said another issue was the gas needing to be checked
by a plumber if the gas had been turned off for more than thirty days. He said that Mayor
Hashmi extended that at least on a temporary basis to ninety days. Council Member Grossnickle
also said that improvements had been made to the sign ordinance and that they were continuing
to hold the meetings.
With regard to a variance commissioner, Mayor Hashmi said his thoughts were to
possibly ask for a volunteer from the Planning and Zoning Commission to act as a variance
commissioner. He said he would like to get input from City Council and City Staff on this ideal.
He went on to explain that maybe having a commissioner would speed up the process for people
wanting to build or remodel in the City. Mayor Hashmi said this would be only for minor
requests in nature. Mayor Hashmi asked for input from Council. Council Member Grossnickle
said he thought it was a good suggestion, but would like to meet with the City Attorney to
determine if there were legal issues. Council Members McCarthy, Avila and Wright said they
would like to further study this suggestion. Council Member Pickle said during the Fire and
Building Code Committee, this item was discussed and the suggestion was made that the
Building and Standards Commission meet on a weekly basis, so that people would not have to
wait an entire month for a decision. Mayor Hashmi favored that ideal. Council Member
Grossnickle said that Mr. Napier had handed him an itein called the Board of Appeals and it
appeared the City had a Board of Appeals that could meet at their discretion. Mayor Hashmi
asked Mr. Napier if they met at a scheduled time. Mr. Napier said the Board did not currently
exist, but the Building Code that was adopted allowed them to establish a Board of Appeals.
Mayor Hashmi asked Mr. Napier to bring this back to Council. Council Member Fickle said he
would like to get a Board established prior to making board appointments in June. City Clerk
Janice Ellis asked when Council wanted the item brought back and Mayor Hashmi said he would
like it brought back at the May 14`h meeting.
13. Report by Mayor Hashmi on Paris Economic Development Corporation.
Prior to Mayor Hashmi's report, he explained that this report was not meant to be an
insult to the PEDC Board, nor the PEDC Director. He said he wished to present this report in an
effort to make improvements. He said everyone had the same goal, which was bringing industry
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Regular Council Meeting
April 9, 2012
Page 5
to the City of Paris and retaining current industry. Mayor Hashmi's report has been attached as
Exhibit "A." Mayor Hashmi asked PEDC Director Steve Gilbert for comments. Mr. Gilbert said
he had only seen the report that morning and would like time to review it and come back to
Council.
14. Presentation, deliberate and act upon final report of the City Cauncil Task Farce on
Substandard Structures; and report on dilapidated structures.
Council Member Wright gave a presentation and final report of the City Council Task
Force on Substandard Structures (See Exhibit "B"). Council Member Wright said the Task
Force had completed its work. Mayor Hashmi closed the Task Force and thanked the members
for their service.
Code Enforcement Supervisor Robert Talley said the Building and Standards
Commission was back on track. Mr. Talley said the BSC Orders reflected that some structures
had been repaired and some of them had been demolished. Mr. Talley said they were looking
into the Task Force's recommendations by focusing more on repair instead of demolition.
Mayor Hashmi inquired about the number of properties identified as dilapidated structures and
how many had been corrected since the fall of the last building. Mr. Talley said five were
finished. Mayor Hashmi asked how many were initially identified and Mr. Talley replied that
eleven were identified in the downtown area. Mr. Talley said five were complete, three were in
progress and a report was being prepared on one. Mayor Hashmi asked how many more were on
the list that required correction. Mr. Talley said they had not covered the downtown area,
because they had brought back unfinished business from the August meeting, but were moving
forward. Mr. Talley said he would be giving another report at the May City Council meeting.
Mayor Hashmi asked that item 19 be moved forward on the Agenda.
A Motion to move item 19 forward was made by Council Member Pickle and seconded
by Council Member Avila. Motion carried, 6 ayes - 0 nays.
19. Update and deliberate on application for disannexation filed by Terri Palmer; and provide
direction to City Staff.
A Motion to remove this item from the table was made by Council Member Pickle and
seconded by Council Member Avila. Motion carried, 6 ayes - 0 nays.
Mayor Hashmi said that Council Member Grossnickle requested to be recused from
consideration of this item.
A Motion to recuse Council Member Grossnickle was made by Council Member Pickle
and seconded by Mayor Hashmi. Motion carried, 6 ayes - 0 nays.
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Mr. Napier said staff had been talking to the City of Reno and was still in the process of
figuring out where their sewer lines were in relation to Ms. Palmer's property. Mr. Napier said
he thought there was one across the street from Ms. Palmer on Smallwood Road. Mr. Napier
said staff was looking at providing sewer to several of the residents in that area and the City of
Reno was open to the ideal and expressed an interest in discussing this matter. Mr. Napier said
they hoped to have an answer as soon as possible. Mayor Hashmi asked for a motion to table
this item allowing Mr. Napier time to meet with the City of Reno and get additional information.
A Motion to table this item was made by Council Member McCarthy and seconded by
Council Member Avila. Motion carried, 5 ayes - 0 nays.
A Motion to return Council Member Grossnickle to the meeting was made by Council
Member McCarthy and seconded by Council Member Avila. Motion carried, S ayes - 0 nays.
Mayor Hashmi recessed the City Council at 8:03 p.m. and reconvened the meeting at
8:07 p.m. and asked that item 20 be moved forward on the Agenda.
A Motion to move item 20 forward was made by Council Member McCarthy and
seconded by Council Member Avila. Motion carried, 6 ayes - 0 nays.
20. Deliberate on repairs to the Trail de Paris; and provide direction to City Staff.
Public Works Director Ron Sullivan said that in January Council had given him direcrion
to retain the services of a professional engineer ta evaluate the trail and to prepare plans and
specifications for the repair of the triaL Mr. Sullivan said they requested proposals from seven
firms and had received two responses and based upon those responses, Staff had requested a
priced proposal from Hayter Engineering. He also said that they were currently in the process of
negotiating the Scope of Services and respective fee and once negotiations were completed, that
he would submit the completed proposal to the City Council. Mr. Sullivan said he should have
the proposal prior to the next meeting and if Council approved the proposal, Hayter Engineer
would draw up the construction plans for the project and he would bring something back to the
Council. Several Council Members expressed a desire to have construction plans and a contract
submitted for consideration at the same time the proposal is submitted. Following discussion, it
was a cansensus of the Council that the proposal and contract for construction plans would not
be presented together.
15. Deliberate and act on evaluation of City Council/Council Members and future plans.
Due to the length of the meeting, a Motion to table this item until the next meeting was
made by Mayor Hashmi and seconded by Council Member Pickle. Motion carried, 6 ayes - 0
nays.
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Regular Council Meeting
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16. Deliberate and act on RESOLUTION NO. 2012-028: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING
THE EXECUTION OF A CITY MANAGER EMPLOYMENT AGREEMENT
BETWEEN JOHN GODWIN AND THE CiTY OF PARIS, TEXAS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
A Motion to approve and authorize the execution of a city manager employment
agreement between John Godwin and the City of Paris was made by Council Member McCarthy
and seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays.
17. Deliberate and act on Resolutions accepting bids and awarding contracts for the purchase
of roadway materials required by the Public Works Department of the City of Paris
during the twelve month period beginning April 1, 2012, and authorizing the City
Manager to negotiate and execute all necessary documents.
A Motion to remove this item from the table was made by Council Member Pickle and
seconded by Council Member Avila. Motion carried, 6 ayes - 0 nays.
Mr. Sullivan reported that he had researched "piggy backing" on the State's materials
contract and due to the complications of trying to use the State pricing that he was
recommending that they award the contracts as bid for the fiscal year and continue to explore this
option in future budget years.
A Motion to consolidate all fourteen bids and award the contracts to the lowest
responsible bidders was made by Council Member Grossnickle and seconded by Council
Member McCarthy. Motion carried, 6 ayes - 0 nays.
RESOLUTION NO. 2012-029: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE
CONTRACT FOR THE PURCHASE OF HOT MIX COLD LAID ASPHALT, TYPE
"A" (COARSE BASE) MATERIALS TO R.K. HALL IN THE AMOUNT OF $58.50
PER TON, FOR USE IN THE FUBLIC WORKS DEPARTMENT OF THE CITY OF
PARIS, MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
RESOLUTION NO. 2012-030: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS, AGCEPTING THE BID AND AWARDING THE
CONTRACT FOR THE PURCHASE OF AGGREGATE COVER STONE (TYPE B,
GRADE 4, UNCOATED) TO MARTIN MARIETTA MATERIALS IN THE AMOUNT
OF $21.03 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE
CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
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RESOLUTION NO. 2012-031: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE
CONTRACT FOR THE PURCHASE OF AGGREGATE COVER STONE (TYPE B,
GRADE 5, UNCOATED) TO SCS MATERIALS IN THE AMOUNT OF $22.35 PER
TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
RESOLUTION NO. 2012-032: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE
CONTRACT FOR THE PURCHASE OF AGGREGATE COVER STONE (TYPE B,
GRADE 5, COATED) TO MARTIN MARIETTA MATERIALS IN THE AMOUNT OF
$43.03 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTNIENT OF THE
CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
RESOLUTION NO. 2012-033: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE
CONTRACT FOR THE PURCHASE OF HOT MIX COLD LAID ASPHALT, TYPE
"B" (FINE BASE) MATERIALS TO R.K. HALL IN THE AMOUNT OF $56.25 PER
TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
RESOLUTION NO. 2012-034: A RESOLUTION OF THE CITY COUNCIL OF THE
C1TY OF PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF CRS-2
EMULSION ASPHALT FROM ERGON ASPHALT & EMULSIONS IN THE
AMOUNT OF $2.4026 PER GALLON, FOR USE IN THE PUBLIC WORKS
DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
RESOLUTION NO. 2012-035: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE
CONTRACT FOR THE PURCHASE OF HOT MIX COLD LAID ASPHALT, TYPE
"D" (FINE MIX) MATERIALS TO RICHARD DRAKE CONSTRUCTION IN THE
AMOUNT OF $55.70 PER TON, FOR llSE IN THE PUBLIC WORKS
DEPARTMENT OF THE CITY OF PARIS; MAKING FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
RESOLUTION NO. 2012-036: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE
CONTRACT FOR THE PURCHASE OF FLEXIBLE BASE MATERIAL (RED ROCK)
TO MARTIN MARIETTA MATERIALS IN THE AMOUNT OF $11.03 PER TON,
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Regular Council Meeting
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Page 9
FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE GITY OF PARIS;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
RESOLUTION NO. 2012-037: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE
CONTRACT FOR THE PURCHASE OF FLEXIBLE BASE MATERIAL (WHITE
ROCK) TO RICHARD DRAKE CONSTRUCTION IN THE AMOUNT OF $11.60 PER
TON, FOR USE IN THE PUBLIC WURKS DEPARTMENT OF THE CITY OF PARIS;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
RESOLUTION NO. 2012-03$: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF SS-1
EMULSION ASPHALT (TACK OIL) FROM ERGON ASPHALT & EMULSIONS IN
THE AMOUNT OF $2.4026 PER GALLON, FOR USE IN THE PUBLIC WORKS
DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
RESOLUTION NO. 2012-039: A RESOLUTIONOF THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE
CONTRACT TO COSTON & SON READY MIX FO THE PURCHASE OF
PORTLAND CEMENT CONCRETE IN TE-IE AMOUNT OF $84.00 PER CUBIC
YARD FOR CLASS "A" (SSACK), $89.00 PER CUBIC YARD FOR CLASS "C" (6
SACK), $84.00 PER CUBIC YARD FOR PORTLAND CEMENT GROUT (5 SACK),
AND $89.00 PER CUBIC YARD FOR PORTLAND CEMENT GROUT (6 SACK),
FOR USE IN THE PllBLIC WORKS DEPARTMENT FO THE CITY OF PARIS;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
RESOLUTION NO. 2012-040: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE
CONTRACT FOR THE PURCHASE OF SAND TO KROGMAN SAND & GRAVEL
IN THE AMOUNT OF $9.50 PER TON, FOR USE IN THE PUBLIC WORKS
DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTNE
DATE.
18. Deliberate and act on RESOLUTION NO. 2012-041: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE TERMS AND
CONDITIONS OF AN AGREEMENT BY AND BETWEEN ESSENT PRMC, L.P.
D/B/A PARIS REGIONAL MEDICAL CENTER FOR EMS ASSISTIVE SERVICES;
AUTHORIZING ITS EXECUTION BY THE INTERIM CITY MANAGER; MAKING
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Regular Council Meeting
April 9, 2012
Page 10
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
EMS Director Kent Klinkennan explained that PRMC had reyuested an update to an
agreement that has been in effect since 1984. In summary, Mr. Klinkerman said that hospital
wanted language to reflect current medical and legal issues.
A Motion to approve this item was made by Council Member Pickle and seconded by
Mayor Hashmi. Motion carried, 6 ayes - 0 nays.
21. Update on the Roger Stipland ditch drainage problem; and provide direction to City Staff.
Mr. Napier told the Council since the last meeting, staff had surveyed the roadway and
the finished floor elevation of the Mr. Stripland's house, as well as several other houses in the
area. He said highest points along the curve were lower than Mr. Stripland's finished floor
elevation, which meant that for the majority of all storms would result only in a standing water
problem. Mr. Napier also said that a plan was being developed to fill in the low area of the curve
that holds water and with that plan; the standing water problem would be diminished. He stated
the work would be perforrned by the City's Street Department. Mayor Hashmi said direction
was not necessary on this item.
22. Deliberate and provide direction to City Staff on amending Chapter 3 Section 3-5(c) of
the City of Paris Code of Ordinances to allow for the sale of Texas Wine at Market
Square, Farmers Market during the market season.
In an effort to develop interest, variety of selection and new vendors, Main Street
Director Cheri Bedford asked City Council to consider amending the current ordinance to allow
the sale of Texas wine at the Market Square Fanners Market during the market season beginning
May 1 and ending October 31. Mrs. Bedford said Texas Wine was considered by the Texas
Department of Agriculture to be an agricultural product and there were several cities who were
currently allowing wineries to sell at their markets.
A Motion to amend the ordinance to allow for the sale of wine at the Farmers Market was
made by Council Member Pickle and seconded by Council Member Grossnickle. 1Vlotion
carried, 6 ayes - 0 nays.
23. Deliberate and act on clean-up and maintenance projects for the City of Paris.
Due to the length of the meeting, Mayor Hashmi said he would like to table this item
until the next meeting. A Motion to table this item was made by Council Member McCarthy and
seconded by Council Member Pickle. Motion carried, 6 ayes - 0 nays.
24. Update on the renovation of the old council chambers; update on park maintenance and
mowing; and update on replacement of cameras and switcher in the council chambers.
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Regular Council Meeting
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Gene Anderson said the current year's budget had $15,000 for replacement cameras for
the Council Chambers, but a problem had developed with the switcher and it needed to be
replaced, which could cost as much as an additional $22,000. Mr. Anderson said he wanted to
keep them informed. Mr. Anderson said renovation of the old Council Chambers was continuing
and to date the room had been gutted, the drop ceiling removed, air/heat conduit relocated above
the tin ceiling and electrical boxes placed for the new lighting. Mr. Anderson said the HPC was
requiring historically accurate replacement windows for the next phase and the window would
cost approximately $25,000 plus an installation cost of approximately $8,000. He also said the
City crews performed numerous special cleanup projects focusing first on the main entry ways to
the City and from there other problem areas. Mr. Anderson told the Council the current budget
of $28,000 had been exceeded with the spring and summer mowing season arriving and that the
Council should expeet an over expenditure in contract labor line item in order for the City to
perform necessary work. Council Member Pickle inquired about the possibility of videotaping
all board meetings. Mr. Anderson said it would be expensive, but maybe in the alternative a staff
person could be trained to operate the system.
25. Convene into Executive Session pursuant to Section 551.071 of the Texas Government
Code, Consultation with Attorney, to receive legal advice from the City Attorney about
pending or conteinplated litigation and/or on matters in which the duty of an attorney to
his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas clearly conflict with this chapter, as follows: Eric Clifford vs. The City of Paris,
Cause No. 81385, County Court at Law, Lamar County, Texas.
Cauncil Member Pickle said he would like to have the discussion in open session,
because a public official had sued another public entity. Several Council Members inyuired if
they cauld do that. Mr. McIlyar told Council that they could if they wanted to do so, and that he
would give them a short briefing on the lawsuit. Following the briefing, Mr. McIlyar said the
lawsuit was referred to TML Risk Pool and they assigned it to one of their contract attorneys.
26. Reconvene into Open Session.
This item was not needed, because Council did not convene into Executive Session.
27. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
Mayor Hashmi asked that the permitting meeting be posted in case a quorum of the City
Council attends the meeting. He said the meeting was Friday, April 13`h
28. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Pickle and was seconded by Council Meinber Grossnickle. Motion carried, 6 ayes - 0 nays. The
meeting was adjourned at 8:55 p.m.
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Page 12
A.J. HASHMI, MAYOR
JANICE ELLIS, CITY CLERK
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