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06-MOTION TO APPROVE HISTORIC PRESERVATION COMM, AIRPORT ADVISORY BOARD, PARIS-LAMAR COUNTY BOARD OF HEALTH MINUTE MEETINGSCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 07/02/2012 Council Date: 07/09/2012 Originating Department: City Clerk Presented By: Janice Ellis Agenda Item No.: 6. RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Historic Preservation Commission (6-13-2012) Airport Advisory Board (5-17-2012) Paris-Lamar County Board of Health (6-26-2012) BOARD/ COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: F-I Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance yTD Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: City of Paris Revised 2/04/08 g MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, JUNE 13, 2012 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 12:00 p.m. A. The following members were present: Arvin Starrett, Chairman Paul Denney, Vice-Chairman Douglas Cox Ben Vaughan David Stewart Nancy Anderson B. The following members were absent: Britin Bostick C. Also present Jeanna Scott, Historic Preservation Officer; Robert Talley, Code Enforcement Supervisor; and John Godwin, City Manager. 2. Approval of minutes .from previous meetings. (May 9, 2012; May 17, 2012; May 23, 2012) Motion was made by Douglas Cox, seconded by Nancy Anderson to approve the meeting minutes for May 9, 2012; May 17, 2012; and May 23, 2012. Motion carried 6-0. 3. Consideration of and action on the following Certificate of Appropriateness: A. 737 South Main Street - We Reit, LLC - No one available to represent the petition. No action taken. B. 15 East Plazu - Paris Optical - Dr. Colten Wicks, business owner presented the petition. Dr. Wicks stated they want to replace the canvas awning because it has become very faded. The proposed awning will be a black canvas installed over the existing barrel frame. Motion was made by Paul Denney, seconded by Douglas Cox to approve the COA. Motion camed 6-0. C. 2 Clarksville Street - Sky Sign - Jeanna Scott, Historic Preservation Officer presented the petition. Ms. Scott stated Main Street, PDA and the Chamber of Commerce held a contest to come up with a design for the sky sign located at 2 Clarksville Street. The graphic that won is enclosed; Main Street, PDA and the Chamber will be funding this project as a group effort. Motion was made by Ben Vaughan, seconded by 9 Nancy Anderson to approve the COA. Motion carried 6-0. D. 102 Clarksville Street - Tots 2 Teens - Karen Jenkins, business owner presented the petition. Ms. Jenkins stated that the information on the sign is no longer correct. They are proposing replacing the sign with a new graphic that displays the correct information. The sign will be the same size and located in the same place as the other sign. Motion was made by Ben Vaughan, seconded by Nancy Anderson to approve the COA. Motion carried 6-0. E. 1 Lamar Avenue - Robin 's Nest - Jeanna Scott, Historic Preservation Officer presented the petition. Ms. Scott stated that Ms. Crabb was unable to represent the petition because she is the only employee and could not close her store. Ms. Scott further stated that the signage has already been installed at this location. The signage does meet the sign ordinance allowable for the business. Ms. Scott stated that Ms. Crabb was informed the sign on the canopy must be removed as it does not meet the requirements. Motion was made by Ben Vaughan, seconded by Paul Denney to approve the COA. Motion carried 6-0. F. 36 Clarksville Street - BFSN Law - Candace Morree, business owner presented the petition. Ms. Morree stated they will be replacing the current sign above the door with the sign presented to commissioners. They also proposing a door graphic, all other signage will be removed. Motion was made by Paul Denney, seconded by Ben Vaughan to approve the COA. Motion carried 6-0. 4. Consideration of and action on the following Tax Exemptions: A. 136 and 138 Clarksville Street - Cattledrive Steakhouse - Commissioners reviewed the application for Tax Exemption. Motion was made by Nancy Anderson, seconded by Paul Denney to approve the Tax Exemption. Motion carried 6-0. 5. Update, report and discussion regarding substandard structures located in the Historic District by Robert Talley, Code Enforcement Officer: A. 24-26 Clarksville Street Robert Talley made a report to the commission. The structure has gone to Building and Standards on May 21, BSC ordered repair and secure within 30 days. Mr. Talley stated they are still having an ongoing problem with the heirs of the property. Mr. Hagey the managing property owner stated they have had another of the owners sign off on the property. There is still one heir, Cecilia Cox, who according to Mr. Hagey is an heir to the property. Ms. Cox is still stating she has no interest in this property and is not an heir. Building and Standards ordered the property owners to repair and secure within 30 days, if the building is not repaired and secured within the 30 days, the city has the right to do so with a$100.00 a day civil penalty accessed. Mr. Hagey has done some of the required repairs however there are still things that have to be done, this property will go back to BSC in July. Arvin Starrett asked is there a possible buyer in the wings? Mr. Talley 10 stated yes there are several people who are interested in the property. The problem is and has always been getting the heirs to sign off on the purchase. Nancy Anderson stated this building has a significant water leaks that is affecting the adjacent properties, can the City go in and make the repairs to keep the damage from continuing. Robert Talley stated yes the City can go in and repair the roof and secure the building. Arvin Starrett asked can BSC file a civil complaint or suit against the estate forcing the property heirs to come to court. Robert Talley stated he did not know if they had the jurisdiction to do that. Mr. Talley further stated he will speak with the City Attorney and get clarification regarding this as a possibility. Commissioners discussed in length options how to make the property owners take responsibility and move forward. Commissioners requested further information regarding Kenny Kammer's building, the Beard house and 107 Grand Avenue. Robert Talley stated they have a civil engineer coming to access the Kammer building and give a report. Mr. Talley further stated that BSC ordered demolition of the Beard house. Jeanna Scott stated the heirs have donated 107 Grand Avenue to the City of Paris, however, prior to City Council excepting the donation we are getting asbestos surveys and bids for stabilizing the building. This will give City Council an idea of what it would cost to attain the building. The staff should have all the information ready to go to Council in July. Robert Talley further stated that Ben Faber's building on Clarksville has had all required repairs completed. The capstone, the awning and roof have been repaired, there is no water in the basement and the floor joist in the basement look very sturdy and secure. Commissioners thanked Robert for his report. 6. Future agenda items. Arvin Starrett requested to address commission. 7. Meeting adjourned at 12:54 p.m. APPROVED THIS 25`d DAY OF JUNE, 2012. a airman -y 11 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, MAY 17, 2012 5:30 O'CLOCK PM 1. The Airport Advisary Board meeting was called to order by Billy Copeland, Chairman at 5:36 p.m. A. The following members were present: Ray Ball Phillip Payne Fred Williams Billy Copeland Vic Ressler B. The following members were absent: Steve Gilbert Jerry Coyle C. Also present was Shawn Napier, Airport Director; and Jeanna Scott, City Staff. 2. Approval of minutes from pre>>ious meeting. (April 19, 2012) Motion was made by Ray Ball, seconded by Vic Ressler to approve the minutes for the Apri] 19, 2012 meeting. Motion carried 4-0. 3. Report from Shawn Napier, Airport Director: A. Stutus ofAirport Improvements - Shawn Napier made a report to the advisory board members. Mr. Napier stated consultant/contractor seem to be on pace with the project, they should have taxi way A open by the end of this week or even as soon as tomorrow. Mr. Napier further stated they will be working on 1732 cross wind runway which will be closed for a full depth concrete replacement. The contractor will have to finish some crack sealing on the concrete area in front of the terminal building. Otherwise, everything seems to be going good thanks to Richard Drake Construction who has done all the asphalt. Mr. Fred Williams arrived at 5:42p.m. 12 4. Report, discussion and possible action on the,fndings qf the sub-committee regarding an open house/fly-in ut the airport. Ray Ball updated board members regarding the sub-committee meeting held on May 11 rh. Mr. Napier stated the following individuals were present at the sub-committee meeting; Ray Ball, Jeanna Scott, Jack Ashmore, Shannon Barrentine, Jerry Richey, and Brandy. Mr. Ball further stated they did a preliminary search of the calendar and came up with September 22"d and 29"' as the two possible dates, both fall on a Saturday. The sub- committee discussed entertainment possibilities that could include; airplane rides on a B 17 or B25; the B25 rides could cost from $450 to $500 per ride, plus tour rates. Billy Copeland stated we need to investigate what it will cost to get them here. Mr. Copeland later suggested looking at the Devi1 Dogs as an alternative. The sub-committee also discussed contacting a DC3, the Bird Dog Flyers, the remote control people, an acrobatic pilot, sky divers, a ride simulator, EAA, and a T-28. The sub-committee diseussed parking and utilizing the Trolley to transport people across the runway area. Parking would be free, also discussed trying to get an organization to oversee the parking. The subcommittee discussed handing out tickets to individuals attending the fly-in which would enter them in an hourly drawing for door prizes. Mr. Ball stated we could offer sponsor placement on advertisement banners & t-shirts etc. with different levels of sponsorship; sponsors could include companies like Wal-Mart, Kimberly Clark, and Campbell Soup. Mr. Ball further stated he recommends getting the date approved today; then the sub-committee will come back to the board with mare information and direction regarding entertainment, parking, gifts etc. Billy Copeland stated prior to finalizing a date we need to check the calendar at "Fun Places to Fly for Texas" to ensure there are no conflicts with these dates? Motion was made by Vic Ressler, seconded by Fred Williams to approve September 22 or September 29 as possible dates for the Fly-In. Motion carried 5-0. Motion was made by Vic Ressler, seconded by Fred Williams to recommend the Fly-In be held from 10:00 a.m. to 3:00 p.m. Motion carried 5-0. 5. Reyuest for future agenda items. Sub-committee report on fly-in. 6. Meeting adjourned at 6:05 p.m. APPROVED THIS 21 ST DAY OF JUNE, 21 ` _ 13 4'aris - Ganiar County MeaCtfi Department ~P.O. Oat 938 or 740 S.W 6thStreet MINUTES OF REGULAR MEETING PARIS-LAMAR COUNTY BOARD OF HEALTH The Paris-Lamar County Board of Health held a regular meeting at 6:00 p.m. on Tuesday, June 26, 2012, in the City of Paris Council Chambers. Board members in attendance included Dr. Wally Kraft, Chairman, Mr. Bill Strathern, Mr. Brady Fisher, Dr. Robert Moseley and Dr. David Carpenter. Others in attendance included Judge Chuck Superville, Mr. Lawrence Malone, Mr. John Godwin, Mrs. Gina Prestridge, Mrs. Carla Rhodes, Ms. Cheryl Johnson, Mrs. Nita Johnson, Mrs. Elishia Brothers, Mrs. Rebecca Sanders, Mrs. Robert Moseley, Dr. Keith House, Dr. William H. George, Ms. Kristi Michelle Martin, Dr. Rick Erickson, Dr. Mark Gibbons, Ms. Mary Madewell, Mr. Charles Richards and one unidentified gentleman. Board Members that were not present at the meeting were Dr. Bert Strom and Mr. Larry Reaves. Meeting called to order at 6:00 p.m. by Dr. Wa11y Kraft Dr. Carpenter made the motion and was seconded by Mr. Strathern that minutes of previous meeting be approved. fntroduction of ail newly appointed hoard members, City Manager, County Judge and Commissioner Precinct # 1. Mrs. Prestridge presented appreciation plaques to all outgoing members. Mrs. Prestridge, Executive Director, updated the board about same future plans/projects including starting the clinic to work four 10-hour days, accepting payments with debit or credit cards, completing the PEHP and the Medicaid applications, preparing the annual budget and projected building budget, spraying for mosquitoes until 15t freeze, pactnering with Lamar County Indigent Health Care, new policies and pracedures including smake-free facility and HIPAA compliance. Mrs. Prestridge contacted North East Texas Public Health District in Tyler, Texas, for an example of by-laws for Board of Health. Mrs. Prestridge discussed four options to relocate the Paris-Lamar County Health Department. Option # 1- Paris Regional Medical Center, South Campus Emergency Roam, possible lease term agreement, Option # 2- Old Bonza 10,000 sq. ft. building located on 19t' S.W. Stree~ Building would cost around $230,000 plus another $500,000 ta renovate, Option # 3- Old 1'aris Police building located on Bonham Street, costing around $764,000 to remove the asbestos and renovate, then Option # 4- old Department of State Health Service building, 20,000 sq. ft, located on the corner of 4th S.W. and West Sherman Street. Sell for $200,000, interest free for 15C three years then at 6% interest for the next 7 years plus $100,000 renovation. Two best Board of hedith minutes of reguler meeting 2012-06-26 ~Parrs, ?'r,xas TS461-0938 . : _ : • ~Voica : 903-78S-4S61 ~Fa~ 903-T37-9924 ' www. pa~isfa.rnarheaCt~ com 14 options are the Hospital and the DSHS building. Dr. Carpenter sCates concerns about massive hospital utitities, and the separation of taxes since we are tax-exempt and the hospital is taxable. Mr. StraChern states that Mr. Porter would have to get Corporate to approve a$1. a year lease and PLCHD to pay their own utilities. Dr. Kraft tabled the appointment of new chairman until new board members are sworn in. Mrs. Prestridge asked the new members ta think about items to be placed on future agendas. Dr. Kraft set the next board meeting for July 24, 2012 at 6 p.m. in the City of Paris Council Chambers. The board usually meets once a month. Dr. Carpenter made the motion and was seconded by Dr. Moseley at 6:45 PM. for Board Members to convene into Executive Session, Pursuant to Section 551.074 of the Texas Government Code, to deiiberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee as foilows: Job responsibilities at the Paris-Lamar County Health Department and WiC Offices. Board Members convened into open session and Mr. Strathern made the motion and was secanded by Dr. Carpenter that Mrs. Prestridge's salary be raised to $51,500. (Grade #43, Step #1) as an Executive Director. Also, Dr. Carpenter made the motion and was seconded by Mr. Fisher that Cheryl Johnson's be reciassified from a Clerk lII to an Administrative Assistant The Board Members voted unanimously to accept these motions. was adiourned at 7:45 PM. By: Board of hcalth minutes of regular meeting 2012-06-26 TJ