09-B V&CC Budget Approval
DRAFT
F:A TTORNEY\RESWORK\CURRENT\ V &CC Budget Res 2005-2006
August 25, 2005
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, ACCEPTING AND APPROVING THE PARIS VISITORS
AND CONVENTION COUNCIL, CHAMBER OF COMMERCE OF LAMAR
COUNTY, BUDGET FOR THE FISCAL YEAR OCTOBER 1, 2005, TO
SEPTEMBER 30, 2006; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Paris Visitors and Convention Council, Chamber of Commerce of
Lamar County, has presented its budget for the fiscal year beginning October 1, 2005, and
ending September 30, 2006; and,
WHEREAS, it is appropriate that said budget, attached hereto as Exhibit A, be accepted
and approved; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the proposed budget for the Paris Visitors and Convention Council,
Chamber of Commerce of Lamar County, for the fiscal year beginning October 1,2005, and
ending September 30, 2006, be, and the same is hereby, accepted and approved.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 12th day of September, 2005.
Curtis Fendley, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
Visitors & Convention Council
Expense Budget
2005-2006
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1
2
3
4
5
6
7
Media Promotion
Events Promotion
Visitors/Conv. Materials
Convention Promotion
Arts Allocation
Membership Dues/Subs
Out of Town Travel
29,300
25,000
11,700
7,500
20,000
2,500
1,000
18,030
15,000
5,000
4,000
15,000
2,045
1,200
$60,275
18,000
18,000
8,000
5,000
15,000
2,000
1 ,500
$67,500
18,000
18,000
6,500
5,000
15,000
2,045
1,548
Program Expense
$97,000
----------------------------------------- ------------------- ------------------- ------------------- -------------------
$66,093
8
9
10
11
12
Program Coordinator
Fica/Med Taxes
Unemp./Workercomp Ins
Group Ins./Retirement
Auto Allow/lntown Exp.
38,220
2,924
451
8,265
1 ,200
-
.............................................................................................................................................................................................................................................................. ..........
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38,549
2,880
386
8,700
1,700
39,367
3,012
565
8,333
1,700
39,367
3,012
565
8,694
1,700
Administrative
$51,060
----------------------------------------- --------------------------------------- ---------------------------------------
$53,338
-
$52,215
$52,977
. ............................................... ....................................................... ..............................................................................................................................................................
....................................................................................................,...........,.......,.............,.,......................,........"..,...,......,.................................................................................
13 Office Overhead/supp. 37,398 37,398 37,398 37,398
14 Tour de Paris 12,000 12,000 12,000 12,000
15 Communications 7,000 6,000 6,000 6,100
16 Printing/Supplies 2,000 1,600 1,500 1,700
17 Equipment/Furnishings 0 0 0 0
18 Audit 750 800 800 800
19 Visitor Guide 19,300 9,563 19,300 20,000
20 Civic Center Operations 136,1 02 128,571 128,571 128,571
21 Depot Expenses 1 0,000 8,700 10,454 10,000
22 BBO Cook Off 2,222 2,000 0
- ----------------------------------------- --------------------------------------- ------------------- -------------------
Contracted Services $224,550 $206,854 $218,023 $216,569
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Budget Notes
Paris Visitors and Convention Council
2005-06
INCO:ME
Motel Tax: based upon the best estimate as of this date. If the income is less than expected, it will be
necessary to reduce the budget.
Other income: from the sales of souvenirs, maps, etc.
Tour de Paris: registration fees from the participants.
Visitors Guide: as publisher of the guide, collections from advertisers.
BBQ Cookoff: no income expected this year to offset the cost of organizing event.
EXPENSES
1. Print advertising to promote Paris in general include:
TxDOT (Texas Highways &
State Travel Guide)
ETTA
9,941.00
4,659.00
TOTAL. . . . . . . . . . . . . . $18,000
2. Event Promotion Assistance is for events held locally to encourage out-or-town attendance.
TOTAL. . . . . . . . . . . . . . $18,000
3. Visitor and convention promotion materials are so popular and well used in the solicitation and
servicing of groups.
TOTAL. . . . . . . . . . . . . . . $6,500
4. Convention Promotion provides assistance to conventions held in Paris and the promotion of Paris to
groups for meetings such as the Chaparral Square Dance, TxDOT District Meetings, Texas State
Cushman & National Mustang Meets.
TOTAL. . . . . . . . . . . . . . . $5,000
5. Arts Allocation in support of the Paris Area Arts Alliance ($5,000) and the Paris Municipal Band
($10,000).
TOTAL. . . . . . . . . . . . . . $15,000
6. Professional Association Members Dues in Texas Association of Convention and Visitor Bureaus,
Texas Travel Industry Association, Texas Hote1lMotel Association, Red River Valley Tourism
Association, Northeast Texas Tourism Association, DallaslFort Worth Regional Tourism Council
TOTAL. . . . . . . . . . . . . . . . . $2,045
I
7. Out of town Meeting Expenses.
Regional Meetings only
TOTAL. . . . . . . . . . . . . . . . . $1,54'.
8. Staff salary.
TOTAL.. ........... .. $39,367
There is no salary increase reflected.
9. FICA
TOTAL. . . . . . . . . . . . . . .. $3,012
10. Unemployment Tax/W orkers Compensation
TOTAL. . . . . . . . . . . . . . . ..$ 565
11. Group Insurance/Retirement.
TOTAL. . . . . . . . . . . . . . . . .$8,694
12. Auto allowance/Intown Expenses.
TOTAL. . . . . . . . . . . . . . . . $1,700
13. Office Overhead and support.
TOTAL. . . . . . . . . . . . . . . . $37,398
14. Tour de Paris expenses are generally off set by registration fees of participants.
TOTAL. . . . . . . . . . . . . . . . $12,000
15. Communications.
TOTAL. . . . . . . . . . . . . . . . . $6,100
16. Printing and supplies.
TOTAL. . . . . . . . . . . . . . . . . $1,700
17. Equipment and furnishings.
TOTAL. . . . . . . . . . . . . . . . $0
18. Audit required by city contract. .
TOTAL. . . . . . . . . . . . . . . . $ 800
19. Cost for the printing of the Visitors and Newcomers Guide to Paris. It is offset by the ad revenue
generated.
TOTAL. . .. . . . . . . . . . . . . $19,300
20. In accordance with the Contract with the City of Paris, 3/7ths of the motel tax collections received
from the City is transferred into the operating budget of the Love Civic Center. The Love Civic
Center budget is approved by the Governing Board of the Love Civic Center, Paris Visitors and
Convention Council, Chamber Board of Directors and the City of Paris.
TOTAL. . . . . . . . . . . . . . . $128,571
21. The Depot Maintenance Fund in accordance with written agreement with City.
TOTAL. . . . . . . . . . . . . . . $10,454
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