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07-MINUTES FROM HISTORIC PRESERVATION COMMITTEE, AIRPORT ADVISORY BOARD, MAIN STREET ADVISORY BOARD, PARIS PUBLIC LIBRARY AND P&ZSubmittal Date: OS/09/2012 Council Date: 05/14/2012 CITY COUNCIL AGENDA ITEM BRIEFING SHEET enda Item No.: Originating Department: Presented By: ~ City Clerk Janice Ellis 7. RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Historic Preservation Commission minutes (4-11-2012) Airport Advisory Board minutes (1-19-2012; 3-15-2012) Main Street Advisory Board minutes (3-20-2012) Paris Public Library minutes (3-21-2012) Planning & Zoning minutes (4-2-2012) BOARD/ COMMISSION RECOMMENDATION: EXHIBITS: Tl,o ~ttawharl minntP.c_ BUDGET INFO: ACTION: ❑ Financial Report Z Minute Order Department Report ❑ Resolution Expense Budgeted Amt. $ $ ~ Presentation ❑ Ordinance Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities Kevisea Vvaiua City of Paris ~ ` 14 MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, APRIL 11, 2012 12:00 0'CLOCK P.M. I. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 12:00 p.m. A. The following members were present: Arvin Starrett, Chainnan Paul Denney, Vice-Chairman Douglas Cox Ben Vaughan Nancy Anderson Britin Bostick David Stewart B. The following members were absent: None C. Also present Jeanna Scott, Historic Preservation Officer; and Robert Talley, Code Enforcement Supervisor. 2. Approval of minutes from previous meeting. (March 14, 2012) Motion was inade by Nancy Anderson, seconded by Britin Bostick to approve the meeting minutes for March 14, 2012. 3. Consideration of'and action on the following Certificate ofAppropriateness: A. 208 South Main Stf-eet - Bois D' Arc Restaurant - Jeanna Scott, Historic Preservation Officer presented the petition. Ms. Scott stated Mr. Coyle wants to place two signs that will be located on the front door and on the large glass. Mr. Coyle also wants to affix a screening material to the window that is located in the kitchen to help screen that area from view, there is a photo attached of the proposed screening material. Commissioners requested clarification on whether the material will be attached directly to the glass. If this is a shading device, and does not attach directly to the glass then it does not fall under the HPC's jurisdictions. Motion was made by Paul Denney, seconded by Douglas Cox to approve the signage only. Motion carried 7-0. 15 --CONSENT AGENDA--- [Items appeat-ing on t{iis consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said ageiida. If any Commission meniber desires to disczsss and consider separately any item appearing on tlie consent agenda, that Gommission member may do so by requesting that the item be removed from the consent agenda and considered as a separate item.] 4. Discussion of m1d possible action regarding the,following structures considered by code inspectors to be in violation ofArticle III of Chapter 7 of the Code of Of-dinances of the City oTParis, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures, " to deterniine whether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landniat•k, or as Iiistoric properry as designated by the Ciry Council of the Ciry of 'Paris: A. 1630 Pine Bluff' B. 1075 E. Hear-on C. 2111 Jackson Street D. 1950 Hzsbbard E. 7178 'h Street S. E. Motion was made by Ben Vaughan, seconded by Nancy Anderson to send all structures to the Building and Standards Commission for demolition since they cannot be rehabilitated nor do they have significant historical value. Motion carried 7-0. 7. Future agenda items. There were none. Meeting adjourned at 12:15 p.m. APPROVED THIS 23rd DAY OF APRIL, 2012. A ' ta t, Chairman . _ 16 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS THURSDAY, MARCH 15, 2012 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Billy Copeland, Chairman at 5:32 p.m. A. The following members were present: Ray Ball Jerry Coyle Fred Williams Billy Copeland B. The following members were absent: Steve Gilbert Phillip Payne Vic Ressler C. Also present was Shawn Napier, Airport Director; and Jerry Richey, Airport Manager. 2. Approval of'minutes.f'rom previous meeting. (January 19, 2012) Motion was made by Ray Ball, seconded by Fred Williams to approve the minutes for the January 19, 2012 meeting. Motion carried 4-0. 3. Report_fr•om Shawn Napier, Airport Director: A. Status of Airport Improvements - Shawn Napier, Airport Director stated received a letter from Sheppard Air Force Base regarding a fly-in, if anyone would like to sign up he has the forms available. This past Tuesday had a pre-construction meeting for Phase II of the airport improvements. Richard Drake construction wil] be doing the asphalt work for this phase. Start date for the project is March 26`h and the completion date is June 24. Now that we have a finish date we need to schedule a sub-committee meeting regarding the fly-in. ~ . 17 4. Report,from Jerrill Richey, Airpor-t Manager. Jerry Richey, Airport Manager made the report to the advisory board. Mr. Richey stated they had several issues one was the bi-fold doors had water leaks and the Jet-A fuel line was leaking. These items have been fixed. 5. Reguestfor.fittui-e agenda items. Report from Sub-Committee on fly-in. Status of Airport Improvements. 6. Meeting adjourned at 6:00 p.m. APPROVED THIS 19TH DAY OF PoffRC'A, 2012. Billy Copel d, Ch ' an 18 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS THURSDAY, JANUARY 19, 2012 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Fred Williains, Vice- Chairman at 5:30 p.m. A. The following members were present: Ray Ball Jerry Coyle Fred Williams Phillip Payne Vic Ressler B. The following members were absent: Steve Gilbert Billy Copeland C. Also present was Shawn Napier, Airport Director; Edwin Pickle, Council Member; 2. Approval of minutes firom pi•evious meeting. (Novembei-17, 2011) Motion was made by Vic Ressler, seconded by Jerry Coyle to approve the minutes for the November 17, 2011 meeting. Motion carried 5-0. 3. Report from Shawn Napier, Aiiport Director: A. Status of Airport Inzprovements. Shawn Napier, Airport Director stated they opened bids for Phase II, low bidder was a company named Blue Bay Construction from the Houston area. What we had heard about this coinpany was not good. They had bid on another job in Gainesville and instead of bidding runway asphalt prices they bid TXDOT asphalt prices for typical roadway, it took about three months and TXDOT got them to back out of the contract. Mr. Napier stated talked with TXDOT Aviation trying to see about getting them disqualified, but were unable to do that. TXDOT stated they have passed all requirements on their side. Mr. Napier further stated once you sign the agreement with TXDOT and send them the money it is there call to make. Jerry Coyle stated so you don't have any confidence in Blue Bay construction. 1.9 Mr. Napier stated talked to the engineer with TXDOT aviation and he investigated other projects this coinpany did and found they had met all requirements and specifications. The subs they will be using are out of Tyler and they are very reputable, it's the general contractor that we may have an issue with. Unfortunately, at this time there is nothing we can do about it. Ray Ball stated will we held liable if the subs are not paid. Shawn Napier stated that can't happen they have to produce documentation that all subs have been paid prior to final payment from TXDOT. Board members discussed in length the inspection process and who will oversee the construction to insure quality work. Shawn Napier stated there will be also be a final inspection walk-thru for Phase I on February 2012 at 2:00 pm. if any board members would like to attend. 4. Report, from Jerry Richey, Airport Manager. Shawn Napier made report to advisory board members. A. Security issues The hangar invoices that went out in January should have had the new gate codes listed on it. Mr. Napier stated he will get with Jerry Richey to get the gate closed. B. Maintenance. Security cameras are in bad shape, we are looking to replace those with the 2012 RAMP grant funds. Mr. Napier requested any members who see any maintenance issue that need to be addressed let him know. Members discussed the need to repair the road the trucks have damaged going in and out. Shawn Napier stated they will address the road repairs in the Phase II portion of the construction. Members discussed the possibility of recycling the asphalt that has been milled up. Mr. Napier stated we can use those materials on the some of the roadways however, TXDOT has not provided specs on using it as part of the runway project. 5. Requestfor,future agenda iterres. There were none. 6. Meeting adjourned at 6:03. APPROVED THIS 15TH DAY OF FEBRUARY, 2012. ~ L Q---- illy pelan , Chairrnan - 20 Nlinutes of the Niain Strect Advisory 13oard TuesdaN', NIarcli 20, 2O12 Citv Council Chambers 107 L;. Katifman, Paris '1'ezas Present: N1att Covle, Chairman Britin Bostick, Vicc Chairman Ashlea Nlattoon, Secretan, ILarie Raulston Bill Harris Cascy Ressler Kari Danicl Beck}, Semplc C iUCStS: I,:dwin Pickle, Cin, Council 1. Call to order: 4:10 pm 2. lkll members prescnt 3. Approval of Feb 2012 minutes. Bill Harris motion to approve, Britin Bostick secondcd 4. Main Street managei report Prescrvarion month-may 2012-pYOmotic~ns will partner with HPC to rededicate the Pcristylc. A couple of dates arc being loc>ked at. '1'exas Capital Fund sidewalk project- Clarksville street -awarded at last council meeting. Contract was gnven ro Bobby Smallwood. Start will be soon-within a month. G rand theater-citv will be in lawsuit with 911 Yestorations and their insurance company. Cleaning up will proceed during litigarion. Bill quesrioned who is representing dze city. Probably an outside attorney. l~'.stimate cost at 80 to 100k Newsletter-new program started inside the office. `I"riniti Frazier has worked on this lctter foi us. Plcase submit any input. We will begin with a yuarterlv letter and Cheri is 21 looking into an email newsletter system-"constant contact". Add to d1e Facebook page, link to website, etc., foi-ward to interested parties. April in Paris-Wine and Art fest. Posters will go up soon. Save the date cards will be sent out. $25 a ticket, 9 wines and food pairings, glass and bag, some coupons. All funds will go to downtown improvements partnered with I'Dr1. Cheri has a list of wineries and food vendors. Couple photos available at Paris bridal. Blue suitcase will be providing entertainment. Wine aucuon on west side of plaza. $1500 bottle of wine to be auctioned off donated by Peoples bank. "I'ickets at Green Bourique. The rlrt fest will begin on Saturday. How many vendors? Paris wine and Artfest.com-can buy tickets onlirie. 6 to 9 on Friday. 10 to 5 on Saturday 5. Committee reports A. Organization-Casey Ressler-srill working on the data for website. "1 hey have accepted a bid. Please submit your input to Casey as soon as possible. Meeting this week - contact Casey for time B. Design-Kari Raulston- cress and Scott building windows. Maxey House display for the Kress building on East Plaza. Partnering with People's Bank who has adopted downtown. Downtown Trash Off on NZarch 31. Coininittee will be taking photos of different quadrants to assess needs on Apri12 at 5. NTeet in front of City Hall Annex. Bring a camera C. Promotions-Kari Daniel-Movies in the park-meering for movie assignment this week. Looking at ideas for peristyle, fundraiser with picnic basket auction. May 20th. Easter egg event at the farmers market. Pictures on April 7, egg decoraring, Easter photos with Tara swain, bounce house. D. ER-Bririn Bostick-meeting Thursday 6:30. Hashmi is setting up town hall meetings researching type a or type b funding. Look for info on times and locations. E. HPC rep ort-BB- approved the sign for furniture on the square -where sofas and such was. Seeing a lot of residential demos from neglect and/or water damage. New question into acquiring funding for restoration. r_ ~ " ~ F. VCC/chamber-Becky Semple-there is a billboard on highway 24 -being replaced with "visit hist<mic downto~wn Paris". \x'~>rking on a map which will bc distribured ro dhe tourisin centers. N'isiting 1'exarkana tourist centers. Archers have arrivcd and will bc here through the weekend. 6. 1Zequest for future agenda itcros '1'rash off is Apri121 st .1t home depot, show up at 7. Fire ball-March 31 st. '1'ickets at Britin, Chamber, Sally Wright N ccd auction itcros. Goal. to move towards suppoYtingNroluntcer fire departments 7. Morion to adjourn. N1c>tion by Kari Danicl, sccondcd bv Karie Kaulston Minutes prepared by Ashlea Nlattoon. X - ~ m~rr r~,~,P,_3v'~ ✓1 Q~ U~C2: Chairrran, Main Street Advisory Board ATF D Ashlea Mattoon _ 22 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS MONDAY, APRIL 2, 2012 5:30 O'CLOCK P.M. The regular meeting of the Planning and Zoning Commission on Monday, April 2, 2012, was called to order at 5:33 p.m. by Dennis Chalaire, Chairman. A. The following members were present: Dennis Chalaire James Price J eny Akers Holland Harper Keith Flowers Richard Hunt B. The following members were absent: Keith Barnett C. Also present was Jeanna Scott, Assistant Building Official. 2. Approval of nzinutes.from previous meetings. (Marclz S, 2012) Motion was made by Holland Harper, seconded by James Price to approve the meeting minutes for the March 5, 2012. Motion carried 6-0. 3, Public hearing to provide an opportuniry to present comments and written evidence and consideration of and action on reconiniending to the City Couneil the adoption of proposed amendments to the Future Land Use Plari Map as follows: A. That the fisture land use recommended for d1e properry located on Lot 3, Ciry Block 203, being located at 2419 Bonlzam Street be changed from General Retail to Moderate-Density Residential. Public hearing was declared open. No one spoke in favor of the petition. No one spoke in opposition to the petition. I - 24 Public hearing was closed. Chairman Chalaire stated Mr. Atwood is renovating an existing structure on the property. The existing structure will be utilized as an apartment. Mr. Atwood could have renovated the building as an apartment in General Retail, which is what the recommended Future Land Use Plan Map suggests. However, Mr. Atwood went to the Lamar County Appraisal District (LCAD) to see what his taxes would be if he rezoned the property to General Retail. LCAD let him know it would increase his taxes significantly, therefore, he is reyuesting a change to Moderate-Density Residential. Motion was made by James Price, seconded by Keith Flowers to approve the Future Land Use Plan Map change to Moderate-Density Residential. Motion carried 6-0. 4. Public hearing and consideration of and action on the petition ofAlvin Atwood,for a change in zoning firom a One-Family Dwelling Distf-ict No. 2(SF-2) to a Two-Family Dwelling District (2F), orz Lot 3, City Block 203, being number 2419 Boiiham Street. Public hearing was declared open. No one spoke in favor of the petition. No one spoke in opposition to the petition. Public hearing was declared closed. Motion was made by Holland Harper, seconded by Dennis Chalaire ta approve the zoning change. Motion carried 6-0. 5. Meeting adjourned at 5:37 p.m. APPROVED THIS 7'" DAY OF MAY, 2012 OM/`tit> Dennis Chalaire, Chairman - - - 25