08-A Church St. Survey
DRAFT
F:A TTORNEY\RESWORK\CURREN1\ Church Street Survey - Contract Res
November 3, 2005
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, ACCEPTING THE PROPOSAL OF ARCHITEXAS FOR
COMPLETION OF PHASE II OF THE UPDATED HISTORIC RESOURCE
SURVEY OF THE CITY OF PARIS; AUTHORIZING THE EXECUTION OF
A PROFESSIONAL SERVICES AGREEMENT UNDER THE TERMS AND
CONDITIONS AND IN A FORM APPROVED BY THE CITY ATTORNEY;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Paris Historic Preservation Commission had previously
recommended to the City Council of the City of Paris that a grant application be submitted to the
Texas Historical Commission seeking grant assistance to perform an updated survey of historic
resources within the City of Paris; and
WHEREAS, the City Council of the City of Paris, Paris, Texas, did heretofore, on the 9th
day of June, 2003, in Resolution No. 2003-104, authorize an application to the Texas Historical
Commission, Certified Local Government Division, for a Certified Local Government (CLG) Grant
in the amount of $7,500.00 to partially fund an updated survey of historic resources, with a
$5,000.00 cash match to be provided by local resources; and,
WHEREAS, the City Council of the City of Paris, Paris, Texas, did heretofore, on the 11th
day of August, 2003, in Resolution No. 2003-139, accept the proposal of ARCHITEXAS for
completion of the updated historic resource survey, if such grant was awarded, and authorized the
execution of a professional services agreement; and,
WHEREAS, the City Council of the City of Paris, Paris, Texas, did heretofore, on the 10th
day of May, 2004, in Resolution No. 2004-086, authorize an additional application to the Texas
Historical Commission, Certified Local Government Division, for a Certified Local Government
(CLG) Grant in the amount of$41,000.00 to further fund the completion of said updated survey of
historic resources, with $24,000.00 to be provided by grant and $16,400.00 to be provided by cash
match; and,
WHEREAS, the Texas Historical Commission did heretofore, on June 1,2004, award to
City of Paris a Certified Local Government (CLG) Grant in the amount of$5, 700.00 to partially fund
an updated survey of commercial historic resources, with a $3,800.00 cash match which was
provided by the Lennox Foundation; and,
WHEREAS, the Texas Historical Commission did heretofore, on February 15,2005, award
the City of Paris a Certified Local Government (CLG) Grant in the amount of$7,500.00 to fund the
completion of an updated survey of residential historic resources, with a $5,000.00 cash match; and,
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WHEREAS, as of September 30, 2005, ARCHITEXAS has completed Phase I of the
updated historic resource survey for the downtown commercial district and has submitted its
proposal for Phase II to update the survey with regard to residential historic resources; and,
WHEREAS, it is deemed appropriate that the City Manager be authorized to execute the
professional services agreement with ARCHITEXAS for Phase II of the updated historic resource
survey, under the terms and conditions and in the form shown in Exhibit A, attached hereto; NOW,
THEREFO RE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the City Manager be, and he is hereby, authorized and directed to execute,
on behalf of the City of Paris, a professional services agreement with ARCHITEXAS, upon such
terms and conditions and in the form shown in Exhibit A, attached hereto.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 7th day of November, 2005.
Curtis Fendley, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
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City of Paris Historic Resources Survey
Update -- 2004 Phase 2
Proposal for Services
Statement of Purpose:
The City of Paris wishes to conduct a new phase of the city's Historic Resources Survey to
expand and update infonnation collected in the 1985 survey. Such a survey provides
communities with a specific universe of historic resources and a focus for the implementation of
historic preservation and other planning goals and objectives for those communities. The survey
will identify those structures lost since the 1985 survey, and those that have achieved historical
significance since the survey was conducted.
The Paris Historic Preservation Commission (PHPC) has indicated that it wishes to divide the
project into two distinct phases, the first focus ing on commercial properties, and the second on
residential properties. The overall goal of the survey is to inventory historic properties in or near
the 3 existing National Register Districts: Paris Commercial Historic District, Pine Bluff-
Fitzhugh Historic District, and Church Street Historic District. Existing records describing those
districts are to be updated. In addition, the survey is to identify properties that have achieved
historic status since the 1985 survey was completed, including those properties, or groups of
properties, outside the districts.
The ARCHITEXAS team will undertake the 2003 City of Paris Historic Resource Survey
following guidelines established by the Secretary of the Interior, u.S. Department of the Interior
and the Texas Historical Commission for preservation planning and survey. An inventory of
previously surveyed areas will be conducted in order to document changes to the historical
structure of those areas. Additional survey work will be conducted to identify historic properties
not previously cataloged or designated as worthy of historical designation. Recommendations
for possible new historic districts, additions to existing districts (boundary reconfiguration), or
individual landmark designations will be made based upon the fmdings of the inventory portion
of the project. The project will also record newly identified properties photographically as well
as verbally, place the resources in context with the history and development of Paris, rate the
relative significance of the resources by preservation priority, and collect and collate the data in
a final report.
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City of Paris Historic Resources Survey 2003
Phase 2 - Page 2
June 3, 2004
Proposed Scope of Services
The proposed scope of services covers the work necessary to complete the second phase of
work, one focused on residential properties. The services are designed to evaluate previously
surveyed areas/historic districts to document changes to historic fabric since 1985. Areas not
included in previous surveys or documented as part of existing historic districts will be
identified.
This proposal assumes that ARCHITEXAS will perfonn all of the work outlined. Opportunities
for community input and participation will be explored and outlined at the PHPC' s request. For
example, local volunteers and student groups might be utilized for basic field survey work in
order to reduce costs. However, such volunteer work would also require the addition of a
training component to the survey.
Phase II: Residential
Task 1- Review and Update to 2010 of the Two Residential Historic District Surveys of
1985
Task 1.1 - Field Survey Plan
Based upon infonnation gathered in Task 1, a Field Survey Plan will be developed to organize
an efficient process for photographing and gathering field infonnation on resources to be
surveyed. Prior to commencement of field survey work, the ARCHITEXAS team will work
with local leaders to fmalize the detailed boundaries of the survey project to comprehensively
include important residential resources. The survey will include adjusted boundaries if
necessary .
ARCHITEXAS will also work with community leaders to identify new stand-alone properties
city wide, and to identify potential new City historic districts to be surveyed in future phases of
work
Task 1.2 - Data Digitization and Survey Tool Development
The Texas Historical Commission has already entered into an electronic database the
approximately 1000 survey fonns completed in 1985. The THC has indicated that it will
cooperate with the PHPC and ARCHITEXAS by providing the project with this data.
ARCHITEXAS will develop a data collection database to store the infonnation provided by the
THC. The database will also be utilized during the field survey to collect new survey data that
can then be transferred back to the THC for immediate inclusion in their database.
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City of Paris Historic Resources Survey 2003
Phase 2 - Page 3
June 3, 2004
Task 1.3 - Field Survey and Analysis
Task 1.3.1 - Field Survey
The survey team will travel each city street within the existing historic districts, and to
each individually listed National Register Property. Each of these previously recorded
properties will be evaluated in order to update the existing survey fonn as needed.
All properties will be digitally photographed
F or newly recorded properties, each will be documented by digital photography and a
Photo Index Sheet will record and cross- reference the photographs to the inventory.
Detailed descriptions and an architectural analysis of the sites or properties deemed of
some significance will be recorded on Electronic Texas Historic Sites Inventory Fonns
developed for this project. All documentation ma terials will meet the standards required
by the Texas Historical Commission.
Task 1.3.2 - Analysis
When all fieldwork and research phases are completed, the surveyed properties will be
assigned a HIGH, MEDIUM or LOW significance or preservation priority rating.
Previously surveyed properties will have their assigned significance rating verified.
Based on their architectural integrity and historical associations, documented sites will be
evaluated on the basis of the following criteria:
HIGH PRIORITY - Contributes significantly to local history or broader historical
patterns; is an outstanding or unique example of architecture, engineering or crafted
design; and retains a significant portion of its original character and contextual integrity.
MEDIUM PRIORITY - Contributes to local history or broader historical patterns, but
alterations have diminished its integrity; is a good but typical example of architecture,
engineering or crafted design; is a good but altered illustration of a common local
building fonn, architectural style or type.
LOW PRIORITY - Typifies a common local building fonn, architectural style or type,
with little or no identified historic associations; is a moderate to severely altered resource
that exemplifies a distinctive building type or architectural style, or that has only minor
historic significance.
Task 2 - Survey Reports
Task 2.1 - Survey Overview Report
A summary of the Survey findings will be prepared, which will include statistical data
regarding the survey's results, a detailed description of the survey boundaries,
methodology, context and historical infonnation.
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City of Paris Historic Resources Survey 2003
Phase 2 - Page 4
June 3, 2004
Task 2.2 - Presentation of Comprehensive Data Collection
All photographs, photo index sheets and survey fonns will be assembled and organized
for fmal presentation. A CD and print-outs of all electronic images will be provided with
the report.
The ARCHITEXAS team will be available to make appropriate presentations of the
survey findings and report on a previously-arranged basis. As stated earlier, public
meetings and input are an important part of the survey process.
All electronic data collected will be forwarded to the Texas Historical Commission for
inclusion in the Texas Historic Sites Atlas.
Meetings and Presentations
This proposal includes the Dllowing meetings:
Task 1.1 Field Survey Plan Meeting
Presentation of Survey Findings
2-6 hours
1-3 hours
Additional meetings will be held at the client's request and for an additional charge.
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City of Paris Historic Resources Survey 2003
Phase 2 - Page 5
June 3, 2004
Project Schedule and Workload:
Upon execution of a contract and confinnation that work may be commenced, Phase 2
will be completed in approximately 6- months. The schedule will vary depending on the
number of public meetings and community input requested.
Task 1 - Field Survey
Fieldwork and photography will commence upon completion of a Field Survey Plan.
Weather and other unforeseen field conditions will affect the results, but total fieldwork
should require approximately three weeks.
Analysis of preservation priorities and significance and development of recommendations
and maps of the commercial district will require an additional one month.
Task 2 - Reports
Preparation and publishing of the final Report will require one month for completion and
distribution.
Workload
ARCHITEXAS and its consultant s have a proven history of completing projects in a timely
manner. The suggested team members were specifically chosen based on their ability to perfonn
the proposed scope-of-work in a timely and professional manner. Depending on the date of
project inception, the assigned staff will be adjusted with percentage of workload allocated to
ensure timely project completion.
Compensation
Architexas proposes to complete the above-described scope of work for the lum~sum fee
of $11,500.00
Additional Services
Additional Services requested by the client during the course of the project will be billed
at the following hourly rates:
Principal
Preservation Specialist
Technical
Administrative
$140.00/hour
$ 75.00/hour
$ 75.00/hour
$ 50.00/hour
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City of Paris Historic Resources Survey 2003
Phase 2 - Page 6
June 3, 2004
Reimbursable Expenses
Reimbursable expenses will be in addition to the professional fees necessary to perfonn the tasks
described by the Scope of Services and will be invoiced in addition to the architectural fees.
Reimbursable expenses incurred for each 30 day billing period will include a 1.1 times cost
multiplier and be submitted with the invoice for that billing period. Reimbursable expenses
include but are not limited to the following:
DO reproduction (photographic, xerographic, scanning, diazo, printing, CAD plotting or
other means of reproducing graphics and reports)
În- house printing and faxing
photography and film processing
courier and other delivery services
long distance phone
mileage @ $0.35/mile
0
0
0
0
0
Reimbursable expenses for this project are estimated not to exceed $1,000.00.
If this proposal is acceptable, please sign below and ARCHITEXAS will prepare a contract for
the servic es and fee arrangement described above.
Authorized Representative
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