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06-APRIL AND MAY MINUTES FROM P&Z, HISTORIC PRESERVATION COMM, AIRPORT ADVISORY BD, PARIS PUBLIC LIBRARY ADVISORY BOARD, PEDC, BUILDING & STANDARDS COMMCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented B}-: Agenda Item No.: OS/22/2012 Council Date: City Clerk Janice Ellis 6. OS/31 /2012 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Cominittee. BACKGROUND: Planning and Zoning (5-7-2012) Historic Preservation Commission (4-23-2012) Airport Advisory Board (4-] 9-2012) Paris Public Library Advisory Board (4-18-2012) Paris Economic Development Corporation (4-] 0-2012; 4-16-2012; & 4-26-2012) Building & Standards Cominission (4-16-2012) BOARD/ COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense s F-1 Department Report ❑ Resolution Budgeted Amt. S ❑ Presentation ❑ Ordinance y'I'D Actual 5 ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Librarv ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris 13 Revised 2/04/08 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, MAY 7, 2012 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Monday, May 7, 2412, was called to order at 5:28 p.m. by Dennis Chalaire, Chairman. A. The following members were present: Dennis Chalaire James Price Jerry Akers Keith Flowers Richard Hunt B. The following members were absent: Keith Barnett Holland Harper C. Also present were Shawn Napier, Director of Engineering, Planning and Development; and Jeanna Scott, Assistant Building Official. 2. Approval of minutes from previous meetings. (April 2, 2012) Motion was made by James Price, seconded by Keith Flowers to approve the meeting minutes for Apri12, 2012. Motion carried 5-0. 3. Public hearing to provide an opportunity to present comments and written evidence and consideration of and action on recommending to the City Council the adoption of proposed amendments to the Future Land Use Plan Map as follows: A. That the future land use recommended for the properry located on Lot 12, City Block 259, being located in the 700 Block of North Collegiate Drive be changed from Retail to Low-Density Residential. l. Public hearing was declared open. a. The following individuals spoke in favor of the petition. Gene Anderson, 2615 Oak Lane, Reno, Texas, spoke in favor of the 14 petition. Mr. Anderson stated he is representing East Paris Baptist Church. They are trying to change the zoning on a piece of property they own that abuts the current church's property from planned development to match the church's zoning which is single family two. The church is planning to have additional parking on that property. b. No one spoke in opposition to the petition. 2. Public hearing was declared closed. Motion was made by James Price, seconded by Keith Flowers to approve the Future Land Use Plan Map change to Low-Density Residential. Motion canied 5-0. 4. Public hearing and consideration of and action on the petition of East Paris Baptist Church for a change in zoning from a Planning and Development District (PDal -b) Commercial Center or Housing Development/Communiry Unit Development to a One-Family Dwelling District No. 2(SF-2), on Lot 12, City Block 259, being located in the 700 Block of North Collegiate Drive. A. Public hearing was declared open. The following individual spoke in favor of the petition. Gene Anderson, 2615 Oak Lane, Reno, Texas spoke in favor of the petition. Mr. Anderson had no additional comments. 2. No one spoke in opposition to the petition. B. Public hearing was declared closed. Motion was made by Jerry Akers, seconded by Richard Hunt to approve the zoning change. Motion carried 5-0. 5. Meeting adjourned at 5:35 p.m. APPROVED THIS 4th DAY OF JUNE, 2012 Dennis Chalaire, Chairman 15 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, APRIL 23, 2012 4:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 4:00 p.m. A. The following members were present: Arvin Starrett, Chairman Paul Denney, Vice-Chairman Douglas Cox Ben Vaughan Britin Bostick David Stewart B. The following members were absent: Nancy Anderson C. Also present Cheri Bedford, Main Street Manager; Jeanna Scott, Historic Preservation Officer; and Matt Frierson, Council Member. 2. Approval of minutes from previous meetings. (April 11, 2012) Motion was made by Ben Vaughan, seconded by Britin Bostick to approve the meeting minutes for April 11, 2012. Motion carried 6-0. 3. Consideration of 'arid action on the, following Certi ficate of Appropriateriess: A. 118 Lamar• Avenue - Crimestoppers - Sally Wright, Chairman for Crimestoppers presented the petition. Ms. Wright stated they have never had a sign at this location. The attached sign will be placed above the door with the spy glass blade sign being attached above it. Motion was made by Ben Vaughan, seconded by Paul Denney to approve the COA. Motion carried 6-0. B. 136-138 Clarh-sville Stj•eez - Cattle Drive Steakhouse - Kenya Edzards, business owner presented the petition. Ms. Edzards stated she wants to change the name of the business from the Skinny Grille to Cattle Drive Steakhouse. Ms. Edzards further stated she has had a lot of feedback from customers who thought that the Skinny Grille offered only diet foods. Motion was made by Ben Vaughan, seconded by Douglas Cox to approve the COA. Motion carried 6-0. 4. Future agenda items. Resolution of thanks for Lyle Vermillion's work on the Peristyle. 16 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, APRIL 19, 2012 5:30 O'CLOCK PM The Airport Advisory Board meeting was called to order by Billy Copeland, Chairman at 5:30 p.m. A. The following members were present: Ray Ball Jerry Coyle Fred Williams Billy Copeland Vic Ressler B. The following members were absent: Steve Gilbert Phillip Payne C. Also present was Shawn Napier, Airport Director; Edwin Pickle, Council Member; and Jerry Richey, Airport Manager. 2. Approval ofminutes, from previous meeting. (March 15, 2012) Motion was made by Fred Williams, seconded by Jerry Coyle to approve the minutes for the March 15, 2012 meeting. Motion carried 5-0. 3. Report,fr-om Shawn Napier•, Airport Director: A. Status of Airport Improvements - Shawn Napier made a report to board members. Mr. Napier stated Blue Bay construction has started the project at the airport. We have been communicating with TXDOT aviation regarding future developinent. TXDOT aviation informed the City that hangar grants are no longer a 75/25 grant match; they are now a 90/10 grant match. Mr. Napier further stated to take advantage of these grants you must have the air side completed. He will be getting with Sandra Braden to review what is left to complete on the air side; that way the City can look at applying for grant monies the following year. Mr. Napier stated if there are any additional repair issues that need to be addressed get a list to him or Jerry. There will be money left over which we can utilize for additional items that need to be repaired. 18 4. Report, discussion and possible action on the,findings of the stibcomniittee regarding ali open house/fly-in at the air port. No action taken. 5. Report, from Jeriy Richey, Airport Manager. Jerry Richey, Airport Manager made report to board members. Mr. Richey stated as previously discussed it looks like the taxi ways will be completed for Phase 1 and 2 by the end of next week; then they will close runway 324 which will take a couple of weeks to complete. The milling project is moving forward and we haven't had to close the runway. Mr. Richey further stated we still have both of the water leaks, not sure why they can't fix the leaks. We may want to look into changing contractors if they can't fix the problem. Shawn Napier stated may have to replace the entire pipe, it could be rusted. Dr Fred Williams asked if the water faucet at the west hangar is working now. Mr. Richey stated he will check on it and get back with him. 6. Request for futur-e agenda iterns. Sub-committee report on fly-in. Meeting adjourned at 6:00 p.m. APPROVED THIS 17TH DAY OF MAY, 2012. ~ ~ Billy opeland, airman 19 Paris Public Library Advisory Board April 18, 2012 The Paris Public Library Advisory Board met Wednesday, April 18, 2012, in the Library Gallery with Chairman Linda Vandiver presiding. In addition to all board members, Library Director Priscilla McAnally was in attendance. Minutes from the previous meeting were approved as printed. The Board examined the updated "Request for Reconsideration of Library Materials" policy and request form and approved them. Budget and statistical reports were presented. The budget is on track with 50% of it expended in the first 6 months of the fiscal year. The new public access computer tables have been installed. The young adult collections of fiction, mystery, and science fiction have been separated out from the adult collection and are now shelved in the section close to the adult mysteries. The summer reading program starts June 1 at 11 a.m. and will be held on Tuesdays and Fridays. The Director will ask for some increases in the 2013 budget. Due to the loss of Loan Star Library funds, postage costs will increase. Utility prices are increasing necessitating increases in those line items. The materials collection is aging and some replacement is needed, so an additional $20,000 in the materials line item will be requested. Needed building and grounds repairs will increase that line item by $4,000. An increase in equipment lease and rental is requested as the public copier is quite old and may need to be replaced. Total budget request increase is $29,950. There being no further business on the agenda, the meeting was adjourned at 4:35 p.m. Submitted by, L- ,U~~GI~-~v'`'~~ ~ Debbie Anderson, Secretary 20 Paris Economic Development Corporation Meeting Minutes April 10, 2012 Board Members Staff Present: Pike Burkhart. Sr. Present: Steve Gilbert, PEDC Doug Wehrman Bruce Carr Shannon Barrentine, PEDC Fred Green, R3bi Incubator Dir. Ex-Officio Members Guest(s) Present: Jon Landers, Chamber Chairman Present: Connie Beard, Gene Anderson, Interim City Manager The Paris News Mindy Moree, Chamber Presideiit Jeff Parish, eParisTexas/Extra Edwiii Pickle, Paris City Council gal Counsel: None City Council Liaison: None Pike Burkhart, called the meeting to order at 3:05 p.m. Pike welcoined those present. Then read his statement of not seekiiig reappointment to the Paris EDC Board (see attached). Minutes from the March 6, 2012 Regular Board ineeting were reviewed. The Minutes were approved. as submitted, by a motion from Doug Wehrman; seconded by Bruce Carr. Motion Carried 3-0. Financial report for February. 2012 were reviewed. The Financials were approved, as submitted, by a motion from Bruce Carr; seconded by Doug Wehnnan. Motion Carried 3-0. Director's Report. Steve Gilbert addressed those present by reporting that the SEBCon event was excellent. He gave credit to Fred Green for representing the Paris EDC in the planning process of the event along with TAMU-Commerce; Greenville EDC; Commerce EDC and Sulphur Springs EDC. This was the first annual event and each of the EDCs represeilted agreed to host an event per year and the Paris EDC's will be the third week in November. Steve mentioned the "Trade Mission" spreadsheet to track initiative expenses, iinpact and ROI, per Bruce Carr's request. Mindy Moree wanted to add that the Austin Trade Mission was lacking representation by the Chamber of Commerce and local press. Discussion and possible action regarding the proposed Budget Amendment for Fiscal Year 2011- 2012. Steve Gilbert told those present that the amended budget reflected line items as presented in the approved 2012-2014 Business Plan for Goals/Initiatives. Pike Burkhart made a motion to approve the proposed budget amendment, pending City Council approval; seconded by Doug Wehrman. Motion Carried 3-0. 21 PEDC Board Meeting Minutes April 10, 2012 Discussion and aossible action to consider apqroval of a Resolution in suqport of the Rural Jobs and Innovation Accelerator Grant Apqlication seeking $715 000 in Federal fundinp- over a three vear period through the U S Economic Development Administration (EDA) and the U.S. Denartment of Ap_riculture (DSDA) The Paris EDC will qrovide matching funds through our 3-Year Business Plan. Fred Green addressed those present stating that the Paris EDC's Business Plaii was right on target with what the Federal Government wants to be doing regionally. The Grant Application has been divided up between all staff ineinbers as to accomplish the quick turnaround. Documentation to have a Resolution of support reviewed by the Ark-Tex COG has been done and will be on their April 26, 2012 Board meeting Agenda. This funding opportunity was ideiitified as a direct result of our Trade Mission to Austin. With Richard Seline's assistance we now have contacts in the USDA and EDA State aiid regional offices. The Paris EDC will implement the Business Plan with current sources of fundiiig that will be spent in Paris. No local funding will be spent to implement any regional iiiitiatives. For instance, 40% of the grant funding will be spent in Paris with 60% of the grant funding being spent on the regional initiatives. The regional service area is tlle same as that of Paris Junior College and the SBDC with the exception of TAMU-Commerce. Bruce Carr made a motion to table approval of the Resolution for the Grant deferred to a future special called meeting with the understanding to Ark-Tex COG that the Paris EDC could withdraw the optioii to apply for the grant funding; secoiided by Doug Wehrman. Motion Carried 3-0. Bruce Carr recognized Shannon Barreiitine for her logistics skills in putting together the Trade Missions. He thanked Pike Burkhart for his work on the Board. He respected Pike's opinion in his statement for not seeking reappointment, but didn't necessarily agree with it and wanted to make sure that Pike's stateinent/feelings weren't those of the Paris EDC Board, but of his own choosing. Doug Wehrman thanked Pike Burkhart for his past service to the cominunity and Paris EDC Board, serving as Chairman. He admired Pike's opinion, but didii't necessarily agree with the statement towards the Mayor and wanted to also be clear that Pike's statement was his own and not that of the Paris EDC Board. He added that the Paris EDC Board waiits to work with the Paris City Council to further industry recruitment and retention for the betterment of the community. Bruce Carr added that progress with existing industry is proven through their capital investment and doesn't necessarily mean more jobs added. There is a mis-guided view of what "success" and "failure" is as it pertains to economic development. The Paris EDC Board and staff need to tell the story by publishing articles showing the value of what the Paris EDC does behind the scenes, i.e., target industries looking for Paris type of assets, informing Austin of legislative support pertaining to education and technical skills, etc. The Board convened into executive session at 4:00 p.m. pursuant to Section 551.072, and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.072 - Real Property B. Section 551.087 - Economic Development Negotiations Executive session ended at 6:14 p.m. The Board reconvened into open session. There was no action as a result of executive session discussion. 22 PEDC Board Meeting Minutes April 10, 2012 Bruce Carr made a motion to adjourn at 6:14 p.m.; seconded by Doug Wehrman. Motion Carried 3-0. Respectfully submitted. Shannon Barrentine Asst. Executive Director Paris EDC 23 Paris Economic Development Corporation Called Meeting Minutes April 16, 2012 Board Members Present: Pike Burkhart, Sr. Kenny Dority Bruce Carr Rick Poston Ex-Officio Members Present: Judge Chuck Superville Pam Anglin, PJC President Staff Present: Steve Gilbert, PEDC Shannon Barrentine. PEDC Guest(s) Present: .leff Parish, eParisTexas/Extra Legal Counsel: None City Council Liaison: John Wright Pike Burkhart, called the meeting to order at 4:09 p.m. Pike welcomed those present. Discussion and qossible action to consider apqroval of aResolution in suqport of the Rural Jobs and Innovation Accelerator Grant Apqlication seekine $715,000 in Federal funding over a three vear period through the U.S. Economic Development Administration (EDA) and the U.S. Department of Agriculture (USDA). The Paris EDC will provide matchin2 funds_throui!h our 3-Year Business Plan. Steve Gilbert addressed those present and told them that the grant application had to submitted electronically through Grants.gov. Expecting Resolutions of support by the Lamar County Commissioner's Court and Paris City Council on April 23"d . Followed by the saine at the Arh-Tex COG Board meeting oil April 26`". There are no grant funds for administrative (staff) support. Discussion took place as to the proposed budget and what that funding amount would be for each of the 3 years. Note: Kenny Dority left at 4:45 p.m. Steve added tllat the draft of the application would be reviewed by staffers in the USDA and EDA State offices. It was decided that the metrics were too aggressive and was suggested to review and reduce thern, and to remove them from the supporting Resolution. Note: John Wright left at 5:03 p.m. Rick Poston made a motion to delete the specific goals (metrics) and recoini-nended approval of the Resolution, as submitted; seconded by Bruce Carr. Motion Carried 3-0. The Board did not convene into executive session, as posted. Rick Poston made a motion to adjourn at 5:34 p.m.; seconded by Bruce Carr. Motion Carried 3-0. Respectfully submitted, Shannon Barrentine Asst Executive Director Paris EDC 24 Paris Economic Development Corporation Called Meeting Minutes Apri126, 2012 Board Members Staff Present: Keniiy Dority, Vice Chair Present: Steve Gilbert, PEDC Bruce Carr Rick Postoii Ex-Officio Members Guest(s) Present: Jon Landers. Chamber Chair Present: Edwin Pickle Mindy Moree, Chamber President AJ Hashmi, Mayor Legal CounseL• Kent Mcllyar City Council Liaison: None Keiiny Dority, called the meeting to order at 3:01 p.m. The Board convened into executive session at 3:01 p.m. pursuant to Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.087 - Econoinic Development Negotiations Executive session ended at 3:31 p.m. The Board reconvened into open session. There was no action as a result of executive session discussion. Respectfully subinitted, Shannon Barrentine Asst. Executive Director Paris EDC 25 MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, APRIL 16, 2012 4:00 P.M. 1. Don Wilson called the Building and Standards Commission Meeting to order at 4:00 P.M. Roll was called. A. The following members were present: Zack Saffle Johnny Norris Wendell Moore Don Wilson B. The following members were absent: Lee Ann Barbee Ryan Lassiter Vicki Ballard C. Staff present: Robert Talley Nicki Brown John Lestock 2, Approval of minutes from previous meetings. (March 19, 2012) Motion was made by Johnny Norris and seconded by Zack Saffle to approve the minutes for the March 19, 2012 meeting. Motion carried unanimously. 4-0 Don Wilson said that Wendell Moore found a mistake on the second page of the Legal Notice that was put in the paper. The date states February 20, 2012 and it should be April 16, 2012. After consulting with John Lestock (Assistant City Attorney) it was decided that no action can be taken on properties during this meeting. 3, Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures": Request was made by Robert Talley to move to item 3(D.), 1950 Hubbard; Lot 6& PT of 7, Block 1 Highland Park Addition D. 1950 Hubbard; Lot 6& PT of 7, Block 1, Highland Park Addition 26 Owner: Anna Linch and Frances .lones 1611 HWY 24 S Paris, TX 75462 Present: Frances Jones Don Wilson apologized to Frank Jones property owner of 1950 Hubbard for the wrong date being posted on the Legal Notice and explained that we would send him a letter to attend the next meeting of the Building and Standards Commission. 4, Update from Code Enforcement (1) Don Wilson explained that Holland Harper was in attendance to update the Commission on the property owned by We Reit LLC TLLC at 266-270 ls` S.W.; Lot 3-A, City Block 177-A. Since there will be no action taken on this the Commission will listen to the update. He will not recuse himself since no action will be taken. Holland Harper's update on the building was to leave the building structurally sound with a structural engineer recommendation. They will demo the inside but leave it stable. They have several projects ahead of this one and will secure the building so outsiders cannot get into it. The repair will come later and will be handled through the permit department. (2) A spread sheet was in the Building and Standard packet. This is a list of properties the committee has looked at and the progress on the property. (3) Robert Talley included several pictures of downtown roof tops. He explained that Dale Mayberry the Fire Inspector took the photos after a rain to show that very little water is standing on the roof tops. Don Wilson wanted to know if Robert was still going to stari a systematic check of the downtown buildings. Mr. Wilson would like to have proof we have started the inspections. 5. Future agenda Items (l.) All properties that were listed on this agenda need to be put on the next regular scheduled meeting. (2.) The Commission would like an updated report on how many buildings downtown Robert has inspected and how many are leaking. (3.) A system needs to be established on getting the downtown buildings inspected. (4.) On the report it needs to state if anyone refused to allow the city into the property and what process was taken to get access to the building and how it was handled. Don Wilson wants to focus on saving buildings. He stated we have a back log of demolitions. At this time we have not started demolitions since the ending of the State Supreme Court decision in Stewart vs. Dallas. We have 20-30 homes on the list to demo. Johnny Nonis stated if there are structures that can be saved they 27 need to be saved. If a property is open to the public they should be taken care of first. Robert Talley stated that over 400 structures have been tore down in the past few years. Zack asked what thetime frame was on getting the 20-30 houses denlolished. Robert stated that demolitions would start back up in May and that depending on the weather we could do up to twenty-five in one month. Lack Saffle stated that he didn't want the Commission to lose focus of getting rid of dilapidated houses. Don Wilson stated that in the next thirty days downtown properties need to be evaluated. Robert Talley stated that eventually a process will be formed for downtown inspections. (5.) Cherry Street Manor needs to be on the agenda for the Regular May Meeting. 6, Adjournment Motion was made by Johnny Norris, seconded by Wendell Moore to adjourn the meeting at 4:45pm. Motion carried unanimously. 4-0 Next BSC Meeting scheduled for May 21, 2012 at 4:00pm. APPROVED THIS 21ST DAY OF MAY, 2012. Don Wilson, Chairman 28