16-INFORMATIONAL ITEM - ADA COORDINATOR(S) DESIGNATIONCITY COUNCIL AGENDA ITEM BRIEFING SHEET
No
:
It
d
A
Submittal Date:
Originating Department:
Presented By:
.
em
a
gen
4-13-12
Council Date:
City Manager
Gene Anderson
16.
4-23-12
RECOMMENDED MOTION:
Non-action item.
POLICY ISSUE(S):
Citizen services.
This is an informational item only to inform the Council and the public that the City intends to designate
an ADA coordinator(s). It is not feasible or necessary to add a new full time employee to accomplish
this goal. At this point we are evaluating whether to add this responsibility to a single employee or split
the duties between two employees. This decision should be made by the end of this month.
BOARD/COMMISSION RECOMMENDATION:
None
EXHIBITS:
ADA Notice; ADA grievance procedure
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$NA
~ Department Report ❑ Resolution
Budgeted Amt.
$NA
❑ Presentation ❑ Ordinance
y'I'D Actual
$NA
~ Public Hearing ❑ Other
Acct. Name
NA
Acct. Number
NA
FISCAL NOTES:
None
REVIEWED AND APPROVED BY:
E Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris - 152 Revised 2/04/08
CITY OF PARIS
NOTICE UNDER THE AMERICANS
WITH DISABILITIES ACT
In accordance with the requirements of title II of the Americans with Disabilities Act of 1990
("ADA"), the City of Paris will not discriminate against qualified individuals with disabilities on
the basis of disability in its services, programs, or activities.
Employment: The City of Paris does not discriminate on the basis of disability in its hiring or
employment practices and complies with all regulations promulgated by the U.S. Equal
Employment Opportunity Commission under title I of the ADA.
Effective Communication: The City of Paris will generally, upon request, provide appropriate
aids and services leading to effective communication for qualified persons with disabilities so
they can participate equally in the City of Paris' programs, services, and activities, including
qualified sign language interpreters, documents in Braille, and other ways of making information
and communications accessible to people who have speech, hearing, or vision impairments.
Modifications to Policies and Procedures: The City of Paris will make all reasonable
modifications to policies and programs to ensure that people with disabilities have an equal
opportunity to enjoy all of its programs, services, and activities. For example, individuals with
service animals are welcomed in the City of Paris' offices, even where pets are generally
prohibited.
Anyone who requires an auxiliary aid or service for effective communication, or a modification
of policies or procedures to participate in a program, service, or activity of the City of Paris,
should contact the office of jname and contact information for ADA CoordinatorJ as soon as
possible but no later than 48 hours before the scheduled event.
The ADA does not require the City of Paris to take any action that would fundamentally alter the
nature of its programs or services, or impose an undue financial or administrative burden.
Complaints that a program, service, or activity of the City of Paris is not accessible to persons
with disabilities should be directed to [name and contact informativn forADA Coordinator].
The City of Paris will not place a surcharge on a particular individual with a disability or any
group of individuals with disabilities to cover the cost of providing auxiliary aids/services or
reasonable modifications of policy, such as retrieving items from locations that are open to the
public but are not accessible to persons who use wheelchairs.
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City of Paris
Grievance Procedure under
the Americans with Disabilities Act
This Grievance Procedure is established to meet the requirements of the Americans with
Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint
alleging discrimination on the basis of disability in the provision of services, activities, programs,
or benefits by the City of Paris. The City of Paris `Personnel Policy governs employment-related
complaints of disability discrimination.
The complaint should be in writing and contain information about the alleged discrimination
such as name, address, phone number of complainant and location, date, and description of the
problem. Alternative means of filing complaints, such as personal interviews or a tape recording
of the complaint will be made available for persons with disabilities upon request.
The complaint should be submitted by the grievant and/or his/her designee as soon as possible
but no later than 60 calendar days after the alleged violation to:
[Insert ADA Coordinator's name]
ADA Coordinator land other title if appropriate]
[Insert ADA Coordinator's mailing address]
Within 15 calendar days after receipt of the complaint, [ADA Coordinator's name] or jhis/herJ
designee will meet with the complainant to discuss the complaint and the possible resolutions.
Within 15 calendar days of the meeting, jADA Coordinator's nameJ or [his/herj designee will
respond in writing, and where appropriate, in a format accessible to the complainant, such as
large print, Braille, or audio tape. The response will explain the position of the City of Paris and
offer options for substantive resolution of the complaint.
If the response by [ADA Conrdinator's name] or [his✓herJ designee does not satisfactorily
resolve the issue, the complainant and/or his/her designee may appeal the decision within 15
calendar days after receipt of the response to the City Manager or his designee.
Within 15 calendar days after receipt of the appeal, the City Manager or his designee will meet
with the complainant to discuss the complaint and possible resolutions. Within 15 calendar days
after the meeting, the City Manager or his designee will respond in writing, and, where
appropriate, in a format accessible to the complainant, with a final resolution of the complaint.
All written complaints received by [name of ADA Coordinator] or [hisl/ter] designee, appeals to
the City Manager or his designee, and responses from these two offices will be retained by the
City of Paris for at least three years.
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