00-AGENDACITY COUNCIL AGENDA
Notice is hereby given that the City Council of the City of Paris shall meet in regular session
at 5:30 p.m. on Monday, May 14, 2012. The meeting will be held at the City Council
Chamber, 107 E. Kaufman Street, in Paris, Texas. The matters to be discussed and acted
upon are as follows:
Opening Agenda
1. Call meeting to order.
2. Invocation.
3. Pledge of Allegiance.
4. Citizens' forum.
(Persons desiring to address the Council must limit their presentation to no more than two minutes. Unless
an item is posted on the Agenda, the Texas Open Meetings Act prohibits the Council from responding to
any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person
with specific factual information. Claims against the City, Council Members, or employees, as well as
individual personnel appeals are not appropriate for citizens' forum.)
5. Public Announcements.
a. Proclamation declaring the month of May as Motorcycle Awareness Month.
Consent Agenda
[tems on the Consent Agenda are approved by a single action of the Council, with such approval applicable
to all items appearing on the Consent Agenda. A Council Member may request any item to be removed
from the Consent Agenda and considered as a separate item.
6. Deliberate and act on the approval of minutes from the meeting on April 23, 2012.
7. Receive and deliberate on reports and/or minutes from the following boards,
commissions, and committees:
a. Historic Preservation Commission (4-11-2012)
b. Airport Advisory Board (1-19-2012; 3-15-2012)
c. Main Street Advisory Board (3-20-2012)
d. Paris Public Library (3-21-2012)
e. Planning & Zoning (4-2-2012)
Regular Agenda
8. Tour of City of Paris (5:30 p.m. - 7:00 p.m.)
9. Update and deliberate on application for disannexation filed by Terri Palmer; and provide
diTeCtion to City Staff. (A Motion to remove this item from the table is required before deliberating)
10. Deliberate and act on purchase of a new telephone system for the City of Paris.
11. Deliberate and provide direction to City Staff on permitting software to be used in the
Engineering, Planning and Development Department.
12. Deliberate and provide direction to City Staff on repair and use of the old Police
Department building located on Bonham Street.
13. Presentation and deliberation of self-evaluations of the City Council Members/City
Council.
14. Recess for dinner break.
15. Reconvene City Council.
16. Deliberate and act on a Resolution approving an Agreement with Hayter Engineering,
Inc. for an Engineering Proposal and Agreement for Professional Services for the
evaluation of and design of the repair of an embankment failure on the Trail de Paris; and
authorizing the City Manager to negotiate and execute all necessary documents.
17. Deliberate and act on a Resolution accepting the bid and approving a Notice of Award for
the TDRA CDBG #729599 Sewer System Manhole Improvements Project in the City of
Paris to B. Bray Construction, the lowest responsible bidder; and authorizing the City
Manager to negotiate and execute all necessary documents.
18. Deliberate and act on a Resolution accepting the bid and awarding a contract to B. Bray
Construction in the amount of $115,269 for the sewer system manhole rehabilitation
project, TDA #729599; and authorizing the City Manager to negotiate and execute all
necessary documents.
19. Deliberate and act on a Resolution approving a Proposal for Professional Engineering
Services with Hayter Engineering, Inc. associated with the City's Application to the
Texas Water Development Board Drinking Water State Revolving Fund Loan; and
authorizing the City Manager to negotiate and execute all necessary documents.
20. Deliberate and act on a Resolution approving a Proposal for Professional Services with
McCall, Parkhurst & Horton, L.L.P., for Bond Counsel Services associated with City's
Application to the Texas Water Development Board for a Drinking Water State
Revolving Fund Loan; and authorizing the City Manager to negotiate and execute all
necessary documents.
21. Deliberate and act on a Resolution approving a Proposal with Southwest Securities for
Financial Advisory Services associated with City's Application to the Texas Water
Development Board for a Drinking Water State Revolving Fund Loan; and authorizing
the City Manager to negotiate and execute all necessary documents.
22. Deliberate and act on a Resolution abandoning a fifteen foot utility easement on property
owned by Earl and Carrie Bethea, located at 1130 Levi Lane, Paris, Texas; and
authorizing the City Manager to negotiate and execute all necessary documents.
23. Deliberate and act on a Resolution accepting the bid and awarding the bid for the
construction of single-family homes under a Home Program Grant received from the
Texas Department of Housing and Community Affairs (TDHCA), in the City of Paris,
Texas to Whitaker Homes, the lowest responsible bidder; and authorizing the City
Manager to negotiate and execute all necessary documents.
24. Update on May 2012 meeting dates.
25. Deliberate and act on a Resolution awarding the contract for the Rehabilitation of the
East Elevated Storage Tank to Classic Protective Coatings, Inc., the lowest responsible
bidder; and authorizing the City Manager to negotiate and execute all necessary
documents.
26. Convene into Executive Session pursuant to Section 551.071 of the Texas Government
Code, Consultation with Attorney, to receive legal advice from the City Attorney about
pending or contemplated litigation and/or on matters in which the duty of an attorney to
his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas, clearly conflict with this chapter, as follows: Courtney Akard vs. City of Paris;
Cause No. G11135; County Court at Law, Lamar County, Texas.
27. Reconvene into Open Session and possibly take action on those matters discussed in
Executive Session.
28. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
29. Adjournment.
Certification
I certify that the above notice of ineeting was posted on the bulletin board in the City Hall Annex, 150 First
t. SE, Paris, Texas, no later than 5:30 p.m. on May 11, 2012.
~
ice Ellis, City Clerk
Special Accommodations
This facility is wheelchair accessible and accessible parking spaces are available. Requests for special
accommodations or interpretive services must be made four (4) hours prior to this meeting. Please contact
Jeanna Scott at (903) 784-9231 for assistance.