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02 Council Minutes (05/14/01)MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL MAY 14, 2001 The City Council of the City of Paris met in regular session on Monday, May 14,2001,6:00 P. M., Paris Junior College, Applied Technology Building, Room 1016, 2400 Clarksville Street, Paris, Texas. Mayor Michael J. Pfiester called the meeting to order with the following Council Members present: John F. Bell, Joe E. McCarthy, Richard Manning, Kevin Gray, and Benny Plata. Also present were City Manager Michael E. Malone, City Attorney Larry W. Schenk, and City Clerk Mattie Cunningham. Invocation was given by W. E. Anderson, Director of Finance for the City of Paris. Mayor Pfiester asked if there were any corrections or additions to the minutes of previous meetings, there being none, the minutes were approved as presented. City Manager Malone announced that the City Council had been furnished minutes of the Paris Public Library Advisory Board for April 18,2001, and the Main Street Advisory Board for April 4, 2001, with no action being required. City Manager Malone presented the minutes for the Airport Advisory Board of April 17 and May 8,2001, and as part of the report from the Airport Advisory Board, there is a recommendation from the board regarding a resolution approving and authorizing an Addendum Number Two to an existing Lease Agreement dated June 14, 1994, between the City of Paris and Larry C. Townes, authorizing additional improvements to an existing hangar at Cox Field Airport. Resolution No. 2001-052, approving Addendum Number Two to the existing original lease agreement dated June 14, 1994, by and between the City of Paris, Paris, Texas, as Lessor, and Larry C. Townes as Lessee, and authorizing and directing the Mayor of the City of Paris to execute said Addendum, was presented. A motion was made by Councilman Bell, seconded by Councilman McCarthy, for approval of the resolution. The motion carried 6 ayes, 0 nays. City Manager Malone also presented the minutes of the Paris Economic City Council Meeting May 14, 2001 Page 2 Development Corporation for April 11, 2001, Paris/Lamar County Board of Health for April 18,2001, and the Paris Band Commission for April 9,2001 and May 7, 2001, with no action being required. City Manager Malone advised that the minutes of the Traffic Commission of May 8,2001, had been furnished and introduced a number of action items under the report of the Traffic Commission. ORDINANCE NO. 2001-028 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF PARIS BE AMENDED BY REVISING THE TRAFFIC CONTROL MAP ADOPTED IN PARAGRAPH (b) OF SECTION 31-65 OF SAID CODE TO PROVIDE CERTAIN TRAFFIC DEVICES; PROVIDING FOR A PENALTY NOT TO EXCEED $200.00; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE OF JUNE 1, 2001, WAS PRESENTED. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Bell, for adoption of the ordinance. The motion carried 6 ayes, 0 nays. ORDINANCE NO. 2001-029 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, ESTABLISHING A MAXIMUM, REASONABLE RATE OF SPEED ON CERTAIN PORTIONS OF CERTAIN STREETS AND HIGHWAYS AND PUBLIC PLACES IN THE CITY OF PARIS; PROVIDING FOR A FINE NOT TO EXCEED $200.00; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE OF JUNE 1,2001, WAS PRESENTED. City Council Meeting May 14, 2001 Page 3 A motion was made by Councilman Plata, seconded by Mayor Pro Tem Manning, for adoption of the ordinance. The motion carried 6 ayes, 0 nays. ORDINANCE NO. 2001-030 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, ESTABLISHING MAXIMUM, REASONABLE, AND PRUDENT RATES OF SPEED ON CERTAIN PORTIONS OF CERTAIN STREETS AND HIGHWAYS AND PUBLIC PLACES IN THE CITY OF PARIS; PROVIDING FOR A FINE NOT TO EXCEED $200.00; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE, WAS PRESENTED. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Bell, for adoption of the ordinance. The motion carried 6 ayes, 0 nays. ORDINANCE NO. 2001-031 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, ESTABLISHING MAXIMUM, REASONABLE, AND PRUDENT RATES OF SPEED ON CERTAIN PORTIONS OF CERTAIN STREETS AND HIGHWAYS AND PUBLIC PLACES IN THE CITY OF PARIS; PROVIDING FOR A FINE NOT TO EXCEED $200.00; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE, WAS PRESENTED. A motion was made by Councilman Bell, seconded by Councilman Plata, for adoption of the ordinance. The motion carried 6 ayes, 0 nays. City Manager Malone presented an ordinance revising Section 31-65(b) of the Code of Ordinance of the City of Paris and revising the Traffic Control Map to City Council Meeting May 14, 2001 Page 4 provide for maximum, reasonable, and prudent rates of speed on certain portions of FM Highway 137 from the intersection of Business US 82-H and Bonham Street, in a southerly direction a distance of approximately 0.200 miles the speed limit shall be thirty-five miles per hour at all times; thence southerly a distance of approximately 0.689 miles the speed limit shall be forth-five (45) miles per hour at all times; thence southerly a distance of approximately 1.277 miles the speed limit shall be fifty-five (55) miles per hour at all times to the south city limits of Paris. Karl Louis, Chief of Police, came forward explaining the process that the Texas Department of Highways and Transportation uses to survey the traffic. Considering the number of accidents that have occurred on 19th NW and 19th SW, he recommended a 30 mile per hour speed zone from Bonham Street to Washington Street on 19th SW to FM 137 and from Bonham Street to Shiloh Street on FM 79, which is 19th NW, otherwise adopting the same speeds limits that the Texas Department of Highways and Transportation has recommended. After discussion, a motion was made by Councilman McCarthy, seconded by Councilman Plata, to table action on the ordinance. The motion carried 6 ayes, 0 nays. A motion was made by Councilman McCarthy, seconded by Mayor Pro Tem Manning, to table action on an ordinance providing for maximum, reasonable, and prudent rates of speed on certain portion of FM Highway 79 (19th Street NW). The motion carried 6 ayes, 0 nays. City Manager Malone announced that minutes from the City Council Drainage Study Committee of May 14, 2000, had been furnished to the City Council. Prior to the council meeting, the Drainage Study Committee held another meeting and were recommending the expenditure of funds from the Certificates of Obligation 2000 as follows: Jobs Completed: 6th SW & Sherman $6,869.00; 3000 Block of Lamar Avenue, $9,843.00; 32nd SW & Kaufman, $4970.00; 500 Block Parr, $1,250.00; 340,350 & 420 34th N. E., $3,950.00; and 1000 Block 20thNE City Council Meeting May 14, 2001 Page 5 $2,700.00. Jobs Underway: 19th NW & Campbell, $13,790.00; 300 Block 31st SE, $28,870.00; 500 Block of 26th SE, $17,895.00; 1000 Block E. Jackson, $33,470.00; 12th SE & Old Jefferson Road, $4,796.00; 16th NW & Henderson, $12,588.00; 26th SE & Simpson, $1,100.00. Drainage Problems that the city is getting estimates on by contractors: 42l~d SE & Holbrook and 42l~d SE/82 to Old Clarksville Street. City Manager Malone said the approximate cost of these projects was $150,000.00. The projects will be managed through the City Engineer and Director of Public Works by taking quotes for the projects and the work will be done by the day. After a considerable amount of discussion, a motion was made by Councilman Bell, seconded by Mayor Pro Tem Manning, setting the project priorities as presented and authorizing funding from the Certificates of Obligation - 2000. The motion carried 6 ayes, 0 nays. Resolution No. 2001-053, authorizing the City Manager to negotiate a Professional Services Contract with Hayter Engineering Company for engineering services for the Wade Park, Lamar Avenue, and 24th Street SE Drainage Improvement Project, and authorizing and directing the City Manager to execute on behalf of the City of Paris the Professional Services Contract as negotiated, was presented. Reaves Hayter of Hayter Engineering came forward presenting photographs of the ditch and explaining that the proposed project which would involve enlarging the ditch from 24th SE to Collegiate, continuing on to Clark Lane, and widening the ditch north of Simpson Street. Mr. Hayter stressed to the City Council that this will be a complicated project because along the ditch is an old clay sewer line that is in bad condition. He also explained that additional right- of-way would be needed. Mr. Hayter said his company could have plans and specifications ready with construction under way by next year. He estimated the City Council Meeting May 14, 2001 Page 6 project to be approximately 1.4 million dollars. Councilman Plata, who was the Chairman of the City Council Drainage Study Committee, told the City Council that the committee felt that it would be best that Mr. Hayter complete the design work, and then the City Council would know what the cost of the project would actually be. After further discussion, a motion was made by Councilman Plata, seconded by Mayor Pro Tem Manning, for approval of the resolution. The motion carried 6 ayes, 0 nays. City Manager Malone called for consideration of and action on a resolution authorizing the publication of notice and the acceptance of competitive bids for the construction of the Wade Park, Lamar Avenue, and 24th Street SE Drainage Improvement Project. A motion was made by Councilman Bell, seconded by Councilman Plata, to table action on the resolution authorizing the publication of notice and the acceptance of competitive bids for the construction of the Wade Park, Lamar Avenue, and 24th Street SE Drainage Improvement Project. The motion carried 6 ayes, 0 nays. ORDINANCE NO. 2001-032 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF PARIS BE AMENDED BY REVISING SECTION 12-1 OF SAID CODE; PROVIDING FOR EXPANSION OF THE FIRE DEPARTMENT; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE OF MAY 14, 2001, WAS PRESENTED. A motion was made by Councilman Bell, seconded by Mayor Pro Tem Manning, for adoption of the ordinance. The motion carried 6 ayes, 0 nays. ORDINANCE NO. 2001-033 City Council Meeting May 14, 2001 Page 7 AN ORDINANCE OF THE CITY OF PARIS, TEXAS, GRANTING TXU ELECTRIC COMPANY AN ELECTRIC LIGHT, HEAT, AND POWER FRANCHISE FOR THE PURPOSE OF CONSTRUCTING, ERECTING, AND MAINTAINING ITS POLES, TOWERS, WIRES, ANCHORS, CABLES, MANHOLES, CONDUITS, AND OTHER STRUCTURES AND APPURTENANCES ALONG, ACROSS, ON, OVER, THROUGH, ABOVE, AND UNDER ALL PUBLIC STREETS, THOROUGHFARES, ALLEYS, AND PUBLIC GROUNDS AND PLACES IN SAID CITY; PRESCRIBING THE CONSIDERATION THEREFOR; PROVIDING FOR THE RIGHT TO USE CERTAIN FACILITIES OF THE ELECTRIC COMPANY; PRESCRIBING THE TERM AN EFFECTIVE DATE OF SAID FRANCHISE; PROVIDING FOR THE REPEAL OF ALL CONFLICTING ORDINANCES, PROVIDING THAT THIS ORDINANCE BE CUMULATIVE; PROVIDING FOR SEVERABILITY; PROVIDING FOR GOVERNMENTAL IMMUNITY; PROVIDING FOR INJUNCTIONS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE, WAS PRESENTED ON THIRD READING. A motion was made by Councilman Bell, seconded by Councilman McCarthy, for adoption of the ordinance on third reading. The motion carried 6 ayes, 0 nays. ORDINANCE NO. (Not yet numbered) AN ORDINANCE GRANTING TO STEVE B. RANEY AND WENDY L RANEY, DBA YELLOW CAB COMPANY, AND EXTENSION OF AN EXISTING FRANCHISE TO USE THE PUBLIC STREETS, ALLEYS, AND HIGHWAYS OF THE CITY OF PARIS FOR THE PURPOSE OF TRANSPORTING PASSENGERS FOR HIRE IN MOTOR VEHICLES FOR A PERIOD OF ONE(l) YEAR, BEGINNING JULY 13,2001, THE DATE OF TERMINATION OF THE EXISTING FRANCHISE, AND ENDING JULY 12, 2002, UPON THE TERMS AND CONDITIONS HEREINAFTER PRESCRIBED; PROVIDING FOR THE REGULATION OF SAID BUSINESS; PROVIDING FOR THE PAYMENT OF A TAX FOR SUCH PRIVILEGE AND USE OF SUCH STREETS, ALLEYS AND HIGHWAYS; PROVIDING FOR THE TERMINATION OF SUCH GRANT UPON SPECIFIED CONDITIONS; PROVIDING FOR TAXICAB STANDS FOR USE OF SAND GRANTEE; PROVIDING FOR PUBLIC LIABILITY INSURANCE ON THE City Council Meeting May 14, 2001 Page 8 MOTOR VEHICLES AND EQUIPMENT OF SAID GRANTEE; PROVIDING FOR THE SUPERVISION OF SAID BUSINESS AND INSPECTION OF ITS VEHICULAR EQUIPMENT BY TIlE OFFICIALS OF TIlE CITY OF PARIS; AND PROVIDING AN EFFECTIVE DATE, WAS PRESENTED ON SECOND READING. A motion was made by Councilman Bell, seconded by Councilman Plata, for adoption of the ordinance on second reading. The motion carried 6 ayes, 0 nays. ORDINANCE NO. (Not yet numbered) AN ORDINANCE GRANTING TO DENNIS NELMS, DBA CITY CAB COMPANY, A FRANCHISE TO USE THE PUBLIC STREETS, ALLEYS, AND HIGHWAYS OF THE CITY OF PARIS FOR THE PURPOSE OF TRANSPORTING PASSENGERS FOR HIRE IN MOTOR VEHICLES FOR A PERIOD OF ONE(l) YEAR, BEGINNING AUGUST 10, 2001, AND ENDING AUGUST 9, 2002, UPON THE TERMS AND CONDITIONS HEREINAFTER PRESCRIBED; PROVIDING FOR THE REGULATION OF SAID BUSINESS; PROVIDING FOR THE PAYMENT OF A TAX FOR SUCH PRIVILEGE AND USE OF SUCH STREETS, ALLEYS AND HIGHWAYS; PROVIDING FOR THE TERMINATION OF SUCH GRANT UPON SPECIFIED CONDITIONS; PROVIDING FOR TAXICAB STANDS FOR USE OF SAID GRANTEE; PROVIDING FOR PUBLIC LIABILITY INSURANCE ON THE MOTOR VEHICLES AND EQUIPMENT OF SAID GRANTEE; PROVIDING FOR THE SUPERVISION OF SAID BUSINESS AND INSPECTION OF ITS VEHICULAR EQUIPMENT BY THE OFFICIALS OF THE CITY OF PARIS; AND PROVIDING AN EFFECTIVE DATE, WAS PRESENTED ON SECOND READING. A motion was made by Councilman Plata, seconded by Councilman McCarthy, for adoption of the ordinance on second reading. The motion carried 6 ayes, 0 nays. ORDINANCE NO. 2001-034 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, EXTENDING AN EXISTING MORATORIUM ON THE SITING OR PERMITTING OF WIRELESS TELECOMMUNICATIONS, TELEVISION, RADIO, AND OTHER SIMILAR FACILITIES; PROVIDING FOR A SPECIFIED TERMINATION DATE PROVIDING FOR ISSUES TO City Council Meeting May 14, 2001 Page 9 BE ADDRESSED DURING THE MORATORIUM; PROVIDING FOR CONTINUING ACTIVITIES DURING THE MORATORIUM; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE, WAS PRESENTED. A motion was made by Bell, seconded by Mayor Pro Tem Manning, for adoption of the ordinance. The motion carried 6 ayes, 0 nays. ORDINANCE NO. 2001-035 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, AMENDING ARTICLE III TO CHAPTER 23, SECTION 23- 77 OF THE CODE OF ORDINANCES OF THE CITY OF PARIS TO REVISE THE RATES FOR DAILY PASSES, DAILY PASS GROUP RATES, AND DAY CARE RATES FOR THE USE OF THE CITY OF PARIS AQUATIC FACILITY; ADOPTING A NEW ARTICLE IV TO CHAPTER 23 OF THE CODE OF ORDINANCES ENTITLED REGULATIONS AND FEES FOR IN- PARK PROGRAMS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE, WAS PRESENTED. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Plata, for adoption of the ordinance. The motion carried 6 ayes, 0 nays. ORDINANCE NO. 2001-036 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, AMENDING SECTION 3 OF ORDINANCE NO. 2000-067, AS THE SAME WAS AMENDED BY ORDINANCE NO. 2001-005, AND SPECIFICALLY AMENDED SECTION 16-39 (a) OF ARTICLE II OF CHAPTER 16 OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TO CLARIFY THE SOURCE OF REVENUE FOR A STREET USE FEE IMPOSED ON SOLID WASTE COLLECTORS; PROVIDING A SEVERABILITY CLAUSE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN City Council Meeting May 14, 2001 Page 10 EFFECTIVE DATE, WAS PRESENTED. A motion was made by Councilman Bell, seconded by Councilman McCarthy, for adoption of the ordinance. The motion carried 6 ayes, 0 nays. Resolution No. 2001-054, stating support for the plan to develop a new Health Care System as a result of the non-binding letter of intent signed on February 22, 2001, between Christus St. Joseph's Health System and Texas Health Resources, the parent company of McCuistion Regional Medical Center, was presented. A motion was made by Councilman McCarthy, seconded by Mayor Pro Tem Manning, for approval of the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-055, appointing Anna Davis to serve the unexpired term of Bill Strathern, which ends June 30, 2002, as a member of the Library Advisory Board of the City of Paris, was presented. A motion was made by Councilman Bell, seconded by Councilman Plata, for approval of the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-056, approving and authorizing a new lease No. DTFA07- L-00725 by and between the City of Paris and the Federal Aviation Administration (FAA) in continuation of provisions previously contained under prior lease no. DTFA07-8 l-L-01106 regarding the Runway 35 Visual Approach Slope Indicator site and necessary power and control cable easements at Cox Field Airport, was presented. A motion was made by Councilman Bell, seconded by Mayor Pro Tem Manning, for approval of the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-057, approving the Supplemental Agreement No. 1 to existing Lease No. DTFA07-93-L-01143 by and between the City of Paris and the Federal Aviation Administration (FAA) for the use of the Direction Finder Antenna Site, access road right-of-way and necessary cable route and conduit easements, and authorizing the Mayor to execute and the City Clerk to attest to said supplemental agreement, was presented. A motion was made by Councilman Plata for approval of the resolution. The motion was seconded by City Council Meeting May 14, 2001 Page 11 Councilman McCarthy and carried 6 ayes, 0 nays. Resolution No. 2001-058, approving Change Order No. One to the Contract for the "1739 Neathery Street Storm Water Drainage Project No. 45.59 - 2000," to reflect added cost of extended HMAC surface and sub-base not figured in original scope, and providing for a net increase of $32,975.23 in the contract price, for a total contract price of $179,671.23, was presented. A motion was made by Councilman Bell, seconded by Councilman Plata, for approval of the resolution. The motion carried 6 ayes, 0 nays. City Manager Malone advised the City Council that the next two items on the agenda, Change Order No. One to the contract between the City of Paris and Service Electric for the installation of electrical service for the Fire Station No. Two and Change Order No. One to the contract for Fire Station No. Four, had been tabled, and a motion to bring those items from the table would be in order. A motion was made by Councilman McCarthy, seconded by Mayor Pro Tem Manning, to bring the items from the table. The motion carried 6 ayes, 0 nays. Resolution No. 2001-059, approving the form of Change Order No. One to the contract between the City of Paris and Service Electric of Southeastern Oklahoma, Inc., for electric service for Fire Station No. Two, located at 4050 Pine Mill Road, to reroute service, install two (2) underground electrical conduits, and relocate thermostats, and providing for a net increase orS 1,132.76 in the contract price, was presented. A motion was made by Councilman Plata, seconded by Mayor Pro Tem Manning, for approval of the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-060, approving the form of Change Order No. One to the contract between the City of Paris and Service Electric of Southeastern Oklahoma, Inc., for electric service for Fire Station No. Four, located at 24th Street SE and Jefferson Road, to reroute service, install two (2) underground electrical conduits, and relocate thermostats, and providing for a net increase of $1,882.45 in the contract price, was presented. A motion was made by Councilman Plata, seconded by Mayor Pro Tem Manning, for approval of the City Council Meeting May 14, 2001 Page 12 resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-061, resolving that the regular Thursday meeting of the City Council scheduled for June 7, 2001, be, and the same is hereby consolidated with the regular Monday meeting of the City Council scheduled for June 11,2001, at 6:00 o'clock p.m., was presented. A motion was made by Councilman Plata, seconded by Mayor Pro Tem Manning, for approval of the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-062, authorizing the submission of a Texas Home Investment Partnership Program application to the Texas Department of Housing and Community Affairs for the Owner Occupied Assistance Fund, that the application be for $187,500.00 of grant funds to carry out this down payment, closing costs, and gap finance program, was presented. A motion was made by Councilman McCarthy, seconded by Councilman Plata, for approval of the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-063, accepting the donation of one portable building from the Paris Independent School District for use by the Paris Police Department, and approving the form of the Interlocal Agreement with the Paris Independent School District for the acceptance by the City of Paris of said portable building, was presented. A motion was made by Councilman Bell for approval of the resolution. The motion was seconded by Councilman Gray, and carried 6 ayes, 0 nays. Resolution No. 2001-064, approving the grounds sublease between the Red River Valley Fair Association and the Hopewell Volunteer Fire Department, and the Mayor of the City of Paris is hereby authorized and directed to acknowledge approval of said grounds sublease agreement by signing the same, was presented. A motion was made by Councilman Bell, seconded by Mayor Pro Tem Manning, for approval of the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-065, approving the grounds sublease between the Red River Valley Fair Association and the American Legion Post # 199 of Deport, City Council Meeting May 14, 2001 Page 13 Texas, and the Mayor of the City of Paris is hereby authorized and directed to acknowledge approval of said grounds sublease agreement by signing the same, was presented. A motion was made by Councilman Bell, seconded by Mayor Pro Tem Manning, for approval of the resolution. The motion carried 6 ayes, 0 nays. Mayor Pfiester called for consideration of and action on a resolution for approving the grounds sublease agreement between the Red River Valley Fair Association and the Paris Rodeo and Horse Club. After discussion, a motion was made by Councilman Bell, seconded by Councilman Gray, to table action on the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-066, approving the Amendment Number One to the original Texas Department of Housing and Community Affairs HOME Program Homebuyer Assistance Contract Number 539076, and authorizing the City Manager to execute and the City Clerk to attest to the aforesaid Amendment Number One on behalf of the City of Paris, and any and all other documents necessary and incident to the original agreement, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Bell, for approval of the resolution. The motion carried 6 ayes 0 nays. Resolution No. 2001-067, accepting the Grant Award for the Airport Development Project known as the 2001 Cox Field Airport Improvement Project, TxDot Project No. AP Paris 1, in the total amount of $150,000.00, requiring matching contribution of $16,667.00, and authorizing and directing the Mayor to execute on behalf of the City of Paris said Grant Agreement, was presented. A motion was made by Councilman McCarthy, seconded by Mayor Pro Tem Manning, for approval of the resolution. The motion carried 6 ayes, 0 nays. City Manager Malone presented a resolution awarding the bid and authorizing the execution of an agreement with George Spencer Construction for the construction of a seven (7) unit nested T-Hangar at Cox Field Airport for consideration and action. City Council Meeting May 14, 2001 Page 14 City Manager Malone recommended that this item be referred back to the Airport Advisory Board for additional recommendation as there has been a suggestion that the city can do another set of plans and specifications and be able to build ten hangars instead of seven with smaller doors. He said the new concept would accommodate 90% of the aircraft that use Cox Field. Mr. Wendell Moore came forward and discussed this matter with the City Council. He advised that it was his suggestion that ten hangars could be constructed instead of the seven, and gave an example of how this could be accomplished. After further discussion, a motion was made by Mayor Pro Tem Manning, seconded by Councilman McCarthy, to table this item and refer it back to the Airport Advisory Board for their study and recommendation. The motion carried 6 ayes, 0 nays. Resolution No. 2001-068, accepting and letting the bid of Richard Drake Construction Company for the Cox Field Airport Preparation of Site Work Around Seven (7) Unit Nested T-Hangar Project in the amount of $95,745.00, and authorizing and directing the Mayor to execute on behalf of the City of Paris said agreement, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman McCarthy, for approval of the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-069, accepting the Grant for Routine Airport Maintenance Program, TxDot Project No. 1 AM2001PARIS, in the total amount of $120,000.00, with the City of Paris providing $5,000.00 in matching funds, and authorizing and directing the Mayor to execute on behalf of the City of Paris the said Grant Agreement, was presented. A motion was made by Councilman Bell, seconded by Councilman Gray, for approval of the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-070, approving the form of the Election Under 42 U.S.C. City Council Meeting May 14, 2001 Page 15 Sec. 300gg-21, which exempts the City of Paris from the requirements of the Health Insurance Portability and Accountability Act (HIPAA) and the Public Health Services Act (PHS), was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-071, reappointing Richard Manning, and appointing Michael J. Pfiester and Joe E. McCarthy to serve as members of the Board of Directors of the Ark-Tex Council of Government for terms of one (1) year, beginning June 1, 2001, and ending May 31, 2002, or for as long as they are members of the City Council, or until their successors are duly appointed, was presented. A motion was made by Councilman Bell, seconded by Councilman Plata, for approval of the resolution. The motion carried 6 ayes, 0 nays. Resolution No. 2001-072, declaring an emergency in the purchase of a new air conditioning system for the Police and Municipal Courts Buildings, suspending the requirements of state law requiring formal notice and advertisement for bids; ratifying and accepting informal bids; approving and authorizing the City Manager to execute and the City Clerk to attest to a purchase contract or other necessary documents incident to the purchase of an air conditioning system for the Police and Municipal Court Building, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman McCarthy, for approval of the resolution. The motion carried 6 ayes, 0 nays. City Attorney Schenk presented the following petition for rezoning: Ashley Redhead, Lot 18, Block Q, East Park Addition and Lot 19, Block P, East Park Addition from a One Family Dwelling District No. 3 to a Multiple Family No. 1 District. Mayor Pfiester referred the petition to the Planning and Zoning Commission for their study and recommendation at their meeting scheduled for June 4, 2001, and before the City Council June 11,2001. City Manager Malone reported that about one-half of the concrete street and all of the utilities are in place for the Long Avenue Improvement Project. He said City Council Meeting May 14, 2001 Page 16 it appears that by the end of the week the other half of the street will be completed and felt within the next two weeks this project will be complete. City Manager Malone told the City Council that the same contractor for the Long Avenue Improvement Project is also the contractor for the Martin Luther King Improvement Project and when the Long Avenue Improvement Project is complete, he will move over to the Martin Luther King Improvement Project and begin work. The City Manager said he did not have a projection as to when this project will be completed, but feels the contractor will be starting the project within three weeks. City Manager Malone said all of the playground equipment has been installed for the Record Park Improvement Project. The City Manager advised that all of the lighting equipment that was budgeted has been installed and is complete for the Culbertson Park Lighting Improvement Project. City Manager Malone advised that there have been several meetings of the department heads regarding the Salary and Wage Study. He said notes were taken on some of the questions the department heads had and those will be made available to the consultant. The consultant will be asked to come back and address those concerns and see what recommendations he may have. City Manager Malone discussed the Paperless Agenda Project and told the City Council that Starnet will be installing the web software within the next two days and it will take city staff to learn to utilize placing item on the city's web site. He said that DynaSource, who provided the scanning equipment, will be here to give instructions on how to place information on the web site. City Manager Malone said city staff will be scheduling times with the Council Members to come by and be trained on how to use the system and appointments will be set up in the next few weeks. He advised that the city would like to have the system up and running before Council Members come in for instructions. Also the technician will have to install the software for the Council Member's computers. The City Manager said the agenda deadlines will have to be moved City Council Meeting May 14, 2001 Page 17 up and deviate from the deadlines in order to make this system work properly. He said it will take a few months to workout possible glitches, so during that period of time, paper will be used as a backup and after a couple months the paper will be eliminated. There being no further, a motion was made by Councilman McCarthy, seconded by Councilman Bell, to adjourn the meeting. The motion carried 6 ayes, 0 nays. MICHAEL J. PFIESTER, MAYOR ATTEST: MATTIE CUNNINGHAM City Clerk