Loading...
06-MOTION TO APPROVE APRIL AND MAY MEETING MINUTES FROM HISTORIC PRESERVATION, PEDC AND PARIS-LAMAR COUNTY HEALTH DEPTCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 06/18/2012 Council Date: 06/25/2012 Originating Department: City Clerk Presented By: Janice Ellis Agenda Item No.: 6. RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Historic Preservation Commission (5-9-2012, 5-17-2012, and 5-23-2012) Paris Economic Development Corporation (4-26-2012 and 5-15-2012) Paris-Lamar County Health Department (5-22-2012) BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: City of Paris - 12 Revised 2/04/08 ~ MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, MAY 9, 2012 12:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 12:01 p.m. A. The following members were present: Arvin Starrett, Chairman Pau] Denney, Vice-Chairman Douglas Cox Ben Vaughan Britin Bostick David Stewart B. The following members were absent: Nancy Anderson C. Also present Jeanna Scott, Historic Preservation Officer; Robert Talley, Code Enforcement Supervisor; and Janice Ellis, City Clerk. 2. Approval of minutes from previous meetings. (April 23, 2012) Motion was made by Ben Vaughan, seconded by Douglas Cox to approve the meeting minutes for April 23, 2012. Motion carried 5-0. Britin Bostick amved at 12:03 p.m. 3. Consideration of and action on the following Certificate of Appropriateness: A. 135 & 139 Bonham Street - Benevolence Memorial Funeral Home - Cornell Pipkin presented the petition. Mr. Pipkin stated they are proposing signage for their location. Motion was made by Paul Denney, seconded by Britin Bostick to approve the COA. Motion carried 6-0. B. 135 ls` Street S.E. - City Hall - Jeanna Scott, City Staff presented the petition. Ms. Scott stated the City is proposing to replace 9 windows on the second floor of the City Hall Building, two on the north side, 6 on the west side, and 2 on the south side. Ms. Scott further stated there is a sample here for your review, the color will be the stone white, and it is a 9 pane wood, aluminum clad double hung window. Arvin Starrett asked staff if the window met the design standards. Ms. Scott stated that it does meet standards. Motion was made by Douglas Cox, seconded by Ben Vaughan to approve the COA. Motion carried 5-0. Paul 13 Denney abstained. 5. Deliberate and act on a Resolution of Appreciation for Lyle Vermillion. Ms. Scott presented a sample of the finished resolution. Commissioners requested the Resolution of Appreciation be awarded at the re-dedication ceremony on May 20, 2012. Motion was made by Paul Denney, seconded by Ben Vaughan to approve the Resolution. Motion carried 6-0. 6. Future agenda items. Discussion and report from city staff and city attorney on demolition by neglect ordinance. CONSENT AGENDA--- [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be removed from the consent agendu and considered as a separate item.] 4. Discussion of and possible action regarding the following structures considered by code inspectors to be in violation ofArticle III of Chapter 7 of the Code of Ordinances of the Ciry of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildirrgs and Sti°uctures> " to determine whether such buildings or structures currently located within the ciry's historic district has specialhistoric signifzcance and should be protected from demolition and recommended for rehabilitation and repair being located at: A. 24 & 26 Clarksville Street - Arvin Starrett stated that in the not too distant past I have refused to act on a property that is already designated, the commission is not empowered by ordinance to act on this structure as it is already designated as a historic property. We need to listen to Robert's report, and I have no problem giving a word back to BSC or code recommending rehabilitation and repair, however noting that we do not have the power under the current ordinance to act. Robert Talley gave report to the commissioners regarding the property. Mr. Talley stated wanted to bring to commission because it is getting worse, the first photos that do not have dates were taking on my cell phone. Dale Mayberry and I met Mr. David Hagey at the property today who gave access to the building and the following photos are from that meeting. A major concern is the down spout from the upper level building which is discharging water directly on to the roof and is against building code. This has caused a lot of damage to this roof and the neighboring roof. Mr. Talley went thru each photo explaining to commissioners the issues found as they inspected the building. Ben Vaughan stated he has examined this building on three different occasions, the damage to the roof at the parapet wall has gotten a lot worse since the 14 last time he inspected the roo£ Water that is on the east side of the building is coming off the high roof and the water is flowing as if someone turned on a faucet to the lower level roof. Robert Talley stated that Mr. Hagey contracted a roofer to reroof that section. Ben Vaughan stated that the south wall lower floor has broken and missing brick, and the door located on the south wall is also unsecure and is open most of the time. Robert Talley further stated that a portion of the roof has dropped a good 10-15 inches, reviewing pictures with commissioners regarding that portion of the building. Arvin Starrett asked will this have to go to BSC or will code order repairs. Mr. Talley stated yes this will have to go to BSC as an order to repair. Mr. Starrett further stated so this is affirmation that we do not have a current ordinance on the books that would allow code enforcement to order repairs to this building without it coming under BSC. Robert Talley stated that he is not sure and would need to look at state law; however, Dale Mayberry is involved which escalates the process. The Fire Marshall has more power to get things done. David Stewart stated so is this going to be another Kenny Kammer approach, if so what then. Robert Talley stated this will go to BSC to give owners 30 days to repair, if they do not repair within the 30 days we will move forward to file a court case. Mr. Talley stated that Mr. Hagey is actively trying to sell the building; however, there are two heirs involved who are holding up the sell. Mr. Hagey is glad code enforcement is involved because this may motivate the heirs to sell the building. Ben Vaughan asked what will be required regarding the roof repair, this is not a short term project so do they have 30 days to start or 30 days to complete. Mr. Talley stated he will give the property owners 30 days to start; we will work with the owners as long as they move forward with the repairs. David Stewart asked is there a set of guidelines or approved set of inethods to help move the project forward. Mr. Talley stated no there is no quick fix, the roof needs major repair, and they are dumping a lot of water on the neighbor which is also damaging that building. Mr. Starrett stated thank you Robert for your report, but this body is not empowered to take action. No action taken. Further discussion ensued regarding the BSC ordinance, and the fact that it does not empower the Historic Preservation Commission authority to act on structures already designated. Meeting adjourned at 12:55p.m. APPROVED THIS 13" DAY OF JUNE, 2012. A ' tarr~.t , Chairman . 15 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION THURSDAY, MAY 17, 2012 4:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 4:01 p.m. A. The following members were present: Arvin Starrett, Chairman Paul Denney, Vice-Chairman Britin Bostick David Stewart Douglas Cox B. The following members were absent: Nancy Anderson Ben Vaughan C. Also present Jeanna Scott, Historic Preservation Officer; Kent McIlyar, City Attorney; John Lestock, Assistant City Attorney; Shawn Napier, Director of Engineering, Planning and Development; Robert Talley, Code Enforcement Supervisor; and Cheri Bedford, Main Street Manager. 2. Discussion of and possible action on recommendations to Ciry Council regarding revisions to Article III, Substandard and Dangerous Buildings and Structures Ordinance 2002-032, Section 7-50. Jeanna Scott reviewed the proposed revisions for commissioners. Arvin Starrett stated these minor changes address my concerns over properties already designated historic properties. Mr. Starrett stated he still has concerns regarding powers of the commission. Mr. Starrett further stated we need to add a section to 7-153 (e) Powers of the Historic Preservation Commission ordinance to address the proposed changes in the building and standards which will give the commission power to act. Also Mr. Starrett would like to see a longer time frame regarding holding a structure from demolition from a 90 day to 180 day period on designated structures in the district. Kent McIlyar stated there could be a possible conflict, City Council wouldn't want to see buildings held up for an extended period of time, that is why they established the task force, they have great concern that contractors or staff is not taking down structures in a timely matter. Commissioners discussed extending the time frame from 90 days to 180 days and it was the general consensus of the commission that the time frame should be extended. Motion was made by Paul Denney, seconded by Douglas Cox to approve the revisions to Article III, Substandard and Dangerous Buildings and Structures Ordinance 2002-032, Section 7-50, with the addition of 180 calendar days for deferment from the 90 days stated in Section 7- 1 6 50 (0, Motion carried 5-0. 3 4 Future agenda items. Demolition by Neglect ordinance and extended powers addition to HPC Ordinance. Meeting adjourned at 4:30 p.m. APPROVED THIS 13t1i DAY OF JtTNE, 2012. Arv' tarrett, Chairman 17 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, MAY 23, 2012 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 12:00 p.m. A. The following members were present: Arvin Starrett, Chairman Paul Denney, Vice-Chairman Ben Vaughan Britin Bostick David Stewart B. The following members were absent: Nancy Anderson Douglas Cox C. Also present Jeanna Scott, Historic Preservation Officer; and Cheri Bedford, Main Street Manager. 2. Discussion of and possible action on recommendations to City Council regarding revisions to Article VII, Historic Preservation Ordinance 2002-033, as follows: A. Demolition by Neglect Commissioners discussed possible recommendations to City Council regarding an addition of a demolition by neglect section in the Historic Preservation Ordinance. Britin Bostick stated she would like to see additions made to section (a) Standards, adding awnings, canopies, downspouts and roof drains to the description of features stated in the first line. Arvin Starrett stated he has read 1 thru 12 of section (a) Standards and has the opinion that this covers all issues, however, would like to hear from commissioners. Ben Vaughan stated he has a couple of questions regarding access. We have been discussing mostly exterior features, however item (2) Deterioration of flooring or floor supports are interior features. Mr. Vaughan asked how are we to determine neglect if we do not have access to the interior of the building. Arvin Starrett stated I don't know that the standards would allow means of access, they simply allow the commission as noted to send them to BSC. Ben Vaughan expressed concern regarding item number (3), chimney deterioration on the inside of buildings which could cause problems on the exterior part of the building. Arvin Starrett stated let's take the word external out of that line item. Jeanna Scott stated the word external is reflected in all items under section (a). The Historic Preservation does not have jurisdiction over internal features; furthermore the City does not have a property maintenance code that would allow inspectors to randomly inspect 18 interior elements of properties. Ms. Scott further stated once we suspect that damage is occurring on the outside Code Enforcement can get involved. Ben Vaughan expressed concern that frequently there is no evidence on the exterior that elements like chimneys are deteriorating, so if our concern is preservation of the whole building we ve got kind of a conundrum here. Arvin Starrett stated that would have to be addressed in the BSC ordinance and should be a part of their powers; preservation ordinances nationwide are fairly standard in that they do not include interior elements and we're right in line with them. Paul Denney stated that we need to address the waterproofing of exterior walls and roofs which could alleviate a lot of the damage to the interior element. Britin Bostick stated let me understand that his addition to the ordinance will only allow us to recommend to Building and Standards. Arvin Starrett stated yes, this ordinance gives us the power to recommend to Building and Standards, we did not have that power before. Britin Bostick further stated we need to look at adding additional criteria to item (4) it should address mortar as well. Arvin Starrett stated yes we could add or other masonry to section (4). Commissioners requested item (4) reflect the addition of or other masonry. Commissioners moved to section (b) Petition and Action. Arvin Stanett stated that he had questions for the attorney who was unable to be here. Mr. Starrett further stated in section (1) about two thirds of the way down the page needs to be clarified, it states "to answer to give testimony at the place and time fixed in the complaint; that the commission with jurisdiction shall also be given notice of the hearing". Mr. Starrett asked who the "commission with jurisdiction"? Mr. Starrett also would like clarification regarding the last two lines of that same section where it refers to economic hardship. Do we need to have that stated here, it is already addressed further down in the ordinance, so can we strike this sentence from this section. Mr. Starrett further stated that section (2) is repetitive and seems to say the same thing as section one. Britin Bostick stated it is repetitive; however, it does address the fact that the Building and Standards Commission can't make a decision until it comes back to HPC. Commissioners requested direction from the City Attorney regarding striking section (2) of (b) Petition and Action. Ms. Scott stated she recommends we go to the City Attorney for clarification, receiving direction from him on how to proceed, and then bring back the updated document for further review by the commission. No action taken. B. Amend Section 7-153 (e) Powers Motion was made by Britin Bostick, seconded by David Stewart to approve the addition of item 13 to Section 7-153(e) Powers. Motion carried 5-0. 3. Future agenda items. Demolition by Neglect ordinance changes. 19 Meeting adjourned at 12:26 p.m. APPROVED THIS 13"' DAY OF NNE, 2012. Arvin ett, Chairman 20 Paris Economic Development Corporation Called Meeting AMENDED Minutes Apri126, 2012 Board Members Staff Presenh Kenny Dority, Vice Chair Present: Steve Gilbert, PEDC Bruce Carr Rick Poston Ex-Officio Members Guest(s) Present: Jon Landers, Chamber Chair Present: Edwin Pickle Mindy Moree, Chamber President AJ Hashmi, Mayor Legal Counsel: Kent McIlyar City Council Liaison: None Kenny Dority, called the meeting to order at 3:01 pm. The Board convened into executive session at 3:01 p.m. pursuant to Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.087 - Economic Development Negotiations Executive session ended at 3:31 p.m. The Board reconvened into open session. As a result of executive session discussion the Board recommended the Executive Director continue to ne2otiate the details of the proposed incentive agreement for Project White Space. Respectfully submitted (from notes taken bv Steve Gilbert) Shannon Barrentine Asst. Executive Director Paris EDC . . 21 Paris Economic Development Corporation Meeting Minutes May 15, 2012 Board Members Staff Present: Pike Burkhart, Sr. Present: Steve Gilbert, PEDC Rick Poston Bruce Carr Kenny Dority Doug Wehrman (via telephone) Ex-Officio Members Guest(s) Present: Mindy Moree, Chamber President Present: Gene Anderson, Interim City Manager Legal Counsel: City Council Liaison: Kent Mcllyar John Wright (Joined the meeting at 3:30 p.m.) Shannon Barrentine, PEDC Connie Beard, The Paris News Laurie O'Neal, Econ. Dev. Governor's Office Tom Hensel, Auditor Pike Burkhart, called the meeting to order at 3:07 p.m. Pike welcomed those present. Minutes from the April 10, 2012 Regular Board meeting were reviewed. The Minutes were approved, as submitted, by a motion from Kenny Dority; seconded by Bruce Carr. Motion Carried 4-0. Minutes from the April 16, 2012 Called Board meeting were reviewed. The Minutes were approved, as submitted, by a motion from Bruce Carr; seconded by Kenny Dority. Motion Carried 4-0. Minutes from the April 26, 2012 Called Board meeting were reviewed. The Minutes were approved, as submitted, by a motion from Rick Poston; seconded by Bruce Carr. Motion Carried 4-0. Einancial report for March, 2012 were reviewed. Bruce Carr stated that he would like to see the reports simplified and would discuss further during the budget process next month. The Financials were approved, as submitted, by a motion from Bruce Carr; seconded by Rick Poston. Motion Carried 4-0. Discussion and possible action to consider approval of the FY 2010-2011 audit reAOrt Aresented by Tom Hensel, CPA. McClanahan & Holmes. Tom Hensel gave an overview of the audit resulting in a total equity for the Paris EDC of $4.8 million. Discussion took place regarding items listed in the "Communications with Those Charged with Governance" report. Mr. Hensel assured the Board that the Paris EDC has been given a clean report every year and they are audited annually. Motion was made by Bruce Carr to approve and accept the audit for FY 2010-201 as submitted; seconded by Kenny Dority. Motion Carried 4-0. Discussion and qossible action regarding Revenue Bond Pavments pertaining to the Paris packaging Bonds issued in 1998, for 20 vears, and revised in 2008 presented bv Gene Anderson. Gene Anderson told those present that the current Revenue Bonds are not callable (not able to pay debt off early). The - 22 PEDC Board Meeting Minutes May 15, 2012 Bonds were renegotiated for a lower interest rate in 2008. The Paris EDC Chairman, Dan Smith, verbally committed that all the savings on the renegotiated Bonds were be passed on to Paris Packaging who has recently been acquired by Huhtamaki. The Principal amount owed is around $2.2 million. The amount received from Huhtamaki was $1.7 million. There is a process called Defeasance of Bonds where a third party controls the annual payments through an escrow account at which point the Paris EDC commits the funds and the debt is removed from the balance sheet. This process doesn't affect the current bond rating but does have costs related to legal and financial advisor fees, etc. Takes about 60 to 90 days to process. The Board asked that Gene and Steve Gilbert get information on the defeasance process by contacting Dan Almon, S W Securities and Dan Culver, attorney to produce a timeline and costs related to the process and bring back to the Board in the near future. No action was taken on the item. Director's Renort. Steve Gilbert updated the Board as to the status of the EDA/USDA Grant submittal. Due to the fact that the Paris EDC had not used/activated a certain module with the Grants.gov site, within the last year, the application was rejected. But, he was encouraged to deliver unsolicited grant proposals to various agencies that he had made contacts with through the Austin Trip and the recent Washington, DC trip. We expect an upcoming Manufacturing Jobs Accelerator Grant opportunity in the next few weeks. Kenny Dority left the meeting at 3:49 p.m. The Board convened into executive session at 4:09 p.m. pursuant to Section 551.072, and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.072 - Real Property B. Section 551.087 - Economic Development Negotiations Executive session ended at 5:50 p.m. The Board reconvened into open session. There was no action as a result of executive session discussion. Bruce Carr made a motion to adjourn at 5:51 pm.; seconded by Rick Poston. Motion Carried 3-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director Paris EDC 23 (Paris - Lamar County YfeaCtFi rDepartment P.O. Box,, 938 or 740 S. `iN. 6th Street ~ Taris, 7e.~as 75461-0938 Voice: 903-785-4561 Fa.7C 903-737-9924 www. parislamarheaCtk com MINUTES OF REGULAR MEETING PARIS-LAMAR COUNTY BOARD OF HEALTH The Paris-Lamar County Board of Health held a regular meeting at 6:00 p.m. on Tuesday, May 22, 2012, at the Paris-Lamar County Health Department. Board members in attendance included Dr. Wally Kraft, Chairman, Dr. Bert Strom, Mr. Larry Reaves, Mr. Bill Strathern, and Mr. Brady Fisher. Others In attendance included Judge Chuck Superville, Mr. Gene Anderson, Mrs. Gina Prestridge, Mrs. Carla Rhodes, Ms. Cheryl johnson, and Mrs. Rebecca Sanders. Board Members that were not present at the meeting were Dr. David Carpenter and Dr. Robert Moseley. Meeting called to order at 6:10 PM. Dr. Strom made the motion and was seconded by Mr. Fisher that minutes of previous meeting be appraved. Mrs. Prestridge, Executive Director/Administrator, talked about her future plans, including trying to purchase or lease a new building, getting all charts in ane central location, updating forms, looking for other available grants, problems with the current email carrier and security, and marketing at outreach clinics. Dr. Kraft made the motion and the seconded by Mr. Reaves at 7:15 PM, for $oard Members to convene into Executive Session, Pursuant to Section 551.074 of the Texas Government Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public offfcer or employee as foliows: Job responsibilities at the Paris-Lamar County Health Department and WIC Offices. Board Members convened into open session and that the executive session ended with no formal acCion taken during executive session. Dr. Kraft made the motion and was secanded by Mr. Fisher at 7:45 PM. The Board Members voted unanimously to accept the motion. Next regular meeting was scheduled for Tuesday, August 28th, 2012 at 6:00 p.m. to be held at the Paris-Lamar County Health Department. Meeting was adjaurned at 7:50 PM. ed Respectful , submVon By: Cheryl D. John Board of health minutcs of regular meeting 2012-05-22 . • r1. ~