10-APPROVE NEW TELEPHONE SYSTEM FOR COPCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date: Originating Department- Presented By: Agenda Item No.:
OS-04-12
Council Date: IT Kent Klinkerman
OS-l4-12 10.
RECOMMENDED MOTION:
Move to approve ihe purchase of a new telephone system for the City of Paris.
PoLicY IssuE(s):
Administration
The telephone system for the City of Paris has been in a state of continual repair for the last several
years. This system was last updated in 2005. Initial installation date is unknown. All suppart has been
lost with the last two companies going out of business several years ago. The Toshiba phone system
serves City Hall, City Hall Annex, City Attorney, Water Billing, Public Works, Fire Station 1 and the
Warehouse. The current year's budget has $60,000 for replacement of the telephone system for the City
of Paris.
Several system models were evaluated. Three presentations were attended during this process.
The IT Department is recommending the migation to a Voice Over IP (VOIP) solution. System
performance, functionality, reliability, support and price were some of the factors considered during the
evaluation process.
The IT Deparhnent is recommending the purchase of a Cisco UCMBE 6000 to replace the existing
system. The quoted price for this system is $86,000. The price points for all components and licenses
are at or below the State DIR pricing.
Cost savings identified during this process would cover the additional $26,000 expense within 9 months.
ROI = 9 mo.
Future additional savings are expected to be realized by migrating communication needs at remote
locations to the Cisco System.
Cisco is an industry leader in the area of VOIP and networking segrnent. The model features will
provide the foundation for the current and future communication needs of the staff and public. Support
is included for three years in this quote.
ln accordance with the Council's earlier direction, this capital expenditure over $15,000 is being brought
before the Council for approval.
None
CAMMISSION RECOMMENDATION:
E XHisiTS: -
Exce1 Build Out Material list and Ciseo Quote are available.
City of Paris
ReAsed 2/04/08
` _ 28
AC'1"ION:
❑ Financial Report
❑ Department Report
❑ Presentation
❑ Public Hearing
FISCAL NOTES:
None
~ Minute Order
❑ Resolution
❑ Ordinance
❑ Other
13UDGET 1NF0:
Expense
$NA
Budgeted Amt
$60,000
YTD Actual
$NA
Acct Name
NA
Acct. Number
NA
REVIEWED AND APPROVED BY:
~ Administration E City C1erk ❑ Community Development [D EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris - 1 29 Revised 2/04/08