2139 RES CITY COUNCIL IN RES NO 1993 AUTHORIZE CONTRACTING WITH CHAMBER OF COMMERCERESOLUTION N0. 2139
WHEREAS, the City Council of the City of Paris did
heretofore in Resolution No. 1993 authorize the contract-
ing with the Chamber of Commerce of Lamar County to use
hotel occupancy tax funds for promoting and advertising
the City of Paris, which contract expired on the 31st
day of December, 1981; and,
WHEREAS, the City Council is pleased with the
accomplishments through the use of the hotel occupancy
funds and is desirous of renewing the contractual ar-
rangement with the Chamber of Commerce of Lamar County
for a term of two (2) years, beginning January l, 1982
and ending December 31, 1983; and,
WHEREAS, the Mayor of the City of Paris, Billy Joe
Burnett, does hereby recommend for appointment for the
Councilman position of said Committee, Joe Graham, to
serve through December 31, 1983; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, that the Mayor of the City of Paris, Billy Joe
Burnett, be, and he is hereby authorized to execute on
behalf of the City of Paris, a contract with the Chamber
of Commerce of Lamar County, upon the terms and con-
ditions and in the form shown in Exhibit A attached
hereto; and,
BE IT FURTHER RESOLVED, that a committee, be, and
the same is hereby appointed, consisting of the Mayor
of the City of Paris, City Manager of the City of Paris,
and Councilman Joe Graham, to serve as the committee to
review and approve the proposed program of work of the
Chamber under said contract.
Passed and adopted this llth day of January, 1982.
Billy Burnettt Mayor
ATTESi" :
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f`
H. C. Gre ne, City C er
APPROVED AS TO FORM:
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T. K. ayne , City Attorney
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CONTRACT
STATE OF TEXAS X
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LAMAR X
That the CITY OF PARIS, Paris, Texas, a municipal cor-
poration, acting by and through its Mayor, duly authorized,
hereinafter called City, and the CHAMBER OF COMMERCE OF
LAMAR COUNTY, a corporation, acting by and through its
President, duly authorized, hereinafter called Chamber, in
consideration of the mutual covenants, agreements, stipu-
lations and payments, hereby contract and agree as follows:
1, That Chamber agrees to maintain a visitors and
convention council for the purpose of promoting and adver-
tising the City of Paris in developing an annual program
of work.
2. That Chamber shall submit for approval a proposed
annual program of work to a committee composed of the Mayor
of the City of Paris, one City Councilman and the City
Manager each year on or before 1 December, which program of
work shall include proposed expenditures of funds provided
under this contract, and shall submit for approval to said
committee any proposed amendment to said program of work a
minimum of thirty (30) days before the proposed effective
date of such amendment.
3. That the Chamber's established visitars and con-
vention council shall meet at least quarterly and within
thirty (30) days after the end of each quarter., shall sub-
mit minutes of the visitors and convention council meeting
and a financial report to the City Manager of the City of
Paris.
4. That Chamber shall be considered an independent
contractor for the purpose af this contract and shall in
EXHIBIT A
TO RESOLUTION N0. 2139
no manner incur expenses or liability an behalf of City,
5. That Chamber agrees to hold City harmless from
any and all claims by third parties for injuries, damages
or liability that might occur as a result of actions by
Chamber in connection with this contract,
6. That Chamber shall receive and deposit all funds
provided herein in a separate banking account in such a
manner as to p.reclude commi_ngling of these funds with
other funds of said Chamber,
7. That in order to provide funds necessary to carry
out the promotion and advertising of the City of Paris,
Chamber shall be paid from money collected by the City
under Article III of Chapter 28, Code of Ordinances of
the City of Paris, pursuant to the approved program of work,
The City shall retain 5% of quarterly collections
under Article III of Chapter 28, Code of Ordinances of the
City of Paris, to cover the costs of collection of said
tax, provided, however, that the amount for collection of
said tax may be changed by the City Council upon a showing
that the actual cost of said collection is more than 5%,
City shall pay over tax funds collected to Chamber within
ten (10) days after the coll.ection thereof as provided in
Section 28-14 of the Code of Ordinances of the City of
Paris,
8. That money paid to Chamber as a result of this
contract shall be used only for the purposes enumerated
in Section 28-12 of the Code of Ordinances of the City of
Paris. Chaznber agrees to furnish an audit to City showing
the manner and amount of expenditure of these funds within
a reasonable period of time after the close of the Chamber's
fiscal year.
9. That Chamber will at the same time of presen-
tation of the above described audit provide a report of
its activities with regard to the use of the funds herein
provided for, in order that City may evaluate the results
of the promotion and advertising campaign so conducted,
10. That Chamber may secure and pay for, out of
funds herein provided, the services of individuals or
corporations to promote and advertise the City of Paris.
11. That the term of this contract shall be for a
term of two (2) years, beginning January l, 1982 and
ending December 31, 1983.
Executed on the dates shown in the acknowledgements
below.
CITY OF PARIS
By
Billy Joe Burnett, Mayor
ATTEST:
H. C. Greene, City C er
APPROVED AS TO FORM:
T. K. Haynes, City Attorney
CHAMBER OF COMMERCE OF
LAMAR COUNTY
By
Travis R. King, President
ATTEST:
Patrick J, Ryan, Secretary
APPROVED AS TO FORM;
J. D. McLaug in, Attorney
P,
STATE OF TEXAS X
COUNTY OF LAMAR ~
BEFORE ME, the undersigned authority, on this day
personally appeared BILLY JOE BURNETT, Mayor of the City
of Paris, known to me to be the person whose name is sub-
scribed to the foregoing instrument, and acknowledged to
me that he executed the same for the vurposes and con-
sideration therein expressed and in the capacity therein
stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day
of January, 1982.
Notary Pu ic, State o Texas
STATE OF TEXAS ~
COUt1TY OF LM2AR X
BEFQRE ME, the undersigned authority, on this day
personally appeared TRAVIS R. KING, President of the
Chamber of Commerce of Lamar County, known to me to be
the person whose name is subscribed to the foregoing
instrument, and acknowledged to me that he executed the
same for the purposes and consideration therein expressed
and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day
of January, 1982.
Notary Public, State of Texas