18-DELIBERATE/ACT ON RES ACCEPTING BID AND APPROVING NOTICE OF AWARD FOR TDRA CDBG #729599 SEWER SYSTEM MANHOLE IMPROVEMENT PROJECT TO B BRAY CONSTCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
05-02-2012
Engineering, Planning
Shawn Napier, P.E. Director of
Council Date:
& Development
Engineering, Planning &
18.
05-14-2012
Development
RECOMMENDED MOTION:
Deliberate and act on a resolution accepting the bid and approving a notice of award for the TDRA
CDBG #729599 Sewer System Manhole Improvements project to B. Bray Construction in the amount of
$115,269.00; authorizing the City Manager to negotiate and execute all necessary documents.
POLICY ISSUE(S):
Contract
BACKGROUND:
This project will replace or add 15 manholes in South Central Paris. The attached map shows the
individual project locations. This is the second phase of a project to fix sewer problems. The first phase
replaced sewer lines from Sherman St. down to W. Washington St. and in SE 6th St. that has been
completed ($85,213.00).
The money for this project came through a grant from TDRA in the amount of $250,000 and required a
20% match ($50,000) from the City of Paris.
Staff recommends approving a notice of award to B. Bray Construction in the amount of $115,269.00,
along with authorizing the City Manager to sign an agreement pending the submission of a performance
bond, payment bond and insurance coverage as stated in the bid documents.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution, Bid tabulation, notice of award, location map
ACTION:
BUDGET INFO:
TDRA Grant
❑ Financial Report ❑ Minute Order
Expense
$115,269.00
❑ Department Report Z Resolution
Budgeted Amt.
$300,000.00
❑ Presentation ❑ Ordinance
y'I'D Actual
$64,616.76 (this budget year)
❑ Public Hearing ❑ Other
Acct. Name
Comm. Dev. Block Grant-Sewer
Acct. Number
25-0353-40-00
FiscAi. NoTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk E Eng., Planning & Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Public Works ❑ Utilities
City of Paris 68 Revised 2/04/08
Draft
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND APPROVING A NOTICE OF AWARD FOR THE
TDRA CDBG #729599 SEWER SYSTEM MANHOLE IMPROVEMENTS
PROJECT IN THE CITY OF PARIS TO B. BRAY CONSTRUCTION, THE
LOWEST RESPONSIBLE BIDDER; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, advertise for bids for
furnishing plant, labor, materials, and equipment, and for performing all work required for
the TDRA CDBG #729599 Sewer System Manhole Improvements Project in the City of
Paris, which bids were received until 3:00 o'clock p.m., Thursday, the 3rd day of May, 2012;
and,
WHEREAS, the lowest responsible bid providing the best value to the City was
received from B. Bray Construction, P.O. Box 6365, Paris, Texas, in the amount of
$115,269.00 and the contract should be awarded to B. Bray Construction in accordance
with the unit prices bid and the other terms and conditions set out in the bid documents
attached hereto as Exhibit "A" and,
WHEREAS, the form of the Agreement for such sewer system manhole
improvements project, included in Exhibit "A" attached hereto, should in all things be
approved, and the City Manager should be authorized to execute the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby
in all things approved.
Section 2. That the $115,269.00 bid of B. Bray Construction, P.O. Box 6365, Paris,
Texas, for the TDRA CDBG #729599 Sewer System Manhole Improvements Project in the
City of Paris is hereby accepted as the lowest responsible bid which provides the best value
to the City and the contract for this project is hereby let conditioned upon said contractor
meeting all of the terms and specifications included in the bid documents attached hereto
as Exhibit "A".
Section 3. That the City Manager be, and he is hereby, authorized and directed to
execute, on behalf of the City of Paris all documents necessary for the TDRA CDBG #729599
Sewer System Manhole Improvements Project in such form as shown in Exhibit "A"
attached hereto.
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I - 71
Notice of Award
Date: May 14, 2012
Project: Manhole Rehabilitation
Owner: City of Paris IOwner's Contract No.: TDRA 4729599
Contract: Manhole Rehabilitation IEngineer's Project No.: 180043
Bidder: B. Bray Construction Co., Inc.
Bidder's Address:
P.O. Box 6365
Paris, TX 75461
You are notified that your Bid dated May 3, 2012 for the above Contract has been considered. You are the
Successful Bidder and are awarded a Contract for Manhole Rehabilitation. TDA #729599
The Contract Price of your Contract is One Hundred Fifteen Thousand Two Hundred Sixtv Nine dollars
and No Cents l 15,269.00).
4 copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award.
4 sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within [15] days of the date you receive this
Notice of Award.
1. Deliver to the Owner [4] fully executed counterparts of the Contract Documents.
2. Deliver with the executed Contract Documents the Contract security [Bonds] as specified in the
Instructions to Bidders, General Conditions, and Supplementary Conditions.
3. Other conditions precedent:
Deliver with the executed Contract documents the Certificate of lnsurance that comnlies with the
insurance requirements of the Contract Documents.
Failure to comply with these conditions within the time specified will entitle Owner to consider you in
default, annul this Notice of Award, and declare your Bid security forfeited.
Within ten days after you comply with the above conditions, Owner will return to you one fully executed
counterpart of the Contract Documents.
City of Paris
Owner
By:
Authorized Signature
Title
31
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